Generate new spreadsheet from a selected row based on template - google-apps-script

With this script I can generate new tab from all the row in a spreadsheet:
function onOpen() {
SpreadsheetApp.getUi().createMenu('Tab Orari')
.addItem('Genera Tab Orari', 'createTabs')
.addToUi()}
function createTabs() {
var ss = SpreadsheetApp.getActive();
var templateSheet = ss.getSheetByName('xxx');
ss.getSheetByName('Generale').getRange('I2:I').getValues().filter(String)
.forEach(function (sn) {
if (!ss.getSheetByName(sn[0])) {
ss.insertSheet(sn[0], ss.getSheets().length, {template: templateSheet});
}
});
}
I would generate a new spreadsheet (and so not a tab), based on a template tab (in this case, the tab "xxx") only when I select a specific row and rename this Spreadsheet as the value in the cell in column I for that corresponding row.
How to do that?

Instead of insertSheet use copyTo(spreadsheet)
The spreadsheet name can be obtained by obtaining the row number of the selected cell and finding the entry in column 9 ("I") of this row.
Sample:
function onOpen() {
SpreadsheetApp.getUi().createMenu('Tab Orari')
.addItem('Genera spreadsheet', 'createSpreadsheet')
.addToUi()}
function createSpreadsheet() {
var ss = SpreadsheetApp.getActive();
// the following line means that the function will search for the spreadsheet name in the active sheet, no matter which one it is
var sheet = ss.getActiveSheet();
//the selected row
var row = sheet.getActiveCell().getRow();
// column 9 corresponds to "I"
var name = sheet.getRange(row, 9).getValue();
var templateSheet = ss.getSheetByName('xxx');
var newSpreadsheet = SpreadsheetApp.create(name);
templateSheet.copyTo(newSpreadsheet);
}

Related

I am trying to only activate the worksheet of which the value is in a specific cell

I have a formula in worksheet 'Price History' cell E21 that changes to different worksheet names automatically depending on what other cells are equaling too. The script I have is returning TypeError: newSheetName.getRange is not a function. In the below script i tried to copy a blank cell above E21 and paste the cell into a blank cell on the specified worksheet but that didn't help. I am trying to only activate the worksheet of which the value is in E21. Thank you
function MyAccount() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Price History");
var newSheetName = sheet.getRange("E21").getValue();
sheet.getRange("E20").copyTo(newSheetName.getRange("C1"), { contentsOnly: true });
}
This line var newSheetName = sheet.getRange("E21").getValue(); doesn't set the variable newSheetName as a sheet but a string value.
SUGGESTION:
Since you have mentioned that the value of cell E21 basically contains worksheet name that is randomly changing, perhaps you can still try using getRangeByName(name) method as this will return the sheet with the given name & then you can get the range of that sheet. See this sample tweaked script below:
UPDATED
function MyAccount() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Price History");
var newSheetName = ss.getSheetByName(sheet.getRange("E21").getValue());
var Direction=SpreadsheetApp.Direction;
var lastRowOfC = ss.getRange("C"+(ss.getLastRow()+1)).getNextDataCell(Direction.UP).getRow() + 1; //Get the last row of column C on any worksheet
sheet.getRange("E20").copyTo(newSheetName.getRange(lastRowOfC,3), { contentsOnly: true });
}
Getting the last row script was derived from one of the answers from Determining the last row in a single column (Getting last row on a column that contains empty gaps)
Sample test on my end:
NOTE: It would also be better if you could share a sample sheet that you're using in case I have misunderstood your setup.
UPDATED
After running the script, the test cell value was copied to the destination sheet called NewTestSheet on the last row of column C, which is C4
You are trying to use a String value as a Sheet. Instead, use the sheet name to get a new sheet, then copy to the new range.
function MyAccount() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Price History");
var copyRange = sheet.getRange("E20");
var nameRange = sheet.getRange("E21");
copyRange.copyTo(ss.getSheetByName(nameRange.getValue()).getRange("C1"), { contentsOnly: true });
}
Or,
function MyAccount() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Price History");
var copyValue = sheet.getRange("E20").getValue();
var nameRange = sheet.getRange("E21");
ss.getSheetByName(nameRange.getValue()).getRange("C1").setValue(copyValue);
}

