I am trying to modify this GScript to count the number of emails sent. I would like to track the total number of emails sent using this function. Would it be easier to do it within this code or to use a code to search the sent box of the user? I believe I know how to make a count value get stored temporarily, but I am unsure how to store it for a greater period of time.
function WhiteTicket() {
var sheet = SpreadsheetApp.getActive().getSheetByName('Email Outline');
var lastRow = sheet.getRange("J1").getValue();
var range = sheet.getRange("A3:"+ lastRow);
var UserData = range.getValues();
for (i in UserData) {
var row = UserData[i];
var firstname = row[1];
var lastname = row[2];
var email = row[3];
var whiteticket = row[6];
if (whiteticket != '0') {
var esubject = "New Tickets";
MailApp.sendEmail({
to: row[3],
subject: esubject,
htmlBody:"Hello " + firstname + "," + '<br />'+'<br />' +
"Please note that you have " + whiteticket + " ticket(s)."});
}
}
if (ok) {
EmailComplete();;
}
}
Requirement:
Record amount of emails sent by this script.
Solution:
Use GmailApp.search() and pass to length to count the amount of emails sent.
Example:
var total = GmailApp.search('in:sent subject:"'+esubject+'"').length;
Logger.log(total);
This is pretty self explanatory, it'll search all of the emails in your sent folder with subject matching the subject string you're assigning with var esubject. The script above just writes it to the log using Logger.log().
Related
If you are reading my question, Thank you for taking the time out of your day to help.
Background:
I have a form that my field techs use in order to request parts, I would like to keep them updated on the status of a part order with an automated sms text to their phone.
Specifics:
Link to test Sheet
https://docs.google.com/spreadsheets/d/1hEDEk-3-z3Wh6PNLoY6PgmbSJZ7OcdMR0kFCl0BRrYU/edit?usp=sharing
Parts Request (Picture)
Status Change
When a Status is changed in (column G), this will trigger an SMS to be sent.
Recipient
The SMS will be sent to the Team Lead ( Column B) in that row.
Example: Status is changed (G2), SMS is sent to Team Lead (B2).
Employee Info (Picture)
Employee Information:
The Script pulls the Employee Telephone number(Employee Info! B2) from the Employee Info Sheet
Text Body:
The Message that is sent would be the entire row in the text message
-Team Lead
-Type of Request
-Job Name
-Part Description
-QTY Missing
-Status
The Script i have tried so far has been a simple one, based on a trigger of anytime a change is made to the sheet. Here is what i have used so far, this has worked and has been sending generic texts. Any Help would be greatly appreciated.
function sendText() {
var EmailTo = "'Mobile Number'"#txt.att.net";
var subject = "Whatever";
var body = "Text";
MailApp.sendEmail(EmailTo, subject, body);
}
The processes needed to achieve your goal involves fetching the desired details on the row wherein the status of the request changes, incorporating the given phone number to the appropriate carrier domain, and adding an installable trigger so that the script will automatically work when there are changes to the Status Column.
Here is the script:
function sendUpdates(e) {
var ss = e.source;
var shEmployeeInfo = ss.getSheetByName("Parts Request");
var shPartsRequest = ss.getSheetByName("Employee Info");
var row = e.range.getRow();
var column = e.range.getColumn();
if(column == 7) { //To limit checking of changes to the Status column
var info = shEmployeeInfo.getRange(row, 2, 1, 6).getValues();
var header = shEmployeeInfo.getRange(1, 2, 1, 6).getValues();
var carrier = shPartsRequest.getRange(row,4).getValues();
const subject = "Insert Subject Here."; //Edit this to change the subject
const carrierMap = { "ATT": 'txt.att.net',
"T-Mobile": 'tmomail.net',
"Sprint": 'messaging.sprintpcs.com',
"Verizon": 'vtext.com',
"Cricket": 'mms.mycricket.com' }
var phoneNumber = shPartsRequest.getRange(row,2).getValues();
var emailTo = `${phoneNumber}#${carrierMap[carrier]}`;
var body = "";
for(let i = 0; i <= 5; i++) {
body += header[0][i] + ": " + info[0][i] + "\n";
}
MailApp.sendEmail(emailTo, subject, body);
}
}
The installable trigger should be set as:
Please refer to the Installable Triggers Guide for more information.
