How can I overwrite the old file with app script when I save the file? - google-apps-script

I have a few pages in google sheet. I'm getting the PDF output of Sheet2 from these pages with the code below. When the pdf prints out, it deletes the old pdf printout and creates a new one instead. When this happens, the links of the pdfs are changed. I don't want the link of the pdf to change. When it creates the new pdf I want it to overwrite the old one. How do I do this?
function checkSheet() {
var sheetName = "Sheet2";
var folderID = "folderid"; // Folder id to save in a folder.
var pdfName = "Catalog";
var sourceSpreadsheet = SpreadsheetApp.getActive();
var sourceSheet = sourceSpreadsheet.getSheetByName(sheetName);
var folder = DriveApp.getFolderById(folderID);
//Copy whole spreadsheet
var destSpreadsheet = SpreadsheetApp.open(DriveApp.getFileById(sourceSpreadsheet.getId()).makeCopy("tmp_convert_to_pdf", folder))
//delete redundant sheets
var sheets = destSpreadsheet.getSheets();
for (i = 0; i < sheets.length; i++) {
if (sheets[i].getSheetName() != sheetName){
destSpreadsheet.deleteSheet(sheets[i]);
}
}
var destSheet = destSpreadsheet.getSheets()[0];
//repace cell values with text (to avoid broken references)
var sourceRange = sourceSheet.getRange(1,1,sourceSheet.getMaxRows(),sourceSheet.getMaxColumns());
var sourcevalues = sourceRange.getValues();
var destRange = destSheet.getRange(1, 1, destSheet.getMaxRows(), destSheet.getMaxColumns());
destRange.setValues(sourcevalues);
//delete old pdf
var files = DriveApp.getFolderById(folderID).getFiles();
while (files.hasNext()) {
var file = files.next();
if(file.getName() == "Catalog"){
DriveApp.getFileById(file.getId()).setTrashed(true);
}
}
//save to pdf
var theBlob = destSpreadsheet.getBlob().getAs('application/pdf').setName(pdfName);
var newFile = folder.createFile(theBlob);
//Delete the temporary sheet
DriveApp.getFileById(destSpreadsheet.getId()).setTrashed(true);
}

Your question contains a lot of unnecessary details. I believe it could be simplified to, "How can one update an existing PDF file on Google Drive?"
To do this, you have to enable Advanced Drive Service which has an update method that will replace an existing PDF file in Google Drive.
function replaceFile(theBlob,theFileId) {
var oldFile = DriveApp.getFileById(theFileId);
Drive.Files.update({title: oldFile.getName(),mimeType:
oldFile.getMimeType()}, theFileId, theBlob);
}
}

Related

Export Specific sheet to PDF [duplicate]

