I'm new with Access, I'M sure this can be done, (in excel it can) just can't figure it out on Access after 1 week of searching the web, please help.
What I'm trying to achieve is transfer the result of a calculated query to another table for statistics purposes.
I have a table called 'Database' which records data on people( Date in, Date out, age, etc).
I have a query called 'New Arrivals' which calculates how many people arrived today. Let assume my answer is 4.
I want to transfer the value '4' to another table called 'Statistics' in the field called New Arrivals. My goal is to be able to lookup my statistics for any given day.
How do I do this?
Regards,
JF
SQL
INSERT INTO target [(field1[, field2[, …]])]
VALUES (value1[, value2[, …]])
Add records to a table by using an append query
https://support.office.com/en-ie/article/add-records-to-a-table-by-using-an-append-query-98a5bd66-2190-4243-9638-8ef649cf3596
Related
I have a two table scenario with a typical parent / child relational setup:
tblGroup - idGroup (autonumber, PK); GroupName (Short Text), Rank (Number)
tblRange - idRange (autonumber, PK), idGroup (FK -> tblGroup.idGroup), RangeName (Short Text), Rank (Number)
What I am doing on the parent (tblGroup) table is using a data macro to add the rank using the BeforeChange event:
IF
IsInsert
SetField - Rank
- DMAX(Rank, [tblGroup])+1
This works nicely and I can happily use a parametized INSERT query to add rows to the table and not have to worry about duplicate ranks and so forth.
What I would like to be able to do but cannot figure out how, is to have a data macro do the same thing for the child (tblRange) table, with the rank being set to the new highest for the parent group the child record belongs to.
If I use the same DMAX approach as I have above I am supposed to be able to set a criteria as a third option, acting like a where clause, to limit the lookup / calculation. How can I refer to the specific idGroup I am working with in tblRange in the macro? I cannot seem to figure out how to reference the new records value for this in the macro.
Something like DMAX(Rank, [tblRange], ???How_to_refer_to_idGroup_Properly???)+1
Any help greatly appreciated
Cheers
The Frog
I figured out a way to do this. Thankyou caffeinated beverages!
The reason for the strange error messages is due to limitations in the Data Macro processing, specifically in the BeforeChange event. The solution is as follows:
Create a query that selects MAX rank (MaxRank) and GROUP BY for the idGroup (ParentID)
The resultant query produces two columns of data: [MaxRank] and [ParentID]
There will be a row for every idGroup with the maximum Rank for each
Create a BeforeChange data macro
Set the following:
IF IsInsert
LookupRecord
Lookup Record In - qryGetMaxRank (or whatever you called your query)
WHERE - [qryGetMaxRank].[ParentID] = [tblRange].[idGroup]
Set Field
Name - [tblRange].[Rank]
Value - [MaxRank] + 1
The BeforeChange event cannot handle parameters for a query, and I am guessing that this applies in some form the to DMAX function here too. The use of a query that does not use any parameters, and then using the LookupRecord WHERE clause to do the filtering provided the single row result needed. The [MaxRank] value from the returned result is then able to be used to set a new value for the field.
Bit of a workaround but it does allow someone to work with the data either through a form or through the datasheet view and not create a problem.
**In answer to if this is a multi-user DB - it is not. It is just me working with it. If / when the solution is scaled up to something requiring multi-user I will likely recreate the BE in SQL Server or MySQL and use stored procedures for all data I/O. Happy to keep Access as the FE and compile into an application (using the runtime for clients), but I am a fair way off from having to do that yet. Very early stages of development at this time.
Cheers to everyone for the pointers. They helped me figure this out. Hopefully this will be of use to someone else in the future.
PS: If you need to use a parametrized query in a data macro it looks like the best bet is with the AfterInsert event or AfterUpdate event as they can support parameters.
I am trying to build an access database that stores monthly billing data for a number of customers of a business.
Table 1 contains all the customer information including their 'current fee' which can change over time.