As for the result, I made a test case and got this:
I have bug where when I run my send email function. its sending multiple emails instead of just one email notification here is my code what am I doing wrong??!?! I got 31 of the same emails. I believe the issue the for loop is sending an email each time the if statement is true instead of just one time if its true help.
here is my code:
function sendEmail(){
var ss = SpreadsheetApp.getActiveSpreadsheet(); //get active spreadsheet only! to get the url for the filter view
var SpreadsheetID = ss.getSheetId(); // get the sheet Id
var spreadsheetURL = ss.getUrl(); // get the current active sheet url
var SpreadsheetID = spreadsheetURL.split("/")[5]; // using the last / for getting the last parts of the email
var filterViewName = 'PO_Log Precentage'; // Name of the filter view you want to get the url from & MAKE SURE Title matches view name account for "spaces" too
var filterViewID = filterId(SpreadsheetID, filterViewName); // Getting filter view id
var url = createURL(spreadsheetURL, filterViewID); // creating the url to send the filter view id
Logger.log(url);// Testing to see the correct url is created
var po_numID = ss.getSheetByName("Purchase Orders List").getRange("A2").getDisplayValue().substr(0,3);// Gets the Purchase Order List Sheet and the PO# the first 3 Characters of the PO in A2
Logger.log(po_numID);
var email_va = ss.getSheetByName("Purchase Orders List");
//gonna build statuses to look for into array
var statusesToEmail = ['On-going', '']
//"Status" is in Column T (Col 2)
//"Precent" is in Column Q (Col 3)
var data = email_va.getDataRange().getValues()
// //var headerRowNumber = 1; // When checking for emails in the sheet you want to exclude the header/title row
var emailDataSheet = SpreadsheetApp.openByUrl("https://docs.google.com/spreadsheets/d/17G0QohHxjuAcZzwRtQ6AUW3aMTEvLnmTPs_USGcwvDA/edit#gid=1242890521").getSheetByName("TestA"); // Get The URL from another spreadsheet based on URL
Logger.log(emailDataSheet.getSheetName());
var emailData = emailDataSheet.getRange("A2:A").getDisplayValues().flat().map(po => po.substr(0,3));
Logger.log(emailData)///Working to get the first 3 charcters in column A
var subject = po_numID + " Po Log Daily Notification "; // Unique PoTitle of the email
var options = {} // Using the html body for the email
options.htmlBody = "Hi All, " + "The following" + '<a href=\"' +url+ '" > Purchase Orders </a>' + "are over 90% spent" + "";
for(var i = 0; i < data.length; i++){
let row = data[i];
if( statusesToEmail.includes(row[1]) & (row[2] >= .80)){
emailData.every((po, index) => {
if (po == po_numID){
const email = emailDataSheet.getRange(index + 2,7).getValue();//Getting the last colmun on the same row when the Po# are the same.
console.log(email);
MailApp.sendEmail(email, subject, '', options); // Sending the email which includes the url in options and sending it to the email address after making sure the first 3 Charcters Of the PO_log are the same as
return false;
} else {
return true;
}
});
}
}
}
here is the spreadsheet
https://docs.google.com/spreadsheets/d/1QW5PIGzy_NSh4MT3j_7PggxXq4XcW4dCKr4wKqIAp0E/edit#gid=611584429
you have to use the break function if u wish to stop the loop once the loop has been fulfiled, because if im not wrong , the email is sent if the IF condition is met , thus in the block that has mailapp.sendemail , you have to add in a break otherwise the loop will keep on happening. this is the basic of javascript and you should read up more about the FOR loop here
break as in just type "break" at the end of the code so the script will not continue to loop once the condition has been met.
This is my first post so apologies in advance if I am posting to the wrong place or asking a question that has been answered elsewhere - go easy on me!
In a nutshell, I have a Google Form and a connected Google Sheet. I need to automate it so that, when a new form is submitted, an email is sent to a specific colleague (the student's supervisor). I have had a good go myself but am now totally stuck!
I have created the form, linked it to a sheet, written the code, added the trigger and tested by submitting a form. Nothing happened! No error messages, just... nothing!
Any advice hugely appreciated. I am very new to this and still taking baby steps.
The code I have cobbled together (which is probably full of errors!) is as follows:
function wa132657(e) {
//setup the spreadsheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
//get the range from OnFormSubmit
var range = e.range;
Logger.log("DEBUG: the range is "+range.getA1Notation());//DEBUG
// get the data for the range
var response = row.getValues();
// get the supervisor name from the form submission
var supervisor = response[0][1];
Logger.log("DEBUG: Supervisor = "+supervisor);// DEBUG
// get the emails list
var emailSheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("SupEmails");
// get ALL the data from this sheet
var emaildata = emailSheet.getDataRange().getValues();
// check how many rows of data
var emailLastRow = emailSheet.getLastRow();
// start the loop through the emails data
for (var i=1; i<emailLastRow; i++){
// if the supervisor is equal to SupervisorEmail
if (supervisor == emaildata[i][0]){
// there is a match
//Next, get the email address
var emailSupervisor = emaildata[i][1];
Logger.log("DEBUG: supervisor = "+emaildata[i][0]+", email address: "+emailSupervisor);// DEBUG
// Finally, send the Email.
