Check Google form responses for certain criteria then email response - google-apps-script

Question

EDIT: more information. Every special-ed binder requires a review to check for compliance. The review is a 60 plus questionnaire that we turned into a Google form for ease of communication and also to keep data in our district about numbers of binders that are or are not compliant. Well there are really three levels of errors that can occur which need different fixes, from paperwork, to re-training. The goal is that when the form is filled out if an email would be sent depending on what level(s) of error occurred. So if I answered "no" to any question between 6 and 9 then I would get an email stating that a level 1 error was made. Same for level 2 and for level 3 errors. The issue I'm having is that I can only get an email to work when only one error was made or all errors were made. I made a test form, with less questions to test out the coding: https://forms.gle/sM1qWRE7MykVT1Cq6
Also, here is a link to form response spreadsheet so you can get an idea of what I'm trying to accomplish. https://docs.google.com/spreadsheets/d/1YLmIrFO1AK0i0BujwIL1sFVLHuopV0y-cztcykFfpTg/edit?usp=sharing
Finally, here is the code I used for the sample:
function sendEmail() {
var ss = SpreadsheetApp.getActive();
var responses = ss.getSheetByName('Sheet1');
var data = responses.getRange(2,1,responses.getLastRow()
-1,7).getValues();
Logger.log(data);
data.forEach(function(row,i) {
var email = row[1];
var answer = row[2];
var replied = row[6];
var level1 = row[3];
var level2= row[4];
var level3 = row[5];
if (replied == '') {
//if (level1 == 'No' && level2 =='No' && level3 == 'No') {
//var body = "The Sped compliance form submitted shows levels 1,2,
and 3 erorrs. Please review check the district review for further insructions";
//}
if (level1 == 'No'){
Logger.log('yes response');
Logger.log(email);
var body = "The SPED compliance check has found a Level 1 error, please see documentation to fix errors.";
}
else if (level2 == 'No') {
Logger.log("no Response");
Logger.log(email);
var body = "The SPED compliance check has found a Level 2 error, please see documentation to fix errors";
}
else if (level3 == 'No'){
var body = "The SPED compliance check has found a Level 3 error, please see documentation to fix errors";
}
else {
}
var subject = "thank you for submitting your form";
GmailApp.sendEmail(email, subject, body);
var d = new Date();
responses.getRange(i + 2,7).setValue(d);
}
});
If a person answers 'No' for any questions in 1-3 then it is a level 1 error, if a person answers 'No' to any questions in 6-9 it is a level 2 error, and if a person answers 'No' to any of the questions in 11-15 it is a level 3 error. I can a response email if there is only 1 error (level 1,2, or 3), however if a person chooses no to more than one set of responses then the code will not work. I'm new to this so I know I'm missing some detail, just not too sure how to get the logic to work.
I have tried adding a clause for if all levels are selected. It didn't work
What I would like to see is that if a person commits a level 1 and other level error that it would show both levels of error.

Answer 1

How about doing it with a counter instead of all those conditions? For example, depending on the Level:
Level 1: if the answer is No, Add 1
Level 2: if the answer is No, Add 10
Level 3: if the answer is No, Add 100
This way you would only need 3 conditions: I edited my code according to yours:
data.forEach(function(row,i, responses) {
var counter = 0;
var email = row[1];
var answer = row[2];
var replied = row[6];
var level1 = row[3];
var level2= row[4];
var level3 = row[5];
if (level1 == 'No'){
counter += 1;
}
if (level2 == 'No'){
counter += 10;
}
if (level3 == 'No'){
counter += 100;
}
if (counter < 10){
var body = "The SPED compliance check has found a Level 1 error, please see documentation to fix errors.";
} else if (counter >= 10 && counter < 100){
var body = "The SPED compliance check has found a Level 2 error, please see documentation to fix errors";
} else {
var body = "The SPED compliance check has found a Level 3 error, please see documentation to fix errors";
}
var subject = "thank you for submitting your form";
GmailApp.sendEmail(email, subject, body);
var d = new Date();
responses.getRange(i + 2,7).setValue(d);
});
However, it would be nice to see the rest of your code to figure out how it is developed.