How can I conditionally copy between Google sheets? - google-apps-script

I would like to conditional copy a value from one sheet to another.
About the below script:
It checks if in SOURCE tab the value in column H is equal to 45 and if Column A is empty. If so, it should copy the value in Column G into the last row of column A in TARGET tab. It also ads data to some of the TARGET tab columns
If I change this: sourceSheet.getRange(rangeToCopy).copyTo(destination.getRange(destination.getLastRow()+1, 1)),{contentsOnly:true};
to this: sourceSheet.getRange(rangeToCopy).copyTo(destination.getRange(destination.getLastRow()-1, 1)),{contentsOnly:true}; the cell is pasted on Column A on the penultimate row, which makes me think that the present code tries to copy to a row after the last visible one instead of pasting into the next blank cell after a non blank one in Column A, hence returning the error explained on the next bullet
As is, it returns the error: The coordinates of the range are outside the dimensions of the sheet. (I understood that the problem is because of the use of getlasrow and being used as is, it's trying to retrieve a row that does not exist)
This is the code so far:
function CopyTo(){
var sheet = SpreadsheetApp.getActive();
var sourceSheet = sheet.getSheetByName("SOURCE");
var destination = sheet.getSheetByName("TARGET");
var lastRow = sourceSheet.getDataRange().getLastRow();
for(var row=3; row<=lastRow; row++){
if(sourceSheet.getRange(row,1).getValue() == "" & sourceSheet.getRange(row,8).getValue() >= "45"){
Logger.log("CELL H"+row+" has \">=45\""+"\n=================\n"+"CELL A"+row+" is \"empty\""+"\n=================\n"+"RANGE TO COPY:\n"+ "\"G"+row+":G"+row+"\"");
var rangeToCopy = "G"+row+":G"+row;
sourceSheet.getRange(rangeToCopy).copyTo(destination.getRange(destination.getLastRow()+1, 1)),{contentsOnly:true};
destination.getRange(destination.getLastRow(), 9).setValue("Added Text Column 9");
destination.getRange(destination.getLastRow(), 13).setValue("Added Text Column 13");
destination.getRange(destination.getLastRow(), 14).setValue(new Date());
}
}
}
Also, there are other columns in Target sheet that fetch values so maybe that's the reason why the script isn't pasting on the right place but I can't get it to work.
Could you be so kind to help out?
Thank you in advance.
This is a test sheet which returns the previously mentioned error when running the script.
UPDATE
I've added to the script:
var column = destination.getRange('A' + destination.getMaxRows())
var lastFilledRow = column.getNextDataCell(SpreadsheetApp.Direction.UP).getA1Notation().slice(1)
Logger.log(lastFilledRow);
so I would get the last filled row number in Column A. It retrieves it but I'm having trouble in using it as range and I get the error: Exception: Cannot convert 'Range' to int.
sourceSheet.getRange(rangeToCopy).copyTo(destination.getRange(destination.getRange(lastFilledRow,1), 1)),{contentsOnly:true};

The problem lies with your TARGET sheet having a set maximum row of 84, thus, destination.getLastRow()+1 will return 85 which is outside the said maximum row.
To solve this, create a new TARGET sheet or find a way to remove the limit in the current TARGET sheet. Your current code should be fine.
EDIT:
I've edited your v2 code to make it work on the current test sheet provided. Please see code below.
function CopyTo_V2(){
var sheet = SpreadsheetApp.getActive();
var sourceSheet = sheet.getSheetByName("SOURCE");
var destination = sheet.getSheetByName("TARGET");
var lastRow = sourceSheet.getDataRange().getLastRow();
var column = destination.getRange('A' + destination.getMaxRows())
for(var row=3; row<=lastRow; row++){
if(sourceSheet.getRange(row,1).getValue() == "" & sourceSheet.getRange(row,8).getValue() >= "45"){
Logger.log("CELL H"+row+" has \">=45\""+"\n=================\n"+"CELL A"+row+" is \"empty\""+"\n=================\n"+"RANGE TO COPY:\n"+ "\"G"+row+":G"+row+"\"");
var rangeToCopy = "G"+row+":G"+row;
var lastFilledRow = parseInt(column.getNextDataCell(SpreadsheetApp.Direction.UP).getA1Notation().slice(1))
Logger.log(lastFilledRow);
sourceSheet.getRange(rangeToCopy).copyTo(destination.getRange(lastFilledRow+1,1)),{contentsOnly:true};
destination.getRange(lastFilledRow+1, 9).setValue("Added Text Column 9");
destination.getRange(lastFilledRow+1, 13).setValue("Added Text Column 13");
destination.getRange(lastFilledRow+1, 14).setValue(new Date());
}
}
}