This question already has answers here:
Export Single Sheet to PDF in Apps Script
(3 answers)
Closed 2 years ago.
I am aware that similar type of question has being asked earlier under the Using Google Apps Script to save a single sheet from a spreadsheet as pdf in a specific folder
The code that was used is working for me and is mentioned below:
function generatePdf() {
// Get active spreadsheet.
var sourceSpreadsheet = SpreadsheetApp.getActive();
// Get active sheet.
var sheets = sourceSpreadsheet.getSheets();
var sheetName = sourceSpreadsheet.getActiveSheet().getName();
var sourceSheet = sourceSpreadsheet.getSheetByName(sheetName);
// Set the output filename as SheetName.
var pdfName = sheetName;
// Get folder containing spreadsheet to save pdf in.
var parents = DriveApp.getFileById(sourceSpreadsheet.getId()).getParents();
if (parents.hasNext()) {
var folder = parents.next();
} else {
folder = DriveApp.getRootFolder();
}
// Copy whole spreadsheet.
var destSpreadsheet = SpreadsheetApp.open(DriveApp.getFileById(sourceSpreadsheet.getId()).makeCopy("tmp_convert_to_pdf", folder))
// Delete redundant sheets.
var sheets = destSpreadsheet.getSheets();
for (i = 0; i < sheets.length; i++) {
if (sheets[i].getSheetName() != sheetName) {
destSpreadsheet.deleteSheet(sheets[i]);
}
}
var destSheet = destSpreadsheet.getSheets()[0];
// Repace cell values with text (to avoid broken references).
var sourceRange = sourceSheet.getRange(1, 1, sourceSheet.getMaxRows(), sourceSheet.getMaxColumns());
var sourcevalues = sourceRange.getValues();
var destRange = destSheet.getRange(1, 1, destSheet.getMaxRows(), destSheet.getMaxColumns());
destRange.setValues(sourcevalues);
// Save to pdf.
var theBlob = destSpreadsheet.getBlob().getAs('application/pdf').setName(pdfName);
var newFile = folder.createFile(theBlob);
// Delete the temporary sheet.
DriveApp.getFileById(destSpreadsheet.getId()).setTrashed(true);
}
The problem that I encounter is that my source sheet has a few fields which are auto populated in the sheet using vlookup. These fields are exported in the temp file which is created by this script as I have checked the trash and the field values are present but the PDF generated by the code is missing all the vlookup data.
The sample image of PDF is as below in which the vlookup missing entries are marked in yellow:
While the temp google sheet which is in trash has the values in the respective cells. Screenshot of the same is below the vlookup fields are highlighted in red.
Kindly help me with the solution.
Add the contentOnly: true in line 38. See the code. Hope this solves the problem. This will clear all the formula's. (im not sure the setValues() accept this extra parameter. the copyTo does, so you can make a copy of the sheet to a contentOnly sheet and then use that for the pdf)
function generatePdf() {
// Get active spreadsheet.
var sourceSpreadsheet = SpreadsheetApp.getActive();
// Get active sheet.
var sheets = sourceSpreadsheet.getSheets();
var sheetName = sourceSpreadsheet.getActiveSheet().getName();
var sourceSheet = sourceSpreadsheet.getSheetByName(sheetName);
// Set the output filename as SheetName.
var pdfName = sheetName;
// Get folder containing spreadsheet to save pdf in.
var parents = DriveApp.getFileById(sourceSpreadsheet.getId()).getParents();
if (parents.hasNext()) {
var folder = parents.next();
} else {
folder = DriveApp.getRootFolder();
}
// Copy whole spreadsheet.
var destSpreadsheet = SpreadsheetApp.open(DriveApp.getFileById(sourceSpreadsheet.getId()).makeCopy("tmp_convert_to_pdf", folder))
// Delete redundant sheets.
var sheets = destSpreadsheet.getSheets();
for (i = 0; i < sheets.length; i++) {
if (sheets[i].getSheetName() != sheetName) {
destSpreadsheet.deleteSheet(sheets[i]);
}
}
var destSheet = destSpreadsheet.getSheets()[0];
// Repace cell values with text (to avoid broken references).
var sourceRange = sourceSheet.getRange(1, 1, sourceSheet.getMaxRows(), sourceSheet.getMaxColumns());
var sourcevalues = sourceRange.getValues();
var destRange = destSheet.getRange(1, 1, destSheet.getMaxRows(), destSheet.getMaxColumns());
destRange.setValues(sourcevalues, {contentsOnly:true});
// Save to pdf.
var theBlob = destSpreadsheet.getBlob().getAs('application/pdf').setName(pdfName);
var newFile = folder.createFile(theBlob);
// Delete the temporary sheet.
DriveApp.getFileById(destSpreadsheet.getId()).setTrashed(true);
}
Just needed to add a line to flush the app did the work. Updated code:
function generatePdf() {
// Get active spreadsheet.
var sourceSpreadsheet = SpreadsheetApp.getActive();
// Get active sheet.
var sheets = sourceSpreadsheet.getSheets();
var sheetName = sourceSpreadsheet.getActiveSheet().getName();
var sourceSheet = sourceSpreadsheet.getSheetByName(sheetName);
// Set the output filename as SheetName.
var pdfName = sheetName;
// Get folder containing spreadsheet to save pdf in.
var parents = DriveApp.getFileById(sourceSpreadsheet.getId()).getParents();
if (parents.hasNext()) {
var folder = parents.next();
}
else {
folder = DriveApp.getRootFolder();
}
// Copy whole spreadsheet.
var destSpreadsheet = SpreadsheetApp.open(DriveApp.getFileById(sourceSpreadsheet.getId()).makeCopy("tmp_convert_to_pdf", folder))
// Delete redundant sheets.
var sheets = destSpreadsheet.getSheets();
for (i = 0; i < sheets.length; i++) {
if (sheets[i].getSheetName() != sheetName){
destSpreadsheet.deleteSheet(sheets[i]);
}
}
var destSheet = destSpreadsheet.getSheets()[0];
// Repace cell values with text (to avoid broken references).
var sourceRange = sourceSheet.getRange(1,1,sourceSheet.getMaxRows(),sourceSheet.getMaxColumns());
var sourcevalues = sourceRange.getValues();
var destRange = destSheet.getRange(1, 1, destSheet.getMaxRows(), destSheet.getMaxColumns());
destRange.setValues(sourcevalues);
SpreadsheetApp.flush();
// Save to pdf.
var theBlob = destSpreadsheet.getBlob().getAs('application/pdf').setName(pdfName);
var newFile = folder.createFile(theBlob);
// Delete the temporary sheet.
DriveApp.getFileById(destSpreadsheet.getId()).setTrashed(true);
}

