Trouble automating email from google sheets - google-apps-script

I am very new to google script and cannot work out why my script is not functioning. When I try to run the code I get the following error code -
TypeError: Cannot read property "range" from undefined. (line 2, file "Code"
If anybody could give a novice some help that would be greatly appreciated!
function sendEmail(event){
var sheet = event.range.getSheet();
if(sheet.getName() !== 'Sheet1') {
// if it's not the correct sheet we end the function here
return;
}
var range = event.range;
var row = range.getRow(); // we get the index of the row of the
edited
cell
var dataRange = sheet.getRange("A" + row + ":C" + row);
var values = dataRange.getValues();
var rowValues = values[0];
var recipient = rowValues[0];
var email = rowValues[1];
var refillsNumber = rowValues[2];
if (refillsNumber = 2) {
// if 'refillsNumber' is not equal to 2 we end the function here
var message = 'Dear ' + recipient + ',\n\n'+ 'You have ' +
refillsNumber + ' remaining would you like to buy more?' + '\n\n' +
'Kind regards,' + '\n\n' + 'The revol team.';
var subject = 'Refill reminder';
MailApp.sendEmail(email,subject,message);
return
}
if (refillsNumber !== 0) {
return}
var message = 'Dear ' + recipient + ',\n\n'+ 'You have ' +
refillsNumber + ' remaining would you like to buy more? If not then
would you like to end your subsription?' + '\n\n' + 'Kind regards,'
+ '\n\n' + 'The revol team.';
var subject = 'Refill reminder';
MailApp.sendEmail(email,subject,message);
return
}
// in addition to this script which aims to send an email to the
customer when they only have 2 refill remaining -
/// I also want to set up a function that sends an email when they
have 0 refills remaining

Send Emails by Editing Column C
I changed the Sheet name and added an extra condition. I also commented out the MailApp.sends and replaced them with writes to the sidebar so that I could test it without trying to send emails.
You will need to create an onEdit trigger for this function.
function sendMailOnEdit(event){
var sheet = event.range.getSheet();
if(sheet.getName() !== 'Sheet2' || event.range.columnStart!=3) {return;}
var range=event.range;
var row=range.rowStart;
var dataRange = sheet.getRange(row,1,1,3);
var values=dataRange.getValues();
var rowValues=values[0];
var recipient = rowValues[0];
var email = rowValues[1];
var refillsNumber = rowValues[2];
if (refillsNumber==2) {
var message = 'Dear ' + recipient + ',\n\n'+ 'You have ' + refillsNumber + ' remaining would you like to buy more?' + '\n\n' + 'Kind regards,' + '\n\n' + 'The revol team.';
var subject = 'Refill reminder';
//MailApp.sendEmail(email,subject,message);
var html=Utilities.formatString('<br />Email: %s<br />Subject: %s<br />message: %s<br /><hr>', email,subject,message);
var userInterface=HtmlService.createHtmlOutput(html);
SpreadsheetApp.getUi().showSidebar(userInterface);
return
}
if (refillsNumber !== 0) {return}
var message = 'Dear ' + recipient + ',\n\n'+ 'You have ' + refillsNumber + ' remaining would you like to buy more? If not then would you like to end your subsription?' + '\n\n' + 'Kind regards,' + '\n\n' + 'The revol team.';
var subject = 'Refill reminder';
//MailApp.sendEmail(email,subject,message);
var html=Utilities.formatString('<br />Email: %s<br />Subject: %s<br />message: %s<br /><hr>', email,subject,message);
var userInterface=HtmlService.createHtmlOutput(html);
SpreadsheetApp.getUi().showSidebar(userInterface);
}
This is what my spreadsheet looks like:
And let me remind you that you cannot run this function without an event object.