Related

Replace text with hyperlinked version onEdit

I have a google sheet with a list of people's initials in range A4:A.
These initials are each hyperlinked to a different part of my sheet.
Column MM contains many cells that all have a data validation dropdown list referencing the initials list in A4:A
I need a script that triggers on edit so that when a user selects initials in the dropdown list in column MM, the script replaces it with the hyperlinked version from column A
My scripting knowledge is rudimentary. Normally I'd do a replace something like the below but I'm not sure how to implement the search so it takes the value from column MM and searches for it in columnA (or even if this would take the hyperlink function along with it.
`function replaceText(){
var oldText = "AB";
var newText = "AB hyperlinked";
var sheet = SpreadsheetApp.getActive().getSheetByName('SHOTS');
sheet.getRange("MM1:MM" + sheet.getLastRow()).createTextFinder(oldText).replaceAllWith(newText);
}`
Thanks in advance for any help given
If you have the chance of having an additional column, you can do a workaround without script with FILTER:
=FILTER(A2:A,A2:A=MM1)
Or if you want it as an array for many rows
=BYROW (MM1:MM,LAMBDA(each,IF(each="","",FILTER(A2:A,A2:A=each))))
Check in this image how when I chose value "b" it returns the hyperlinked value in the coloured column
OPTION B with SCRIPT:
Please check if MM is column 351, if not change that number. Run it once from the console (it will give an error, but it's just for approving the permissions), then go to your sheet and start trying with your dropdown:
function onEdit(e) {
var ecolumn = e.range.getColumn()
if (ecolumn == 351){
var sheet = SpreadsheetApp.getActive()
var range = sheet.getActiveRange();
var value = range.getValue()
var lookuprange = sheet.getRange("A:A").getValues().map(n => n[0])
var index = lookuprange.indexOf(value)+1
if (index != 0){
var link = sheet.getRange("A"+index).getRichTextValue().getLinkUrl()
var richValue = SpreadsheetApp.newRichTextValue()
.setText(value)
.setLinkUrl(link)
.build();
range.setRichTextValue(richValue);}}
}
REFERENCE: Apps Script: how to get hyperlink from a cell where there is no formula

Automatically populate cell in Google Sheets when another cell in same row is manually filled but error

In Google Sheets, I want to create a macro that will automatically populate a column in each row when another column in that row is manually filled. The autofilled cell will use a formula that import from other googlesheet file and using query to import the data. I currently using script but i cant put a apostrof to complete my formula
`
function onEdit(e) { //Runs every time the sheet is edited
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('DB Mitra'); //Change this to whatever your sheet is named
var inputCol = sheet.getRange('B2'); //Change this to whatever column the date is going to be entered
//This is the range that will be checked. Slightly redundant, but makes it easier to reuse this script without needing to retype every variable
var myRange = inputCol;
//Get the row & column indexes of the active cell
var row = e.range.getRow();
var col = e.range.getColumn();
//Check that your edited cell is within the correct column
if (col == myRange.getColumn()) { //This runs only if a value is entered into the column defined in 'inputCol'
if(sheet.getRange(e.range.getA1Notation()).getValue() == '') {return}; //If the edited cell is empty (ie the date is deleted, nothing happens)
if(row == 1) {return} //If the header is changed, nothing happens
let codeCell = sheet.getRange('D'+row); //Change to the column that will store the generated code value
codeCell.setValue('=QUERY({IMPORTRANGE("1-K_ZltvOev2t9iqKIOHR8B-PY6ODBKYAwTjaDzLbHJE";"2022!B2:T494")};"SELECT Col4 WHERE Col1 = '"&B'+row+'&"'")');
//let hardValue = codeCell.getValue(); //Gets the value from the formula you just entered
//codeCell.setValue(hardValue); //Replaces the formula with just the resulting value
};
}
`
the formula should be like this
enter image description here
but it always error if i put it like that
enter image description here
Thank you for anyone willing to help me. credit to Automatically populate cell in Google Sheets when another cell in same row is manually filled for the inspiration code
In your script, how about modifying using the template literals as follows?
From:
codeCell.setValue('=QUERY({IMPORTRANGE("1-K_ZltvOev2t9iqKIOHR8B-PY6ODBKYAwTjaDzLbHJE";"2022!B2:T494")};"SELECT Col4 WHERE Col1 = '"&B'+row+'&"'")');
To:
codeCell.setValue(`=QUERY({IMPORTRANGE("1-K_ZltvOev2t9iqKIOHR8B-PY6ODBKYAwTjaDzLbHJE";"2022!B2:T494")};"SELECT Col4 WHERE Col1 = '"&B${row}&"'")`);
or
codeCell.setFormula(`=QUERY({IMPORTRANGE("1-K_ZltvOev2t9iqKIOHR8B-PY6ODBKYAwTjaDzLbHJE";"2022!B2:T494")};"SELECT Col4 WHERE Col1 = '"&B${row}&"'")`);
Reference:
Template literals

