I need help while building a Request Approval Flow in google Forms/Sheets
I have a data response sheet similar to like below, Column A to J headers are
"Timestamp" "EmailAddress" "Name" "Targets" "Account#" "Reason" "Access(Days)" "Approver" "Approved" "CaseID"
I have already setup a form submit email trigger to Approval body through formMule AddOn, Now I want to trigger email when Approval body approve or disapprove the request in Data response sheet.
Everytime when anyone select "Y" or "N" to column "I", script should suppose to trigger an email based on the data present in that row.
I am not an expert but tried to do it with following script and unfortunately not getting desired outcome, I set it up Current project trigger to OnEdit
function sendNotification1(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Form Responses 1");
if(e.range.getColumn() == 9 && e.value == "Y")
{
var name = e.range.offset(0,-6).getValue();
var comment = e.range.offset(0,-3).getValue();
var email = e.range.offset(0,-7).getValue();
var case1 = e.range.offset(0,1).getValue();
var approver1 = e.range.offset(0,-1).getValue();
var subject = "Request has been Approved";
var body = "Hi " + name + ", your Change Request number " + case1 + " has been approved by " + approver1 + " with following comments: " + "\n\r" + comment;
MailApp.sendEmail(email, subject, body);
}
if(e.range.getColumn() == 9 && e.value == "N")
{
var name = e.range.offset(0,-6).getValue();
var comment = e.range.offset(0,-3).getValue();
var email = e.range.offset(0,-7).getValue();
var case1 = e.range.offset(0,1).getValue();
var approver1 = e.range.offset(0,-1).getValue();
var subject = "Request has been Disapproved";
var body = "Hi " + name + ", your Change Request number " + case1 + " has been Dis-Approved by " + approver1 + " with following comments: " + "\n\r" + comment;
MailApp.sendEmail(email, subject, body);
}
}
StackDriver logging showed the following error, but couldn't identify where the issue exist while referring the cell addresses.
2018-09-14 08:19:06.336 PKT
The coordinates or dimensions of the range are invalid. at sendNotification1(Code:6)
I am able to trigger an email on any edit event with following code, but no luck with conditional edit event trigger.
function sendNotification1(e) {
MailApp.sendEmail("myemail#companygmail.com", "Sample subject", "Sample body");
}
While debugging the code, I can see the following error
TypeError: Cannot read property "range" from undefined. (line 6, file "Code")
Any help will be highly appreciated
You are likely running into the issue of the code not knowing what range you are referring to, because you never tell it where to look.
Add the following to the top of the function:
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("YOUR SHEET NAME");
And it should work perfectly.
EDIT: Here's the email I sent to myself when I tested it.
Related
I need a trigger (or two) and I'm doing something wrong. Or maybe I need to tweak my code.
I want an email to send automatically when I update a line in my spreadsheet. The three columns that update are notes, status, and resolution. Right now, in my test version, it sends an email as soon as I change any one of those columns. Which is fine, if I'm only updating one thing. But if I want to add a note, change the status, and enter a resolution all at once, it sends three separate emails. My first trigger for sending an email upon form submission works great.
Here is my code. Any help would be appreciated
PS: I'm sure there are cleaner ways to do this, but I'm familiar with this from the past. It's just been long enough that I don't remember all of it.
function formSubmitReply(e) {
var userEmail = e.values[3];
var sheet = SpreadsheetApp.getActiveSheet();
var lastRow = sheet.getLastRow();
// Set the status of the new ticket to 'New'.
