I'm building a new DB using MySQL to store lessons learned across a variety of projects. When we talk about this in the office, we refer to lessons by the Project Number and Lesson Number, i.e. PR12-81, where PR12 refers to the project and 81 refers to the specific lesson within that project. I want the primary key in my DB to have a hyphen in it as well.
When defining a composite key in SQL, I can make it reference the project and lesson but without the hyphen, i.e. PR1281. I've also considered creating a separate column of data type CHAR(1), putting a hyphen in every row and delcaring that the PK is made of 3 columns.
Is there another way that I can specify the primary key to be formatted in the preferred way?
Let your table's primary key be a nonsensical auto-increment number with no "meaning" whatsoever. Then, within that table, define two columns: project_number and lesson_number. If the two need to be unique, define a UNIQUE index encompassing the two fields.
Don't(!) create database keys which embed information into them, even if the business does so. If the business needs to refer to strings like PR12, so be it ... create a column to store the appropriate value, or use a one-to-many table. Use indexes as needed to enforce uniqueness.
Notice(!) that I've now described four columns:
The auto-increment based "actual" primary key, which contains no information.
The project_number column, probably a foreign key to a projects table.
Ditto the lesson_number. (With a UNIQUE composite index if needed.)
The column (or table) which contains "the string that the business uses."
Over time, business practices do change. And someday you just might .. no, you will... ... encounter a "business-used string" that was incorrectly assigned by the human-beings who do such things! Your database design needs to gracefully handle this. The schema I've described is so-called third-normal form. Do a Google-search on "normal forms" if you haven't already.
Related
I am a total novice to this whole database world and I have a question. I am building a database for my final project for my masters class. The database includes cities, counties, and demographic data for the state of Colorado. The database ultimately will be used as a spatial database. At this point I have all my tables built in Access, and have a ODBC connection to PostgreSQL to import the tables after they are created. Access does not allow for shapefiles to be added to the database, PostgreSQL does.
My question is about primary keys, each of my tables in Access share an FIPS code (this code allows me to join the demographic data to a shapefile and display the data in ArcMap with the proper coordinates). I have a many demographic data tables with this FIPS code. Is it acceptable to set the FIPS as the primary key for each table? Or does each table need its own individual primary key that is different from the others?
Thanks for the help!
The default PK is “ID”, so there really no problem with using this default for all tables.
In fact it means for any table or code you write you can now always rest easy as to what the primary key is going to be.
And if you copy or re-name a table, then again you know the ID.
Some people do prefer having the table name as part of the PK, but that does violate normalizing of data since now your attaching an external attribute to that PK column.
However for a FK (foreign key), since the VERY definition of the column is an external dependency, then I tend to include the table name like this:
Customers_ID
And once again due to this naming convention, then you can always “guess” or “know” the name of a FK column (table name + ID).
At the end of the day, there is not really a convention on this issue. However I will recommend for all tables you create, you do allow access to create that default PK of “id”. This of course assumes your database design is not using natural keys. And the debate of natural keys vs surrogate key (an auto number pk “id”) has many pros and cons. You can google natural keys vs surrogate keys for endless discussions on this issue.
I have two tables
Person { ID, name, ... }
PeopleInfected { PersonId, Infected } - this is always a one-to-one mapping
Is it ok to use PersonId as a primary key in the PeopleInfected table or should I create a separate Id column for PeopleInfected.
I want to keep PeopleInfected on another table since I don't want to fill Person with this sort of information.
This is called vertical partitioning, and there could be a few reasons to do it, although "saving space" (btw, nulls don't take up much space) is not really the most common reason (a better reason is different access patterns to the data) .
The usual way to do vertical partitioning is using foreign keys, but it should be OK (ish) to use the same ID (without foreign keys).
A possible problem is that sometimes the ID is generated automatically by the RDBMS or the ORM (e.g. entity framework), and it might not be simple to force it to use a specified ID. Another possible problem is that you are forced to insert first into the Person table.
Yes it is OK. It's usually more common to combine the 2 tables, but if you have a specific reason not to do so (for example, low fill rate for the secondary table) it's fine
I am creating a database for a website. It should contain information about a company, information about cases that companies create and finally reports that companies make for the cases.
I have the following objects:
Companies
Cases
Reports
For these objects I have the following requirements:
A company has an id which is unique.
A case has an id. It belongs to a company and it is unique in that context.
A report has an id. It belongs to a case and it is unique in that context.
One company can have Many cases.
One case can have Many reports.
I have tried to model this using MySQL Workbench:
I made a many-to-one identifying relationship between case and company, because cases uniquely belong to companies. I made a many-to-one relationship between report and case, because reports uniquely belong to cases.
