I have a procedure in VBA which runs a report based on what user select on a dropdown (Report Name and grouping criteria) in a form. Also, I have a button which that user selection can be transferred to Excel.
The part of the procedure where I want to test if the query exist is below:
If Not IsNull(Me.cmbGroup.Value) Or Me.cmbGroup.Value = "" Then
strSQL = "SELECT * FROM qryCrossTotGroup WHERE [Group]='" & Me.cmbGroup.Value & "'"
'MsgBox strSQL
With MyDatabase
.QueryDefs.Delete ("tmpOutQry")
Set MyQueryDef = .CreateQueryDef("tmpOutQry", strSQL)
End With
'Step 3: Open the query
Set MyRecordset = MyDatabase.OpenRecordset(strSQL)
'Step 4: Clear previous contents
Dim xlApp As Object
Set xlApp = CreateObject("Excel.Application")
With xlApp
.Visible = True
.Workbooks.Add
.Sheets("Sheet1").Select
'Step 5: Copy the recordset to Excel
.ActiveSheet.Range("A2").CopyFromRecordset MyRecordset
'Step 6: Add column heading names to the spreadsheet
For i = 1 To MyRecordset.Fields.Count
xlApp.ActiveSheet.Cells(1, i).Value = MyRecordset.Fields(i - 1).Name
Next i
xlApp.Cells.EntireColumn.AutoFit
End With
End If
I want to test if query "tmpOutQry" exist in order to delete it. Have someone that line of code?
You don't use the temp query, so you can reduce your first steps to:
strSQL = "SELECT * FROM qryCrossTotGroup WHERE [Group]='" & Me.cmbGroup.Value & "'"
'MsgBox strSQL
'Step 3: Open the query
Set MyRecordset = MyDatabase.OpenRecordset(strSQL)
I tried this code and worked:
With MyDatabase
For Each MyQueryDef In CurrentDb.QueryDefs
If MyQueryDef.Name = "tmpOutQry" Then
.QueryDefs.Delete ("tmpOutQry")
Exit For
End If
Next
Set MyQueryDef = .CreateQueryDef("tmpOutQry", strSQL)
End With
Related
Could use a little help. Previously I have been using IIF statements to get this output but there are limitations to IIF and now am looking for a function (In MS Access) to meet the requirement.
Challenge: Need to search a row for a criteria (e.g. Title 00\Question..), if/when a match is found it returns the column name using a function withing a query (e.g. FieldCategorization(Title 00\Question). Click on links below to see table and desired output
Microsoft access table:
Desired output from query:
What I have so far searches the entire table, it doesn't seach a row-per-row basis:
Public Function FieldCategorization(TblName As String, Criteria As Long) As String
Set dbs = CurrentDb
Set rs = dbs.OpenRecordset(TblName)
Dim fld As DAO.Field
' MyValue = 224803 ' T00 = Title 00\Question\First Name Text
' MyValue = 224814 ' AB00 = Abbreviation 00
MyValue = Criteria
'MsgBox "TblName: " & TblName & vbCrLf & "Criteria: " & Criteria
rs.MoveFirst
' Move through each row in the recordset
'Do While Not rs.EOF
For Each fld In rs.Fields
If fld = MyValue Then
FieldCategorization = fld.Name
End If
Next fld
rs.MoveNext
'Loop
End Function
Just did something similar today. The example below is super simplified, but I think it has all the elements you're looking for.
dim fld as fields
dim rst, rstW as recordset
MyValue = "Title 00\Question"
Set dbs = currentdB
Set rst = dbs.openrecordset ("table1")
Set rstW = dbs.openrecordset ("table2")
rst.movefirst
Do while not rst.eof
for each fld in rst.fields
if me(fld.name) = MyValue then
rstW.addnew
rstW!Title00 = fld.name
rstW.update
end if
next fld
rst.movenext
Loop
I have built a query for duplicate records. I need to run some VBA code to check if the record is already in the table (query). If so, I need to delete the last record.
My form consists of a button with a value so that when you click the button, the data is insert into table
Dim qry As QueryDef
Set qry = CurrentDb.QueryDefs("duplicate records")
'which method do i use to see if the query got duplicate record'
With rstCategories
.MoveLast 0
End With
With rstCategories
rstCategories.Delete
End With
MsgBox "The problem already reported before!"
What I would do is run a quick query on your table:
Dim db as Database
Dim rec as Recordset
Set db = CurrentDB
Set rec = db.OpenRecordset ("SELECT * FROM MyTable WHERE MyValue = '" & Me.MyValue & "'")
If rec.EOF = true then
'No match found, so the value isn't in the table. Add it.
Else
'Match found. This value is already in the table.