Need to find a way for data entry to start after a specific row

Here is my script:
function CopyRange() {
var sss = SpreadsheetApp.openById('1EA2F99W1lpgTzX3zoTNpzuEXWh-mDkvo9UyZC4kDNtQ'); //replace with source ID
var ss = sss.getSheetByName('UKG-A'); //replace with source Sheet tab name
var range = ss.getRange('G4:K4'); //assign the range you want to copy
var data = range.getValues();
var tss = SpreadsheetApp.openById('1EA2F99W1lpgTzX3zoTNpzuEXWh-mDkvo9UyZC4kDNtQ'); //replace with destination ID
var ts = tss.getSheetByName('UKG-A'); //replace with destination Sheet tab name
ts.getRange(7 && ts.getLastRow()+1,15,1,5).setValues(data); //you will need to define the size of the copied data see getRange()
}
The code works as normal. When I run the code it get data from source sheet and enter on the destination sheet after the last row which has data. But what i want is to define a specific row to start data entry and continue from that row. For example I want data entry to start After the 7th row of UKG-A sheet.
Explanation:
Your goal is to add a new row after row seven and then set the new data on this newly created row.
you can use insertRowAfter(afterPosition) to insert a new row after a specified position.
start pasting from row 8.
(optional) dynamically get the length of data instead of hardcopying the size.
Solution:
Change:
ts.getRange(7 && ts.getLastRow()+1,15,1,5).setValues(data);
to:
ts.insertRowAfter(7)
ts.getRange(8,15,data.length,data[0].length).setValues(data);
Related:
Sheet.getRange(1,1,1,12) what does the numbers in bracket specify?
getRange(row, column, numRows, numColumns)

Exception: The starting row of the range is too small - Logs Numbers Why?

I have a basic script to take numbers from a sheet and use them to create a range, as well as using the last column function. I have had the error range is too small for the posting range.
When I log the output for both the column and row numbers these come out as expected!
I thought initially, it was because one was a last column pull and the other was pulling an integer from the cell in the sheets, as they were coming with decimal places, so I have overcome this with the conversion to number and then removing the decimals with the .tofixed() but this does not work either. Any ideas?
function weeklyData() {
var sourcess = SpreadsheetApp.openById('1B93Oq2s9Nou5hVgOb3y3t15t9xnqRMBnrYkAed-oxrE'); // key of source spreadsheet
var sourceSheet = sourcess.getSheetByName('Measures & Answers'); // source sheet name - change to your actual sheet name
var lr = Number(sourceSheet.getRange(2,3).getDataRegion(SpreadsheetApp.Dimension.ROWS).getLastRow()).toFixed(0);
for(var i=0;i<lr+1;i++){
var dataValue = sourceSheet.getRange(i+2,3).getValue(); //This weeks numbers to update into table
var rowdataRange = sourceSheet.getRange(i+2,4).getValue(); //The row that the data needs to be pasted
var rowformat = Number(rowdataRange);
var row = rowformat.toFixed(0);
var pasteSheet = sourcess.getSheetByName('WHERE DATA ENDS UP'); // Data is to be pasted - change to your actual sheet name
var pasteColumn = pasteSheet.getRange(12,12).getDataRegion(SpreadsheetApp.Dimension.COLUMNS).getLastColumn()+1;
var column = pasteColumn.toFixed(0); // Column that is free for this weeks data
var pasteRange = pasteSheet.getRange(row,column,1,1);
Logger.log(pasteRange);
// pasteRange.setValue(dataValue);
}};
Your script works fine for me. I suspect this is an example script you've adapted from somewhere and trying to apply it to your data structure?
The reason you are getting the error is probably because the data in column 4 of your source sheet is not of number format? Either change your data or change the following line to the column containing numeric values.
var rowdataRange = sourceSheet.getRange(i+2,4).getValue();
This script is poorly written for this particular use.
You might want to check your Spreadsheet since it has lots of random values at random ranges.
When you use the following command Logger.log(pasteSheet.getLastColumn()); the number returned is 3753: which means that that is the next available column at which your data will be pasted.
The error message you were getting is due to the fact that the range was incorrect and you were passing wrong values in order to access it, which was most likely because of the values mentioned above.
Moreover, after cleaning all the unnecessary data, you can make use of the below script.
Snippet
function weeklyData() {
var spreadsheet = SpreadsheetApp.openById("ID_OF_THE_SPREADSHEET");
var sourceSheet = spreadsheet.getSheetByName("Measures & Answers");
var pasteSheet = spreadsheet.getSheetByName("WHERE DATA ENDS UP");
var valsToCopy = sourceSheet.getRange(2, 3, sourceSheet.getLastRow(), 1).getValues();
var rowsAt = sourceSheet.getRange(2, 4, sourceSheet.getLastRow(), 1).getValues();
var column = pasteSheet.getRange(12,12).getDataRegion(SpreadsheetApp.Dimension.COLUMNS).getLastColumn()+1;
for (var i = 0; i < valsToCopy.length; i++)
if (rowsAt[i][0] != "")
pasteSheet.getRange(parseInt(rowsAt[i][0]), parseInt(column)).setValue(valsToCopy[i][0].toString());
}
Explanation
The above script gathers all the data that needs to be copied as well as the rows associated with it. In order to make sure you don't end up using inappropriate values for the ranges, an if condition has been placed to make sure the value is not empty.
Reference
Sheet Class Apps Script - getLastColumn();
Sheet Class Apps Script - getRange(row, column, numRows, numColumns);