Related

Auto Send Email When Checkbox is Checked - Google Sheet

I tried the script from Auto Email Function for Google Sheets Mobile and it worked the first time. When I tried to change the variables, it does not automatically send the email, unless I run the script again, it would then update the response sheet and then clears the checkbox. Please help me with this. Kindly see my code below.
function EmailNotification(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Course_AutoEmail'); //source sheet
var columnb = sheet.getRange('I:I'); //Column with check boxes
var columnbvalue = columnb.getValues();
var notifysheet = ss.getSheetByName('Responses'); //destination sheet
var data = [];
var rownum = [];
//Condition check in B:B (or check box column); If true copy the same row to data array
for (let i = 0; i < columnbvalue.length; i++) {
if (columnbvalue[i][0] === true) {
var columnb2 = sheet.getRange('I747:I'); //row started in row 747
columnb2.setValue('false');
data.push.apply(data, sheet.getRange(i + 1, 1, 1, 20).getValues());
//Copy matched ROW numbers to rownum
rownum.push(i);
//Copy data array to destination sheet
notifysheet.getRange(notifysheet.getLastRow() + 1, 1, data.length, data[0].length).setValues(data);
var activeRow = notifysheet.getLastRow();
var name = notifysheet.getRange(activeRow, 1).getDisplayValue(); // The number is the column number in the destination "responses" sheet that you want to include in the email
var employeeID = notifysheet.getRange(activeRow, 2).getDisplayValue();
var position = notifysheet.getRange(activeRow, 3).getDisplayValue();
var team = notifysheet.getRange(activeRow, 4).getDisplayValue();
var date = notifysheet.getRange(activeRow, 10).getDisplayValue();
var rec1 = notifysheet.getRange(activeRow, 19).getDisplayValue();
var rec2 = notifysheet.getRange(activeRow, 20).getDisplayValue();
var email = rec1 + "," + rec2;
var subject = name + ': 201 Completion';
//Body of the email message, using HTML and the variables from above
var message =
'<br><div style="margin-left:10px;">Hi, </div>' +
'<br><div style="margin-left:10px;">Good day!</div>' +
'<br><div style="margin-left:10px;"><b>' + name + '</b> has completed the course. </div>' +
'<br><div style="margin-left:20px;"><h3 style="text-decoration: underline; color: #f36f21">Employee Details: </h3></div>' +
'<div style="margin-left:25px;">Name: <b>' +
name +
'</b></div>' +
'<div style="margin-left:25px;">Position: <b>' +
position +
'</b></div>' +
'<div style="margin-left:25px;">Team: <b>' +
team +
'</b></div>' +
'<div style="margin-left:25px;">Completion Date: <b>' +
date +
'</b></div>' +
'<br><br><div style="margin-left:10px;">Let me know if you have any questions. </div>' +
'<br><div style="margin-left:10px;">Thanks! </div>';
MailApp.sendEmail(email, subject, '', {
htmlBody: message,
name: 'Updates',
});
}
}
}
I read your code.
if you don't want your checked checkbox unchecked in spreadsheet.
so you have to remove `columnb2.setValue('false');` line of code.
this line is made checkbox unchecked.
solution of other problems : http://one7techlab.com

How do I add Email Sent to a status column and exclude those rows when the script runs again?

I am very new to scripting and am struggling to write a script for our youth league program's apparel fundraiser. The script, when triggered by clicking an image, will send an email to all of the recipients on a list, add 'email sent' to status column 'I' in all of the rows that the email sent to...then whenever the script is run again, only send emails to the new rows of data that haven't been emailed yet.
The script that I have inserts email sent, but if the script is run again it doesn't pay attention to the status column 'I' and I get duplicate emails. I've used tutorial videos to get me this far, but now I'm stuck. I've tried to get help from similar questions, but I'm not experienced enough to modify it to fit my needs. Here is a copy of the google sheet, the 'Send Emails' sheet has the info the script is running from. UPDATED:
https://docs.google.com/spreadsheets/d/1MBVhLj1A7Z_cpYxs_s5ae11ykJvTmS16E0jW4tGsNU4/edit?usp=sharing
function sendOrderEmails() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
ss.setActiveSheet(ss.getSheetByName("Send Emails"));
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2;
var dataRange = sheet.getRange("A2:I10");
var data = dataRange.getValues();
for (var i = 0; i < data.length; ++i) {
var rowData = data[i];
var emailAddress = rowData[0];
var recipient = rowData[1];
var message1 = rowData[2];
var parameter1 = rowData[3];
var message2 = rowData[4];
var message3 = rowData[5];
var parameter2 = rowData[6];
var message4 = rowData[7];
var emailSent = rowData[9];
var message = 'Hi ' + recipient + ',\n\n' + message1 + parameter1 + ' ' + message2 + ' ' + message3 + parameter2 + '. ' + message4 + '\n\n' + 'Tri-Valley Youth League Softball';
var subject = 'Order Reference Number ' + parameter2;
if (emailSent != "EMAIL_SENT" ) { // Prevents sending duplicates
MailApp.sendEmail(emailAddress, subject, message);
sheet.getRange(startRow + i, 9).setValue("EMAIL_SENT");
// Make sure the cell is updated right away in case the script is interrupted
SpreadsheetApp.flush();
}
}
}
Try this:
function sendOrderEmails() {
var ss=SpreadsheetApp.getActive();
var sheet=ss.getSheetByName("Send Emails");
var startRow=2;
var dataRange=sheet.getRange("A2:J10");//Include column 10 in the range
var data=dataRange.getValues();
for (var i = 0; i < data.length; ++i) {
var rowData = data[i];
var emailAddress = rowData[0];
var recipient = rowData[1];
var message1 = rowData[2];
var parameter1 = rowData[3];
var message2 = rowData[4];
var message3 = rowData[5];
var parameter2 = rowData[6];
var message4 = rowData[7];
var emailSent = rowData[8];//This is column 9
var message = 'Hi ' + recipient + ',\n\n' + message1 + parameter1 + ' ' + message2 + ' ' + message3 + parameter2 + '. ' + message4 + '\n\n' + 'Tri-Valley Youth League Softball';
var subject = 'Order Reference Number ' + parameter2;
if (emailSent != "EMAIL_SENT" ) {
MailApp.sendEmail(emailAddress, subject, message);
sheet.getRange(startRow + i, 9).setValue("EMAIL_SENT");
}
}
}
I did this so that you can see the difference row and columns and data indices.
function rowsColumnsAndIndices() {
var ss=SpreadsheetApp.getActive();
var sh=ss.getActiveSheet();
var rg=sh.getRange(1,1,26,26);
var vA=rg.getValues();
for(var i=0;i<vA.length;i++) {
for(var j=0;j<vA[i].length;j++) {
vA[i][j]=Utilities.formatString('r: %s, c: %s\ni: %s,j: %s', i+1,j+1,i,j);
}
}
rg.setValues(vA);
}