MsgBox "This value is already in the table"
End If
ok i solved it
i created a query using the find duplicates query wizard.
then i insert this code in "form close"
Dim db As DAO.Database
Dim rs As DAO.Recordset
Set db = Application.CurrentDb
Set rs = db.OpenRecordset("qry_Duplicates")
Do Until rs.EOF
rs.MoveFirst
rs.delete
rs.Close
Set rs = Nothing
Set rs = db.OpenRecordset("qry_Duplicates")
Loop
this code delete the entire row
I have a recordset that I want to export into Excel 2000 format (acSpreadsheetTypeExcel9). I believe I need to drop it into a table first then execute a DoCmd.TransferSpreadsheet (keeps it easy and it works). The user sets just a few parameters in the form, thus the Me. syntax you will see.
Here's the working code so far:
Select Case Me.Controls("frame_ChooseReport").Value
Case 1
sExecuteQuery = "qry_PDSR w/ Destruct Dates"
bHasProgramCode = True
sFileName = "Project_Doc_Submittal_Request_better"
Case 2
sExecuteQuery = "qry_PDSR w/Destruct Dates BE"
bHasProgramCode = False 'This is the only query here that doesn't have a Program Code parameter
sFileName = "Project_Doc_Submittal_Request_better_BE"
Case 3
sExecuteQuery = "qry_Project Documentation Submittal Request w/ Destruct Dates"
bHasProgramCode = True
sFileName = "Project_Doc_Submittal_Request_ENH"
Case 4
sExecuteQuery = "qry_Project_Doc_Submittal_Request_w_Destruct_Dates_HES_Installer"
bHasProgramCode = True
sFileName = "Project_Doc_Submittal_Request_Installer"
Case Else
Stop 'Error! This should never be reached!
End Select
'Execute query & save output to Excel
Set qdf = CurrentDb.QueryDefs(sExecuteQuery) 'Open the query
'Assign values to the query using the parameters option
If bHasProgramCode = True Then
qdf.Parameters(0) = Me.lbl_ProgramCodes.Section
qdf.Parameters(1) = Me.txt_StartDate
qdf.Parameters(2) = Me.txt_EndDate
Else
qdf.Parameters(0) = Me.txt_StartDate
qdf.Parameters(1) = Me.txt_EndDate
End If
sFullPath = Me.lbl_SaveTo.Caption & "\" & sFileName
Set rst = qdf.OpenRecordset 'Convert the querydef to a recordset and run it
If rst.BOF = True And rst.EOF = True Then
MsgBox "No records were found.", vbExclamation, "Empty recordset"
Exit Sub
End If
'Dump recordset into a table, export it to Excel, then delete it.
'Here is where the recordset needs to become a table.
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "qry_PDSR w/ Destruct Dates", sFullPath, True 'Export table to an Excel format
'Clean up!
DoCmd.DeleteObject acTable, gTEMP_TBL 'Done with the temporary table so delete it
rst.Close
qdf.Close
Set rst = Nothing
Set qdf = Nothing
Help/suggestions? Thank you.
Access 2010 in Windows 7
---------- FOLLOW UP ----------
Here's the query I added that will use the references of the opened form per Remou's suggestion:
SELECT dbo_PROJECT.PROJECTID, dbo_PROJECT.TITLE, dbo_PROJECT.PROGRAMCODE, dbo_PROJECT.PROJECTTYPE, dbo_PROJECT.REFERENCE, dbo_PROJECT.STATUS, dbo_PROJECT.PMC, dbo_TRANSACTION_SUM.STATUS, dbo_TRANSACTION_SUM.IMPORTEDDT, dbo_TRANSACTION_SUM.CHECKDT, dbo_PROJECT.NOTES, dbo_TRANSACTION_SUM.TRANSACTIONID, dbo_TRANSACTION_SUM.GL_ACCT, dbo_PROJECT_SUM.PAID_INCENT_TOTAL, dbo_TRANSACTION_SUM.AMOUNT
FROM ((dbo_INCENTIVE RIGHT JOIN dbo_PROJECT ON dbo_INCENTIVE.PROJECTID = dbo_PROJECT.PROJECTID) LEFT JOIN dbo_TRANSACTION_SUM ON dbo_INCENTIVE.INCENTIVEID = dbo_TRANSACTION_SUM.INCENTIVEID) LEFT JOIN dbo_PROJECT_SUM ON dbo_PROJECT.PROJECTID = dbo_PROJECT_SUM.PROJECTID
WHERE (((dbo_PROJECT.PROGRAMCODE) In ([Forms]![Submittal_Request_Report]![txt_ListProgramCodeSelections])) AND ((dbo_TRANSACTION_SUM.CHECKDT) Between [Forms]![Submittal_Request_Report]![txt_StartDate] And [Forms]![Submittal_Request_Report]![txt_EndDate]));
Here's the routine that is in the On_Exit event of the listbox:
Private Sub list_ProgramCodes_Exit(Cancel As Integer)
'Get selection from Program Code listbox and store it in a hidden textbox for the query.
