I am using a Make Table and/or Append query to get user names from a linked SharePoint list. In SharePoint, the names are selected from some list of employees. So it seems SharePoint is storing a number instead of the text of the name. However, when I create the query and then look at it in Datasheet View, it shows the names. But when I execute the query (Make Table or Append) it puts the number in the table instead of the name. I don't have any kind of list that shows which names go with which numbers. Is there a way to get Access to get the text instead of the number? I mean, Access HAS the name, because it shows it to me in the Datasheet View.
EDIT: (SOLVED) I discovered that when linking (via ODBC) to the SharePoint list, a table called 'UserInfo' tagged along. And that table has the IDs and Names that Access is using and that I am able to use to link the numbers to the name.
I discovered that when linking (via ODBC) to the SharePoint list, a table called 'UserInfo' tagged along. And that table has the IDs and Names that Access is using and that I am able to use to link the numbers to the name.
Related
I have a database containing many records - let's say its a people database and the columns contain Name, Surname, Age, FreeText.
I want that this data to be displayed in a list on my website. Each item in the list should contain the database' row data.
In detail, each list item should be a custom HTML div consisting e.g. of 2 columns, where in the first column the Surname and the Name should be displayed in the first row, the age in the second. In the second column there should be the free text.
There should also be a onClick listener on this item.
I am a Wordpress Beginner, I have no idea how to achieve this. I think the general approach has to be: Get records from DB, create the items dynamically, put the into the list, and display the list on the page.
I purchased the Avada theme for the design, but this kind of functionality does not seem to be included.
Any hints where to start? Do I have to create dynamic php files, and if yes, how? With javascript? Or are there Plugins available which I can use?
i find this plugin for you try this link:
https://wordpress.org/plugins/participants-database/
This plugin offers all the functionality needed to build and maintain a database of people or anything you want. The database is fully configurable, allowing you to define all the fields of information you want to store for each record. The records can be entered individually in the WordPress admin section, imported with a CSV file, or let the individuals themselves create their own record. Display lists of records can be sorted and filtered by any field, and the result exported as a CSV file.
I am trying to create a report putting a field called contact which has the name of a person. This name is linked directly to another table where I keep all the contacts.
For some strange reason, when I include this name (which in query view displays as the name of the contact), instead of the name appearing, the unique ID number is shown on my report.
As mentioned in the article cited in the above comment, you can use a Combo Box control on your report to do the lookup for you. To see how this can be done, create a new report based on the table containing the lookup field, then drag and drop that field onto the report. That will create a Combo Box control with properties that look something like this:
Row Source: SELECT [Clients].[ID], [Clients].[LastName] FROM Clients;
Bound Column: 1
Column Count: 2
Column Widths: 0";1"
You could use a similar Combo Box control on your actual report to display the client's name rather than their numeric ID value.
Another alternative would be to change the Control Source of the report's Text Box control to have it do a DLookUp() on the table. If the lookup field is named [client] then changing the Control Source of the Text Box to something like
=DLookUp("LastName","Clients","ID=" & [client])
would also work.
I wanted to add to the great answer by Gord:
When using a "web" database (started in Access 2007 I think), you cannot change a report's fields to ComboBox style, nor can you use DLookUp(). (web databases lack a ton of features)
The workaround for this, if you want to create a Web-Report that uses lookup fields, is to create a Web-Query first based on your Web-Table (all the Web-* stuff has a www planet icon over the logo, if you create a new Web-DB in Access 2007+ you'll see what I mean)
So, instead of Table -> Report, you'll have to do W-Table -> W-Query -> W-Report.
Then, the only thing you need to customize to get the data right is the W-Query. Start by trying to reproduce the look in the query to match what you want users to see in the report. Note that here in the query, lookups will work fine (instead of the unique ID's, you get field names like you want). However, this will not carry over to the report. To do that, you gotta get the actual text field name you want into the query:
You should already have one table in your query; start by adding the table that your first lookup field points to. For example, the table I want to print is called Stock_Boards, and it has a lookup field called PCBID_lookup that points to the table Stock_PCBs.
Since you're using lookup fields, there should already be a relationship line between the two tables when you add the second one. If there isn't, something has gone horribly wrong.
Now, see how that line connects two fields on the two different tables? For example, I've got my PCBID_lookup field on my Stock_Boards table, which connects to the ID field on my Stock_PCBs table. If I created a report from this now, PCBID_lookup would be a number, a number that correlates to the ID of a record on Stock_PCBs.
To fix it, I will add the name field I want to show up on the report. In my example, that happens to be a Part Number, rather than the ID. I add the PartNumber field from my Stock_PCBs table to the query, and remove the PCBID_lookup field of the Stock_Boards table from my query.
Since PartNumber is what I want to show up on my report, it effectively replaces the original field (PCBID_lookup)
Repeat for all lookup fields you want in your report.
I had 1 more: I removed the Status field of the Stock_Boards table (which was an ID/Lookup) and added the 'Status' field from the Status table (which was the actual text name)
When finished, your query should look exactly how you want the data to appear, without any special tricks or asking Access to do something unnatural. Save your query, and create a web-report from it. Done!
I'm trying to work at getting the same information from a couple different sources but have hit a wall in trying to use NotesSQL and SQL 2008. What I am trying to do is to retrieve info from a couple different views on Domino servers. One view is a default view, the other is a created one.
One method I have used is Powershell, where I get the database, then select the view, get the first document & then iterate through the rest of the view grabbing fields that I need. The view I have selected is the People view.
