Export multiple sheets in a single PDF - google-apps-script

Just wondering how I would be able to export a PDF file to contain multiple sheets, but not all in the workbook. I've been only been able to send single sheets as separate PDF attachments. Any insight on this would be great.
var url = ss.getUrl(); //gets url
url = url.replace(/edit/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' +
'&size=letter' +
'&portrait=false' +
'&fitw=true' +
'&sheetnames=false&printtitle=false' +
'&pagenumbers=true&gridlines=false' +
'&fzr=true' +
'&gid=GID'
var token = ScriptApp.getOAuthToken();
var response = UrlFetchApp.fetch(url + url_ext, {
headers: {
'Authorization': 'Bearer ' + token
}
});
var blob = response.getBlob().setName(sheet.getName() + '.pdf');

A guide has been written about this in this blog post by Andrew Roberts, the source code from that post is as follows:
function convertSpreadsheetToPdf(email, spreadsheetId, sheetName, pdfName) {
var spreadsheet = spreadsheetId ? SpreadsheetApp.openById(spreadsheetId) : SpreadsheetApp.getActiveSpreadsheet();
spreadsheetId = spreadsheetId ? spreadsheetId : spreadsheet.getId()
var sheetId = sheetName ? spreadsheet.getSheetByName(sheetName).getSheetId() : null;
var pdfName = pdfName ? pdfName : spreadsheet.getName();
var parents = DriveApp.getFileById(spreadsheetId).getParents();
var folder = parents.hasNext() ? parents.next() : DriveApp.getRootFolder();
var url_base = spreadsheet.getUrl().replace(/edit$/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' //export as pdf
// Print either the entire Spreadsheet or the specified sheet if optSheetId is provided
+ (sheetId ? ('&gid=' + sheetId) : ('&id=' + spreadsheetId))
// following parameters are optional...
+ '&size=letter' // paper size
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true' // fit to width, false for actual size
+ '&sheetnames=false&printtitle=false&pagenumbers=false' //hide optional headers and footers
+ '&gridlines=false' // hide gridlines
+ '&fzr=false'; // do not repeat row headers (frozen rows) on each page
var options = {
headers: {
'Authorization': 'Bearer ' + ScriptApp.getOAuthToken(),
}
}
var response = UrlFetchApp.fetch(url_base + url_ext, options);
var blob = response.getBlob().setName(pdfName + '.pdf');
folder.createFile(blob);
if (email) {
var mailOptions = {
attachments:blob
}
MailApp.sendEmail(
email,
"Here is a file named " + pdfName,
"Please let me know if you have any questions or comments.",
mailOptions);
}
} // convertSpreadsheetToPdf()
function test() {
var TEST_EMAIL = 'your email address'
// Create a PDF containing all the tabs in the active spreadsheet, name it
// after the spreadsheet, and email it
convertSpreadsheetToPdf(TEST_EMAIL)
// Create a PDF containing all the tabs in the spreadsheet specified, name it
// after the spreadsheet, and email it
convertSpreadsheetToPdf(TEST_EMAIL, '1r9INcnsyvSQmeduJWVYAvznOOYei9jeAjsy0acA3G1k')
// Create a PDF just containing the tab 'Sheet2' in the active spreadsheet, specify a name, and email it
convertSpreadsheetToPdf(TEST_EMAIL, null, 'Sheet2', 'PDF 3')
}

Related

Print Google Sheet in Landscape as PDF to Folder [duplicate]