Collect data from multiple spreadsheets into one spreadsheet

I have 184 audit sheets in one folder. I want to reference one cell in each of these sheets and bring them back in to one master spreadsheet.
I have a code that does the opposite that sends a value to each sheet in the folder and changes it to the value that I want. So in essence I want to do the opposite of the script below:
function getdata() {
var files = DriveApp.getFolderById("1gbA2JI1DYNku7SQPaCq1Qk27hnbimPag").getFiles()
while (files.hasNext()) {
var file = files.next();
var shoot = SpreadsheetApp.openById(file.getId());
var sourcesheet = SpreadsheetApp.getActive().getSheetByName("Jan");
var sourcerange = sourcesheet.getRange('A3');
var sourcevalues = sourcerange.getValues();
var destsheet = shoot.getSheetByName('Front Sheet');
var destrange = destsheet.getRange('B5');
destrange.setValues(sourcevalues);
}
}
Your example code doesn't appear to match your explanation but I think I got the basic idea so I made up some of the needed details on my own. I included filenames, ids and 'A3' values. You can choose to modify as needed.
function getdata(month) {
var monthA=["Jan","Feb","Mar","Apr","May","Jun","Jul","Aug","Sep","Oct","Nov","Dec"];
var date=new Date();
var mss=SpreadsheetApp.getActive();
var ms=mss.getSheetByName("Master Sheet");
var vObj={name:[],id:[],value:[]};
var files = DriveApp.getFolderById("1gbA2JI1DYNku7SQPaCq1Qk27hnbimPag").getFilesByType(MimeType.GOOGLE_SHEETS);
while (files.hasNext()) {
var file = files.next();
var fid=file.getId();
var ss = SpreadsheetApp.openById(fid);
var sh = ss.getSheetByName(monthA[date.getMonth()]);
var rg = sh.getRange('A3');
vObj.name.push(file.getName());
vObj.id.push(fid);
vObj.value.push(rg.getValue());
vObj['month']=monthA[date.getMonth()];
}
vObj.id.splice(0,0,'ids');
ms.appendRow(vObj.id);
vObj.name.splice(0,0,vObj.month);
ms.appendRow(vObj.name);
vObj.value.splice(0,0,'values');
ms.appendRow(vObj.value)
}

How to loop data and print each iteration to PDF in a defined Google Drive folder

