I got code for extracting data from Gmail and pass it to google sheet.
Please find the code.
The problem for me is, the entire data is being copied to the first row alone.
Gmail message:
UserName ID
XXX 23
YYY 45
What I got in Google sheet is:
entire 3*4 table format content in first row(A1) itself.
I need to append this information in separate cells instead of single cell.
You are not specifying which cells you want it to go in and you therefore keep appending into cell A1 (extremely and terribly inefficient) the code below is specifying cell A1 down.
function addToDo() {
var label = GmailApp.getUserLabelByName("Samples");
var threads = label.getThreads();
var sheet = SpreadsheetApp.getActiveSheet();
var body = [];
for(var i=0;i<threads.length; i++){
body[body.length] = [threads[i].getMessages()[0].getPlainBody()]; //add to array in google app scripts
}
sheet.getRange(1,1,body.length,1).setValues(body); //dump array all at once to google sheets
}
Please read this resource as it will help you from making more terrible mistakes in your GAS (google app script) code as relating to google sheets. The first bad example is exactly what you were trying to do.
https://developers.google.com/apps-script/guides/support/best-practices
Your code has the issue where it inserts a single object as a cell and it does it in an inefficient way.
You should get all the data and set it at once. This allows Google to perform bulk operations that are more efficient.
Also, if you want to insert the data in multiple columns, you need to separate it and place each columns as an object (in my example, into data).
function myFunction() {
var label = GmailApp.getUserLabels()[0];
var threads = label.getThreads();
var sheet = SpreadsheetApp.getActiveSheet();
var data = [];
for (var i=0; i<threads.length; i++) {
var threadId = threads[i].getId();
var firstmessage = threads[i].getMessages()[0];
var subject = firstmessage.getSubject();
var body = firstmessage.getPlainBody();
data.push([threadId, subject, body]); //Change this to have the columns you want
}
sheet.getRange(sheet.getDataRange().getLastRow(), 1, data.length, data[0].length).setValues(data);
}
Related
To explain the larger context: there are several forms which generate different sheets. I'm looking for a way to conditionally copy some of the responses sheet to a seperate "Overview" document. Code-wise, I had some ideas for the Overview document, but stranded near the start.
My method was going to be to build functions for all the information I want to retrieve, such as date of birth (example in code block below), date of submission and phone number, when I click on a button. The information may only be copied if the first and surname match the ones in the Overview. The order of the sheets in different docs are not the same and the column length is continually in flux. Furthermore, the amount of rows in the Overview doc is different than the form submission sheets.
In other words: if Anne Annenson would be the twenty-first respondent to a form, I want that information in the overview sheet where they are the first person.
function getDobs() {
var targetSpreadsheet = SpreadsheetApp.getActive();
var targetSheet = targetSpreadsheet.getSheetByName("Overview");
var targetFirstNameCheck = targetSpreadsheet.getRange("A4:A");
var targetSurnameCheck = targetSpreadsheet.getRange("B4:B");
var sourceSpreadsheetDob = SpreadsheetApp.openById("...");
var sourceDob = sourceSpreadsheetDob.getSheetByName("Form responses 1");
var sourceFirstNameCheckDob = sourceSheetDob.getRange("C2:C");
var sourceSurnameCheckDob = sourceSheetDob.getRange("D2:D");
var sourceRangeDob = sourceSheetDobConsent.getRange("E2:E");
if (sourceFirstNameCheckDob==targetFirstNameCheck && sourceSurnameCheckDob==targetSurnameCheck){ //then I want to copy the data
var sourceData = sourceRangePronouns.getValues();
var targetRangeDob = targetSheet.getRange("C4:C");
}
else (//I want it to leave the cells alone, so any text or formatting that might have been put in manually is still there.){
}
}
I would like for the responses to remain in the form response sheets as well.
Any thoughts?
Cooper already explained all the things you need in the comments. And below is what your code would look like following Cooper's comments.