I'm trying to work out how to create a PDF document through Google Apps Script which is displayed in landscape orientation (A4 size). This is the code I'm using to create the PDF so far, which comes out in portrait orientation.
function pdfSheet() {
var d = new Date();
var cdate = d.getDate();
var cmonth = d.getMonth() + 1;
var cyear = d.getFullYear();
var current = [cdate + "-" + cmonth + "-" + cyear];
var imageBlob = UrlFetchApp.fetch("https://sites.google.com/site/mysite/smalllogo.png").getBlob();
var base64EncodedBytes = Utilities.base64Encode(imageBlob.getBytes());
var logo = "<img src='data:image/png;base64," + base64EncodedBytes + "' width='170'/>";
var html = "<table width='100%'><tr><td align='right'>" + logo + "<br><br><b>Date:</b> " + current + "</td></tr></table>"; //PDF content will carry on here.
var gmailLabels = "PDF";
var driveFolder = "My Gmail";
var folders = DriveApp.getFoldersByName(driveFolder);
var folder = folders.hasNext() ?
folders.next() : DriveApp.createFolder(driveFolder);
var subject = 'Test PDF';
var tempFile = DriveApp.createFile("temp.html", html, "text/html");
var page = folder.createFile(tempFile.getAs("application/pdf")).setName(subject + ".pdf")
tempFile.setTrashed(true);
var link = page.getUrl();
Logger.log(link);
}
I took most of this from another user and edited to have the current days date (in EST) in the email subject and the PDF name. Hope it helps!
// Simple function to send Daily Status Sheets
// Load a menu item called "Project Admin" with a submenu item called "Send Status"
// Running this, sends the currently open sheet, as a PDF attachment
function onOpen() {
var submenu = [{name:"Send Status", functionName:"exportSomeSheets"}];
SpreadsheetApp.getActiveSpreadsheet().addMenu('Project Admin', submenu);
}
function creatPDF() {
SpreadsheetApp.flush();
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
//Date set with format in EST (NYC) used in subject and PDF name
var period = Utilities.formatDate(new Date(), "GMT+5", "yyyy.MM.dd");
var url = ss.getUrl();
//remove the trailing 'edit' from the url
url = url.replace(/edit$/, '');
//additional parameters for exporting the sheet as a pdf
var url_ext = 'export?exportFormat=pdf&format=pdf' + //export as pdf
//below parameters are optional...
'&size=letter' + //paper size
'&portrait=false' + //orientation, false for landscape
'&fitw=true' + //fit to width, false for actual size
'&sheetnames=false&printtitle=false&pagenumbers=false' + //hide optional headers and footers
'&gridlines=false' + //hide gridlines
'&fzr=false' + //do not repeat row headers (frozen rows) on each page
'&gid=' + sheet.getSheetId(); //the sheet's Id
var token = ScriptApp.getOAuthToken();
var response = UrlFetchApp.fetch(url + url_ext, {
headers: {
'Authorization': 'Bearer ' + token
}
});
var blob = response.getBlob().setName(ss.getName() + " " + period + '.pdf');
//from here you should be able to use and manipulate the blob to send and email or create a file per usual.
var email = 'email#co-email.com';
var subject = "subject line " + period ;
var body = "Please find attached your Daily Report.";
//Place receipient email between the marks
MailApp.sendEmail( email, subject, body, {attachments:[blob]});
}

Emailing google sheets via PDF individually [duplicate]

