Currently have this script to send out approval request emails to relevant approvers. However would want for this to be sent out as a thread instead of spamming individual emails. Is there anything I could insert into my script to help with this? Thanks in advance!
function sendEmail(){
//drawing from the active sheet.
var sheet = SpreadsheetApp.getActiveSheet();
//setting variables & getting the data from the sheet you are on
var startRow = 2; // First row of data to process
var numRows = sheet.getLastRow(); // Number of rows to process
var numColumns = sheet.getLastColumn(); //Number of columns to process
var dataRange = sheet.getRange(startRow, 1, numRows-(startRow-1), numColumns);
var data = dataRange.getValues();
var complete = "sent";
for (var i = 0; i < data.length; ++i) {
var row = data[i];
var aemail = row[16]; //approver’s email
var approval = row[13]; //approval column
var reqrow = row[17]; //req row number
var emailed = row[18]; //already emailed
//check to see if an email has NOT been sent
if (emailed != complete){
//check to see if not yet approved
if(approval == ""){
//When done, it will mark it as sent in the last column
var sent = sheet.getRange(startRow + i, numColumns);
//Setting it to send the email to the approver's email
var email = aemail;
//Change the text as desired
var subject = "Quotation Request";
// \n is a line break
var emailtext = "Hi, " +
"\n\nYou have quotation request pending your review and approval on row " + reqrow + ".\n" +
"\nPlease go to the link below for your further action.\n" +
"\nhttps://docs.google.com/spreadsheets/d/x123/edit?usp=sharing \n" +
"\nThis is an automated email. Thanks."
//Send the email
GmailApp.sendEmail(email, subject, emailtext);
//Assign “sent” to to the last cell in the row so the email does not send again
sent.setValue(complete);
}
}
}
}
You would need to add parameter Message-Id in every email to achieve threading in recipient's mailbox.
However, GmailApp.sendEmail does not support this feature.
https://developers.google.com/apps-script/reference/gmail/gmail-app#sendEmail(String,String,String)
Related
I'm new to g-scripts and facing some issues in coming up with the code for the below. My goal is:
Want to send an automatic email to specific people once the information in any of the rows in the google sheet are edited.(note: the range is the whole sheet)
For each row in the google sheet, there's an email address next to it (under a new column) which specifies the person this automatic email should be sent to.
Can the changes be compiled once per day and sent via 1 email per email address?
Thank you in advance for your help.
Currently, this is my code:
function onEdit(e){
var rows = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("sheet1").getRange(30000,30).getValue();
var headerRow = rows.shift();
var editedRow = e.range.getRow();
var template = HtmlService.createTemplateFromFile("Template1.html");
template.headerRow = headerRow;
template.editedRow = editedRow;
template.rows = rangeValues;
var html = template.evaluate().getContent();
function sendEmails(){
var ss=SpreadsheetApp.getActiveSpreadsheet().getSheetByName("sheet1").activate();
var ss=SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var lr=ss.getLastRow();
//getting email body:
var sheet2Text = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("sheet2").getRange(1,1).getValue();
// Logger.log(emailText);
var quotaLeft = MailApp.getRemainingDailyQuota();
Logger.log(quotaLeft);
if((lr-1)>quotaleft){
Browser.msgBox("You have"+quotaLeft+"left & you're trying to send"+(lr-1)+"emails. Emails not sent");
} else{
for(var i=2; i<lr; i++){
var currentEmail = ss.getRange(i,26).getValue();
var currentClientName = ss.getRange(i,1).getValue();
var currentTeamName = ss.getRange(i,27).getValue();
var messageBody = sheet2Text.replace("{name}",currentTeamName);
var subjectLine = "notification on" + currentClientName + "process list", html;
MailApp.sendEmail(currentEmail, subjectLine, messageBody);
//26 is the column number that contains the emails in the google sheet
} //closing the for loop
} // closing the else loop
} // closing the function sendEmails
} // closing the onEdit function
Can anyone help with a google app script to trigger an auto email to applicants that failed the quiz - scoring lower than 130 on column A on google sheets?
Thanks in advance for the help!