How to clear only "Column A" with Google Apps Script before updating with latest content in the same column

I would like to clear the contents of "column A" before "Update" function fills the latest data in the same column. The idea is remove any redundant data that is not required.
Usecase: Update all the tabs in one Index sheet, if people delete a sheet - that should not reflect in this Index sheet. Here is the code I have used after some research. I am new to this so need some help.
EDIT: Also how to exclude certain "Sheets" from the "Update" function so it doesn't show up in the Index column?
function onOpen() {
var ui = SpreadsheetApp.getUi();
ui.createMenu('Index Menu')
.addItem('Create Index', 'createIndex')
.addItem('Update Index', 'updateIndex')
.addToUi();
}
// function to create the index
function createIndex() {
// Get all the different sheet IDs
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheets = ss.getSheets();
var namesArray = sheetNamesIds(sheets);
var indexSheetNames = namesArray[0];
var indexSheetIds = namesArray[1];
// check if sheet called sheet called already exists
// if no index sheet exists, create one
if (ss.getSheetByName('index') == null) {
var indexSheet = ss.insertSheet('Index',0);
}
// if sheet called index does exist, prompt user for a different name or option to cancel
else {
var indexNewName = Browser.inputBox('The name Index is already being used, please choose a different name:', 'Please choose another name', Browser.Buttons.OK_CANCEL);
if (indexNewName != 'cancel') {
var indexSheet = ss.insertSheet(indexNewName,0);
}
else {
Browser.msgBox('No index sheet created');
}
}
// add sheet title, sheet names and hyperlink formulas
if (indexSheet) {
printIndex(indexSheet,indexSheetNames,indexSheetIds);
}
}
// function to update the index, assumes index is the first sheet in the workbook
function updateIndex() {
// Get all the different sheet IDs
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheets = ss.getSheets();
var indexSheet = sheets[0];
var namesArray = sheetNamesIds(sheets);
var indexSheetNames = namesArray[0];
var indexSheetIds = namesArray[1];
printIndex(indexSheet,indexSheetNames,indexSheetIds);
}
// function to clear index
function clearContentsOnly() {
var range = SpreadsheetApp
.getActive()
.getSheetByName("Index")
.getRange(4,2,2,2);
range.clearContent();
}
// function to print out the index
function printIndex(sheet,names,formulas) {
sheet.getRange(1,1).setValue('Task Index').setFontWeight('bold');
sheet.getRange(7,1,formulas.length,1).setFormulas(formulas);
}
// function to create array of sheet names and sheet ids
function sheetNamesIds(sheets) {
var indexSheetNames = [];
var indexSheetIds = [];
// create array of sheet names and sheet gids
sheets.forEach(function(sheet){
indexSheetNames.push([sheet.getSheetName()]);
indexSheetIds.push(['=hyperlink("https://docs.google.com/spreadsheets/d/XXXX/edit#gid='
+ sheet.getSheetId()
+ '","'
+ sheet.getSheetName()
+ '")']);
});
return [indexSheetNames, indexSheetIds];
} ```
clear contents of column A
sheet.getRange(1,1,sheet.getLastRow()).clearContent();
if you have header rows and you specify the start row:
const sr = 2;
sheet.getRange( sr, 1, sheet.getLastRow() - sr + 1).clearContent();
function updateIndex() {
// Get all the different sheet IDs
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheets = ss.getSheets();
var indexSheet = sheets[0]; //better to use the name of the index sheet - as the sheet position may get changed easily by the user
indexSheet.GetRange("A2:A").clearContent(); //add this line
var namesArray = sheetNamesIds(sheets);
var indexSheetNames = namesArray[0];
var indexSheetIds = namesArray[1];
printIndex(indexSheet,indexSheetNames,indexSheetIds);
}
Make sure you create a Sheet with the name "Index" and then the following code will update column A with all Sheets and directly link to the respective sheet. It will add new sheets with the name and url below existing entries. And if a sheet has changed its name (but not its id), then it will update the sheet name.
function updateIndex(){
const ACTIVE = SpreadsheetApp.getActive()
const spreadsheetURL = ACTIVE.getUrl()
const currentIndexSheet = ACTIVE.getSheetByName("Index")
// Empty the sheet
currentIndexSheet.getRange("A1:A").clearContent()
// We will populate this with all rows
let outputRows = []
// List Sheets which should not be listed
let skipSheets = ["Index", "Another Sheet to Skip"]
// Add Header Row
outputRows.push(['="Linked Sheet"'])
// Get all Sheet and add them to the outputRows using a Hyperlink
ACTIVE.getSheets().forEach( sheet => {
// Skip certain sheets which are defined above
if( skipSheets.indexOf(sheet.getName()) != - 1) return
outputRows.push([`=HYPERLINK("${spreadsheetURL}#gid=${sheet.getSheetId()}", "${sheet.getName()}")`])
})
// Write everything to Index
currentIndexSheet.getRange(1,1, outputRows.length).setFormulas(outputRows)
}

