I'm trying to get a Google Apps script set up to automate saving of copies of a Google Slides document into a Drive folder each week. I realise that Slides is always backed up but I want to save a weekly copy of a constantly evolving document for reference.
Here's the script I'm trying to run:
function makeCopy() {
var timeZone = Session.getScriptTimeZone();
// generates the timestamp and stores in variable formattedDate as
// year-month-date hour-minute-second
var formattedDate = Utilities.formatDate(new Date(), timeZone , "yyyy-MM-dd' 'HH:mm:ss");
// gets the name of the original file and appends the word "copy"
// followed by the timestamp stored in formattedDate
var name = DocumentApp.getActiveDocument().getName() + " Copy " + formattedDate;
// gets the destination folder by their ID. REPLACE
// xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx with your folder's ID
// that you can get by opening the folder in Google Drive
// and checking the URL in the browser's address bar
var destination = DriveApp.getFolderById("MyFolderID");
// gets the current Google Sheet file
var file = DriveApp.getFileById(DocumentApp.getActiveDocument().getId())
// makes copy of "file" with "name" at the "destination"
file.makeCopy(name, destination);
}
Any ideas where I'm going wrong?
You use DocumentApp which is for Google Docs, not slides. Instead, it should be SlidesApp.getActivePresentation().
Instead of hard-coding the folder ID, you can also use DriveApp to get the current file folder if you want to keep them together by using .getId() and .getFileById() followed by .getParents(). Although if you want to keep the copies in a separate folder then ignore this.
Related
new to Google Scripts and I've looked through other posts on Stack Overflow as well but couldn't find a good answer.
I'm using data collected in Google Sheets to search for a file in Google Drive and transfer ownership of the file. I have google form that my users fill out, once submitted using an add-on I create a file based on the data that was submitted on the form. Now with the script, I'm trying to go gather certain information from sheets such as name, email, and company name -
Sample data image here.
What I have thus far:
function myFunction() {
//Get google sheets
var spreadsheetId = '1WvIIoYdmuIB5BQ3KgSYOOIiEn-K_GTzCkb7rITzRFck';
//get certain values from sheets
var rangeName = 'MDP Form!C25:E';
var values = Sheets.Spreadsheets.Values.get(spreadsheetId, rangeName).values;
if (!values) {
Logger.log('No data found.');
} else {
Logger.log('Name, Email, Customer:');
for (var row = 0; row < values.length; row++) {
// Print columns C and E, which correspond to indices 0 and 4.
Logger.log('Name: %s, Email: %s, Company: %s', values[row][0], values[row][1], values[row][2]);
//Utilities.sleep(90000);
//Searching through google drive
var name = (values[row][0]);
var email = (values[row][1]);
Logger.log(email);
var company = (values[row][2]);
var fileName = ('Mutual Delivery Plan ' + company + ' - ' + name);
Logger.log(fileName);
//add a 1 minute delay
//Utilities.sleep(90000);
//search for target folder
var folder = DriveApp.getFolderById('1whvRupu9hWdyl2CqSF-KvdVj8VE6iiQu');
//search for file by name within folder
var mdpFile = folder.searchFiles(fileName);
//transfer ownership
mdpFile.setOwner(email);
}
}
}
Problem:
The script works for the most part except for the last line "setOwner" is not a function. I've tried creating a separate function for this, used some other suggestions on other posts but still cannot get this to work. If anyone has ideas around what might I be missing here or suggestions that would be super helpful. Thanks!
I believe your goal as follows.
You want to transfer the owner of the file when the file with fileName is found in folder.
For this, how about this answer?
Modification points:
Although you say The script works for the most part except for the last line "setOwner" is not a function., if your script in your question is the current script, how about the following modification?
In your script, fileName is 'Mutual Delivery Plan ' + company + ' - ' + name, and fileName is used with var mdpFile = folder.searchFiles(fileName);. In this case, an error occurs. Because params of searchFiles(params) is required to be the query string.
I think that in your case, it's "title='" + fileName + "'".