Dim x As Long, sValue As String, ctlSource As Control
sValue = ""
Set ctlSource = Me!list_ProgramCodes
For x = 0 To ctlSource.ListCount - 1
If ctlSource.Selected(x) Then
sValue = sValue & ctlSource.Column(0, x) & ","
End If
Next
Me.txt_ListProgramCodeSelections.Value = Left(sValue, Len(sValue) - 1) 'Drop the last comma
Set ctlSource = Nothing
End Sub
Works great! The SQL line In ([Forms]![Submittal_Request_Report]![txt_ListProgramCodeSelections]) pulls the list of items in the hidden textbox (using a label didn't work) that was populated with the selection from the listbox on the form.
This is now the code for exporting the query:
Private Sub btn_RunReport_Click()
Dim sExecuteQuery As String, sFullPath As String, sFileName As String
On Error GoTo Err_btn_RunReport_Click
If Left(Me.lbl_SaveTo.Caption, 4) = "save" Then
MsgBox "Please select a folder to save the results to.", vbInformation, "No folder selected"
Exit Sub
End If
Select Case Me.Controls("frame_ChooseReport").Value
Case 1
sExecuteQuery = "qry_PDSR_Destruct_Dates_form"
sFileName = "Project_Doc_Submittal_Request.xls"
Case 2
sExecuteQuery = "qry_Project_Doc_Submittal Request w/ Destruct Dates_form"
sFileName = "Project_Doc_Submittal_Request_ENH.xls"
Case 3
sExecuteQuery = "qry_PDSR_w_Destruct_Dates_HES_Installer_form"
sFileName = "Project_Doc_Submittal_Request_Installer.xls"
Case Else
Stop 'Error! This should never be reached!
End Select
sFullPath = Me.lbl_SaveTo.Caption & "\" & sFileName
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, sExecuteQuery, sFullPath, True 'Export table to an Excel format
Exit_btn_RunReport_Click:
Exit Sub
Err_btn_RunReport_Click:
MsgBox Err.Description
Resume Exit_btn_RunReport_Click
End Sub
Thanks Remou!
I suggest you just set the sql of a query to a suitable string and then export the query:
sSQL="SELECT * FROM Table WHERE Field=" & me.MyText
If IsNull(DLookup("name", "msysobjects", "name='query1'")) Then
CurrentDb.CreateQueryDef "Query1", sSQL
Else
CurrentDB.QueryDefs("Query1").SQL = sSQL
End If
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "Query1", sFullPath
You can create a query that references an open form:
SELECT Test.ID, Test.Data
FROM Test
WHERE Test.AField=[forms]![test]![pickone]
Using VBA, how can I search for a text string, for example "CHIR", in a table called "ServiceYES", in the field "Service".
After that, I would like to save the neighboring field for all the rows that "CHIR" exists in the table "ServicesYES". The "ServiceYES" table is below:
I basically, want to find all the "CHIR" in "Service" column and then save the names which are on the left of the CHIR, eg "FRANKL_L", "SANTIA_D" as an array.
Thanks for all your help in advance.
Start by creating a SELECT query.
SELECT Code_Perso
FROM ServicesYES
WHERE Service = 'CHIR';
Use SELECT DISTINCT Code_Perso if you want only the unique values.
Add ORDER BY Code_Perso if you care to have them sorted alphabetically.
Once you have a satisfactory query, open a DAO recordset based on that query, and loop through the Code_Perso values it returns.
You don't need to load them directly into your final array. It might be easier to add them to a comma-separated string. Afterward you can use the Split() function (assuming you have Access version >= 2000) to create your array.
Here's sample code to get you started. It's mostly standard boiler-plate, but it might actually work ... once you give it "yourquery".
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strItems As String
Dim varItems As Variant
Set db = CurrentDb
Set rs = db.OpenRecordset("yourquery", dbOpenSnapshot)
With rs
Do While Not .EOF
strItems = strItems & "," & !Code_Perso
.MoveNext
Loop
.Close
End With
If Len(strItems) > 0 Then
' discard leading comma '
strItems = Mid(strItems, 2)
varItems = Split(strItems, ",")
Else
MsgBox "Oops. No matching rows found."
