MS Access New record in form - ms-access

Question

I am making a data entry MS Access based database. It has a main screen, where I enter the person ID, and once I click Create, it directs to a navigation form which displays 4 other forms (basically 4 pages of data entries for 1 person).
This form also displays the person_ID and date in the header. When I enter the person ID and click Create, I should be able to enter the details for that respective record. But when the form opens it redirects to the first record in the DB and not that particular record. Kindly suggest me the proper way to do it.

Answer 1

To open a form on a particular record you can use DoCmd.OpenForm method with a WhereCondition.
On the first form have a text box for the person_ID.
This will be referred to as me!person_ID in your code.
DoCmd.OpenForm "Form2", acNormal, , "person_ID = " & me!person_ID
That's it.
For something a little more advanced you can use the forms Form.OpenArgs property.
The code below does not allow the form to be opened unless an OpenArgs is supplied.
That may not be necessary but It prevents users from opening the form through a route I do not wish them to take.
Then the code behind the "Create" button will be something like:
DoCmd.OpenForm "Form2", acNormal, , , , acNormal, me!person_ID
On the form you wish to open on the specific record on ( Form2 ) use the following code in the "On Open" event:
Private Sub Form2_Open(Cancel As Integer)
If IsNull(Me.OpenArgs) Then
MsgBox "Open from the first form, I won't work otherwise"
DoCmd.Close , "Form2"
Cancel = True
Exit Sub
End If
Me.Filter = "person_ID = """ & Me.OpenArgs & """"
Me.FilterOn = True
End Sub
The filter is now set in the second form's "On Open" event rather than being supplied by the WhereCondition on the first forms Create buttons "On Click" event.
As a design choice have you thought about using a single form and having a "Tab Control" with a tab in place of each of your forms. Instead of the Create button opening the next form it simply changes tab.
This is my first post on stackoverflow, did I do good?