Also searchFiles(fileName) returns FileIterator. This has already mentioned by the existing answer. Because at Google Drive, the same filenames can be existing in the same folder and each files are managed by the unique ID. So here, it is required to be modified as follows.
I think that in your case, the following flow is useful.
Confirm whether the file is existing using hasNext().
When the file is existing and the owner is you, the owner of the file is changed to email.
When above points are reflected to your script, please modify as follows.
Modified script:
From:
var mdpFile = folder.searchFiles(fileName);
//transfer ownership
mdpFile.setOwner(email);
To:
var mdpFile = folder.searchFiles("title='" + fileName + "'");
while (mdpFile.hasNext()) {
var file = mdpFile.next();
if (file.getOwner().getEmail() == Session.getActiveUser().getEmail()) {
file.setOwner(email);
}
}
If you don't need to check whether the owner is you, please remove if (file.getOwner().getEmail() == Session.getActiveUser().getEmail()) {.
Note:
In this case, when the file with the filename of fileName is not existing in folder, the script in the if statement is not run. Please be careful this.
Also, when there are several files with the same filename in folder, the owner of those is changed to email.
References:
searchFiles(params)
FileIterator
hasNext()
next()
getActiveUser()
Folder.searchFiles() returns a fileIterator not a file. If it's the only file with that name then you can usually getaway with mdpFile.next();
File Iterator
I have made a Google form that uploads a file. I want to automatically change the name of the file by using an entry from the form, or a cell content in the spreadsheet. Is this possible?
Changing the names of uploaded file using onFormSubmit event
Put this in the spreadsheet with the linked sheet for your form
function onFormSubmit(e) {
var ft=e.values.slice(1);//this removes the timestamp
var fA=ft[0].split(',');//this splits the file url's into an array
for(var i=0;i<fA.length;i++) {
var file=DriveApp.getFileById(fA[i].slice(fA[i].indexOf("=")+1));//get file by id by getting the id from the file.
var t=Utilities.formatDate(new Date(), Session.getScriptTimeZone(), "HHmmss"); //add the date to the filename
file.setName(Utilities.formatString('FileName-%s',t));//set the filename
Utilities.sleep(2000);//I added this to insure that the filenames would bee different.
}
}
My form looks like:
The first column is a timestamp and the second column are the urls of the uploaded files in a comma delimited string.
The files folder is loaded into a sub folder of the folder where the form was created that folder was named Form Title + " (File Responses)" and the files folder is named Question Name + " (File Responses)".
onFormSubmit Event Object
I am using Google Forms to collect images from team members and I want to ensure that each file that is uploaded to Google Forms and saved in Google Drive has the same naming convention.
There are five File upload questions that team members are asked to upload their images to. The files are placed into Google Drive folders with random file names followed by - firstName lastName. On an onFormSubmit trigger I would like to change the names of the user-provided files to fileUploadQuestionName - firstName lastName.
I am pretty new to Google Apps Script and I have no idea how to go about doing this. Any help would be greatly appreciated!
You can change the name of the uploaded file on each form submit by the following process
retrieve the last form response onFormSubmit with form.getResponses()[LAST FORM SUBMISSION]
retrieve the ID of the uploaded file with getItemResponses()[QUESTION NUMBER].getResponse()
open the file ID with DriveApp and change its name as desired
function myFunction() {
var form=FormApp.getActiveForm();
// returns the total number of form submissions
var length=form.getResponses().length;
//replace QUESTION NUMBER through the index of the question prompting the file upload - keep in mind that the first question has the index 0
var id=form.getResponses()[length-1].getItemResponses()[QUESTION NUMBER].getResponse();
//getResponses()[length-1] retrieves the last form response, accounting for the fact that the first index is zero and hte last length-1
//gets the name of the question
var fileUploadQuestionName=form.getResponses()[length-1].getItemResponses()[QUESTION NUMBER].getItem().getTitle();
//accesses the uploaded file
var file=DriveApp.getFileById(id);
name = file.getName();
//changes the file name
var name = fileUploadQuestionName+' - '+name.split(' - ')[1]
file.setName(name);
}
PS: If you want to change a posteriori the names of all the files submitted and not just the last files - you need to loop through all form responses:
for(var i=0;i<length;i++){
var id=form.getResponses()[i].getItemResponses()[QUESTION NUMBER].getResponse();
...
