Automaitcally upload all files in one folder under the same name - google-apps-script

Question

I have a Google form with 4 fields.
Name
File upload 1
File upload 2
File upload 3
File upload 4
By default, when someone uploads a file on each file upload question it will create individual folders. What I intend to do is to automatically create a folder using the answer on the Name field. Then save all the uploaded files inside that folder and not on individual subfolders. Thank you

Answer 1

For this in specific, you will need to use Apps Script.
This is a similar example of what you're looking for. I made some changes to adjust it to what you are asking for.
You can use the following script, just make sure to create the script from the Google Form you're using and update the FOLDERID in the script.
function onFormSubmit(e) {
var mainFolder = "FOLDERID"; //FOLDERID will be the main folder where
//folders from the answers will be created (You can use the one that Google Form creates by default)
var form = FormApp.getActiveForm();
var formResponses = form.getResponses();
var itemResponses = formResponses[formResponses.length-1].getItemResponses();
var destFolder = DriveApp.getFolderById(mainFolder);
var formName = itemResponses[0].getResponse();
var folder = getSubFolder_(destFolder, formName); //Checks if folder already exists
// Gets the file upload response as an array to allow for multiple files.
let fileUploads = itemResponses.filter((itemResponse) => itemResponse.getItem().getType().toString() === "FILE_UPLOAD")
.map((itemResponse) => itemResponse.getResponse())
.reduce((a, b) => [...a, ...b], []);
// Moves the files to the destination folder.
if (fileUploads.length > 0) {
fileUploads.forEach((fileId) => {
DriveApp.getFileById(fileId).moveTo(folder);
});
}
}
function getSubFolder_(objParentFolder, subFolderName) {
// Iterates subfolders of parent folder to check if folder already exists.
const subFolders = objParentFolder.getFolders();
while (subFolders.hasNext()) {
let folder = subFolders.next();
// Returns the existing folder if found.
if (folder.getName() === subFolderName) {
return folder;
}
}
// Creates a new folder if one doesn't already exist.
return objParentFolder.createFolder(subFolderName)
}
Last thing, you need to add an OnSubmit trigger in the script editor.
After saving changes to the script and adding the trigger, you can test now by completing the Form, go to the folder you specified in the script and you will see the new folder with the files.
Basically you only need to change the FOLDERID in the script and add the OnSubmit trigger. Let me know if you have any questions.