I'm a novice at GAS, so please bear with me.
I'd like to create a script for a Google Sheet that will loop through a series of values, pause at each value, and print a specific tab from the sheet to a defined location in Google Drive (creating a new folder with a date within the parent folder). Below is what I have so far, which achieves looping and printing, but I can't figure out how to get it to save the PDF files to a specific folder. Grateful for any help! Thank you.
Link to dummy spreadsheet with script here, and target Google Drive folder here.
function loop() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var validation_sheet = ss.getSheetByName('Validation');
var lastRow = validation_sheet.getLastRow();
var inputs = ss.getSheetByName('Validation').getRange('A2:A'+lastRow).getValues();
var sheet2 = ss.getSheetByName('Loadout');
var tab = ss.getSheetByName('Loadout');
var formattedDate = Utilities.formatDate(new Date(), "GMT+5", "yyyy-MM-dd hh:mm");
//Create Folder for PDFs
var fld = DriveApp.createFolder(formattedDate);
fld.addFile(DriveApp.getFileById(ss.getId()));
for (var i = 0; i < inputs.length; i++) {
sheet2.getRange('A1').setValue(inputs[i][0]);
SpreadsheetApp.flush();
Utilities.sleep(5000);
//Print PDFs
var name = tab.getRange(1, 1).getValue();
fld.createFile(ss.getAs('application/pdf')).setName(name);
}
DriveApp.getRootFolder().removeFile(DriveApp.getFileById(ss.getId()));
}
You want to create PDF files to "target Google Drive folder". https://drive.google.com/drive/u/1/folders/1QmjXLyssyCGU16ApLQ4Anj_kir0uuQS8
If my understanding is correct, how about this modification?
Modification points:
Retrieve the target folder using DriveApp.getFolderById().
When PDF file is created, it creates the file to the target folder.
Modified script:
function loop() {
var targetFolderId = "1QmjXLyssyCGU16ApLQ4Anj_kir0uuQS8"; // Added
var targetFolder = DriveApp.getFolderById(targetFolderId); // Added
var ss = SpreadsheetApp.getActiveSpreadsheet();
var validation_sheet = ss.getSheetByName('Validation');
var lastRow = validation_sheet.getLastRow();
var inputs = ss.getSheetByName('Validation').getRange('A2:A'+lastRow).getValues();
var sheet2 = ss.getSheetByName('Loadout');
var tab = ss.getSheetByName('Loadout');
// var formattedDate = Utilities.formatDate(new Date(), "GMT+5", "yyyy-MM-dd hh:mm"); // Removed
//Create Folder for PDFs
// var fld = DriveApp.createFolder(formattedDate); // Removed
// fld.addFile(DriveApp.getFileById(ss.getId())); // Removed
for (var i = 0; i < inputs.length; i++) {
sheet2.getRange('A1').setValue(inputs[i][0]);
SpreadsheetApp.flush();
Utilities.sleep(5000);
//Print PDFs
var name = tab.getRange(1, 1).getValue();
targetFolder.createFile(ss.getAs('application/pdf')).setName(name); // Modified
}
// DriveApp.getRootFolder().removeFile(DriveApp.getFileById(ss.getId())); // Removed
}
Note:
In your script, the active spreadsheet is also moved to a created new folder. About this, how do you want to do?
References:
getFolderById(id)
If I misunderstand your question, please tell me. I would like to modify it.
Edit:
When you run the script, at first, you want to create new folder in the target folder. Then, you want to create PDF files in the created folder.
About the active spreadsheet, do nothing.
I understood like above. If my understanding is correct, how about this modification?
Modified script:
function loop() {
var targetFolderId = "1QmjXLyssyCGU16ApLQ4Anj_kir0uuQS8"; // Added
var targetFolder = DriveApp.getFolderById(targetFolderId); // Added
var ss = SpreadsheetApp.getActiveSpreadsheet();
var validation_sheet = ss.getSheetByName('Validation');
var lastRow = validation_sheet.getLastRow();
var inputs = ss.getSheetByName('Validation').getRange('A2:A'+lastRow).getValues();
var sheet2 = ss.getSheetByName('Loadout');
var tab = ss.getSheetByName('Loadout');
var formattedDate = Utilities.formatDate(new Date(), "GMT+5", "yyyy-MM-dd hh:mm");
//Create Folder for PDFs
var fld = targetFolder.createFolder(formattedDate); // Modified
// fld.addFile(DriveApp.getFileById(ss.getId())); // Removed
for (var i = 0; i < inputs.length; i++) {
sheet2.getRange('A1').setValue(inputs[i][0]);
SpreadsheetApp.flush();
Utilities.sleep(5000);
//Print PDFs
var name = tab.getRange(1, 1).getValue();
fld.createFile(ss.getAs('application/pdf')).setName(name); // Modified
}
// DriveApp.getRootFolder().removeFile(DriveApp.getFileById(ss.getId())); // Removed
}