Quiz Results Response
Do you want the mail to go automatically as soon as the form is filled? In that case, you can use the onFormSubmit trigger to send the mail to him automatically.
If you are processing the answers and then creating the result sheet, you can send the mail from the result sheet by processing each row in the sheet. You can easily find many examples how to send a mail from a sheet based on value in a column.
I am enclosing a similar code which sends the response to a user automatically as soon as he submits a form. I am storing his email ID (based on employee number) and sending him some data (based on his employee number) as soon as requests it. It works as a "employee self help portal".
function onFormSumbit(e) {
var emp = e.source.getActiveSheet().getRange(e.range.rowStart,2).getValue();
var lvss = SpreadsheetApp.openById("xxxx"); // blanks https://docs.google.com/spreadsheets/d/1kjOjhH0dvz4j3FsB_1UR5astpy8-ZxszNI4BZo4XJP0/edit#gid=0
SpreadsheetApp.setActiveSpreadsheet(lvss);
var lvsht = lvss.getSheetByName("Blanks");
var lvlr = lvsht.getLastRow();
var vA =lvsht.getRange("A:L").getValues();
var html="<style>th,td{border:1px solid black;}</style><table>";
html+='<tr>';
for(var i=0;i< 4 ;i++) {//make title
html+=Utilities.formatString('<th>%s</th>',vA[0][i]);
}
html+='</tr>';
for (i=1;i<lvlr;i++){
if (vA[i][0]==emp){
html+='<tr>';
for (j=0;j<4;j++) {
if ( j==2 ){
vA[i][j]=Utilities.formatDate(vA[i][j],"GMT+05:30", "dd-MM-yy");
}//if date
html+=Utilities.formatString('<td>%s</td>',vA[i][j]);
}//for emp
html+='</tr>';
}//if
}//for
html+='</table><br>';
var empss = SpreadsheetApp.openById("xxxx"); // emp master
SpreadsheetApp.setActiveSpreadsheet(empss);
var empsht = empss.getSheetByName("Emp");
var emplr = empsht.getLastRow();
var empvals =empsht.getRange("A:H").getValues();
for (i=1;i<emplr;i++){
if (empvals[i][0]==emp){
var em1=empvals[i][7];
var name=empvals[i][1]
break;
}//if
}//for
var subject="Your punch blanks "+name;
if (em1=="") {} else {
//MailApp.sendEmail(em1, subject, html);}
MailApp.sendEmail({
to: em1,
subject: subject,
htmlBody: html
});
}
}
//
//
Hope it helps !!
This function processes the full spreadsheet data from first row to last row and sends failure notification emails where the score is less than 130 ...
function notifyFailedCandidates ()
{
//Get the active sheet from the current spreadsheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
//Get all the rows from the spreadsheet
var rangeData = sheet.getDataRange();
var lastColumn = rangeData.getLastColumn();
var lastRow = rangeData.getLastRow();
var searchRange = sheet.getRange(2,1, lastRow-1, lastColumn);
var rows = searchRange.getValues();
//loop through each of the rows
for (var rowNumber in rows)
{
//Get each of the values from the row
var quizScore = rows[rowNumber][0];
var firstName = rows[rowNumber][1];
var lastName = rows[rowNumber][2];
var email = rows[rowNumber][3];
//Send a failure notification if the score is less than 130
if (parseInt (quizScore) < 130)
{
MailApp.sendEmail
(
email, //candidate email address
'Notification of test failure', //Subject of failure notification email
//Contents of failure notification email
'Hi ' + firstName + "\n\n" +
'This email is to let you know that unfortunately you failed the test, with a score of ' + quizScore + ' / 170' + "\n\n" +
'Better luck next time'
);
}
}
}
I am new to coding and wanted to automate sending emails with attachments. Basically what I would like to do is to send a message and Google Drive attachment to a specific email address in my spreadsheet. Each attachment (google drive link) is different for each email address and I have everything laid out on a spreadsheet.
The spreadsheet is composed of three sheets, and I want to get the info from the first sheet only (called Full Data). The structure of the columns is the following:
A1 Full Name
B1 First Name
C1 Last Name
D1 Email Address
E1 File attachment (google drive link)
F1 Date
G1 Status
H1 Message
I1 Email Sent?