// Column F is the Status column
sheet.getRange("F" + lastRow).setValue("New");
// Calculate how many other 'New' tickets are ahead of this one
var numNew = 0;
for (var i = 2; i < lastRow; i++) {
if (sheet.getRange("F" + i).getValue() == "New") {
numNew++;
}
}
MailApp.sendEmail(userEmail,
"Helpdesk Ticket #" + lastRow,
"Thanks for submitting your issue. \n\nWe'll start " +
"working on it as soon as possible. You are currently " +
"number " +
(numNew + 1) + " in the queue. \n\nHelp Desk.",
{name:"Help Desk"});
}
function emailStatusUpdates() {
var sheet = SpreadsheetApp.getActiveSheet();
var row = sheet.getActiveRange().getRowIndex();
var userEmail = sheet.getRange("D" + row).getValue();
var subject = "Helpdesk Ticket #" + row;
var body = "We've updated the status of your ticket.\n\nStatus: " + sheet.getRange("F" +
row).getValue();
body += "\n\nNotes: " + sheet.getRange("E" + row).getValue();
body += "\n\nResolution: " + sheet.getRange("G" + row).getValue();
MailApp.sendEmail(userEmail, subject, body, {name:"Help Desk"});
}
function onOpen() {
var subMenus = [{name:"Send Status Email", functionName: "emailStatusUpdates"},
{name:"Schedule Appointment", functionName: "scheduleAppointment"},
{name:"Push to KB", functionName: "pushToKb"}];
SpreadsheetApp.getActiveSpreadsheet().addMenu("Help Desk Menu", subMenus);
}
It looks that you are using an on edit trigger to send and email that works OK when you only need to edit one cell but when you need to edit two or more the email should be sent until you ended to edit all the related cells.
One way to achieve the desired behaviour is to add one or more conditions to send the email.
One way to implement the above is to add an auxiliary column to set if the email should be sent inmediately or not. What about calling this "Hold" and add a checkbox?
This is just is a brief example of how to implement the above as an installe on edit trigger
/**
* Columns C,D,E are notes, status and resolution respectively
* Column F is Hold
*/
function sendUpdate(e){
if(e.range.columnStart > 2 && e.range.columnStart < 6 || e.range.columnStart === 6){
var hold = e.range.getSheet().getRange(e.range.rowStart, 6).getValue();
if( hold !== 'TRUE'){
// Call here your send email function
} else {
// Ask if the email should be sent now
}
}
}
This is my first post so apologies in advance if I am posting to the wrong place or asking a question that has been answered elsewhere - go easy on me!
In a nutshell, I have a Google Form and a connected Google Sheet. I need to automate it so that, when a new form is submitted, an email is sent to a specific colleague (the student's supervisor). I have had a good go myself but am now totally stuck!
I have created the form, linked it to a sheet, written the code, added the trigger and tested by submitting a form. Nothing happened! No error messages, just... nothing!
Any advice hugely appreciated. I am very new to this and still taking baby steps.
The code I have cobbled together (which is probably full of errors!) is as follows:
function wa132657(e) {
//setup the spreadsheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
//get the range from OnFormSubmit
var range = e.range;
Logger.log("DEBUG: the range is "+range.getA1Notation());//DEBUG
// get the data for the range
var response = row.getValues();
// get the supervisor name from the form submission
var supervisor = response[0][1];
Logger.log("DEBUG: Supervisor = "+supervisor);// DEBUG
// get the emails list
var emailSheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("SupEmails");
// get ALL the data from this sheet
var emaildata = emailSheet.getDataRange().getValues();
// check how many rows of data
var emailLastRow = emailSheet.getLastRow();
// start the loop through the emails data
for (var i=1; i<emailLastRow; i++){
// if the supervisor is equal to SupervisorEmail
if (supervisor == emaildata[i][0]){
// there is a match
//Next, get the email address
var emailSupervisor = emaildata[i][1];
Logger.log("DEBUG: supervisor = "+emaildata[i][0]+", email address: "+emailSupervisor);// DEBUG
// Finally, send the Email.
var theirName = e.values[2];
var theirProgramme = e.values[3];
var theAbsenceReason = e.values[8];
var theAbsenceStart = e.values[5];
var theAbsenceEnd = e.values[6];
var subject = "Student Absence Report";
var message = "New Absence Report: " + theirName + " \n Programme: " + theirProgramme; + " \n\n
Reason for Absence: \n" + theAbsenceReason + " \n Start of Absence" + theAbsenceStart + "\n End of Absence:" + theAbsenceEnd;
MailApp.sendEmail(emailSupervisor, subject, message);
}
}
}
It is my first time writing google app script and I am desperately need help.
