I am having some trouble getting a script that can generate a unique code for every form reply entry to work. Now, when I first tried writing it, I used the function name onFormReply(e) since I had read it somewhere, but turn out it didn't really work, so I'm trying to use onEdit(e), but it marks most values of the variables I wrote as undefined, even the argument (e) of the function itself (which is theoretically suposed to be custom and made to resemble the cell/s where the edit took place). Here is the code:
function onEdit(e) {
const ss = SpreadsheetApp.getActiveSheet();
const row = e.getRow();
var date = ss.getRange(row,1).getValue();
var department = ss.getRange(row,6).getValue();
department = department[0] + department[1]
var uniqueNumber = ss.getLastRow()
var finalCode = department + finalDate + uniqueNumber
ss.getRange(row,15).setValue(finalCode)
}
If you are dealing with Google Form responses, you can use the timestamp in column A as a unique ID. These timestamps are accurate down to the millisecond and will for all practical purposes always be unique.
The great benefit of this is that you do not need a script to get those unique IDs. Instead, use this array formula in row 1 of a free column in the right in the form responses sheet:
=arrayformula(
{
"Unique ID";
iferror( text( 1 / A2:A ^ -1, "yyyy-MM-dd_HH-mm-ss-000") )
}
)
The formula will fill the whole column automatically and will continue giving more results as new form responses are submitted.
Related
Dear programming Community,
at first I need to state, that I am not quite experienced in VBA and programming in general.
What is my problem? I have created a topic list in google sheets in order to collect topics for our monthly meeting among members in a little dance club. That list has a few columns (A: date of creation of topic; B: topic; C: Name of creator; ...). Since it is hard to force all the people to use the same format for the date (column A; some use the year, others not, ...), I decided to lock the entire column A (read-only) and put a formular there in all cells that looks in the adjacent cell in column B and sets the current date, if someone types in a new topic (=if(B2="";"";Now()). Here the problem is, that google sheets (and excel) does then always update the date, when you open the file a few days later again. I tried to overcome this problem by using a circular reference, but that doesn't work either. So now I am thinking of creating a little function (macro) that gets triggered when the file is closed.
Every cell in Column B (Topic) in the range from row 2 to 1000 (row 1 is headline) shall be checked if someone created a new topic (whether or not its empty). If it is not empty, the Date in the adjacent cell (Column A) shall be copied and reinserted just as the value (to get rid of the formular in that cell). Since it also can happen, that someone has created a topic, but a few days later decides to delete it again, in that case the formular for the date shall be inserted again. I thought to solve this with an If-Then-Else loop (If B is not empty, then copy/paste A, else insert formula in A) in a For loop (checking rows 1 - 1000). This is what I have so far, but unfortunately does not work. Could someone help me out here?
Thanks in advance and best regards,
Harry
function NeuerTest () {
var ss=SpreadsheetApp.getActive();
var s=ss.getSheetByName('Themenspeicher');
var thema = s.getCell(i,2);
var datum = s.getCell(i,1);
for (i=2;i<=100;i++) {
if(thema.isBlank){
}
else {
datum.copyTo(spreadsheet.getActiveRange(), SpreadsheetApp.CopyPasteType.PASTE_VALUES, false);
}}
}
The suggested approach is to limit the calls to the Spreadsheet API, therefore instead of getting every cell, get all the data at once.
// this gets all the data in the Sheet
const allRows = s.getDataRange().getValues()
// here we will store what is written back into the sheet
const output = []
// now go through each row
allRows.forEach( (row, ind) => {
const currentRowNumber = ind+1
// check if column b is empty
if( !row[1] || row[1]= "" ){
// it is, therefore add a row with a formula
output.push( ["=YOUR_FORMULA_HERE"] )
} else {
// keep the existing value
output.push( [row[0]] )
}
})
Basically it could be something like this:
function myFunction() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Themenspeicher');
var range = sheet.getRange('A2:B1000');
var data = range.getValues(); // <---- or: range.getDisplayValues();
for (let row in data) {
var formula = '=if(B' + (+row+2) + '="";"";Now())';
if (data[row][1] == '') data[row][0] = formula;
}
range.setValues(data);
}
But actual answer depends on what exactly you have, how your formula looks like, etc. It would be better if you show a sample of your sheet (a couple of screenshots would be enough) 'before the script' and 'after the script'.
I have a spreadsheet where I'm trying to add an automatic search function whenever a cell on the Sheet "List" Column 1 gets selected.
It's sort of like using a VLOOKUP function of the sheets but I've been unsuccessful trying to come up with an effective code for it.
Test Spreadsheet link
I made a simple test spreadsheet hopefully for people to easily understand how the sheet should work.
