Updating formfield before saving a pdf through vba - ms-access

Question

I'm a beginner with VBA and coding in general and I'm stuck with a problem with my VBA code. Here's what I want to do :
I have two fillable fields (f_autpar_nom and f_autpar_fiche) with my Access database who need to be on my Word file at two formfield (eleves_nom and eleves_numfiche) with a command_click(). Then, my Word document opens and prompts me with a "do you want to save this" and then the Word document save as a PDF and is sent by email.
Everything is working except one thing : The formfields aren't updated when I print the PDF and return the default message I set (which is "erreur").
What I need is to find a way to update the formfield before my messagebox prompt me to send the email.
Here's the code I have with Access
Function fillwordform()
Dim appword As Word.Application
Dim doc As Word.Document
Dim Path As String
On Error Resume Next
Error.Clear
Path = "P:\Commun\SECTEUR DU TRANSPORT SCOLAIRE\Harnais\Autorisations Parentales\Autorisation parentale vierge envoyée\Autorisation_blank.docm"
Set appword = GetObject(, "word.application")
If Err.Number <> 0 Then
Set appword = New Word.Application
appword.Visible = True
End If
Set doc = appword.Documents.Open(Path, , False)
With doc
.FormFields("eleves_nom").Result = Me.f_autpar_nom
.FormFields("eleves_numfiche").Result = Me.f_autpar_fiche
appword.Visible = True
appword.Activate
End With
Set doc = Nothing
Set appword = Nothing
End Function
Private Sub Commande47_Click()
Dim mydoc As String
mydoc = "P:\Commun\SECTEUR DU TRANSPORT SCOLAIRE\Harnais\Autorisations Parentales\Autorisation_blank.docm"
Call fillwordform
End Sub
and with Word
Private Sub document_open()
Dim outl As Object
Dim Mail As Object
Dim Msg, Style, Title, Help, Ctxt, Response, MyString
Dim PDFname As String
Msg = "L'autorisation sera sauvegardée et envoyée par email. Continuer?"
Style = vbOKCancel + vbQuestion + vbDefaultButton2
Title = "Document"
Ctxt = 1000
Response = MsgBox(Msg, Style, Title, Help, Ctxt)
If Response = vbOK Then
ActiveDocument.Save
PDFname = ActiveDocument.Path & "\" & "Autorisation Parentale " & FormFields("eleves_nom").Result & ".pdf"
ActiveDocument.SaveAs2 FileName:=PDFname, FileFormat:=wdFormatPDF
Set outl = CreateObject("Outlook.Application")
Set Mail = outl.CreateItem(0)
Mail.Subject = "Autorisation parentale " & FormFields("eleves_nom").Result & " " & FormFields("eleves_numfiche")
Mail.To = ""
Mail.Attachments.Add PDFname
Mail.Display
Application.Quit SaveChanges:=wdDoNotSaveChanges
Else
MsgBox "Le fichier ne sera pas envoyé."
Cancel = True
End If
End Sub

Answer 1

I didn't mean to remove the Set Doc = Nothing. My intention was to point out that whatever changes you made before that command must be lost because they weren't saved. In the code below the document is closed and saved.
Private Sub Commande47_Click()
Dim mydoc As String
mydoc = "P:\Commun\SECTEUR DU TRANSPORT SCOLAIRE\Harnais\Autorisations Parentales\Autorisation_blank.docm"
Call FillWordForm
End Sub
Function FillWordForm(Ffn As String)
Dim appWord As Word.Application
Dim Doc As Word.Document
On Error Resume Next
Set appWord = GetObject(, "word.application")
If Err.Number Then Set appWord = New Word.Application
appWord.Visible = True
On Error GoTo 0
Set Doc = appWord.Documents.Open(Ffn, , False)
' the newly opened document is activated by default
With Doc
.FormFields("eleves_nom").Result = Me.f_autpar_nom
.FormFields("eleves_numfiche").Result = Me.f_autpar_fiche
.Close True ' close the file and save the changes made
End With
Set appWord = Nothing
End Function
However, I also agree with #Kazimierz Jawor that your construct is unfortunate. Basically, the document's On_Open procedure should run when you open the document from Access. Therefore the email is probably sent before you even get to setting the form fields. My suggestion to save the changes is likely to take effect only when you run the code the second time.
The better way should be to send the mail from either Access or Word. My preference would be the latter. It should be easy to extract two values from an Access table using Word, add them to a Word document and mail out the whole thing. I don't see, however, why you should use the Open event to do that. If that choice is the more logical one then doing everything from within Access would be the conclusion.