I want to merge cells based on same data.
so i can only display a single instance for 2,3,4 day events
right now every event is separate.
SSRS Report Image
if not possible recommend me another tool to do it?
Basically you can merge cells (click an both cells, right click and merge) but not in your case, because every one of your column has another weekday which should be the same field value =Fields!Weekday.Value. And in the detail section you also have just a field value =Fields!YourValue.Value. So if you would merge two cells with a different weekday name, its impossible for SSRS to match the Fields!YourValue.Value with the Fields!Weekday.Value.
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I am creating a report in SSRS to show evaluation scores. It has three sections, and I need to link them all together on the PreceptorID field (2108 in this case). The top two sections are from the same query. I am filtering the results in each one to separate the counts because they have different column names. The third section is a subreport showing comments from evaluators. It also has the PreceptorID field in the data but is not displaying it. It has two parameters that should be populated by the main report query, but that does not appear to be happening. The report is returning all comments instead of only the ones with the matching PreceptorID.
This first image is from Crystal Reports showing how the finished product should look.
This is what I am getting from SSRS. It is showing counts for multiple people at the top. The counts in the middle are actually correct. They are all for the one person. The next person's counts are on the next page. The comments at the bottom are also not filtering on the one PreceptorID.
This image showing the subreport parameter that should be linking it back to the main query.
How can I tell all three sections to only return data for the same person on one page, and another person on the next page?
I would redesign the report structure slightly. This is only my personal preference, there are several ways to achieve this but I find this way easier to manage and maintain.
You'll need two subreports and a master report.
You already have the 2nd subreport so no extra work required there.
I would take you current report, strip out the link to the current subreport and change it so it only processes a single person (just like your existing sub report).
So SubReport1 will have the two tables from your current main report only. It will only accept a single person as a parameter (or pair of parameters in your case)
SubReport2 will be your current subreport. Again it only accepts a single person.
Next create a new report. This will be the master report.
Add a dataset that contains just enough info for list of people you want to report over. So the dataset query might be as simple as
SELECT PreceptorID, ClerkshipID FROM myTable ORDER BY PreceptorID
Add a table to this report and set it's dataset property to the dataset you just created.
Change the default (details) row group to group and order by whatever makes each record unique (maybe both the two columns listed above, may only one will be required, only you will know this).
Right-Click on the row header to the left of your table and do "Insert Row => Inside Group Below".
Remove all but one column
You should now have a table with 2 rows per group.
Right click the top cell in the group and do "Insert => Subreport", go to the subreport properties and point this to SubReport1 (or whatever you called it) and set the parameters has you have done previously.
Repeat this for second row, this time pointing to your second subreport.
In the row group properties, set page breaks to "Between each instance"
That should be it. This was done from memory so might not be 100% but based on the info in your question you should be able to work it out from here.
Things to check if this is not working
Open each subreport and test it by passing in parameters manually. Each subreport should only be returning data for a single person.
The master report should have a dataset that returns each person once i.e. if there are 10 people in total this dataset should only contain 10 rows.
The table in the master report should contain only two rows
Both rows must be EITHER within the same row group, or, if you have no other row groups, they will both be in the detail row group.
The report design should look something like this if you have a row group by person
or like this if you only have detail rows.
Finally, make sure the parameters you pass to your subreports are the Field values from your master report's dataset, NOT your master reports parameters.
I have a table with a details grouping containing two rows. The top row is several cells across with details on the data, and the bottom row is all columns merged to one cell, and that cell contains a subreport. This subreport has one parameter, which is the value of a cell in the top row. What I need is, when the subreport does not have any data to display for a particular value, for that row to not display at all. Right now it displays as a blank row between its top detail row and the next detail row. I can get it to display a "No Rows" message, but I don't want that, I just want it to not take up any space, ie the detail row would just be followed by the next detail row. I've found several similar answers like this: How to supress empty subreports in SSRS 2008, but as I said I need to NOT have a No Rows message. Thanks in advance
I 'think' the only way you can do this is to query the data from the main report and if no rows are returned, hide the row. If the subreport is a simple query then this should be OK but if it's a long running query then this will effectively double the execution time.