var theirName = e.values[2];
var theirProgramme = e.values[3];
var theAbsenceReason = e.values[8];
var theAbsenceStart = e.values[5];
var theAbsenceEnd = e.values[6];
var subject = "Student Absence Report";
var message = "New Absence Report: " + theirName + " \n Programme: " + theirProgramme; + " \n\n
Reason for Absence: \n" + theAbsenceReason + " \n Start of Absence" + theAbsenceStart + "\n End of Absence:" + theAbsenceEnd;
MailApp.sendEmail(emailSupervisor, subject, message);
}
}
}
I have a spreadsheet that updates daily. values in Italic are being updated daily, Bold values are static labels.
Date: 9/20/2019
Number of cars in parking lot: 105
Last entry: 09:21 AM
Last Check out: Mr.X
I have setup a script to send an email with the updates to the users via googlespreadsheet. But the email that users receive is a plain text like this:
Date:,9/20/2019,Number of cars in parking lot:,105,Last entry:,09:21 AM,Last Check out:,Mr.X,,,,,
How can I make this code to send more userfriendly email with a table or colorful fonts, etc similar to a daily newsletter?
So, given the requirement, this script would transform your sheet data into an HTML table and then send it as the message body over an email (you're free to further modify the CSS as required)
Assuming that your sheet looks something like this -
And that your desired output is something like this -
You could use the following code and make necessary changes as required -
var SheetID = "YourSheetIDGoesHere"; //replace with your Spreadsheet SheetID
var sheetName = "YourSheetNameGoesHere"; //replace with your Sheet Name
var sheet = SpreadsheetApp.openById(SheetID).getSheetByName(sheetName);
function sendUpdate() {
var range = sheet.getDataRange();
var values = range.getDisplayValues();
var weights = range.getFontWeights();
var rowDisplay = range.getLastRow();
var columnDisplay = range.getLastColumn();
var message = '';
message = message + "<table rules='all' border='3' style='border-color: #666;' cellpadding='5'>\n";
for (var i = 0; i < rowDisplay; i++ ) {
message = message + "<tr>\n";
for (var j = 0; j < columnDisplay; j++ ) {
message = message + "<td style='text-align: 'left'; font-weight: " + weights[i][j] + ";'>" + values[i][j] + "</td>\n";
} // ends the for loop for each column
message = message + "</tr>\n";
}
message = message + "</table>\n";
MailApp.sendEmail(
{
to: Session.getActiveUser().getEmail(), //this will send the email to whoever is running the script; replace it with the desired email IDs
subject: "Subject Goes Here",
htmlBody: message
}
);
}
Inspired by this article here.
It is my first time writing google app script and I am desperately need help.
The purpose is to set up a workshop sign up form. Based on how many people already signed up, an email is sent out to inform if sign up was successful, or was put in the wait list.
I copied code from a tutorial. But need help to get the count of form responses. Here is how it looks like now:
function onFormSubmit(e) {
var timestamp = e.values[0];
var yourName = e.values[1];
var toAddress = e.values[2];
var subject = "Workshop Confirmation";
var emailBody = "Thank you for your submitted on " + timestamp
var num_response = COUNT_NUMBER_OF_RESPONSE // <-- need help here
var LIMIT = 15
if (num_response <= LIMIT) {
emailBody = emailBody + "\n\nYou are enrolled in the workshop";
}
else {
var wait = num_response - LIMIT
emailBody = emailBody + "\n\nThe workshop is full. You are #" + wait + " in the waiting list"
}
emailBody = emailBody + "\n\nThe details you entered were as follows: " +
"\nYour Name: " + yourName +
"\nYour Email: " + toAddress ;
MailApp.sendEmail(toAddress, subject,
emailBody, optAdvancedArgs);
}
I have no clue how to find right answer in the google app document. Any help would be greatly appreciated!
How about the composite function
FormApp.getActiveForm().getResponses().length
no need to go around looking for the spreadsheet (since in my experience, the spreadsheet is not always up to date, whereas the form is)
From what I see in the tutorial, this script is embedded in a spreadsheet so the easiest would be to count the number of rows and substract 1 because of the headers...
There is a method for that : getLastRow(), the doc refered in this link should give you enough information to write the few lines of code you need...
test :
function xx(){
var lr = SpreadsheetApp.getActiveSheet().getLastRow()-1;
Logger.log(lr);
}
Script on form (not spreadsheet)
function onFormSubmit(e) {
var num_response = FormApp.getActiveForm().getResponses().length
var LIMIT = 20 //or whatever
if (num_response < LIMIT) {
}
else {
var form = FormApp.getActiveForm();
form.setAcceptingResponses(false);
}
}