PDF in other google drive

I have several tech's working with one google sheet.
Want to save the PDF from a filled sheet to a specific google drive (myPMtechs#gmail.com) // fake email only for indication // and not to my drive but keep the sheet in my drive.
For some reason the folder ID part does not work and I cannot find out why.
Script is
// Get active spreadsheet.
var sourceSpreadsheet = SpreadsheetApp.getActive();
// Get active sheet.
var sheets = sourceSpreadsheet.getSheets();
var sheetName = sourceSpreadsheet.getActiveSheet().getName();
var sourceSheet = sourceSpreadsheet.getSheetByName(sheetName);
// Output filename.
var jobNo = sourceSpreadsheet.getRange('A10:A10').getValue();
var jobName = sourceSpreadsheet.getRange('B3:B3').getValue();
var doorNo = sourceSpreadsheet.getRange('B5:B5').getValue();
var date = sourceSpreadsheet.getRange('A8:A8').getDisplayValue();
var pdfName = date + " - " + jobNo + " - " + jobName + " - " + doorNo;
// Get folder containing spreadsheet to save pdf in.
var parents = DriveApp.getFileById(sourceSpreadsheet.getId()).getParents();
if (parents.hasNext()) {
var folder = parents.next();
}
else {
folder = DriveApp.getRootFolder();
}
// Copy whole spreadsheet.
var destSpreadsheet = SpreadsheetApp.open(DriveApp.getFileById(sourceSpreadsheet.getId()).makeCopy("tmp_convert_to_pdf", folder))
// Delete redundant sheets.
var sheets = destSpreadsheet.getSheets();
for (i = 0; i < sheets.length; i++) {
if (sheets[i].getSheetName() != sheetName){
destSpreadsheet.deleteSheet(sheets[i]);
}
}
var destSheet = destSpreadsheet.getSheets()[0];
// Repace cell values with text (to avoid broken references).
var sourceRange = sourceSheet.getRange(1,1,sourceSheet.getMaxRows(),sourceSheet.getMaxColumns());
var sourcevalues = sourceRange.getValues();
var destRange = destSheet.getRange(1, 1, destSheet.getMaxRows(),destSheet.getMaxColumns());destRange.setValues(sourcevalues);
// Save to pdf.
var theBlob = destSpreadsheet.getBlob().getAs('application/pdf').setName(pdfName);var newFile = folder.createFile(theBlob);
// Delete the temporary sheet.
DriveApp.getFileById(destSpreadsheet.getId()).setTrashed(true);
//Move the pdf file from rootfolder to the folder where the PMSheet are to be stored.
var files = DriveApp.getRootFolder().getFiles();
while (files.hasNext()) {
var file = files.next();
var destination = DriveApp.getFolderById("**Folder where files should go to**");
destination.addFile(file);
var pull = DriveApp.getRootFolder();
pull.removeFile(file);
}

How can I make my script save the copy to a specific folder?

I am using the below script to make a copy of my google worksheet (values and formatting only). However, this script is placing the new file in my main google drive and I want the file to be saved to an archive folder. How can I edit my script to do this?
function copySheetValuesV4(){
var sourceSpreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var sourceSheets = sourceSpreadsheet.getSheets();
var destination = SpreadsheetApp.create('03_'+sourceSpreadsheet.getName()+' _December 2017');
for (var i = 0; i < sourceSheets.length; i++){
var sourceSheet = sourceSheets[i];
if (!sourceSheet.isSheetHidden()) {
var sourceSheetName = sourceSheet.getSheetName();
var sValues = sourceSheet.getDataRange().getValues();
sourceSheet.copyTo(destination)
var destinationSheet = destination.getSheetByName('Copy of '+sourceSheetName).setName(sourceSheetName);
destinationSheet.getRange(1,1,sValues.length,sValues[0].length).setValues(sValues);// overwrite all formulas that the copyTo preserved */
}
destination.getSheetByName("sheet1").hideSheet() // Remove the default "sheet1" */
}
}
Use DriveApp.getFolderById(folder_id).addFile(DriveApp.getFileById(destination.getId())). This gets the spreadsheet ID and then adds the spreadsheet to a folder.