Copying Data Sheet1 to Sheet2 so you can sort & edit both sheets (google apps script?)

I am working in goggle sheets and think I need to use a google apps script to do what I want, but I am a psychologist at a non-profit University hospital trying to do some good and not a programmer (which probably shows) and I am desperately in need of help. I am trying to set up a series of spreadsheets to track participation in workshops for our treatment method.
1) I have a sheet “Participant_Registration” where basic information is entered
2) I want to transfer information from only the first four columns (A:D) of “Participant_Registration” to a second sheet “Learning_Sessions_Attendance”
3) I am also transferring the same information to a third sheet 'Consultation1_Attendance' – but I need to first filter and select only those people assigned to that group.
Here is a link to a copy of my spreadsheet.
https://docs.google.com/spreadsheets/d/17d0bT4LZOx5cyjSUHPRFgEZTz4y1yEL_tO3gtSJ4UJ8/edit?usp=sharing
More generically this is what I am trying to do. Is this possible in google app scripts? It seems it should be.
1) I have original data in sheet1
2) I want the first four columns (A:D) to transfer to sheet2 (it is fine if I need a trigger variable)
3) I want them to transfer in such a way that if you sort either sheet, the data are still fine (still linked to the right line).
4) Ideally if there is a change to the data in the source sheet (Sheet1) the same change will be made in Sheet2.
5) Ideally this would all happen automatically without human intervention through a script.
Any ideas?? I so need your help. I have been all over the forum, git hub, and done a ton of searches and tried following a lot of examples I saw but nothing works. I really need help.
Here are my sample scripts each with a problem:
//The following code copies a range from sheet1 to sheet2 as I wanted. A problem occurs if after if we copy the data from sheet1 we add data to other columns on sheet2. Later if we sort on some variable (which people are bound to do) if the function is deployed again it will overwrite data meaning the data from sheet1 are not connected to the right individual on sheet2
function CopyRange() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Participant_Registration");
var range = sheet.getRange("A14:D");
var values = range.getValues();
var target = ss.getSheetByName("Learning_Sessions_Attendance");
var target_range = target.getRange("A10:D");
range.copyTo(target_range);
}
So I tried again. This time I tried to just copy the last edited row from sheet1 to sheet2. This function does not appear to work for me.
function CopyRow2() {
// Get Spreadsheets
var source = SpreadsheetApp.openById("1egn6pnRd6mKMGuQxX_jtgwYDtkuMUv2QJItLdh7aIEs");
var target = SpreadsheetApp.openById("1egn6pnRd6mKMGuQxX_jtgwYDtkuMUv2QJItLdh7aIEs");
// Set Sheets
var source_sheet = source.getSheetByName("Participant_Registration");
var target_sheet = target.getSheetByName("Learning_Sessions_Attendance");
var rowIdx = source_sheet.getActiveRange().getRowIndex();
var rowValues = source_sheet.getRange(rowIdx,1,1,source_sheet.getLastRow()).getValues();
Logger.log(rowValues);
var destValues = [];
destValues.push(rowValues[0][0]);// copy data from col A to col A
destValues.push(rowValues[0][1]);//copy data from col B to col B
destValues.push(rowValues[0][2]);//copy data from col C to col C
destValues.push(rowValues[0][3]);//copy data from col D to col D
var dest=source.getSheets()[4];
dest.getRange(dest.getLastRow()+1,1,1,destValues.length).setValues([destValues]);//update destination sheet with selected values in the right order, the brackets are there to build the 2D array needed to write to a range
}
So I tried again and again. I have lots of examples but none seem to work.
Thanks so much.
Chandra
For that to happen automatically (one sheet's change updating another sheet), you will surely need an "event/trigger" to run a script whenever you change a cell. (that is the "onEdit()" function).