I'm trying to use the script below to send the first sheets in a Google Sheets document to an email as PDF. The email to send to, is listed in cell A1.
However, this script send the entire spreadsheet as an PDF and not just the first sheet. I have been trying to use some of the other scripts from Stack Overflow, but this is the only one that actually sends an email.
/* Email Google Spreadsheet as PDF */
function emailGoogleSpreadsheetAsPDF() {
// Send the PDF of the spreadsheet to this email address
var email = "amit#labnol.org";
// Get the currently active spreadsheet URL (link)
var ss = SpreadsheetApp.getActiveSpreadsheet();
// Subject of email message
var subject = "PDF generated from spreadsheet " + ss.getName();
// Email Body can be HTML too
var body = "Install the <a href='http://www.labnol.org/email-sheet'>Email Spreadsheet add-on</a> for one-click conversion.";
var blob = DriveApp.getFileById(ss.getId()).getAs("application/pdf");
blob.setName(ss.getName() + ".pdf");
// If allowed to send emails, send the email with the PDF attachment
if (MailApp.getRemainingDailyQuota() > 0)
GmailApp.sendEmail(email, subject, body, {
htmlBody: body,
attachments:[blob]
});
}
below is a working version with a few useful parameters you may want to use.
UPDATED CODE
function sendSheetToPdfwithA1MailAdress(){ // this is the function to call
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sh = ss.getSheets()[0]; // it will send sheet 0 wich is the first sheet in the spreadsheet.
// if you change the number, change it also in the parameters below
var shName = sh.getName()
sendSpreadsheetToPdf(0, shName, sh.getRange('A1').getValue(),"test email with the adress in cell A1 ", "This is it !");
}
function sendSpreadsheetToPdf(sheetNumber, pdfName, email,subject, htmlbody) {
var spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var spreadsheetId = spreadsheet.getId()
var sheetId = sheetNumber ? spreadsheet.getSheets()[sheetNumber].getSheetId() : null;
var url_base = spreadsheet.getUrl().replace(/edit$/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' //export as pdf
+ (sheetId ? ('&gid=' + sheetId) : ('&id=' + spreadsheetId))
// following parameters are optional...
+ '&size=A4' // paper size
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true' // fit to width, false for actual size
+ '&sheetnames=true&printtitle=false&pagenumbers=true' //hide optional headers and footers
+ '&gridlines=false' // hide gridlines
+ '&fzr=false'; // do not repeat row headers (frozen rows) on each page
var options = {
headers: {
'Authorization': 'Bearer ' + ScriptApp.getOAuthToken(),
}
}
var response = UrlFetchApp.fetch(url_base + url_ext, options);
var blob = response.getBlob().setName(pdfName + '.pdf');
if (email) {
var mailOptions = {
attachments:blob, htmlBody:htmlbody
}
MailApp.sendEmail(
email,
subject+" (" + pdfName +")",
"html content only",
mailOptions);
MailApp.sendEmail(
Session.getActiveUser().getEmail(),
"FRWD "+subject+" (" + pdfName +")",
"html content only",
mailOptions);
}
}
Excellent answer already accepted. I had a question about emailing just to a range and took the opportunity to add a few improvements from Serge's excellent answer above.
Mail range not whole sheet - apps script
/*
shNum = 0 for whole workbook or '0', or 0,1,2,etc for specific tab/sheet
shRng = A1 address for desired range, eg 'E1:L25', ignored if not a single sheet shNum
pdfName = text on top of pdf
*/
function mailPdf(shNum,shRng,pdfName,email,subject,htmlbody) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var ssId = ss.getId();
var shId = shNum ? ss.getSheets()[shNum].getSheetId() : null;
var url_base = ss.getUrl().replace(/edit$/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' //export as pdf
+ (shId ? ('&gid=' + shId) : ('&id=' + ssId))
+ (shRng ? ('&range=E1:L25') : null)
+ '&format=pdf' //export format
+ '&size=letter' //A3/A4/A5/B4/B5/letter/tabloid/legal/statement/executive/folio
//+ '&portrait=false' //true= Potrait / false= Landscape
//+ '&scale=1' //1= Normal 100% / 2= Fit to width / 3= Fit to height / 4= Fit to Page
//+ '&top_margin=0.00' //All four margins must be set!
//+ '&bottom_margin=0.00' //All four margins must be set!
//+ '&left_margin=0.00' //All four margins must be set!
//+ '&right_margin=0.00' //All four margins must be set!
+ '&gridlines=false' //true/false
//+ '&printnotes=false' //true/false
//+ '&pageorder=2' //1= Down, then over / 2= Over, then down
//+ '&horizontal_alignment=CENTER' //LEFT/CENTER/RIGHT
+ '&vertical_alignment=TOP' //TOP/MIDDLE/BOTTOM
//+ '&printtitle=false' //true/false
//+ '&sheetnames=false' //true/false
//+ '&fzr=false' //true/false frozen rows
//+ '&fzc=false' //true/false frozen cols
//+ '&attachment=false' //true/false
var options = {
headers: {
'Authorization': 'Bearer ' + ScriptApp.getOAuthToken(),
'muteHttpExceptions': true
}
}
var response = UrlFetchApp.fetch(url_base + url_ext, options);
var blob = response.getBlob().setName(pdfName + '.pdf');
if (email) {
var mailOptions = {
attachments:blob, htmlBody:htmlbody
}
MailApp.sendEmail(
// email + "," + Session.getActiveUser().getEmail() // use this to email self and others
email, // use this to only email users requested
subject+' (' + pdfName +')',
'html content only',
mailOptions);
}
}
Here I found an extremely simple way to send the spreadsheet by email as pdf
https://spreadsheet.dev/automatically-email-google-sheet-as-pdf-attachment
Problem: it is sending the whole document and I only want to send a particular sheet, the active one.
So I modified the original code from this
//===============
function sendReport() {
var message = {
to: "spreadsheetdevdemo#gmail.com",
subject: "Monthly sales report",
body: "Hi team,\n\nPlease find the monthly report attached.\n\nThank you,\nBob",
name: "Bob",
attachments: [SpreadsheetApp.getActiveSpreadsheet().getAs(MimeType.PDF).setName("Monthly sales report")]
}
MailApp.sendEmail(message);
}
//===============
To this
Note: I took some code from Google spreadsheet script export active sheet only to PDF
//===============
// Define your variables here
var recipient="your#email.com";
var subject=SpreadsheetApp.getActiveSpreadsheet().getName();
var body="Hello,\n\nPlease find attached the document.\n\nThank you,\nYOURNAME";
var nameOfSender="YOURNAME";
// End of the stuff you need to edit
// Below, the sheet is converted to pdf in a blob object and that object
// is sent by email with the email-parameters above.
// Other stuff
var ss = SpreadsheetApp.getActiveSpreadsheet();
//var ssId = SpreadsheetApp.getActiveSpreadsheet().getId();
var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
//var sheetName = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet().getName();
//var sheetId = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet().getSheetId();
// Base URL
var url = "https://docs.google.com/spreadsheets/d/SS_ID/export?".replace("SS_ID", ss.getId());
/* Specify PDF export parameters
From: https://code.google.com/p/google-apps-script-issues/issues/detail?id=3579
*/
var url_ext = 'exportFormat=pdf&format=pdf' // export as pdf / csv / xls / xlsx
+ '&size=A4' // paper size legal / letter / A4
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true&source=labnol' // fit to page width, false for actual size
+ '&sheetnames=false&printtitle=false' // hide optional headers and footers
+ '&pagenumbers=false&gridlines=false' // hide page numbers and gridlines
+ '&fzr=false' // do not repeat row headers (frozen rows) on each page
+ '&gid='; // the sheet's Id
var token = ScriptApp.getOAuthToken();
var response = UrlFetchApp.fetch(url + url_ext + sheet.getSheetId(), {
headers : {
'Authorization' : 'Bearer ' + token
}
}).getBlob().setName(sheet.getName() + ".pdf");
sheet_as_pdf_blob_document=response;
// Here we send the email
function sendReport() {
var message = {
to: recipient,
subject: subject,
body: body,
name: nameOfSender,
attachments: [sheet_as_pdf_blob_document]
}
MailApp.sendEmail(message);
}
//===============