The purpose is to set up a workshop sign up form. Based on how many people already signed up, an email is sent out to inform if sign up was successful, or was put in the wait list.
I copied code from a tutorial. But need help to get the count of form responses. Here is how it looks like now:
function onFormSubmit(e) {
var timestamp = e.values[0];
var yourName = e.values[1];
var toAddress = e.values[2];
var subject = "Workshop Confirmation";
var emailBody = "Thank you for your submitted on " + timestamp
var num_response = COUNT_NUMBER_OF_RESPONSE // <-- need help here
var LIMIT = 15
if (num_response <= LIMIT) {
emailBody = emailBody + "\n\nYou are enrolled in the workshop";
}
else {
var wait = num_response - LIMIT
emailBody = emailBody + "\n\nThe workshop is full. You are #" + wait + " in the waiting list"
}
emailBody = emailBody + "\n\nThe details you entered were as follows: " +
"\nYour Name: " + yourName +
"\nYour Email: " + toAddress ;
MailApp.sendEmail(toAddress, subject,
emailBody, optAdvancedArgs);
}
I have no clue how to find right answer in the google app document. Any help would be greatly appreciated!
How about the composite function
FormApp.getActiveForm().getResponses().length
no need to go around looking for the spreadsheet (since in my experience, the spreadsheet is not always up to date, whereas the form is)
From what I see in the tutorial, this script is embedded in a spreadsheet so the easiest would be to count the number of rows and substract 1 because of the headers...
There is a method for that : getLastRow(), the doc refered in this link should give you enough information to write the few lines of code you need...
test :
function xx(){
var lr = SpreadsheetApp.getActiveSheet().getLastRow()-1;
Logger.log(lr);
}
Script on form (not spreadsheet)
function onFormSubmit(e) {
var num_response = FormApp.getActiveForm().getResponses().length
var LIMIT = 20 //or whatever
if (num_response < LIMIT) {
}
else {
var form = FormApp.getActiveForm();
form.setAcceptingResponses(false);
}
}
I have looked at many resources to figure out what is wrong with my script but nothing is working. I am trying to send a confirmation email after a google form has been submitted. It seems like my script is not calling the email address correctly from the form.
My original script came from http://acrl.ala.org/techconnect/?p=2343 and I modified it for my form.
This is what it looked like:
function swykemailconfirm(e) {
var userEmail = e.values[10]; //email from column K
var firstName = e.values[2]; //first name from column C
var lastName = e.values[1]; //last name from column B
var test = e.values[4]; //test name from column E
MailApp.sendEmail(userEmail,
"Thank you " +firstName + lastName + "for signing up to take the " + test + "Show What You Know test. " +
"Make sure you see Ms. May to get your pass. " +
"See you on Thursday in room 32 at 3:30." +
"The Math Department");
}
I am getting an email with this error message after doing a test form submission:
Can not find method (class) sendEmail (string, string). (Line 6, file "Code")
After searching here Google Forms Confirmation Script for a way to edit my script, I used one of the suggestions and changed my code to the following:
function swykemailconfirm(e) {
var userEmail = e.values["E-mail"][0];
var firstName = e.values[2];
var lastName = e.values[1];
var test = e.values[4];
MailApp.sendEmail(userEmail,
"Thank you " +firstName + lastName + "for signing up to take the " + test + "Show What You Know test. " +
"Make sure you see Ms. May to get your pass. " +
"See you on Thursday in room 32 at 3:30." +
"The Math Department");
}
I am getting an email with this error message after doing a test form submission:
TypeError: Can not read property "0" from undefined. (Line 2, file "Code")
Any help is much appreciated!
Your original function (top) will work properly with one small modification.
Google Docs is giving you the error message "Cannot find method (class) sendEmail (string, string). (Line 6, file "Code")" because the sendEmail method requires three arguments to passed: recipient (string), subject (string), body (string). Currently, you are only passing two arguments: recipient and body. See documentation here
Modify your function to the following and everything should work!
function swykemailconfirm(e) {
var userEmail = e.values[10]; //email from column K
var firstName = e.values[2]; //first name from column C
var lastName = e.values[1]; //last name from column B
var test = e.values[4]; //test name from column E
MailApp.sendEmail(userEmail,
"Registration Confirmation Subject Line",
"Thank you " +firstName + lastName + "for signing up to take the " + test + "Show What You Know test. " +
"Make sure you see Ms. May to get your pass. " +
"See you on Thursday in room 32 at 3:30." +
"The Math Department");
}
Hope that helps!