Code
function getDobs() {
var targetSpreadsheet = SpreadsheetApp.getActive();
var targetSheet = targetSpreadsheet.getSheetByName("Overview");
var targetLastRow = targetSheet.getLastRow();
// range equivalent to A4:B
var targetNamesCheck = targetSheet.getRange(4, 1, targetLastRow - 3, 2).getValues();
// tested in same spreadsheet, change "targetSpreadsheet" to openById on your actual script
var sourceSpreadsheetDob = targetSpreadsheet;
var sourceDob = sourceSpreadsheetDob.getSheetByName("Form responses 1");
var sourceLastRow = sourceDob.getLastRow();
// range equivalent to C2:D
var sourceNamesCheckDob = sourceDob.getRange(2, 3, sourceLastRow - 1, 2).getValues();
// range for data to be copied (E2:G in my sample data)
var sourceRangeDob = sourceDob.getRange(2, 5, sourceLastRow - 1, 3).getValues();
var output = [];
targetNamesCheck.forEach(function (targetNames) {
// search sourceNamesCheckDob for targetNames
var index = searchForArray(sourceNamesCheckDob, targetNames);
// if targetNames is in sourceNamesCheckDob, save the data on that row for later
if (index > -1)
output.push(sourceRangeDob[index]);
// append blank cells if data is not found
else
output.push(new Array(sourceRangeDob[0].length));
});
// if there were names that were found, write the data beside the targetNames
if (output.length > 0) {
targetSheet.getRange(4, 3, output.length, output[0].length).setValues(output);
}
}
// function to search the array for the object
function searchForArray(haystack, needle) {
var i, j, current;
for(i = 0; i < haystack.length; ++i) {
if(needle.length === haystack[i].length) {
current = haystack[i];
for(j = 0; j < needle.length && needle[j] === current[j]; ++j);
if(j === needle.length)
return i;
}
}
return -1;
}
Overview:
Form responses 1:
Overview after running getDobs:
EDIT:
Since there are no methods that includes the apostrophe when the cell value is being fetched, easiest way is to have the sheets identify the phone number as text so it won't remove the 0 in the beginning. I've thought of 3 ways to have the 0 included in the output:
Add the apostrophe manually on the specific output column via script
Add dashes on the number so it is treated as text (09395398314 -> 093-9539-8314) (just an example, not sure if that is the right format)
Format the output column into number -> plain text instead of number -> automatic
I prefer formatting the output column as that will be the fastest and easiest thing to do.
Format:
Output:
Note:
This function will fill up rows where names in Overview are present in Form responses 1.
References:
Check whether an array exists in an array of arrays?
javascript create empty array of a given size
I have a problem where I have two sheets. one sheet is the source spreadsheet and another is a target spreadsheet. The source spreadsheet has a source sheet has which is the master database and the target spreadsheet has the target where we want to fetch data from source sheet based on emails provided in the Emails tab in the target spreadsheet.
I want the following things to happen with a script and not with IMPORTRANGE or QUERY:
The target spreadsheet will have multiple copies so I want to connect the target spreadsheet with the source spreadsheet based on the source spreadsheet's id.
I want the email matches to be case insensitive so that the users of the target spreadsheet can type emails in any case.
The Emails can go up to 50 or let's say get the last row for that column.
It will be great if the script shows a pop up saying updated after it has fetched the data.
The source sheet might have data up to 15000 rows so I am thinking about speed too.
I have shared both of the spreadsheets with hyperlinks to their names. I am not really great at scripts so it will be helpful if you can leave comments in it wherever you feel like. I would truly appreciate your help.
Thanks in advance!
Script here:
function fetch() {
//get the sheets
var source_Ssheet = SpreadsheetApp.openById('19FkL3rsh5sxdujb6x00BUPvXEEhiXfAeURTeQi3YWzo');
var target_Ssheet = SpreadsheetApp.getActiveSpreadsheet();
//get the tabs
var email_sheet = target_Ssheet.getSheetByName("Emails");
var target_sheet = target_Ssheet.getSheetByName("Target Sheet");
var source_sheet = source_Ssheet.getSheetByName("Source Sheet");
//get ranges
var email_list = email_sheet.getRange("B2:B");
var target_sheet_range = target_sheet.getRange("A1:F100");
var source_sheet_range = source_sheet.getRange("A1:F100");
//get last rows
var last_email_name = email_list.getLastRow();
var last_target_sheet_range = target_sheet_range.getLastRow();
var last_source_sheet_range = source_sheet_range.getLastRow();
//start searching for emails
for (var i=3; i < last_email_name.length+1; i++)
{
for(varj=3; j< last_source_sheet_range.length+1; j++ )
{
if(source_sheet_range[j][3].getValue() == email_list[i][3].getValue())
{
//copy matches to target sheet
target_sheet.getRange((last_target_sheet_range + 1),1,1,10).setValues(master_sheet_range[j].getValues());
}
}
}
}
Several things
last_email_name and last_source_sheet_range are numbers - they do not have any length, this is why your first forloops are not working
You are missing a space in varj=3;
email_list[i][3].getValue() does not exist because email_list only includes B - that only one column. I assume you meant email_list[i][0].getValue()
ranges cannot be addressed with the indices [][], you need to retrieve the values first to have a 2D value range.