In the 'Database' sheet, there's a list of people with the fruits they like or dislike.
In the 'List' sheet, the list is reversed where the fruits are now the main list but here, when a person clicks on the cells with the fruits, the top cells should automatically update with the combined names of people who like or dislike that certain fruit.
The function should go like this:
If I click a cell on column 1 of the 'List' sheet,
A1 cell updates it's value with the active cell value
B1 cell updates it's value with the combined values based on who likes it from the 'Database' sheet Column 2.
B2 cell updates it's value similar as above but from Dislikes in Column 3
I've attached the code I currently have but I'm not able to get the last 2 steps working.
There is also a guide in the sheets on what the correct answers should look like for each fruit.
I got stuck looking for a way to make the steps 2 and 3 work. I was able to find a code here but it stops after finding one match. stackoverflow.com/questions/10838294/… My current problem is: Since the cells [B2:B] to filter from on the Database sheet has multiple values, is it possible to find all cells with at least a partial match, get the values of the cells on the left of that then list them into the B1 cell on the "List" sheet?
Test Spreadsheet link
Code.gs
function onSelectionChange(e){
var currentsheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var currentcell = currentsheet.getActiveCell();
var activerow = currentcell.getRow();
var activecol = currentcell.getColumn();
var sname = currentsheet.getName();
// Check if current sheet name is correct
if (
sname == 'List'
)
{
// Check if this on first column
if (activecol == 1)
{
// ACTION
var name = currentcell.getValue(); //Get current cell for searching
var prefsheet = SpreadsheetApp.getActive().getSheetByName("Database");
var last = prefsheet.getLastRow();
var data = prefsheet.getRange(1,1,last,2).getValues(); // create an array of data from columns A and B
for(nn=0;nn<data.length;++nn){
if (data[nn][1]==name){break} ;
SpreadsheetApp.getActiveSheet().getRange('A1').setValue('Fruit: ' + name);
SpreadsheetApp.getActiveSheet().getRange('B1').setValue('Like: ' + data[nn][0]);
}
}
};
};
I was able to find a workaround for this and it turns out I didn't have to use a Google Script code to keep updating the formula on List!B1.
I'm new with scripting and sheets but I'll be sharing this formula here in case someone needs something like this in the future.
This is what I used on List!B1
=JOIN(", ",query(filter(Database!A2:B,REGEXMATCH(Database!B2:B,A1)),"Select Col1"))
Regexmatch does the search for partial value and returns as "TRUE"
Filter will then list these rows and query "Select Col1" will only keep the first column of the results and remove the second column. Lastly, Join formula will concatenate them into one cell and add separators.
Which is working very nicely for my purpose. If anyone has any suggestions I'd love to hear about it too.
I'm attempting to set up automated emails through google sheets using scripts and a trigger.
How do I define only new additions to the spreadsheet should trigger an email? The spreadsheet is constantly added to.
function sendloggeremails() {
var ss = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var lr = ss.getLastRow()
for (var i = 72; i <= lr; i++) {
var currentEmail = ss.getRange(i, 7).getValue();
var currentClassTitle = ss.getRange(i, 3).getValue();
MailApp.sendEmail(currentEmail, "complaint: customer number " + currentClassTitle , "Please check through the log as you have a new assigned to you");
}
}
var i = 72 plainly because this is the last row, I don't want to have to manually change this constantly. Added triggers but at the moment I still need to go into the code to change var i.
Any chance anyone can help with this?
Sending Emails only Once with a Loop
You could use something like this. To get started you would want to put something in the sent column so that old lines would not resend their emails and you'd still maintain a record of past emails. I suggested putting the string "SENT". But the test just ask the question is that column empty so anything will work.
Obviously, I haven't seen you spreadsheet so I don't know where to put the sentColumn so you can change the var sentColumn = 75 to anything you wish and all of the other places it's used will change accordingly.
function sendloggeremails() {
var ss=SpreadsheetApp.getActiveSpreadsheet();
var sh=ss.getActiveSheet();//You should probably change this to getSheetByName() and then put in the correct name of the sheet
var sentColumn=75;//If this column is not empty then don't send emails. If you send any email then also put "SENT" into this column so you wont resend it next time you run the loop.
sh.getRange(1,sentColumn).setValue("Sent");//I'm assuming a header row and I'm putting a Header Title there you can pick any open column you want
var rg=sh.getDataRange();//This gets all of the sheets data into one one range
var vA=rg.getValues();//This gets all of the values in above range in a two dimension object we often refer to as a two dimensional array.
