Our company works at different properties repairing appliances, I would like to build a database to search up the information on each appliance at specific properties and in their specific apt/units, I created a form to start this process, but I need help with some complex coding.
I first created a box for the property, then I created an "Apt/Unit" box. The idea is when I select a property, the units tied to that property are shown in dropdown/type searchable list in the Apt/Unit box.
I then created an "Appliance type" box. The idea is when the "Apt/Unit" is selected, it will display the dropdown/type searchable list of the appliances tied to that specific "Apt/Unit".
Then I created boxes for the info for the appliance (Brand, Model #, Serial #, & Color), this is a bit more self-explanatory - once the appliance type is selected, it will display the respective information for each box for that appliance.
Here's the link to the Google sheet: https://docs.google.com/spreadsheets/d/1JZhEYjk5xVN3uOc_Ucb8HFr6d96XQ2Q_ehAd-d_o0ME/edit?usp=sharing
Any help is appreciated!
non-scripted solution:
=IFERROR({INDEX(IFERROR(Data!A1:G1/0)); Data!A1:G1; QUERY({Data!A2:G}, "where 1=1 "&
IF(C10="",,"and lower(Col1) contains '"&LOWER(C10)&"'")&
IF(C12="",,"and Col2 = "&C12)&
IF(C14="",,"and lower(Col3) contains '"&LOWER(C14)&"'")&
IF(C16="",,"and lower(Col4) contains '"&LOWER(C16)&"'")&
IF(C18="",,"and lower(Col5) contains '"&LOWER(C18)&"'")&
IF(C20="",,"and lower(Col6) contains '"&LOWER(C20)&"'")&
IF(C22="",,"and lower(Col7) contains '"&LOWER(C22)&"'"), 0)}, {"";"no data"})
demo sheet
Here is third variant of the script:
// global variables
var SS = SpreadsheetApp.getActiveSpreadsheet();
var SHEET_USERFACE = SS.getSheetByName('Userface');
var SHEET_DATA = SS.getSheetByName('Data');
function onLoad() { reset() }
function reset() {
SS.toast('Please wait...');
SHEET_USERFACE.getRange('c9:c21').clearContent();
SHEET_USERFACE.getRange('c9:c13').clearDataValidations();
var obj = make_obj_from_data();
update_menu_prop(obj);
update_menu_unit(obj);
update_menu_type(obj);
SS.toast('The sheet has been reset');
}
function onEdit(e) {
if (e.range.getSheet().getName() != 'Userface') return;
if (e.range.columnStart != 3) return;
// Property menu
if (e.range.rowStart == 9) {
e.source.toast('Please, wait...');
SHEET_USERFACE.getRange('c11:c21').clearContent();
SHEET_USERFACE.getRange('c11:c13').clearDataValidations();
var obj = make_obj_from_data();
update_menu_unit(obj);
update_menu_type(obj);
e.source.toast('The sheet has been updated');
}
// Apt/Unit menu
if (e.range.rowStart == 11) {
e.source.toast('Please, wait...');
SHEET_USERFACE.getRange('c13:c21').clearContent();
SHEET_USERFACE.getRange('c13').clearDataValidations();
var obj = make_obj_from_data();
update_menu_type(obj);
e.source.toast('The sheet has been updated');
}
// Applicance type menu
if (e.range.rowStart == 13) {
e.source.toast('Please, wait...');
SHEET_USERFACE.getRange('c15:c21').clearContent();
var obj = make_obj_from_data();
update_brand_model_serial_color(obj);
e.source.toast('The sheet has been updated');
}
}
function make_obj_from_data() {
var data = SHEET_DATA.getDataRange().getValues().slice(1);
var obj = {};
for (let row of data) {
var [prop, unit, type, ...etc] = row;
try {
obj[prop][unit][type] = etc;
}
catch(e) {
try {
obj[prop][unit] = {}; obj[prop][unit][type] = etc;
}
catch(e) {
obj[prop] = {}; obj[prop][unit] = {}; obj[prop][unit][type] = etc;
}
}
}
return obj;
}
function update_menu_prop(obj) {
var cell = SHEET_USERFACE.getRange('c9');
try {
var list = Object.keys(obj);
set_data_validation(cell, list);
} catch(e) {
console.log('update_menu_prop(obj)');
console.log(e);
}
}
function update_menu_unit(obj) {
var prop = SHEET_USERFACE.getRange('c9').getValue();
var cell = SHEET_USERFACE.getRange('c11');
try {
var list = Object.keys(obj[prop]);
set_data_validation(cell, list);
} catch(e) {
console.log('update_menu_unit(obj)');
console.log(e);
}
}
function update_menu_type(obj) {
var prop = SHEET_USERFACE.getRange('c9').getValue();
var unit = SHEET_USERFACE.getRange('c11').getValue();
var cell = SHEET_USERFACE.getRange('c13');
try {
var list = Object.keys(obj[prop][unit]);
set_data_validation(cell, list);
if (list.length == 1) update_brand_model_serial_color(obj)
} catch(e) {
console.log('update_menu_type(obj)');
console.log(e);
}
}
function update_brand_model_serial_color(obj) {
var [prop,,unit,,type] = SHEET_USERFACE.getRange('c9:c13').getValues();
try {
var [brand, model, serial, color] = obj[prop][unit][type];
var arr = [[brand],[''],[model],[''],[serial],[''],[color]];
SHEET_USERFACE.getRange('c15:c21').setValues(arr);
} catch(e) {
console.log('update_brand_model_serial_color(obj)');
console.log(e);
}
}
function set_data_validation(cell, list) {
var rule = SpreadsheetApp.newDataValidation().requireValueInList(list).build();
cell.setDataValidation(rule);
// put the value in the cell if there is just one element in the list
if (list.length == 1) cell.setValue(list[0]);
}
Here is my sheet.