You email values in the different sheets do not follow the same case. Apps Script is case sensitive, to suee the == comparison you need to use the toLowerCase() method.
Also mind that defining getRange("B2:B") will include many empty rows that you don't need and will make your code very slow. Replace it through getRange("B2:B" + email_sheet.getLastRow());
Have a look here at the debugged code - keep in mind that there is still much room for improvement.
function fetch() {
//get the sheets
var source_Ssheet = SpreadsheetApp.openById('19FkL3rsh5sxdujb6x00BUPvXEEhiXfAeURTeQi3YWzo');
var target_Ssheet = SpreadsheetApp.getActiveSpreadsheet();
//get the tabs
var email_sheet = target_Ssheet.getSheetByName("Emails");
var target_sheet = target_Ssheet.getSheetByName("Target Sheet");
var source_sheet = source_Ssheet.getSheetByName("Source Sheet");
//get ranges
var email_list = email_sheet.getRange("B2:B" + email_sheet.getLastRow()).getValues();
var target_sheet_range = target_sheet.getRange("A1:F100").getValues();
var source_sheet_range = source_sheet.getRange("A1:F100").getValues();
var last_target_sheet_range = target_sheet.getLastRow();
//start searching for emails
for (var i=1; i < email_list.length; i++)
{
for(var j=1; j< source_sheet_range.length; j++ )
{
if(source_sheet_range[j][0].toLowerCase() == email_list[i][0].toLowerCase())
{
target_sheet.getRange((last_target_sheet_range + 1),1,1,6).setValues([source_sheet_range[j]]);
}
}
}
}
Is there a way to write a Google Apps Script in Google Docs to retrieve from Google Sheets a range limited to non-blank rows and display those rows as a table?
I'm looking for a script to copy non-blank rows of data from a Google Sheets range of cells to a table in Google Documents using Google Apps Script (which I've limited experience with).
The data to be copied seem too large for linking directly to Google Documents so the Copy-Paste action from spreadsheet to document does not prompt a choice for linking the data.
Also the number of rows is dynamic so a fixed range wouldn't resolve the problem. In the spreadsheet, I've used the SORTN function and set it to display ties so the size of the non-blank rows of the range changes.
I've started with the following code outline:
function myFunction() {
// Get Google Sheet data
var app = SpreadsheetApp;
var ss = app.openById('SHEET_ID');
var activeSheet = app.getActiveSpreadsheet();
var range = activeSheet.getRange("B4:D");
// Position to paste data in Google Docs
var doc = DocumentApp.getActiveDocument();
var body = DocumentApp.getActiveDocument().getBody();
// Build a table from the array.
body.appendTable(cells);
}
This is closest question found on SE but doesn't answer this query: Copying Sheet Data to Doc table.
You want to copy the data range from Google Spreadsheet to Google Document as the table.
You want to append the table to the Google Document.
In this case, you don't want to include the empty rows of the bottom of sheet to the values.
In your situation, you are not required to link the original Spreadsheet to the table of Document.
You want to achieve this using Google Apps Script.
I could understand like above. If my understanding is correct, how about this answer? Please think of this as just one of several possible answers.
Flow:
The flow of this sample script is as follows.
Retrieve the data range from Google Spreadsheet.
In this case, I used getDataRegion(dimension).
Retrieve values, backgrounds and text styles using the range.
Append new table to Google Document with the values.
Set the format of cells.