I am using a script to have form results e-mailed to me every time the form is submitted. Entire code is posted in Google Groups here:
http://groups.google.com/a/googleproductforums.com/d/topic/apps-script/1rObNfuez6k/discussion
Here's the current code:
function contactUsMailer2(e) {
// var ss = SpreadsheetApp.getActive();
// SpreadsheetApp.setActiveSpreadsheet(ss);
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Data'); //default sheets - change if you
var setup = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Setup'); //rename the sheets
var width = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Data').getLastColumn(); //get "width" of sheet, used to enumrate fields
var myEmailAddress = setup.getRange('B3').getValue(); //get email recipient(s) from "Setup" (default)
var myEmailSubject = setup.getRange('B4').getValue(); //get a subject line from "Setup" (default)
//from row 1 of "Data"
var sheetURL = SpreadsheetApp.getActiveSpreadsheet().getUrl(); //get sheet url to include in email
var formURL = SpreadsheetApp.getActiveSpreadsheet().getFormUrl(); //get form url to include in email
var column = 'A';
var message = '';
var htmlBody = '<html><body><table>'; //generated email will have both an HTML table and a plain-text part
//to be RFC compliant. beginning of html and table.
for (var c=1; c<=width; ++c) {
var data = sheet.getRange(1, c, 1, 1).getValue(); //this gets the "filed" names from the 1st row of "Sheet1"
try {
//retrieve field data and build the HTML and plain-text emails
var message = message + data + ': ' + e.namedValues[data].toString() + '\r\n'; //plain-text
var htmlBody = htmlBody + '<tr><td><b>' + data + ': </b></td><td>' + e.namedValues[data].toString() + '</td></tr>'; //HTML
}
catch (a) {
var message = message + data + ': n/a\r\n';
var htmlBody = htmlBody + '<tr><td><b>' + data + ': </b></td><td>n/a</td></tr>';
}
var column = String.fromCharCode(column.charCodeAt() + 1); //increment column letter
}
var htmlBody = htmlBody + '</table>'; //close table
var message = message + '\r\n\r\nData from form located at ' + formURL + '\r\n'; //put form url in text email
var message = message + 'Data posted to spreadsheet at ' + sheetURL; //put sheet url in text email
var htmlBody = htmlBody + '<br><br>Data from form located here<br>'; //put form url in HTML email
var htmlBody = htmlBody + 'Data posted to spreadsheet here<br>'; //put sheet url in HTML email
var htmlBody = htmlBody + '</body></html>'; //close html
MailApp.sendEmail(myEmailAddress, myEmailSubject, message, {htmlBody: htmlBody}) ; //send the email
}
function showid() {
Browser.msgBox("The sheet ID is:\r\n\r\n" + SpreadsheetApp.getActiveSpreadsheet().getId());
}
Script now works fine with the original spreadsheet, but when I try to use it with a new form and spreadsheet it fails to send the e-mail. The form fill in the spreadsheet just fine and we get the usual e-mail stating that the spreadsheet has been updated, but the script e-mail doesn't come through.
Funny thing is when I debug the script it does send the e-mail, just null entries in all fields (which is what I would expect). Debug doesn't report any errors in the script itself. What am I missing?
Have you authorized the script in your new form ? Since your script is required to send out an email it requires explicit authorization.
Try removing the quote around
for (var c=1; c<=width; ++c) {
var data = sheet.getRange(column + '1').getValue(); //this gets the "filed" names from the 1st row of "Sheet1"
I do something similar in a script and the following works for me.
var rangeval = "B"+(i+1);
var nameFld = filesheet.getRange(i+1,1).getValue();
Joe
Make sure trigger is set to "On Submit". Mine was set to "On Open".