It works about that way as it does any similar interface. You select the first menu and it changes data validation for the second menu and cleans the third menu. Then you select the second menu and it changes the third one. As soon as you change the third menu it fills the rest fields.
Since you're using just the three menus and they supposed to be changed step by step I decided to 'hardcode' them. It's not the best practice and there can be problems if/when you decide to change the functionality. But for this particular case I think the 'hardcoding' is forgivable. It works relatively fast and the code is relatively readable.
Just for fun I've made it. But this is overkill:
// global variables
var SS = SpreadsheetApp.getActiveSpreadsheet();
var SHEET_USERFACE = SS.getSheetByName('Userface');
var SHEET_DATA = SS.getSheetByName('Data');
function onLoad() { reset() }
function onEdit(e) {
if (e.range.getSheet().getName() != 'Userface') return;
if (e.range.columnStart != 3) return;
if (![9,11,13,15,17,19,21].includes(e.range.rowStart)) return;
e.source.toast('Please, wait...');
set_filter(e.range.offset(0,-1).getValue(), e.value);
set_all_menus();
e.source.toast('The sheet has been updated');
}
function reset() {
SS.toast('Please wait...');
try { SHEET_DATA.getFilter().remove() } catch(e) {}
SHEET_USERFACE.getRange('c9:c21').clearContent().clearDataValidations();
set_all_menus();
SS.toast('The sheet has been updated');
}
function set_all_menus() {
var data = SHEET_DATA.getDataRange().getDisplayValues().filter((_,i) => !SHEET_DATA.isRowHiddenByFilter(i+1));
set_menu(data, 'b9', 'c9');
set_menu(data, 'b11', 'c11');
set_menu(data, 'b13', 'c13');
set_menu(data, 'b15', 'c15');
set_menu(data, 'b17', 'c17');
set_menu(data, 'b19', 'c19');
set_menu(data, 'b21', 'c21');
}
function set_menu(data, title, cell) {
var menu_title = SHEET_USERFACE.getRange(title).getValue();
var menu_cell = SHEET_USERFACE.getRange(cell);
var col_index = data[0].indexOf(menu_title);
var menu_list = [...new Set([...data.map(e => e[col_index])])].slice(1);
var menu_rule = SpreadsheetApp.newDataValidation().requireValueInList(menu_list).build();
menu_cell.setDataValidation(menu_rule);
}
function set_filter(column_title, value) {
// get all the data and col index
var [header, ...data] = SHEET_DATA.getDataRange().getValues();
var col_index = header.indexOf(column_title);
// unhide all values of the given column
var clear = SpreadsheetApp.newFilterCriteria().setHiddenValues([]).build();
var range = SHEET_DATA.getDataRange();
var filter = range.getFilter() || range.createFilter()
filter.setColumnFilterCriteria(col_index+1, clear);
// get the values to hide
var col_data = data.map(e => e[col_index]);
var filtered = col_data.filter( (e, i) => e != value && SHEET_DATA.isRowHiddenByFilter(i+1) );
var to_hide = col_data.filter( e => e != value );
var hidden = [...new Set([...filtered, ...to_hide])];
// hide the values with the filter
var criteria = SpreadsheetApp.newFilterCriteria().setHiddenValues(hidden).build();
var range = SHEET_DATA.getDataRange();
var filter = range.getFilter() || range.createFilter()
filter.setColumnFilterCriteria(col_index+1, criteria);
}
Here is the sheet.