Sending emails once a cell has changed in Google SpreadSheets

I need help with a script that I have created. I need to send an email to myself or manager any time cell "F" is changed to "Yes". I think my code is okay, but I don't think my triggers are allowing me to complete the function. Any help would be appreciated.
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var sendto = 'd.hammond#permasteelisagroup.com';
if(cell.indexOf('F')!=-1){
sendto = sheet.getRange('F'+ sheet.getActiveCell().getRowIndex()).getValue()
}
var designer = '';
designer = sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue()
var assignment = '';
assignment = sheet.getRange('B' + sheet.getActiveCell().getRowIndex()).getValue()
var comment = '';
comment = sheet.getRange('I' + sheet.getActiveCell().getRowIndex()).getValue()
var checked_by = '';
checked_by = sheet.getRange('G' + sheet.getActiveCell().getRowIndex()).getValue()
var mysubject = ss.getName() + ':' + 'Review Drawing: \n';
var mybody = 'Please review: ' + assignment + ' \n' + 'Drawn by: ' + designer + '\n' + 'Please review any comments' + comment + ' \n' + 'Due by: ' + checked_by;
MailApp.sendEmail({
to:sendto,
subject:mysubject,
body:mybody});
};
*

Can you Sendnotification in Google Script for multiple sheets?

I'd like to send a notification to someone when a particular cell (ie document) is updated. Specifically, when a cell in one row is updated, it would send a notification to the owner listed in the same row. For example B47 gets updated, it send an email to B3.
I've gotten the script to work when it's pointed to one sheet. But when I try to ask the script to run over multiple sheets/tabs, I get error 'Script function not found: sendNotification' Is it possible to have this script work for multiple sheets/tabs in the same google doc? Updates are pulling from a different source so I'd like to keep using getSheetbyName instead of getActiveSheet.
Any help would be much appreciated. Here's my code where it stands:
function shellFunction() {
var sheets = ['Arabic', 'Portuguese'];
for (var s in sheets) {
toTrigger(sheets[s]);
}
function toTrigger(sheetName) {
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName(sheets[s]);
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var recipients = sheet.getRange('J' + sheet.getActiveCell().getRowIndex()).getValue();
var message = '';
if (cell.indexOf('B') != -1) {
message = sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue()
}
var subject = 'The ' + sheet.getRange('F' + sheet.getActiveCell().getRowIndex()).getValue() + ' ' + sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue() + ' needs your Translation';
var body = sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue() + ' has been updated. Can you please update ' + sheet.getRange('G' + sheet.getActiveCell().getRowIndex()).getValue() + '? Please remember to update the date column in the Resource Document when the translation is complete:' + ss.getUrl();
MailApp.sendEmail(recipients, subject, body);
}
}
}
Should this line
var sheet = ss.getSheetByName(sheets[s]);
be changed to
var sheet = ss.getSheetByName(sheetName);
since that is the name of the passed sheet?
EDIT
There were a couple other items which may have caused issue. I made edits for this result:
function shellFunction() {
var sheets = ['Arabic', 'Portuguese'];
for (var s in sheets) {
toTrigger(sheets[s]);
}
}
function toTrigger(sheetName) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName(sheetName);
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var recipients = sheet.getRange('J' + sheet.getActiveCell().getRowIndex()).getValue();
var message = '';
if (cell.indexOf('B') != -1) {
message = sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue()
}
var subject = 'The ' + sheet.getRange('F' + sheet.getActiveCell().getRowIndex()).getValue() + ' ' + sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue() + ' needs your Translation';
var body = sheet.getRange('A' + sheet.getActiveCell().getRowIndex()).getValue() + ' has been updated. Can you please update ' + sheet.getRange('G' + sheet.getActiveCell().getRowIndex()).getValue() + '? Please remember to update the date column in the Resource Document when the translation is complete:' + ss.getUrl();
MailApp.sendEmail(recipients, subject, body);
}
My first change was to not nest the functions. To do this I added a closing curly bracket before the toTrigger function and removed one of the last in your code. After that there was another nested function which actually made up all of the toTrigger function. It was called sendNotifocation which matched your error. I removed that by removing the line after the toTrigger function declaration and another curly bracket at the end of your code.
Last, I made the above edit. In my test it seemed to work fine, except that I commented out the call to actually send an email and only debugged to the line just prior to that point.