You have not given any clue as to the content of the subreport but if it was say, invoice lines for the invoice shown in the main report row then you might be able to modify your main dataset to include a count of records that would appear in the subreport and use that value to control the row visibility.
If this makes not sense, edit your question and post a screenshot of what you are trying to achieve and/or post a sample of the data that you are getting from both the main report and your subreport.
One simple way that worked for me was as follows:
Select the row that will contain the subreport. Set the CanGrow and CanShrink properties to true. Insert the subreport into the row. Under SubReport Properties > Visibility > Show or hide… and add the following expression:
=IIF(RowNumber(Nothing)>0,False,True)
Then select the row again and use the handles to make the row as small as possible or as small as you like. When you run the main report the subreport will appear if it return records, otherwise the row will be blank and the height will be what you set above with the handles.
I am trying to repeat the table data for showing 2 list based on in-out time. So I have copy-paste the table and applied filter function based on in-out time to single dataset. I can view two table in report output as it is but when exporting to PDF table gets overlapped on each other. Also filter seems to get applied to only one table.
How we can tackle PDF export issue?
What are best way to repeat table using single dataset?
Insert a list into the report.
If you can group the row group on something that will generate two rows then brilliant - you will only need one tablix in the list.
If that is not possible, group the row group on 1. Then insert a new row group adjacent below, also grouped on 1. On the new row that has appeared in the list, insert a new rectangle. Now you can past a copy of the tablix into each rectangle, and page break on the row groups instead of the tables.
The groups & rectangles will prevent overlapping when exporting to PDF.
I am generating an SSRS report that is divided into sections, where each section is a separate tablix.
There is a section that should repeat for each instance of an entity. For example: if the report section involves 3 employees, the tablix of type employee should render 3 times, once for each employee.
Note that the number of employees for each report is variable.
Does anyone know of a feature in SSRS or a technique that can support this?
OK this is going to sound really weird but it works.
First you will need to insert a rectangle to the body of your report.
Drag and drop the entirety of the tablix into the rectangle. The tablix should not reside in the rectangle.
Second create a new Tablix and delete all but one column and one row (1X1) tablix.
Drag the rectangle containing the original tablix into the single cell of the new tablix.
You should now have a single cell tablix that contains a rectangle that contains your original tablix.
You can then select the single cell tablix that you created and enter the row group properties for the one row that you have. Add a group expression to group on, in your case, Entity.
You can then go even further and add page breaks between the tablix groups and this will separate the groups on separate pages.
Hi I am new to SSRS and I created a form. I also added a couple of column based on expressions. I was trying to sort the table on the basis of an expression column but the option is not available in cell properties - interactive sorting. Can anyone please guide me on how to achieve it. Thanks.
You have two ways of solving this that I can think of. You can either:
Move your calculated columns to your Dataset
When you add a dataset to a report, on the Fields tab you have the option to add Calculated Fields. If you add your expression column here, you will be able to use it in the Sort tab of your Tablix just as you would a normal column.
OR
Repeat the expression in the Sort property.
If you are not able to create your calculated field on your dataset (perhaps if you reference other datasets or do something out of scope), then you will need to duplicate your expression in the Sort tab of your Tablix. (To access this, click anywhere on your table and then right-click on the small grey square in the top left-hand corner of your table).
If you click Add for a new Sort condition and hit the fx button, you can paste the same expression you used for your column into here and use it to sort your dataset.
The downside of this is that you're replicating your logic and potentially duplicating work.
To enable the interactive shorting in a table you need to have a row group. So by this you can sort the whole table or only a portion of the table.
Say in your case you need to sort the table basis of some expression. For an example you need have an interactive sort based on the values. In the below screenshot I have 2 groups i.e. Customer and Project and I want to have an interactive sort based on the revenue.
Now right click on the Revenue and go to the 'Textbox' properties and select the group and sort by. Here in the screenshot I will sorting based on the total revenue for different Customers.
Now after running the report if you click on the Revenue column it will sort accordingly.
Let me know if this is what you are looking for.