I would like to send an email with a template starting with "Hello {Full Name}," and in the row below starts the message.
Here's the code I have for now:
// This constant is written in column C for rows for which an email
// has been sent successfully.
var EMAIL_SENT = 'EMAIL_SENT';
/**
* Sends non-duplicate emails with data from the current spreadsheet.
*/
function sendEmails2() {
var sheet = SpreadsheetApp.getActiveSheet();
var numRows = sheet.getLastRow() - startRow + 1; // Number of rows to process
var startCol = 1;
var numCols = 4; // Number of columns to process (should include column D)
// Fetch the range of cells A2:D
var dataRange = sheet.getRange(startRow, startCol, numRows, numCols);
var data = dataRange.getValues();
for (var i = 0; i < data.length; ++i) {
var row = data[i];
var emailAddress = row[3]; // Third column
var message = row[7]; // Eigth column
var emailSent = row[8]; // Ninth column
if (emailSent !== EMAIL_SENT) { // Prevents sending duplicates
var subject = 'Sending emails from a Spreadsheet';
MailApp.sendEmail(emailAddress, subject, message);
sheet.getRange(startRow + i, 8).setValue(EMAIL_SENT);
// Make sure the cell is updated right away in case the script is interrupted
SpreadsheetApp.flush();
}
}
}
I realize that I have not set a variable for the attachment. The attachment should be taken from column E (corresponding to the row). For example, John Apple in A2 has attachment X in E2, while Mick Orange in A3 has attachment Y in E3, and so on... The range of data goes down till 130 rows but it would be great to have something that always gets the range until there is data (no matter the number of rows).
Does anyone have an idea on how to make this work?
Thanks a lot in advance!!
If I understand you correctly, your current question differs from your previous one in that:
The message body starts with "Hello {Full Name}".
You are not looking for files with the same name as in the sheet, but files that have a certain URL.
The columns to fetch the data from are not the same.
Taking all this into account, I reworked the solution I proposed in your previous question so that it does what you pretend now (read inline comments to see what the code is doing, step by step):
var EMAIL_SENT = "EMAIL_SENT";
function sendEmails2() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Full Data");
var startRow = 2; // First row of data to process
var numRows = sheet.getLastRow() - startRow + 1; // Number of rows to process
var startCol = 1;
var numCols = 9; // Number of columns to process (should include column D)
// Fetch the range of cells A2:D
var dataRange = sheet.getRange(startRow, startCol, numRows, numCols);
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (var i = 0; i < data.length; i++) {
var row = data[i];
var emailAddress = row[3];
var fullname = row[0];
var messageBody = row[7];
var message = "Hello ".concat(fullname, "\n", messageBody); // Creating message body
var emailSent = row[8];
var fileURL = row[4];
var fileId = fileURL.match(/[-\w]{25,}/); // Extracts file id from file url
if (emailSent != EMAIL_SENT) { // Prevents sending duplicates
var subject = "Sending emails from a Spreadsheet";
var file = DriveApp.getFileById(fileId);
MailApp.sendEmail(emailAddress, subject, message, {
attachments: [file], // No need to use getAs if your file is already a PDF
name: 'Custom email Team'
});
sheet.getRange(startRow + i, 9).setValue(EMAIL_SENT);
// Make sure the cell is updated right away in case the script is interrupted
SpreadsheetApp.flush();
}
}
}
DriveApp does not have an getFileByUrl method, so to get the file, the code first extracts the file id from the url using regex and then calls getFileById.
Let me know if that works for you.
I am very new to coding and I can't figuer out what I am doing wrong. I need 1 email sent from the last entry in my form. So as the students submit their pre-test they get an email that contains the result of their pre-test.
This is what my code looks like:
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 3; // First row of data to process
var numRows = 1; // Number of rows to process
// Fetch the range of cells A2:B3
var dataRange = sheet.getRange(startRow, 3, numRows, 1)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var emailAddress = row[1]; // Second column
var message = row[2]; // Third column
var subject = "Résultat de formatif";
// This logs the value in the very last cell of this sheet
var lastRow = sheet.getLastRow();
var lastColumn = sheet.getLastColumn();
var lastCell = sheet.getRange(lastRow, lastColumn);
Logger.log(lastCell.getValue());
MailApp.sendEmail(emailAddress, subject, message);
}
}
I do that by:
adding a separate column "STATUS" to the sheet
in your email sending function iterate over rows and act only on rows with "STATUS" being blank
after successfully sending email for a row, put something to the "STATUS" column
Please review the event object documentation.