Copy Value from a Spreadsheet to another based on a Template

With this script ( Generate new spreadsheet from a selected row based on template ) I can generate a new spreadsheet (and so not a tab), based on a template tab (in this case, the tab "xxx") only when I select a specific row and rename this Spreadsheet as the value in the cell in column B for that corresponding row.
Now, I would copy the value of the cell A2 from the source spreadsheet into the tab "xxx" in the cell A3.
How to do that?
function onOpen() {
SpreadsheetApp.getUi().createMenu('Genera Scheda')
.addItem('Genera Scheda', 'createSpreadsheet')
.addToUi()}
function createSpreadsheet() {
var ss = SpreadsheetApp.getActive();
// the following line means that the function will search for the spreadsheet name in the active sheet, no matter which one it is
var sheet = ss.getActiveSheet();
//the selected row
var row = sheet.getActiveCell().getRow();
// column 2 corresponds to "B"
var name = sheet.getRange(row, 2).getValue();
var templateSheet1 = ss.getSheetByName('xxx');
var templateSheet2 = ss.getSheetByName('xxx2');
var newSpreadsheet = SpreadsheetApp.create(name);
var fileId = newSpreadsheet.getId();
var file = DriveApp.getFileById(fileId);
var folderId ="-----";
var folder = DriveApp.getFolderById(folderId);
templateSheet1.copyTo(newSpreadsheet).setName("Scheda");
templateSheet2.copyTo(newSpreadsheet).setName("Import")
newSpreadsheet.deleteSheet(newSpreadsheet.getSheetByName("Foglio1"));
folder.addFile(file);
DriveApp.getRootFolder().removeFile(file);
}
To copy individual cell values between tabs and spreadsheets, a good solution is to use getValue() and setValue()
This methods must be applied to range objects (that is the cells).
Sample:
...
// define sheet either as the active sheet or specify it with sheet = ss.getSheetByName("XXX");
var myValue = sheet.getRange("A2").getValue();
newSpreadsheet.getSheetByName("xxx").getRange("A3").setValue(myValue);
...
Note that if you want to get / set values of more than one cell simulataneously, you need to use getValues() and setValues() instead.
UPDATE
Full code based on your situation:
function onOpen() {
SpreadsheetApp.getUi().createMenu('Genera Scheda')
.addItem('Genera Scheda', 'createSpreadsheet')
.addToUi()}
function createSpreadsheet() {
var ss = SpreadsheetApp.getActive();
// the following line means that the function will search for the spreadsheet name in the active sheet, no matter which one it is
var sheet = ss.getActiveSheet();
//the selected row
var row = sheet.getActiveCell().getRow();
// column 2 corresponds to "B"
var name = sheet.getRange(row, 2).getValue();
var templateSheet1 = ss.getSheetByName('xxx');
var templateSheet2 = ss.getSheetByName('xxx2');
var newSpreadsheet = SpreadsheetApp.create(name);
var fileId = newSpreadsheet.getId();
var file = DriveApp.getFileById(fileId);
var folderId ="-----";
var folder = DriveApp.getFolderById(folderId);
templateSheet1.copyTo(newSpreadsheet).setName("Scheda");
templateSheet2.copyTo(newSpreadsheet).setName("Import")
var myValue = sheet.getRange("A2").getValue();
newSpreadsheet.getSheetByName("Scheda").getRange("A3").setValue(myValue);
newSpreadsheet.deleteSheet(newSpreadsheet.getSheetByName("Foglio1"));
folder.addFile(file);
DriveApp.getRootFolder().removeFile(file);
}