...
}
The easiest way to do this would likely be by either iterating through the specified folder in google drive on a time-based trigger and either checking if they meet your specified condition or moving them to a different folder after they're renamed.
function checkFile()
{
var files = DriveApp.getFolderById('ID of Folder').getFiles();
// you can find this by going to form responses and clicking the link to an attached file and copying the id from the URL
// https://drive.google.com/drive/folders/xxxxxxxxxxxxxxxxxxxxxxxxxxx
var fileUploadQuestionName = 'Test';
while(files.hasNext())
{
var file = files.next();
var name = file.getName();
if(name.indexOf(fileUploadQuestionName) == -1)
{
name = fileUploadQuestionName+' - '+name.split('-')[1]
file.setName(name);
}
}
}
From there you'll need to add a time-based trigger to run every hour or day or minute depending on how critical it is to always find files of the correct name.
I can't find any documentation on accessing the file from within the response item on google's formApp documentation.
I need a way to open a spreadsheet only by having the name of the corresponding file and the folder where the file is located. What I'm trying to do is creating a temporary copy of an active spreadsheet and reading information from the copy file rather than the active one. But unfortunately this copy file won't have a constant ID and URL as it's going to be erased every time after the script is done, and re-created with the next running of the script.
What I already tried is using the URL of the temporary file in order to open the spreadsheet itself, as you can see below.
But it's not useful for me, as I don't have a constant URL of this file (as it will be erased in the end of the script and have a new URL with the next script). But I have a constant name of the file, as well as this will be the only file in the respective folder.
What I also tried is looking for methods to open file only using its name (which is "temp_copy" in a 'temp_folder'). But I didn't find a working solution.
var report = SpreadsheetApp.getActiveSpreadsheet();
var temp_folder =
DriveApp.getFolderById("1EAsvVcFjIw5iGTeF_SxxQJLVlaLHl_pR");
DriveApp.getFileById(report.getId()).makeCopy("temp_copy", temp_folder);
var temp_copy = SpreadsheetApp.openByUrl(' ');
var hiddenSheet = temp_copy.getSheetByName('DATE');
var lastRow = hiddenSheet.getSheetValues(1,1,1,1);
var sheet = temp_copy.getSheetByName('forCSV');
var lastColumn = sheet.getLastColumn();
var activeRange = sheet.getRange(1,2,lastRow,lastColumn);
What I'm expecting as a result is to make the link between the 3rd line of the code (when making a copy of the basic file) and 5th line of the code onwards (when referencing specific range from the temporary file) only by using name of the file or respective folder. In theory it seems so easy, I should be missing something somewhere...
Many thanks in advance!
You can use DriveApp to get a FileIterator which contains the Sheet.
var file, files = DriveApp.getFilesByName("temp_copy");
if (files.hasNext ()){
file = files.next(); // Get first result for name
} else {
return "";
}
var sheet = SpreadsheetApp.openById(file.getId())
I have a third party program that pulls daily data into CSV files with the filename starting with the date it ran e.g. 17072017filename.csv
I need a seperate spreadsheet that will take a date input from the user, which will then search through the files in drive until it matches the date on the CSV file. Once i find the file i want i can then use getFileID() and getRange() to copy various values from that CSV file.
This is what i have at the moment (where cell A2 in the spreadsheet is where the user can type the date they want e.g. 17072017).
Issue seems to be that i can't pass the date (which will change everyday) as a variable in searchFiles(). Is this even possible?
This is what i have so far
function myfunction()
{
var inputDate = SpreadsheetApp.getActiveSheet().getRange("A2").getValue();
var files = DriveApp.searchFiles('title contains 'inputDate'');
while (files.hasNext())
{
var file = files.next();
Logger.log(file.getName());
}
}
How about a following modification?
From :
var files = DriveApp.searchFiles('title contains 'inputDate'');
To :
var files = DriveApp.searchFiles("title contains '" + inputDate + "'");
If I misunderstand your question, I'm sorry.