I was trying to replicate this same thing using SQL 2008, using the NotesSQL driver, setting up an ODBC connection, and then creating a linked server to that Notes database. I am using the following query to select from the People view:
select * from openquery(MyNotesServer,'Select * from People')
However, what is returned from this view isn't what I am able to see when I use Powershell & then iterate through the documents returned in that view. Powershell shows 100+ columns in it, while SQL only returns 5 columns. Additionally, they're named "_12", "17" etc. Some fields (which may be custom, I don't know) have a meaningful name. Of the fields shown, I can select them by name ("_12", etc) but cannot select anything else. The number of rows (SQL) is the same as the number of documents in the view (Powershell $view.Allentries.Count).
Querying the view that was created (3 fields):
select * from openquery(MyNotesServer,'Select * from MyCreatedView')
returns all the fields in that view, and they are named as they are in the view.
In T-SQL querying the People view, how do you get the names of the columns that I know are there as I discovered in my Powershell script? They don't appear to be named the same thing, so how do you retrieve more than the 5 returned when you select * from the view? I have read through the Notes documentation & examples, but haven't been able to figure out what is mapped to where.
The reasoning behind this is wanting to utilize SQL & a notes.id file instead of running a script. Also, I want to make use of an already existing global view instead of views that may be accessible only to their author.
You can use select * from Person. Person is a form name, not a view name. Notes and Domino are not relational. The NSF file is a document database. The views in it are pre-built indexes that already have an implicit select. I.e., the "People" view selects all documents created with the "Person" form.
The above query bypasses the use of a view and will give you all the fields for all documents created with the the Person form.
Actually, come to think of it, the better query would be select * from Person where type='Person'. That's because the People view in Domino uses type="Person" instead of form="Person" in its selection formula. It is theoretically possible to have a document created with the Person form but with the Type field set to a different value. This variation will insure that you always get the same list that you see in the Person view.
But: In either case, it will be inefficient. The NotesSQL driver will have to do a full database search instead of simply reading the index of an existing view. It's going to search using the Notes formula SELECT Form="Person" & Type="Person". I really cannot recommend this, unless you are querying against a small Domino Directory database.
The best practice is to create a view containing all the fields that you really need, and do your query against that view.
First, in the Lotus Notes documentation, you'll find "columns" when you read about views, not fields.
Second, the columns have configured an option called "Programmatic Name". In that option, you can put an "alias". Lotus Notes puts values by default as "$12", "$17", etc. The thing is NotesSQL changes "$" by "_". That's the reason why you see "_12", "_17, etc.
How do you get the original names? As far as I remember (I don't have Lotus Notes near to make a verification) you can't. But, you can create another view with the columns with the data you need, and put appropiate names. The easy way to do it is copy/paste the view, delete the columns you don't need, and change that you want.
I'm working with this table and want to offer the user a Lookup list in one column. I can do this easy if I want to use a whole table.
But I want to show in this lookup just a subset of data.
Like this: SELECT ID, Name FROM Items WHERE Type = 'SomeType'
I have a query, but when I go into Lookup Wizard, I cannot select Queries. Why is this?
This is Sharepoint 2010, editing the Web Database in Access.
If you build a continues form then you would simply drop in a combo box control for one of the columns and then you can build your SQL as you have using the query builder.
For most access applications it really never was very practical to allow users to open and edit data by using tables directly anyway.
And for published web applications you not even allowed to do as such on the web side (so you can edit tables client side, but not web side in a browser).
Using a continues form here should work just fine. So drop in a combo box, build your query as you have. Set number of columns to 2 and bind this combo box to whatever the underlying column is that this first ID value is to be saved to, and you off to the races.
I am new to Access and i am in the process of creating a database for some of our users. I have designed a form where the user name, first and last name etc are inputted.
Some of these users work for more than one department which means I need some type of listbox control that allows them to select more than one department when they enter their contact info.
In VB Studios 2005, this control is called a CHECKED LISTBOX. I have looked everywhere in access but cant seem to find it or anything closely similar.
The option of a listbox or combobox is not feasible here as these only allow the user to select one option only when inputting their details. Any help with this is much appreciated.
Use an ordinary list box with the "Multi Select" property set to "Simple".
The user can then click multiple list items, all of which stay selected until they un-select them again.
You may wish to consider a subform, as this will save you the trouble of updating a table with the data from a list box. A subform can use a department-person junction table with person id as the linked child field and master field. A combobox bound to department id will allow the user to select departments.
If you are really set on having checkboxes, Stephen Lebans has a sample database that uses the built-in Access listbox with checkboxes (from one of the Access wizards).
There is another choice:
If you are using Access 2007, you can declare your field as a lookup field accepting multiple values.
When you bind the list box to that field, you will get checkboxes.
It's easy to use them.
You'll also find more information is available from the MS Office website.
However, note:
This is only possible in the new Access 2007 database format and you will not be able to save your database to the older MDB format.
Multiple value fields are not compatible with most other databases, meaning that if you decide one day to upsize to SQL Server, you'll have to redesign your tables to use a junction table as Remou mentioned.
These multi-value fields are difficult to use from VBA: the value they return is in fact another recordset that you must iterate through to get all the values.
Having said that, if you just want something simple and you're not planning on manipulating the database from code, then it can be a practical option, albeit not a very compatible or future-proof one.
I'm not using them, but I think others should be able make their own decision knowing what is available to them.