It works quite slow. I'd propose to use the native filters instead. Basically the script turns on and off the filters an changes data validation for the dropdown menus respectively.
Update
Here another version of the script. It works much faster but it uses the 'helper sheet' to store temporary data (the filtered table). You can hide the 'helper sheet' if you want.
// global variables
var SS = SpreadsheetApp.getActiveSpreadsheet();
var SHEET_USERFACE = SS.getSheetByName('Userface');
var SHEET_DATA = SS.getSheetByName('Data');
var SHEET_HELPER = SS.getSheetByName('Helper'); // the hidden sheet with temp data
var PROPERTY_LIST = [...new Set(SHEET_DATA.getRange('a2:a').getValues().flat())]; // 'Property' list
var DATA_OBJ = {};
function onLoad() { reset() }
function onEdit(e) {
var {range, source, value} = e;
if (range.getSheet().getName() != 'Userface') return;
if (range.columnStart != 3) return;
if (![9,11,13,15,17,19,21].includes(range.rowStart)) return;
source.toast('Please, wait...');
// reset whenever the first menu is changing
if (range.rowStart == 9) {
reset();
source.getRange('c9').setValue(value);
}
var col_header = range.offset(0,-1).getValue();
update_sheet_helper(col_header, value);
update_all_dropdown_menus();
source.toast('The sheet has been updated');
}
function reset() {
SS.toast('Please wait...');
// copy data from SHEET_DATA to SHEET_HELPER
SHEET_USERFACE.getRange('c9:c21').clearContent().clearDataValidations();
SHEET_DATA.getDataRange().copyTo(SHEET_HELPER.clearContents().getRange(1,1));
update_data_obj();
update_all_dropdown_menus();
SS.toast('The sheet has been updated');
}
// make DATA_OBJECT from SHEET_HELPER
function update_data_obj() {
DATA_OBJ = {};
var [header, ...data] = SHEET_HELPER.getDataRange().getValues();
for (let i in header) DATA_OBJ[header[i]] = data.map(e => e[i]);
DATA_OBJ['Property'] = PROPERTY_LIST; // let 'Property' list will be full always
}
// remove from SHEET_DATA_HELPER all the rows
// that have no given value in column with given title
function update_sheet_helper(col_title, value) {
var [header, ...data] = SHEET_HELPER.getDataRange().getValues();
var col_index = header.indexOf(col_title);
data = data.filter(k => k[col_index] == value);
var table = [header, ...data];
SHEET_HELPER.clearContents().getRange(1,1,table.length, table[0].length).setValues(table);
update_data_obj();
}
function update_all_dropdown_menus() {
SHEET_USERFACE.getRange('b9:c21').getValues().forEach((row,i) => {
if (row[0] != '') set_data_validation(DATA_OBJ[row[0]], 'c' + (i+9));
});
function set_data_validation(data, cell_address) {
var menu_list = [...new Set([...data])]; // remove duplicates from the array
var menu_rule = SpreadsheetApp.newDataValidation().requireValueInList(menu_list).build();
var cell_range = SHEET_USERFACE.getRange(cell_address)
cell_range.setDataValidation(menu_rule);
if (menu_list.length == 1) cell_range.setValue(menu_list[0]);
}
}
The sheet is here.
I have the following if condition that checks if the a value entered in a form exists in another sheet and if thats the case it will display an alert to the user, but i also wanted to check if the value was found in another sheet that the cell next to it is not empty
var valueToSearch2 = formS.getRange("B5").getValue();
var logSValues = logS.getDataRange().getValues();
if(logSValues.filter(row => row.includes(valueToSearch2)).length)
{
SpreadsheetApp.getUi().alert("Stop Processing");
return
}
Try this:
function checkTheEntireSheet() {
const ss = SpreadsheetApp.getActive();
const formS = ss.getSheetByName('Sheet0');
const vts = formS.getRange("B5").getValue();
const logS = ss.getSheetByName('Sheet1');
let tf = logS.createTextFinder(vts).findAll();
if (tf.length > 0) {
SpreadsheetApp.getUi().alert("Stop Processing");
}
}
const valueToSearch2 = formS.getRange("B5").getValue();
const logSValues = logS.getDataRange().getValues();
const found = logSValues.some(row => {
const foundIndex = row.findIndex(cell=>cell==valueToSearch2)
if(foundIndex<0){
return false // search term not found
}
const emptyRight = !row[foundIndex+1]
const emptyLeft = foundIndex>0 && !row[foundIndex-1]
// additional condition, must be also empty either to the right or to the left
return emptyLeft || emptyRight
})
if(found){
SpreadsheetApp.getUi().alert("Stop Processing");
return
}
I'm hoping someone can assist me with either pivoting or transposing data within a google sheet programmatically using apps script.