How can I model this, in a simple way, such that two companies can have a case each with the same id but otherwise different? And furthermore, a single company can't have two cases with the same id.
There are two ways.
One, you could have a multiple column primary key. This is essentially the way you have it now.
Two, you could create a surrogate key--a made up value which uniquely identifies each row. Most databases can generate these automatically, starting with 1 and incrementing for each new row. You would then add constraints to enforce your business logic. A surrogate key is nice because it is always simple and if your logic or business rules change then you don't have to completely redesign your table, just change your constraints. The discussion of when you should use a surrogate key and when you should use a natural (already existent data) key is long, but boils down to those two points--if a natural key would be complicated or if business logic is likely to change.
If you switch to a surrogate key, your primary key for case will become a simple integer, the case_company_id column in report would be redundant, and the primary key for report would also only be a simple integer.
I am new to MSAccess so I'm not sure about this; do I have to have a primary key for every single table in my database? I have one table which looks something like this:
(http://i108.photobucket.com/albums/n32/lurker3345/ACCESSHELP.png?t=1382688844)
In this case, every field/column has a repeating term. I have tried assigning the primary key to every field but it returns with an error saying that there is a repeated field.
How do I go about this?
Strictly speaking, Yes, every row in a relational database should have a Primary Key (a unique identifier). If doing quick-and-dirty work, you may be able to get away without one.
Internal Tracking ID
Some database generate a primary key under-the-covers if you do not assign one explicitly. Every database needs some way to internally track each row.
Natural Key
A natural key is an existing field with meaningful data that happens to identify each row uniquely. For example, if you were tracking people assigned to teams, you might have an "employee_id" column on the "person" table.
Surrogate Key
A surrogate key is an extra column you add to a table, just to assign an arbitrary value as the unique identifier. You might assign a serial number (1, 2, 3, …), or a UUID if your database (such as Postgres) supports that data type. Assigning a serial number or UUID is so common that nearly every database engine provides a built-in facility to help you automatically create such a value and assign to new rows.
My Advice
In my experience, any serious long-term project should always use a surrogate key because every natural key I've ever been tempted to use eventually changes. People change their names (get married, etc.). Employee IDs change when company gets acquired by another.
If, on the other hand, you are doing a quick-and-dirty job, such as analyzing a single batch of data to produce a chart once and never again, and your data happens to have a natural key then use it. Beware: One-time jobs often have a way of becoming recurring jobs.
Further advice… When importing data from a source outside your control, assign your own identifier even if the import contains a candidate key.
Composite Key
Some database engines offer a composite key feature, also called compound key, where two or more columns in the table are combined to create a single value which once combined should prove unique. For example, in a "person" table, "first_name" and "last_name", and "phone_number" fields might be unique when considered together. Unless two people married and sharing the same home phone number while also happening to each be named "Alex" with a shared last name! Because of such collisions as well as the tendency for meaningful data to change and also the overhead of calculating such combined values, it is advisable to stick with simple (single-column) keys unless you have a special situation.
If the data doesn't naturally have a unique field to use as the primary key, add an auto-generated integer column called "Id" or similar.
Read the "how to organize my data" section of this page:
http://www.htmlgoodies.com/primers/database/article.php/3478051
This page shows you how to create one (under "add an autonumber primary key"):
http://office.microsoft.com/en-gb/access-help/create-or-remove-a-primary-key-HA010014099.aspx
In you use a DataAdapter and a Currency Manager, your tables must have a primary key in order to push updates, additions and deletions back to the database. Otherwise, they will not register and you will receive an error.
I lost one week figuring that one out until I added this to the Try-Catch-End Try block: MsgBox(er.ToString) which mentioned "key". From there, I figured it out.
(NB : Having a primary key was not a requisite in VB6)
Not having a primary key usually means your data is poorly structured. However, it looks like you're dealing with summary/aggregate data there, so it's probably doesn't matter.
I've checked everything for errors: primary key, uniqueness, and type. Access just doesnt seem to be able to link the 2 fields i have in my database. can someone please take a look?
http://www.jpegtown.com/pictures/jf5WKxKRqehz.jpg
Thanks.
Your relationship diagram shows that you've made the ID fields your primary key in all your tables, but you're not using them for your joins. Thus, they serve absolutely no purpose. If you're not going to use "surrogate keys" (i.e., a meaningless ID number that is generated by the database and is unique to each record, but has absolutely no meaning in regard to the data in your table), then eliminate them. But if you're going to use "natural keys" (i.e., a primary key constructed from a set of real data fields that together are going to be unique for each record), you must have a unique compound index on those fields.