Is there a way to force page breaks when exporting PDF?

I am using this script to automatically send a sheet to email in cell A1.
The problem is that when I print it manually, I have set page breaks.
When I export in the script, it does not respect the page breaks..
Is there a way to modify the script so that it will respect the custom page breaks that I have?
function sendSheetToPdfwithA1MailAdress(){ // this is the function to call
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sh = ss.getSheets()[3]; // it will send sheet 0 which is the first sheet in the spreadsheet.
// if you change the number, change it also in the parameters below
var shName = sh.getName()
sendSpreadsheetToPdf(3, shName, sh.getRange('A1').getValue(),"test email with the adress in cell A1 ", "This is it !");
}
function sendSpreadsheetToPdf(sheetNumber, pdfName, email,subject, htmlbody) {
var spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var spreadsheetId = spreadsheet.getId()
var sheetId = sheetNumber ? spreadsheet.getSheets()[3].getSheetId() : null;
var url_base = spreadsheet.getUrl().replace(/edit$/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' //export as pdf
+ (sheetId ? ('&gid=' + sheetId) : ('&id=' + spreadsheetId))
// following parameters are optional...
+ '&size=A4' // paper size
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true' // fit to width, false for actual size
+ '&sheetnames=true&printtitle=false&pagenumbers=true' //hide optional headers and footers
+ '&gridlines=false' // hide gridlines
+ '&fzr=false'; // do not repeat row headers (frozen rows) on each page
var options = {
headers: {
'Authorization': 'Bearer ' + ScriptApp.getOAuthToken(),
}
}
var response = UrlFetchApp.fetch(url_base + url_ext, options);
var blob = response.getBlob().setName(pdfName + '.pdf');
if (email) {
var mailOptions = {
attachments:blob, htmlBody:htmlbody
}
MailApp.sendEmail(
email,
subject+" (" + pdfName +")",
"html content only",
mailOptions);
MailApp.sendEmail(
Session.getActiveUser().getEmail(),
"FRWD "+subject+" (" + pdfName +")",
"html content only",
mailOptions);
}
}