Each time a new record is created in Table 2 using a reference field from Table 1, I would like one field in Table 2 to be populated with the relevant 'current fee' - without overwriting any of the fee data in the other, previously created, records.
Is there a straightforward way to do this, or another way to solve the challenge?
I'm trying to make a master table in ms access that constantly updates the records of the unique model numbers based upon the most recent date.
The premade table was created by using a select query that brings all the records of multiple tables and inserts them into a single table. Within each table there are multiple fields however the only relevant fields are the Model number field and the Date. Across the tables the unique model numbers are repeated, but their individual time stamps are different.
I need the master table to select the records with the most recent date and place the whole record into the master table. I'm new to ms access and I don't know how I could do this. Any tips of suggestions would be most appreciated.
If you would need such a table then I'd say there's definitely something wrong with your database design.
Having said that, why don't you query on the most recent date of tables that hold Model Numbers?
It might help if you could elaborate on why you'd want to do this, as in why you have multiple tables that hold Model Numbers.
Maybe your current database design is open for improvement.
Kind regards,
Rene
I'm trying to create a database in Access 2010, and have run into a bit of a problem. I currently have two tables, EarlyStageListResults & ESDailyTotals. Each of these tables has a field named Records, with ESDailyTotals being a summary of multiple entries in EarlyStageListResults. What I need to do is have the Records field in ESDailyTotals be the sum of multiple Records fields in EarlyStageListResults. For example, given the following records in EarlyStageListResults:
Date Records
4/22/16 2000
4/22/16 3000
4/22/16 1500
4/21/16 1200
4/21/16 2700
the records in ESDailyTotals should be:
Date Records
4/22/16 6500
4/21/16 3900
I know this can be calculated later through VBA and a form event, but optimally I'd like to be able to have it update as soon as any of the Records fields in EarlyStageListResults changes. It looks like there may be a way to do this using the Access Macro Editor (not sure of the name, but the tool where you can create a macro through a series of combo boxes rather than through VBA), but I've never gotten an understanding of using that tool, so have always relied on Forms and VBA instead. Basically if there's an event that triggers when a field is updated, and a way to enter VBA code into that event handler like you can with Access Forms, then I can do it with either DLookup or an SQL statement I think, but I don't know how to grab that event handler.
This does all need to be done within Access itself, I can't use an external program to update the records in an Access database file. This is for work, and (officially at least) any custom programs are a big no-no. :)
Thanks in advance everyone!
You're making this way too complicated. You just need one table and a database view (called a query in Access, I think) that is defined as
select Date, sum(Records) as Records from EarlyStageListResults
group by Date
Name the query ESDailyTotals.
PostPosted: 09 May 2014 22:26
Post subject: Determine table based on prompt
Hello,
I have three fact tables. First table holds current data, FACT_CUSTOMER_CURRENT. Other two tables hold historical snapshots. For example, one of these table holds last 60 days' records- FACT_CUSTOMER_DAILY. The other table holds data for the last day of the months.-FACT_CUSTOMER_MONTHLY
I want to add a date prompt. If the user selects yesterday as a prompt value, report should bring value from first table which holds current data (FACT_CUSTOMER_CURRENT). If user enters 28.02.2014, the report should retrieve data from FACT_CUSTOMER_MONTHLY. I tried to use context and aggregate awareness, but I could not be successful.
Can you help me?
Kind regards
There's no direct, easy way to do what you want.
Aggregate Awareness is useful for selecting a table based on the selection of objects in a query, but it does not support dynamic selection of tables based on values in a prompt.
If yesterday's data will only exist in fact_customer_current, then you can use this method: In your report, create a UNION query. One query includes objects from fact_customer_current, and the other from fact_customer_monthly. They both have an identical prompt on the appropriate date field. When a user enters yesterday's date, the first UNION query will return data but the second one won't. Likewise for date before yesterday, the first UNION will return no data but the second one will. This solution requires that the tables are correctly indexed such that a query on a date that isn't in the table will return quickly.