You can install a "trigger" to automatically run your script on every form submission. Because this is triggered per submission, you don't need to worry about trying to find the last row or if the email had already been sent.
function sendEmails(formResponse) {
var answers = formResponse.values;
var emailAddress = answers[1]; // Second column
var message = answers[2]; // Third column
var subject = "Résultat de formatif";
// This logs the value in the very last cell of this sheet
var range = formResponse.range;
var row = range.getRow();
var column = range.getLastColumn();
try {
MailApp.sendEmail(emailAddress, subject, message);
} catch (e) {
console.error("Did not send email to " + emailAddress + ". See error: " + e);
range.getSheet().getRange(row, column+1).setValue("EMAIL NOT SENT");
return;
}
range.getSheet().getRange(row, column+1).setValue("EMAIL SENT");
}
My code sends email notifications every time a Google Form is submitted. It works, but I want the collected form data as bold in the email.
for(var i in headers)
message += headers[i] + ': '+ e.namedValues[headers[i]].toString() + "\n\n";
function sendFormByEmail(e)
{
var s = SpreadsheetApp.getActiveSheet();
var headers = s.getRange(1, 1, 1, s.getLastColumn()).getValues()[0];
var message = "";
var data = s.getRange(1, 1, 1, s.getLastColumn()).getValues()[0];
var subject = "";
//Get active Spreadsheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
//Get Sheet called 'Form responses 1'
var fr1 = ss.getSheetByName("Form responses 1");
//Get all emails from 'Emails' tab
var emails = ss.getSheetByName("Emails");
var numRows = emails.getLastRow();
var emailTo = emails.getRange(2, 2, numRows, 1).getValues();
// The variable e holds all the form values in an array.
// Loop through the array and append values to the body.
for(var i in headers)
message += headers[i] + ': '+ e.namedValues[headers[i]].toString() + "\n\n";
// Insert variables from the spreadsheet into the subject.
// In this case, I wanted the part number as part of the
// email subject. These are the 3rd and 16th columns in my form.
// This creates an email subject like "Parts Inquiry Submission: 729302"
subject += e.namedValues[headers[1]].toString();
// Send the email
MailApp.sendEmail(emailTo, subject, message);
// Based off of a script originally posted by Amit Agarwal - www.labnol.org
// Credit to Henrique Abreu for fixing the sort order
}
First of all, you must use the advanced parameter htmlBody in the 4th parameter of sendEmail() and you need to make the body parameter and empty string.
sendEmail(recipient, subject, body, options)
Code:
message = "<strong>" + message + "</strong>";//Wrap message in bold tags
var options = {
"htmlBody":message
}
// Send the email
MailApp.sendEmail(emailTo, subject, "",options);//Make email body empty string
Thank you all for your help. I ended up changing it up a bit. Here is what I ended up using.
function sendFormByEmail(e)
{
var message = "";
var subject = "";
var emailTo = "";
//Gets the active Spreadsheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
//Get Sheet called 'Form responses 1'
var fr1 = ss.getSheetByName("Form responses 1");
var headers = fr1.getRange(1,1,1,fr1.getLastColumn()).getValues()[0];
//Get all emails from 'Emails' tab
var emails = ss.getSheetByName("Emails");
var emailTo = emails.getRange(2, 2, emails.getLastRow()-1, 1).getValues().toString();
// For each column in the spreadsheet, add the column name and it's new entry as a line in the email
message = "<html>";
for(var i in headers)
message += headers[i] + ': <b>'+ e.namedValues[headers[i]].toString() + "</b><br><br>";
message += "</html>";
// Set the subject as the Item Number
subject = e.namedValues[headers[1]].toString();
// Send the email
MailApp.sendEmail({
to: emailTo,
subject: subject,
htmlBody: message
});
}