Using script to send one sheet in Google sheets not working

I am using this code: https://stackoverflow.com/a/45781391/13875010
I only want to send sheet #3 to the email address located in cell A1 on sheet three.
I run the script and nothing happens.
What am I doing wrong?
function sendSheetToPdfwithA1MailAdress(){ // this is the function to call
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sh = ss.getSheets()[3]; // it will send sheet 0 which is the first sheet in the spreadsheet.
// if you change the number, change it also in the parameters below
var shName = sh.getName()
sendSpreadsheetToPdf(3, shName, sh.getRange('A1').getValue(),"test email with the address in cell A1 ", "This is it !");
}
function sendSpreadsheetToPdf(sheetNumber, pdfName, email,subject, htmlbody) {
var spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var spreadsheetId = spreadsheet.getId()
var sheetId = sheetNumber ? spreadsheet.getSheets()[3].getSheetId() : null;
var url_base = spreadsheet.getUrl().replace(/edit$/,'');
var url_ext = 'export?exportFormat=pdf&format=pdf' //export as pdf
+ (sheetId ? ('&gid=' + sheetId) : ('&id=' + spreadsheetId))
// following parameters are optional...
+ '&size=A4' // paper size
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true' // fit to width, false for actual size
+ '&sheetnames=true&printtitle=false&pagenumbers=true' //hide optional headers and footers
+ '&gridlines=false' // hide gridlines
+ '&fzr=false'; // do not repeat row headers (frozen rows) on each page
var options = {
headers: {
'Authorization': 'Bearer ' + ScriptApp.getOAuthToken(),
}
}
var response = UrlFetchApp.fetch(url_base + url_ext, options);
var blob = response.getBlob().setName(pdfName + '.pdf');
if (email) {
var mailOptions = {
attachments:blob, htmlBody:htmlbody
}
MailApp.sendEmail(
email,
subject+" (" + pdfName +")",
"html content only",
mailOptions);
MailApp.sendEmail(
Session.getActiveUser().getEmail(),
"FRWD "+subject+" (" + pdfName +")",
"html content only",
mailOptions);
}
}
I was using the wrong number...Sheet 3 is number 2.

Google Sheets Sending Emails with cc not working

I'm trying to create a script that sends a PDF copy of the sheet with cc to another email, when I send the email it works but the cc email is not getting anything, where could the glitch be at?
function emailSpreadsheetAsPDF() {
var emailRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Invoice").getRange("G8");
var email = emailRange.getValues();
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Invoice"); // Enter the name of the sheet here
var subject = "Your Little Kid's " + ss.getName();
var body = "\n Please see attached a copy of your invoice";
// Base URL
var url = "https://docs.google.com/spreadsheets/d/SS_ID/export?".replace("SS_ID", ss.getId());
/* Specify PDF export parameters
From: https://code.google.com/p/google-apps-script-issues/issues/detail?id=3579
*/
var url_ext = 'exportFormat=pdf&format=pdf' // export as pdf / csv / xls / xlsx
+ '&size=letter' // paper size legal / letter / A4
+ '&portrait=true' // orientation, false for landscape
+ '&fitw=true&source=labnol' // fit to page width, false for actual size
+ '&sheetnames=false&printtitle=false' // hide optional headers and footers
+ '&pagenumbers=false&gridlines=false' // hide page numbers and gridlines
+ '&fzr=false' // do not repeat row headers (frozen rows) on each page
+ '&gid='; // the sheet's Id
var token = ScriptApp.getOAuthToken();
var response = UrlFetchApp.fetch(url + url_ext + sheet.getSheetId(), {
headers : {
'Authorization' : 'Bearer ' + token
}
}).getBlob().setName(sheet.getName() + ".pdf");
// Uncomment the line below to save the PDF to the root of your drive.
// var newFile = DriveApp.createFile(response).setName(sheet.getName() + ".pdf")
if (MailApp.getRemainingDailyQuota() > 0)
GmailApp.sendEmail(email, subject, body, {htmlBody : body,attachments : [response], cc: 'myemail#mailtest.com'});
}