Google Apps Script Email Notification Not Functioning Correctly

I could really use some help, and I'd really appreciate any pointers anyone can give. I know there are some other similar questions out there, but from what I can find, no one else has this specific issue/request.
I have a Google Sheet that three different people collaborate on. I have this notification script that will notify specific users via email about any changes to any of the cells in the F column. Importantly, this email notification also contains the value of the A cell in that row that has had it's F cell value changed.
However, what I'm really trying to achieve is a notification script that will email a specified person only when any cell in column F has a new value of "Yes" in Sheet2 of the master sheet.
The code I have so far is (that sends a notification when any change happens in the F column):
function sendNotification(e) {
var received = e.value; //Gets the value of the edited cell
};
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Sheet 2");
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var received = ss.getRange('F2:F').getValue();
var recipients = "example#gmail.com";
var message = '';
if(received==="Yes"){
message = sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue()
var subject = 'A cell value '+ sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue() + ' has been received';
var body = sheet.getName() + ' has been updated. Visit ' + ss.getUrl() + ' to view the changes on row: «' + row + '». New comment: «' + cellvalue + '». For message: «' + message + '»';
MailApp.sendEmail(recipients, subject, body)};
Logger.log('received value: ' + received);
};
If it helps, below is a code that works in my tests : (set up an installable trigger to make it work)
note : I added a couple of Logger.log here and there to check the variables and a Browser message to avoid sending mails while testing.
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Sheet 2");
var cell = ss.getActiveCell();
var row = sheet.getActiveRange().getRow();
var col = cell.getA1Notation().replace(/[0-9]/g,'').toLowerCase();
Logger.log('col = '+col);
var cellValue = cell.getValue().toString().toLowerCase();
Logger.log(cellValue);
var recipients = "example#gmail.com";
var message = '';
Logger.log(cellValue=="yes" && col=='f');
if(cellValue=="yes" && col=='f' ){
message = sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue()
var subject = 'A cell value '+ sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue() + ' has been received';
var body = sheet.getName() + ' has been updated. Visit ' + ss.getUrl() + ' to view the changes on row: «' + row + '». New comment: «' + cellValue + '». For message: «' + message + '»';
// MailApp.sendEmail(recipients, subject, body)
Browser.msgBox('mail sent');
}
Logger.log('message body: ' + body);
};
To set up an event object use:
function sendNotification(e) {
var received = e.value; //Gets the value of the edited cell
};
The code that is sending the email, is outside of the if body. So the email is being sent no matter what.
Change to this:
if(received==="Yes"){
message = sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue()
var subject = 'A cell value '+ sheet.getRange('A'+ sheet.getActiveCell().getRowIndex()).getValue() + ' has been received';
var body = sheet.getName() + ' has been updated. Visit ' + ss.getUrl() + ' to view the changes on row: «' + row + '». New comment: «' + cellvalue + '». For message: «' + message + '»';
MailApp.sendEmail(recipients, subject, body);
};
In this line of code:
if(received="Yes"){
You are using an assignment operator to check for equality. Equality checks are done with double or triple equal signs.
Should be:
if(received==="Yes"){