End If
Set rs = Nothing
Set db = Nothing
I tested this and it seems to work. This function will pull all records where ServiceYes='CHIR' and dump the Code_Person value into an array which it will return:
Function x() As String()
Dim rst As Recordset
Set rst = CurrentDb.OpenRecordset( _
"Select * from ServiceYES where Service='CHIR'")
Dim Arr() As String
Dim i As Integer
While rst.EOF = False
ReDim Preserve Arr(i)
Arr(i) = rst.Fields("Code_Person")
i = i + 1
rst.MoveNext
Wend
x = Arr
End Function
Sample Usage:
Debug.Print x()(0)
Paolo,
Here is something I threw together in a few minutes. You can add it to the VBA editor in a module. It uses a trick to get the RecordCount property to behave properly. As for returing the array, you can update the function and create a calling routine. If you need that bit of code, just post a comment.
Thanks!
Option Compare Database
Function QueryServiceYES()
Dim db As Database
Dim saveItems() As String
Set db = CurrentDb
Dim rs As DAO.Recordset
Set rs = db.OpenRecordset("SELECT Code_Perso, Service, Favorites " & _
"FROM ServiceYES " & _
"WHERE Service = 'CHIR'")
'bug in recordset, MoveFirst, then MoveLast forces correct invalid "RecordCount"
rs.MoveLast
rs.MoveFirst
ReDim Preserve saveItems(rs.RecordCount) As String
For i = 0 To rs.RecordCount - 1
saveItems(i) = rs.Fields("Code_Perso")
rs.MoveNext
Next i
'print them out
For i = 0 To UBound(saveItems) - 1
Debug.Print saveItems(i)
Next i
rs.Close
Set rs = Nothing
db.Close
Set db = Nothing
End Function
I'm creating a table in VBA within a loop and when I run the code a table is created.
But the next time I run it, an error comes up telling me that the table exists and the remainder of the code is not executed.
How can I have it overwrite the existing table (from the previous run)?
Here is my code:
Option Compare Database
Public Function createTables()
Dim db As DAO.Database
Dim tdf As DAO.TableDef
Dim rst As DAO.Recordset
Dim fld As DAO.Field
Dim strSQL As String
strSQL = "Select SKUS from SKUS"
Set db = CurrentDb()
Set rst = db.OpenRecordset(strSQL)
Set fld = rst.Fields("SKUS")
'MsgBox fld.Value
rst.MoveFirst
Do While Not rst.EOF
Set tdf = db.CreateTableDef(fld.Value)
Set fld = tdf.CreateField("SKUS", dbText, 30)
tdf.Fields.Append fld
Set fld = tdf.CreateField("Count", dbInteger)
tdf.Fields.Append fld
db.TableDefs.Append tdf
rst.MoveNext
Loop
End Function
Can anyone help me out please?
Thanks!
I would simply delete the table before attempting to recreate it:
db.TableDefs.Delete fld.Value
You can check if the table exists with the following function.
Public Function TableExists(TabName As String) As Boolean
Dim db As DAO.Database
Dim Sdummy As String
Set db = CurrentDb()
On Error Resume Next
Sdummy = db.TableDefs(TabName).Name
TableExists = (Err.Number = 0)
End Function
If the function returns true, then issue following sql statement:
DROP TABLE SKUS
The usual method is to test then delete temp table, requiring more code and recordkeeping for calling procedures that run multiple maketables.
Here is a procedure that is all inclusive, gleaning the source table name from maketable, then deleting before recreating. Also returns number of new records.
Public Function fcnMakeTableForce(strMTQuery As String) As Integer
On Error GoTo ErrorExit
'Runs maketable, deleting the resulting temp table contained in the query (if it
'exists) beforehand. Also returns the number of records in new temp table
Dim dbs As Database
Dim strSQL As String
Set dbs = CurrentDb
'Get SQL from MakeTable
strSQL = dbs.QueryDefs(strMTQuery).sql
'Get target table from SQL:
intINTOPos = InStr(strSQL, "INTO [") + 5
intFROMPos = InStr(strSQL, "FROM [") - 3
strTargetTable = Mid(strSQL, intINTOPos + 1, intFROMPos - intINTOPos - 1)
'Clear target table if it exists
If (DCount("*", "MSysObjects", "[Name] = """ & strTargetTable & """")) > 0 Then
CurrentDb.TableDefs.Delete (strTargetTable)
End If
dbs.Execute strMTQuery
intRecordsAdded = DCount("*", strTargetTable)
fcnMakeTableForce = intRecordsAdded
NormalExit:
Exit Function
ErrorExit:
MsgBox "Error: " & Err.Description & vbCr & vbCr & "in Function: fcnMakeTableForce"
Resume NormalExit
End Function