Sample script:
From your script in your question, it supposes that the script is the container-bound script of Google Document. So in order to test the script, please put the following script to the container-bound script of Google Document you shared.
function myFunction() {
// Get Google Sheet data
var ss = SpreadsheetApp.openById("###"); // Please set the Spreadsheet ID.
var sheet = ss.getSheetByName("Sheet1");
var range = sheet.getRange(4, 2, 1, 5).getDataRegion(SpreadsheetApp.Dimension.ROWS);
var values = range.getValues();
var backgroundColors = range.getBackgrounds();
var styles = range.getTextStyles();
// Position to paste data in Google Docs
var body = DocumentApp.getActiveDocument().getBody();
var table = body.appendTable(values);
table.setBorderWidth(0);
for (var i = 0; i < table.getNumRows(); i++) {
for (var j = 0; j < table.getRow(i).getNumCells(); j++) {
var obj = {};
obj[DocumentApp.Attribute.BACKGROUND_COLOR] = backgroundColors[i][j];
obj[DocumentApp.Attribute.FONT_SIZE] = styles[i][j].getFontSize();
if (styles[i][j].isBold()) {
obj[DocumentApp.Attribute.BOLD] = true;
}
table.getRow(i).getCell(j).setAttributes(obj);
}
}
}
Note:
In this sample script, the values of cells "B4:F" are retrieved from your shared Spreadsheet. So if you want to change this range, please modify above script.
References:
getDataRegion(dimension)
getValues()
getBackgrounds()
getTextStyles()
appendTable()
setAttributes(attributes)
Added:
Issue for reflecting column width from Spreadsheet to Document:
It is possible to reflect the column width. But when the column width is set to Google Document, it seems that the result is different from that of the direct copy&paste the table, even when the unit is converted from Spreadsheet to Document.
In your shared Spreadsheet, the widths of column "B" to "F" are 21, 100, 100, 100 and 100 pixels, respectively. But it was found that when the table is manually copied from Spreadsheet to Document, each column width is changed from the original size. By this, unfortunately, when the column width of table is copied by the script, the result by manual copy cannot be replicated.
Sample script:
At the following sample script, the column width of Google Spreadsheet is copied to the table of Google Document.
function myFunction() {
// Get Google Sheet data
var ss = SpreadsheetApp.openById("###"); // Please set the Spreadsheet ID.
var sheet = ss.getSheetByName("Sheet1");
var range = sheet.getRange(4, 2, 1, 5).getDataRegion(SpreadsheetApp.Dimension.ROWS);
var values = range.getValues();
var backgroundColors = range.getBackgrounds();
var styles = range.getTextStyles();
var colWidth = []; // Added
for (var col = 2; col <= 6; col++) { // Added
colWidth.push(sheet.getColumnWidth(col) * 3 / 4);
}
// Position to paste data in Google Docs
var body = DocumentApp.getActiveDocument().getBody();
var table = body.appendTable(values);
table.setBorderWidth(0);
colWidth.forEach(function(e, i) {table.setColumnWidth(i, e)}); // Added
for (var i = 0; i < table.getNumRows(); i++) {
for (var j = 0; j < table.getRow(i).getNumCells(); j++) {
var obj = {};
obj[DocumentApp.Attribute.BACKGROUND_COLOR] = backgroundColors[i][j];
obj[DocumentApp.Attribute.FONT_SIZE] = styles[i][j].getFontSize();
if (styles[i][j].isBold()) {
obj[DocumentApp.Attribute.BOLD] = true;
}
table.getRow(i).getCell(j).setAttributes(obj);
}
}
}
When you run the script, you can see the created table is different from the manually copied table. So about the width of column, in the current stage, please give the values for manually setting colWidth. Or please adjust the column width of Document side by modifying the column width of Spreadsheet side. Or please use above script. This is due to my poor skill. I deeply apologize for this.
I have a bunch of data I want to put in to multiple sheets, and to do it manually would take time and I would like to learn scripting too.
So say I have a sheet with the states in one column.
I would like to have a script make new sheets based off the values of that column, and make a hyperlink to those sheets, and sort the sheets alphabetically.
In each sheet, I need to have the A1 cell the same name as the sheet.
Here is an example of states
Any suggestions would be helpful
Edit:
This is code that can make sheets based on the values of the columns.
function makeTabs() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
var last = sheet.getLastRow();//identifies the last active row on the sheet
//loop through the code until each row creates a tab.
for(var i=0; i<last; i++){
var tabName = sheet.getRange(i+2,1).getValue();//get the range in column A and get the value.