However, there are issues with both approaches:
Surrogate Keys: a surrogate PK makes each record unique. That is you could have a record for David Fenton with ID 1 and a record for David Fenton with ID 2. If it's the same David Fenton, you've got duplicate data, but as far as your database knows, they are unique.
Natural Keys: some types of entities work very well with natural keys. The best such are where there's a single field that identifies the record uniquely. An example would be "employee type," where values might be "associate, manager, etc." In that case, it's a very good candidate for using the natural key instead of adding a surrogate key. The only argument against the natural key in that case is if the data in the candidate natural key is highly volatile (i.e., it changes frequently). While every modern database engine provides "CASCADE UPDATE" functionality (i.e., if the value in the PK field changes, all the tables where that field is a Foreign Key are automatically updated), this imposes a certain amount of overhead and can be problematic. For single-column keys, it's unlikely to be an issue. Now, except for lookup tables, there are very few entities for which a natural key will be a single column. Instead, you have to create a compound index, i.e., an index that spans multiple data fields. In the index dialog in Access table design, you create a compound key by giving it a name in the first column, and then adding multiple rows in the second column (from the dropdown list of fields in your table). The drawback of this is that if any of the fields in your compound unique index are unknown, you won't get uniqueness. That is, if a field has a Null in two records, and the rest of the fields are identical, this won't be counted as a conflict of uniqueness because Null never equals Null. This is because Null doesn't mean "empty" -- it means "Unknown."
Allen Browne has explained everything you need to know about Nulls:
Nulls: Do I Need Them?
Common Errors with Null
In your graphic, you show that you are trying to link the Company table with the PManager table. The latter table has a CompanyID field, and your Company table has a unique index on its ID field, so all you need is a link from the ID field of the Company table to the CompanyID field of the PManager table. For your example to work (which would be useless, since you already have a unique index on the ID field), you'd need to create a unique compound key spanning both ID and ShortName in the Company table.
Additionally, if ShortName is a field that you want to be unique (i.e., you don't want two company records to have the same ShortName), you should add a unique index to it, whether or not you still use the ID field as your primary key. This brings me back to item #1 above, where I described a situation where a surrogate key could lead you to enter duplicate records, because uniqueness is established by the surrogate key along. Any time you choose to use a surrogate key, you must also add a unique compound index on any combination of data fields that needs to be unique (with the caveat about Null fields as outlined in item #2).
If you're thinking "surrogate keys mean more indexes" you're correct, in that you have two unique indexes on the same table (assuming you don't have the Null problem). But you do get substantial ease of use in joining tables in SQL, as well as substantially less duplication of data. Likewise, you avoid the overhead of CASCADE UPDATE. On the other hand, if you're viewing a child table with a natural foreign key, you don't need to join to the parent table to be able to identify the parent record, because the data that identifies that record is right there in the foreign-key fields. That lack of a need for a join can be a major performance gain in certain scenarios (especially for the case where you'd need an outer join because the foreign key can be Null).
This is actually quite a huge topic, and it's something of a religious argument. I'm firmly in the surrogate key camp, but I use natural keys for lookup tables where the key is a single column. I don't use natural keys for any other purpose. That said, where possible (i.e., no Null problems) I also have a unique index on the natural key.
Hope this helps.
Actually you need an index on the name fields, on both sides
However, may I suggest that you have way too many joins? In general there should only be one join from one table to the next. It is rare to have more than one join between tables, and exceedingly rare to have more than two.
Have a look at this link:
http://weblogs.asp.net/scottgu/archive/2006/07/12/Tip_2F00_Trick_3A00_-Online-Database-Schema-Samples-Library.aspx
Notice how all of the tables are joined together by a single relationship?
Each of the fields labeled PK are primary keys. These are AUTONUMBER fields. Each of the fields labeled FK are foreign keys. These are indexed Number fields of type Integer. The Primary Keys are connected to the Foreign Keys in a 1 to many relationship (in most cases).
99% of the time, you won't need any other kind of joins. The trick is to create tables with unique information. There is a lot of repeated information in your database.
A database that is reorganized in this manner is called a "normalized" database. There are lots of good examples of these at http://www.databaseanswers.org/data_models/
Just join on the CompanyID. You could also get rid of the Company field in PManager.
I did the following and the problem was solved (I face the same problem of referential integrity in access).
I exported data from both tables in Access to Excel. Table1
was containing Cust Code and basic information about the company.
Cust Code as Primary key.
Table2 was containing all information about who the
customers associated with that company.
I removed all duplicates from Table2 exported to excel.
Using Vlookup I checked and found that there are 11
customers code not present in Table1.
I added those codes in Access Table. I linked by
referential integrity and Problem was solved.
Also look for foreign key if it does not work.
You need to create an INDEX. Perhaps look for some kind of create index button and create an index on CompanyID