Send form to address based on response - google-apps-script

Question

I have a Sheet that is linked with a basic Google form. I want to be able to select a name from the form and once submitted, it automatically send to an address based on the conditions I define.
E.g., if Ronald McDonald is selected in the form, then the script says that it should send to Ronald.mcdonald#example.com
The addresses are NOT within the form. - Just the names. I'd like the script to contain the addresses.
This is the first thing I'm attempting to build with app script. I can't find much online to figure out where to start.
Would very much like some help.
Sheet: https://docs.google.com/spreadsheets/d/1ZbUQ7HlY9BB3iKiLPcKAYnYry9EesvCzLs2zWz0PdMI/edit?usp=sharing
Form: https://docs.google.com/forms/d/19PmNlsFEHptmviafFgG6Qc077dOLXK8Yw1NOj3lJ7sk/edit?usp=sharing

Answer 1

Try first with this generic code
function onFormSubmit(e) {
var responses = e.namedValues;
if (responses["Agent Name"][0] == 'Ronald Mcdonald') {
MailApp.sendEmail({
to: '############gmail.com',
subject: 'new informations',
htmlBody: JSON.stringify(responses)
});
}
}
and put a trigger
edit
to take into account the list of emails, try (please initialize first to activate the trigger)
function initialize() {
if (ScriptApp.getProjectTriggers().filter(t => t.getHandlerFunction() == "onFormSubmit").length == 0) {
ScriptApp.newTrigger("onFormSubmit")
.forSpreadsheet(SpreadsheetApp.getActive())
.onFormSubmit()
.create();
}
console.log('Your script has been initialized!')
}
function onFormSubmit(e) {
var responses = e.namedValues;
var email = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Email contact')
.getDataRange().getValues()
.filter(r => r[0] == responses["Agent Name"][0])
if (email.length != 1) { return } // email found (unique)
MailApp.sendEmail({
to: email[0][1],
subject: 'new informations',
htmlBody: '<table cellspacing="2" cellpadding="2" border="1" style="border-collapse: collapse"><tr>' + Object.keys(responses).map(h => '<td>' + h + '</td><td>' + (Array.isArray(responses[h]) ? responses[h].join(",") : responses[h]) + '</td>').join('</tr><tr>') + '</tr></table>'
});
}

Answer 2

Try this:
function onFormSubmit(e) {
const eobj = {"Ronald McDonald":"Ronald.McDonald#example.com","Fred Smith":"foolish.freddy#jackass.com"};
if(eobj.hasOwnProperty(e.values[1])) {
GmailApp.sendEmail(eboj[e.values[1]],"Subject","Message")
}
}
function createOnFormSubmitTrigger() {
if(ScriptApp.getProjectTriggers().filter(t => t.getHandlerFunction() == "onFormSubmit").length == 0) {
ScriptApp.newTrigger("onFormSubmit").forSpreadsheet(SpreadsheetApp.getActive()).onFormSubmit().create();
}
}
You will have to fill in the eobj with all the the names as properties and values as email addresses.

Answer 3

As a supplement to the previous answers: When the script runs as a different (service) user the outgoing mail that is processed by apps script is labelled as sent by this very user identity. AFAIK there is no way to let the form respondent appear as the sender of the mail. The least you can do about it is setting the mail's alias and the reply-to with the responent's mail address like this:
let ffForm = FormApp.openById("123xcvdag71orwhatever");
let formResponses = ffForm.getResponses()[ffForm.getResponses().length -1];
let userMailAddress = formResponses.getRespondentEmail();
MailApp.sendEmail({
to: varWhoever,
subject: varSubject,
name: userMailAddress,
replyTo: userMailAddress}
);