But since scripts are likely to fail sometimes (even when they are perfect, that's because of some Google issues), it's not guaranteed that the sheets will always contain the same data.
But, if I could suggest another way, do not let ID be optional. If that is a real ID (like the person ID card number), create another ID exclusively for working with the sheet.
I have edited your second sheet showing a suggestion of how to do it without using scripts. The only things you must be aware of are:
Do not create two people with the same ID.
You have to insert (only) the ID manually in the second sheet.
The VLOOKUP forumla will search for that ID in the first sheet and return the data in the same line. You can sort any sheet in whatever way you like. As long as you don't change people's IDs.
So, in sheet 2, use this in the First Name, Last Name and Email address:
=vlookup(A10,Participant_Registration!$A:$D,2,false)
=vlookup(A10,Participant_Registration!$A:$D,3,false)
=vlookup(A10,Participant_Registration!$A:$D,4,false)
Just extend this formula downwards
I hope this helps. I would avoid scripting for that at any cost. It would be my last resort. (Scripts also need to be changed if you want to rearrange your sheet, and if not, they might cause trouble, write over existing data...)
I also added a button (insert - drawing) and put a script in it (right button, click down arrow, "transfer? script" -- translated from Portuguese).
If you lock all four columns in sheet2 and lock the ID column in sheet 1, people will not be able to chang IDs and cause mess. They can edit people in sheet 1 and not change the formula in sheet2. Script is not affected by sorting or empty spaces (it adds the person in the first empty row it finds).
I added "named ranges" for the four column headers. (With named ranges, the script can refer to names instead of coordinates, which enables you to rearrange the sheet inserting and deleting columns, or moving them with CUT and paste - but the VLOOKUP formula will need manual update if you rearrange columns).
Here is the code: (it could get better if you manage to create dialog boxes and ask for the person's data inside that dialog, then you could lock everything - and you would need an edit button besides the add).
function AddPerson()
{
var S1Name = "Participant_Registration";
var S2Name = "Learning_Sessions_Attendance";
var ID1Name = "regID";
var ID2Name = "learnID";
//these vars are not used in this script
var FN1Name = "regFirstName";
var FN2Name = "learnFirstName";
var LN1Name = "regLastName";
var LN2Name = "learnLastName";
var Email1Name = "regEmail";
var Email2Name = "learnEmail";
var sSheet = SpreadsheetApp.getActiveSpreadsheet();
var Sheet1 = sSheet.getSheetByName(S1Name);
var Sheet2 = sSheet.getSheetByName(S2Name);
var ID1 = getRangeByName(sSheet, Sheet1.getName(), ID1Name);
var ID2 = getRangeByName(sSheet, Sheet2.getName(), ID2Name); Logger.log("ID2: " + ID2.getValue());
var Empty1 = getFirstEmpty(ID1);
var Empty2 = getFirstEmpty(ID2);
var Biggest1 = getBiggestID(ID1); Logger.log("Biggest 1: " + Biggest1);
var Biggest2 = getBiggestID(ID2); Logger.log("Biggest 2: " + Biggest2);
if (Biggest1 !== Biggest2)
Browser.msgBox("Warning: there are IDs in one sheet that are not in the other sheet");
var Biggest;
if (Biggest1 > Biggest2) Biggest = Biggest1;
else Biggest = Biggest2;
Biggest++;
Empty1.setValue(Biggest);
Empty2.setValue(Biggest);
}
function getFirstEmpty(Header)
{
while (Header.getValue() !== "")
{
Header = Header.offset(1,0);
}
return Header;
}
function getBiggestID(Header)
{
var Sheet = Header.getSheet();
var LastRow = Sheet.getLastRow();
var Values = Sheet.getRange(Header.getRow(), Header.getColumn(), LastRow - Header.getRow() + 1).getValues();
var len = Values.length;
var MaxID = 1;
for (var i = 0; i < len; i++)
{
var val = Number(Values[i]);
if (!isNaN(val) && val > MaxID)
MaxID = val;
}
return MaxID;
}
function getRangeByName(spreadSheet, sheetName, rangeName)
{
Logger.log("Trying range: " + "'" + sheetName + "'!" + rangeName);
return spreadSheet.getRangeByName("'" + sheetName + "'!" + rangeName);
}