//If you have header row you can start at i=1
for(var i=1;i<vA.length; i++) {//This will loop over all of the rows on the sheet.
if(!vA[i][sentColumn-1]){//Heres the test to see if theres something in sentColumn. If sentColumn is empty meaning truthy is false then it send the email
var currentEmail=vA[i][6];//this replaces the getValue from column7 *1
var currentClassTitle=vA[i][2];//this replaces the getValue from column3 *1
MailApp.sendEmail(currentEmail, "complaint: customer number " + currentClassTitle , "Please check through the log as you have a new assigned to you");
sh.getRange(i+1,sentColumn).setValue("SENT");//After sending email we put something. In this case "SENT" into the sentColumn so that next through the loop we won send another email because its truthy will be true.
}
}
}
//*1 Array indices are 1 less that column numbers because arrays start counting from zero.
If you wish we could also delete the rows as we send them. All you have to do is keep track of how many rows you have deleted each time the loop is run with say a variable like var n=0 to start with and then the row number that gets deleted will be i-n+1. And right after the deletion you increment n by one.
You can setup the trigger using this function.
function setupEmailTrigger() {
if(ScriptApp.getProjectTriggers().indexOf('sendloggeremails')==-1){
ScriptApp.newTrigger('sendloggeremails').timeBased().everyDays(1).atHour(17).create();
}
}
It checks to see if the trigger already exists and if the trigger already exists it does nothing.
So, I've been trying to figure out how to stop the duplicate rows appearing in my google sheets response output from a google form. If found this link which sounds like it does exactly what I want (Form Google Script Prevent Duplicates), but cannot for the life of me work out how to edit the given answer to work on my sheet.
I have included a screenshot of my workbook to give an example of the structure of the data I'd like the edited code to run on, and also below is my attempt at making the code run correctly on my data structure.
My sheet structure that I'd like to run the code on. I want to use the email address as the 'unique' identifier, so any duplicate rows can be identified using that.
My attempt at adapting the code to work on the above data structure (I have absolutely no background with this scripting language, so please go easy on me if I've made a glaringly obvious error):
function updateExisting() {
var s = SpreadsheetApp.getActiveSheet(),
// s = ss.getSheetByName(''),
lastRow = s.getLastRow(),
lastValues = s.getRange('A'+lastRow+':C'+lastRow).getValues(),
name = lastValues[0][0],
allNames = s.getRange('B2:B').getValues(),
row, len;
// TRY AND FIND EXISTING NAME
for (row = 0, len = allNames.length; row < len - 1; row++)
if (allNames[row][0] == name) {
// OVERWRITE OLD DATA
s.getRange('A2').offset(0, 0, row,
lastValues.length).setValues([lastValues]);
// DELETE THE LAST ROW
s.deleteRow(lastRow);
break;}
}
Key words: duplicates, Google, spreadsheet, Sheets, Form, submission, edit, row, unique.
This code prevents duplicates in a Google Sheet when submitting a Google Form, by overwriting an existing row with the existing unique value, if one exists.
The code searches one column in a spreadsheet and looks for a match. I tried to make it generic so that the code doesn't need to be changed depending upon what column the unique identifier is in. You need to make a couple of settings in the "User Settings" section to make it work. But that is better than needing to rewrite the code.
function updateExisting(columnWithUniqueIdentifier,sheetTabName) {
var dataFromColumnToMatch,lastColumn,lastRow,rowWithExistingUniqueValue,rowOfDataJustSaved,
sh,ss,valueToSearchFor;
// USER SETTINGS - if the values where not passed in to the function
if (!columnWithUniqueIdentifier) {//If you are not passing in the column number
columnWithUniqueIdentifier = 2;//Hard code column number if you want
}
if (!sheetTabName) {//The sheet tab name was not passed in to the function
sheetTabName = "Put your Sheet tab name here";//Hard code if needed
}
//end of user settings
ss = SpreadsheetApp.getActiveSpreadsheet();//Get the active spreadsheet - this code must be in a project bound to spreadsheet
sh = ss.getSheetByName(sheetTabName);
lastRow = sh.getLastRow();
lastColumn = sh.getLastColumn();
//Logger.log('lastRow: ' + lastRow)
rowOfDataJustSaved = sh.getRange(lastRow, 1, 1, lastColumn).getValues();//Get the values that were just saved
valueToSearchFor = rowOfDataJustSaved[0][columnWithUniqueIdentifier-1];
//Logger.log('valueToSearchFor: ' + valueToSearchFor)
dataFromColumnToMatch = sh.getRange(1, columnWithUniqueIdentifier, lastRow-1, 1).getValues();
dataFromColumnToMatch = dataFromColumnToMatch.toString().split(",");
//Logger.log('dataFromColumnToMatch: ' + dataFromColumnToMatch)
rowWithExistingUniqueValue = dataFromColumnToMatch.indexOf(valueToSearchFor);
//Logger.log('rowWithExistingUniqueValue: ' + rowWithExistingUniqueValue)
if (rowWithExistingUniqueValue === -1) {//There is no existing data with the unique identifier
return;
}
sh.getRange(rowWithExistingUniqueValue + 1, 1, 1, rowOfDataJustSaved[0].length).setValues(rowOfDataJustSaved);
sh.deleteRow(lastRow);//delete the row that was at then end
}
Alright stack friends,
I'm working on my first projects using google scripts and it's been pretty fun so far. My project is to create a form for data entry that can either accept an ID number and fill in the rest of the fields, or let the user fill out the entire form. Basically my method to fill in the other fields is just to have a lookup table on the second sheet. When the user submits a form, the script runs, looks for the ID of the last row, scans the reference table for the ID, and then fills in the details.