Make new sheet from column value using format from template sheet

In Google Sheets, I am trying to create a new sheet for each item listed in column A of the master sheet and then have those new sheets use the template I created on a separate sheet (both in the same file).
So far I have the following, but they are not working together and it is not automated:
function makeSheets() {
var ss = SpreadsheetApp.getActive();
var sheets = ss.getSheets();
sheets[0].getRange('A2:A100')
.getValues()
.forEach(function (el, i) {
if (el[0] && !ss.getSheetByName(el[0])) ss.insertSheet(el[0], sheets.length +i)
});
}
AND
function cloneGoogleSheet() {
var name = "labnol";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Template').copyTo(ss);
/* Before cloning the sheet, delete any previous copy */
var old = ss.getSheetByName(name);
if (old) ss.deleteSheet(old); // or old.setName(new Name);
SpreadsheetApp.flush(); // Utilities.sleep(2000);
sheet.setName(company);
/* Make the new sheet active */
ss.setActiveSheet(sheet);
}

Create New Sheet with Name Based on Form Submission

In Google Sheets I have a script I'm using to create a new sheet for each Google Form that is submitted. It is supposed to create a new sheet with name based on the last column, column G(which isn't a form submitted column). Then it takes the information from the last row and the heading row and copy it to the first two rows of the created sheet. It also adds formulae to cells to put the info into columns(transpose) and format it based on a created sheet.
Right now it is creating the sheet and copying the formulae and format, but not giving it the proper name or pulling the last row information.
Please help!
~Charles
I have copied the code below:
function onFormSubmit() {
// onFormSubmit
// get submitted data
var ss = SpreadsheetApp.openById(
'...');
var sheet = ss.getSheetByName("Responses");
var headings = sheet.getRange(1,1,1,
sheet.getLastColumn()).getValues();
var lastRow = sheet.getRange(sheet.getLastRow(),1,1,
sheet.getLastColumn()).getValues();
var studentUsername = lastRow[0][6];
// check if username has sheet
if(ss.getSheetByName(studentUsername)){
var userSheet = ss.getSheetByName(studentUsername);
// if not make
} else {
var userSheet = ss.insertSheet(studentUsername);
userSheet.getRange(1,1,1,
headings[0].length).setValues(headings);
}
// copy submitted data to user's sheet
userSheet.appendRow([lastRow]);
userSheet.appendRow(['=CONCATENATE(B6," ",B5)']);
userSheet.appendRow(['=TRANSPOSE(B1:2)']);
userSheet.hideRows(1,2);
userSheet.setColumnWidth(1, 500);
userSheet.setColumnWidth(2, 500);
var FormatSheet = ss.getSheetByName("Format");
var FormatRange = FormatSheet.getRange("a3:b28");
FormatRange.copyFormatToRange(userSheet,1,3,3,28);
}
With some help from the comments and playing around, i figured out the code I need. Big thanks to #Cooper!
Here it is:
function onFormSubmit() {
// onFormSubmit
// get submitted data
var ss = SpreadsheetApp.openById(
'Sheet_ID');
var sheet = ss.getSheetByName("Responses");
var row = sheet.getLastRow();
var Col = sheet.getLastColumn();
var headings = sheet.getRange(1,1,1,
Col).getValues();
var lastRow = sheet.getRange(row, 1, 1, Col);
var studentUsername = sheet.getRange(row, Col).getValue();
// check if username has sheet
if(ss.getSheetByName(studentUsername)){
var userSheet = ss.getSheetByName(studentUsername);
// if not make
} else {
var userSheet = ss.insertSheet(studentUsername);
userSheet.getRange(1,1,1,
headings[0].length).setValues(headings);
}
// copy submitted data to user's sheet
userSheet.appendRow(lastRow.getValues()[0]);
userSheet.appendRow(['=CONCATENATE(B6," ",B5)']);
userSheet.appendRow(['=TRANSPOSE(B1:2)']);
userSheet.hideRows(1,2);
userSheet.setColumnWidth(1, 500);
userSheet.setColumnWidth(2, 500);
var FormatSheet = ss.getSheetByName("Format");
var FormatRange = FormatSheet.getRange("a3:b28");
FormatRange.copyFormatToRange(userSheet,1,3,3,28);
}