Below is what I've done so far. I'm pretty sure this is far from the correct/optimum way of achieving this hence me reaching out here. The data is for a survey with 3 questions. The script runs fine but doesn't account for any surveys where there where no answers selected for a certain question or for any one of the 3 questions. I'm pretty sure that's because there needs to be an else statement part of each If statement but can't figure out how to write that logic within each loop.
I also tried experimenting by converting this to and array of objects, where I tried using the ID key to to match the date, source, and three questions but couldn't get that working either.
I've attached images of what the source data looks like and what I'm trying to achieve, as well as what it currently looks like after I execute the script I currently have.
The code I've written is after the 3 images I've uploaded.
Hope I've explained this all correctly. I'd appreciate any assistance with this.
The source data looks like this:
And this is what I am trying to achieve:
This is what the data looks like once the above code has run:
function sample() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('sampleData');
var range = sheet.getRange(2,1,sheet.getLastRow()-1,sheet.getLastColumn());
var values = range.getValues();
var resultsSh = ss.getSheetByName('sampleResults');
//console.log(values);
var source = values.filter(function(row){
if(row[2] === 'Source'){
return true;
} else {
return false;
}
});
//console.log(source);
var q1 = values.filter(function(row){
if(row[2] === 'Question1'){
return true;
} else {
return false;
}
});
//console.log(q1);
var q2 = values.filter(function(row){
if(row[2] === 'Question2'){
return true;
} else {
return false;
}
});
//console.log(q2);
var q3 = values.filter(function(row){
if(row[2] === 'Question3'){
return true;
} else {
return false;
}
});
//console.log(q3);
var result1 = [];
for (i=0;i<source.length;i++){
for (j=0;j<q1.length;j++){
if(source[i][1] === q1[j][1]){
result1.push([...source[i], ...q1[j]]);
}
}
}
//console.log(result1);
var result2 = [];
for (i=0;i<result1.length;i++){
for (j=0;j<q2.length;j++){
if (result1[i][1] === q2[j][1]) {
result2.push([...result1[i],...q2[j]])
}
}
}
//console.log(result2);
var final = [];
for (i=0;i<result2.length;i++) {
for (j=0;j<q3.length;j++) {
if (result2[i][1] === q3[j][1]) {
final.push([...result2[i], ...q3[j]])
}
}
}
//console.log(final);
var data = final.map(function(row){
return [row[0].toLocaleString('en-GB').replace(/[',']/g,''), row[1], row[3], row[7], row[11], row[15], row[7] + row[11] + row[15]];
});
console.log(data);
ss.getSheetByName('Sheet16').getRange(2, 1, data.length, data[0].length).setValues(data);
}
This can be done with a single for loop that checks each row and a switch() case: to fill up the respective array elements and compute for the sum.
function sample() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('sampleData');
var range = sheet.getRange(2,1,sheet.getLastRow()-1,sheet.getLastColumn());
var values = range.getValues();
var resultsSh = ss.getSheetByName('sampleResults');
var lastRow = sheet.getLastRow();
var lastID = values[0][1];
var result = [];
var sum = 0;
// check each row
for (i=0; i<lastRow-1; i++) {
var currID = values[i][1];
if ((currID != lastID) & sum) {
result[result.length-1] = sum;
}
switch (values[i][2]) {
case 'Source':
result.push(values[i][0],values[i][1],values[i][3],'','','','');
sum = 0;
break;
case 'Question1':
result[result.length-4] = values[i][3];
sum += values[i][3];
break;
case 'Question2':
result[result.length-3] = values[i][3];
sum += values[i][3];
break;
case 'Question3':
result[result.length-2] = values[i][3];
sum += values[i][3];
break;
}
lastID = currID;
}
result[result.length-1] = sum;
// convert to 2d array
const result2d = [];
while(result.length) result2d.push(result.splice(0,7));
// put to results sheet
var resultRange = resultsSh.getRange(2,1,result2d.length,result2d[0].length);
resultRange.setValues(result2d);
}
Sample Data:
Sample Results:
I am seeking help with the following case
I have a spreadsheet, and it contains few filter views - f1, f2, ...
I have an app script associated with the spreadsheet. I have enabled Resources > Advanced Google Services to access the Sheets API v4.
Currently, I access that data as
var fruits = Sheets.Spreadsheets.Values.get("1YBPXShvssFpTI-5dPSsy_N_iEVaeHezdxymsdxpTy6w", "Fruits!A:B").values;
And I get the corresponding data back.