I think the problem I'm having is the assumption that the data from the form is already in the sheet when the script runs. The problem I noticed is that the script sometimes fails to fill in the gaps. I tried creating form submissions in a loop with the same ID and they function somewhat erratically but it seems like the last sumbission always works which would make sense if the script executions are not matching up with the form submissions. Here's the script for reference:
function fillGaps() {
// First take in the appropriate spreadsheet objects and get the sheets from it
var ss = SpreadsheetApp.openById(id);
var sheet = ss.getSheets()[0];
var refSheet = ss.getSheets()[1];
// Here's the last rows' index
var lastRow = sheet.getLastRow();
var lastRowRef = refSheet.getLastRow();
// now this is an array of values for the last row and the student ID entered
var response = sheet.getRange(lastRow, 1, 1, 7).getValues();
var enteredID = response[0][1];
// Next we're going to try to load up the lookup table and scan for the ID
var stuIDs = refSheet.getRange(2, 4, refSheet.getLastRow()).getValues();
var row = 0;
while(enteredID != stuIDs[row] && row <= lastRowRef){
row++;
}
// Okay at this point the row variable is actually -2 from what the sheet index
// is that I'm thinking of. This is because we didn't load the first row (names)
// and the way arrays are indexed starts with 0.
row++;
row++;
// now assuming that it found a match we'll fill in the values
if(row < refSheet.getLastRow()){
// Alright now we need to wrangle that row and format the data
var matchedRow = refSheet.getRange(row, 1, 1, 6).getValues();
// modify the response
var replacement = [response[0][0],enteredID, matchedRow[0][1],matchedRow[0][0],matchedRow[0][2],matchedRow[0][4],matchedRow[0][5]];
sheet.getRange(lastRow, 1, 1, 7).setValues([replacement]) ;
}
}
So I'm wondering:
Does this seem like the right diagnosis?
If so, what would be the best way to remedy? I thought of adding a little delay into the script as well as trying to capture the submissions timestamp (not sure how to do that)
Thank you much!
The following code gives a 2D array:
var stuIDs = refSheet.getRange(2, 4, refSheet.getLastRow()).getValues();
Also,refSheet.getLastRow gives the last row, lets say it is 10 in this case. The syntax for getRange is getRange(row, column, numRows) and the last argument is the number of rows, not the last column. So in the above code the selected range would be row 2 - 11 rather than 2- 10. Unless that is what you intended, modify the code like so:
var stuIDs = refSheet.getRange(2, 4, refSheet.getLastRow()-1).getValues();
To access the values in stuIDs you should use stuIDs[row][0] (2D array) to check for matching ID. Assuming your ID was to be matched was in column 1.
Secondly, in the loop you are using the following to check for the last index in array row <= lastRowRef which will cause it go out of range(because array starts at 0 and sheet row at 1) instead use this row < stuIDs.length
Finally, in case you don't find a match you will end up with the last row and your code will end you taking the last row as the matched index. This can be prevented by using a boolean variable to check for a match.
var foundId = false
var row = 0;
var i = 0;
for (i in stuIDs){
if(stuIDs[i][0] == enteredID)
foundID = true
break
}
}
row = i + 2
if (foundID){
var matchedRow = refSheet.getRange(row, 1, 1, 6).getValues();
// modify the response
var replacement = [response[0][0],enteredID, matchedRow[0][1],matchedRow[0][0],matchedRow[0][2],matchedRow[0][4],matchedRow[0][5]];
sheet.getRange(lastRow, 1, 1, 7).setValues([replacement]) ;
}
PS: You can also use event objects to get the values of response (eventObj.values). As mentioned here: https://developers.google.com/apps-script/guides/triggers/events
Hope that helps!