var create = ss.insertSheet(tabName);//create a new sheet with the value
}
}
(note the "sheet.getRange(i+2,1" assumes a header, so pulls from the first column, starting on the second row)
I still need to:
Add a hyper link in the index sheet to the State's sheet: example: A2 on the Index sheet
would be =HYPERLINK("#gid=738389498","Alabama")
Also I need the A1 cell of the State's page to have the same info as
the index. example: Alabama's A1 cell would be =Index!A2
You could take a look at this script:
function createSheets(){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var indexSheet = ss.getSheetByName('Index');
var indexSheetRange = indexSheet.getDataRange();
var values = indexSheetRange.getValues();
var templateSheet = ss.getSheetByName('TEMPLATE_the_state');
templateSheet.activate();
var sheetIds = [],
state,
sheetId,
links = [];
for (var i = 1 ; i < values.length ; i++){
state = values[i][0];
sheetId = undefined;
try{
var sheet = ss.insertSheet(state, {template: templateSheet});
SpreadsheetApp.flush();
sheet.getRange("A1:B1").setValues([['=hyperlink("#gid=0&range=A' +(i+1)+'","go back to index")',state]]);
sheetId = sheet.getSheetId();
}
catch (e) { Logger.log('Sheet %s already exists ' , sheet)}
sheetIds.push([sheetId,state]);
}
sheetIds.forEach(function(x){
links.push(['=HYPERLINK("#gid='+x[0]+'&range=A1","'+x[1]+'")']);
});
indexSheet.getRange(2,1,links.length,links[0].length).setValues(links) // in this case it is clear to us from the outset that links[0].length is 1, so we could have written 1
}
Note that in my version, I created a template sheet from which to base all the state sheets from. This wasn't what you asked for, but I wanted to see what it would do.
The resulting sheet is here: https://docs.google.com/spreadsheets/d/1Rk00eXPzkfov5e3D3AKOVQA2UdvE5b8roG3-WeI4znE/edit?usp=sharing
Indeed, I was surprised at how long it took to create the full sheet with all the states - more than 250 secs. I looked at the execution log, which I have added to the sheet in its own tab. There it is plain to see that the code is quick, but sometimes (why only sometimes, I don't know) adding a new tab to the spreadsheet and/or flushing the formulas on the spreadsheet is very slow. I don't know how to speed it up. Any suggestions welcome. (I could try the Google Sheets API v4, probably would be much faster ... but that is much more work and tougher to do.)
I'm trying to create a script to copy data from sheet 1 to sheet 2 and at the same time reorder it. I get my data from a Google form, so data is constantly updating.
Here are two images as examples. N°1 is how I have my data, N°2 is how I want it to be in sheet 2.
The idea is to have the script copying the data every time a new row appears.
Data from Forms.
This is how I would like it to be.
This is my initial code:
function copyrange() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Ingreso'); //source sheet
var testrange = sheet.getRange('J:J');
var testvalue = (testrange.getValues());
var csh = ss.getSheetByName('Auxiliar Ingreso'); //destination sheet
var data = [];
var columnasfijas = [];
var cadena = [];
//Condition check in G:G; If true copy the same row to data array
for (i=1; i<testvalue.length;i++) {
data.push.apply(data,sheet.getRange(i+1,1,1,9).getValues());
if ( testvalue[i] == 'Si') {
data = (sheet.getRange(i+1,1,1,9).getValues()).concat (sheet.getRange(i+1,11,1,9).getValues()); // this beaks up into 2 rows Idon't know why
/*cadena = (columnasfijas);
data.push.apply(data, columnasfijas);*/
}
csh.getRange(csh.getLastRow()+1,1,data.length,data[0].length).setValues(data);
}
//Copy data array to destination sheet
//csh.getRange(csh.getLastRow()+1,1,data.length,data[0].length).setValues(data);
}
In this line, I'm also having trouble concatenating different lengths of data. It should be: (i+1,1,1,6). concat.....(i+1,11,1,3)
data = (sheet.getRange(i+1,1,1,9).getValues()).concat (sheet.getRange(i+1,11,1,9).getValues()); // this beaks up into 2 rows Idon't know why
When I run it as it should by I receive an error that the length should be 9 instead of 3.
This can be accomplished more simply using formulas instead of app scripts:
=sort(importrange("spreadsheetURL", "Sheet1!A2:AA10000"),sort_col#,TRUE/FALSE,[sort_col2#],[TRUE/FALSE]...)
Documentation on importrange function: https://support.google.com/docs/answer/3093340
Documentation on sort function: https://support.google.com/docs/answer/3093150
Once you input the formula, there will likely red triangle on the cell, be sure to click on the cell and click the Allow Access button to give one spreadsheet access to the other.