I would now, like to only get the data that is used by the filter view, so that I do not bring the entire data which is not necessary and slows down the processing.
I saw that there is something called Sheets.Spreadsheets.getByDataFilter(resource, spreadsheetId), but I am not sure how to create the resource object.
Given my filters, and knowing the spreadsheet Id, how do I only fetch the data based on the filter names that I know?
UPDATE
My latest attempt looks like
var ss = SpreadsheetApp.getActiveSpreadsheet();
function getUnpostedItems() {
Logger.log("This function will prioritize the new items that are added into the inventory");
var sheet = ss.getSheetByName("Items");
var filterSettings = {};
filterSettings.criteria = {};
var condition = {
"condition": {
"type": "LESS_THAN",
"values": [
{ "userEnteredValue": "=NOW()-30" }
]
}
}
filterSettings['criteria'][1] = {
'condition': condition
};
var filterSettings = {
range: {
sheetId: sheet.getSheetId(),
},
}
var req = {
"setBasicFilter": {
"filter": filterSettings
}
}
// var items = Sheets.Spreadsheets.batchUpdate({'requests': [req]}, ss.getId());
var items = ss.getRange("Items!A:B").getValues()
// var items1 = Sheets.Spreadsheets.Values.get("1YBPXShvssFpTI-5dPSsy_N_iEVaeHezdxymsdxpTy6c", "Items!A:B").values
Logger.log("Found items:" + items.length);
return [];
}
But no luck so far!
As per #tanaike's help, I was able to get the following working
function getUnpostedItems() {
Logger.log("This function will prioritize the new items that are added into the inventory");
// var ss = SpreadsheetApp.getActiveSpreadsheet(); // Added
var sheet = ss.getSheetByName("Items"); // Modified
var values = sheet.getDataRange().getValues();
Logger.log("VALUES "+values.length);
//var newCriteria = SpreadsheetApp.newFilterCriteria().whenDateBefore(new Date()).build();
var newCriteria = SpreadsheetApp.newFilterCriteria().whenDateBefore(subDaysFromDate(new Date(), 30)).build();
var range = sheet.getFilter().setColumnFilterCriteria(1, newCriteria).getRange(); //The 1-indexed position of the column.
// values = range.getValues();
// I added below script.
var res = Sheets.Spreadsheets.get(ss.getId(), {
ranges: ["Items"], // <--- Please set the sheet name.
fields: "sheets/data"
});
var values = res.sheets[0].data[0].rowMetadata.reduce(function(ar, e, i) {
if (!e.hiddenByFilter && res.sheets[0].data[0].rowData[i]) {
ar.push(
res.sheets[0].data[0].rowData[i].values.map(function(col) {
return col.userEnteredValue[Object.keys(col.userEnteredValue)[0]];
})
);
}
return ar;
}, []);
Logger.log("VALUES "+values.length);
Logger.log("VALUES "+values);
//Logger.log("Found Items:" + items.length);
return [];
}
I need to publish individual's exam result from this google sheet. Spreadsheet. I've found a code that can do this if I run the app URL with "?id=1" like but it displays only the name. I need to show the marks (Column C to G) also. The code I used is
var ss = SpreadsheetApp.openByUrl("https://docs.google.com/spreadsheets/d/1L1Qu6QCaDucr4Jy5eOAnQkX-wpYjz6eevqAMzBc72iQ/edit#gid=0");
var sheet = ss.getSheetByName("Sheet1");
function doGet(e){
return search(e) ;
}
function doPost(e){
return search(e) ;
}
function search(e){
var id = e.parameter.id;
var values = sheet.getRange(2, 1, sheet.getLastRow(),sheet.getLastColumn()).getValues();
for(var i = 0;i<values.length; i++){
if(values[i][0] == id ){
i=i+2;
var name = sheet.getRange(i,3).getValue();
return ContentService.createTextOutput(name).setMimeType(ContentService.MimeType.TEXT);
}
}
return ContentService.createTextOutput("Id not found").setMimeType(ContentService.MimeType.TEXT);
}
How can I show the whole row instead of a single cell?
This works for me like a charm
/**
*
* #param {*} e
*/
function search(e) {
var id = e.parameter.id;
var values = sheet
.getDataRange()
.getValues()
.filter(function(row) {
return row[0] == id;
});
var content = JSON.stringify(values);
return ContentService.createTextOutput(content).setMimeType(
ContentService.MimeType.TEXT
);
}
I can expand the sheet as I need and I don't need charge the script at the same time
If you expect to return "Id not found" try
var content = values.length ? JSON.stringify(values) : "Id not found";
instead.