I have been asked to create a live Google Sheets Spreadsheet to track the work schedule at our yard. I have no experience with a script but found out I could program my sheet instead of hiding formulas and it would yield a cleaner result. I have been able to make the sheet organize itself and I was able to make it Archive manually (onEdit). What I'm looking for is to have it automatically run the code at 1 am so when we arrive at work it archives based on a cell value in a certain column.
This is an example of my onEdit script that works, but when someone is trying to check off the "YES" column there is some lag and can cause the wrong cell to be checked, which I then manually correct.
function onEdit() {
var sheetNameToWatch = "Schedule";
var columnNumberToWatch = 28;
var valueToWatch = "Yes";
var sheetNameToMoveTheRowTo = "Archive";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName() == sheetNameToWatch && range.getColumn() == columnNumberToWatch && range.getValue() == valueToWatch) {
var targetSheet = ss.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
sheet.getRange(range.getRow(), 1, 1, sheet.getLastColumn()).moveTo(targetRange);
sheet.deleteRow(range.getRow());
}
}
So this code runs at 100% failure but saves and executes, and I honestly don't know why. Could be I misunderstand the values I need to insert after the "function" area. I did have this setup with an "Auto Archive" trigger that created a menu button with a "Run" option on the sheet, but when you click that it only does the last row with "Yes" in column 28 (every press of the button will move 1 row until all rows are moved) and the button won't work for the other users of the sheet.
function createTrigger() {
ScriptApp.newTrigger("Move Archive") //Move Archive is the name of the script
.timeBased()
.everyMinutes(1) // only set to 1 minute for testing, I can change this out for a daily timer
.create();
}
function myFunction() {
var sheetNameToWatch = "Schedule"; // "schedule" is the sheet we enter info on
var columnNumberToWatch = 28; //Column is "AB"
var valueToWatch = "Yes";
var sheetNameToMoveTheRowTo = "Archive"; //"Archive is the sheet the info is sent to"
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName() == sheetNameToWatch && range.getColumn() == columnNumberToWatch && range.getValue() == valueToWatch) {
var targetSheet = ss.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
sheet.getRange(range.getRow(), 1, 1, sheet.getLastColumn()).moveTo(targetRange); // I get its programmed for last row with "Yes" here, unsure on how to change this.
sheet.deleteRow(range.getRow());
function myfunction() {
ScriptApp.deleteTrigger("Move Archive"); // could have wrong value here
}
}
}
All I want is the sheet to "Archive" based on a "Yes" value in Column 28 (AB). I want every row with that column value to Archive at 1 am automatically. Any help is appreciated. If someone even wants to recommend a book or digital instruction for beginners that would be great.
You have four project files each containing scripts of the same name, performing the same or similar tasks. You are experiencing lagging because you have multiple simple and installable scripts of the same name. Essentially, they are all trying to execute at the same time.
The following answer should be considered as one possible solution to your situation.
The elements of this script are:
There is a single project file. Unnecessary project files have been deleted.
There is a single function.
The function is a single "simple" trigger (onEdit(e)) which takes advantage of the various event objects returns by onEdit. There are no installable triggers, and any/all installable triggers have been deleted.
The function updates the "Schedule" and "Archive" sheets as described in the question; and then sorts both the "Schedule" and "Archive" sheets.
If there is a change on the "Railcars" sheet, the function sorts that sheet.
function onEdit(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var testrange = e.range;
var testsheet = testrange.getSheet();
var testsheetname = testsheet.getSheetName();
var testrow = testrange.getRow();
var testcolumn = testrange.getColumn();
var testvalue = e.value;
var testsheetLC = testsheet.getLastColumn();
var testsheetRange = testsheet.getRange(testrow,1,1,testsheetLC);
//Logger.log("DEBUG: the test sheet range is "+testsheetRange.getA1Notation());
//Logger.log("DEBUG: Range: "+testrange.getA1Notation());
//Logger.log("DEBUG: The row is "+testrow+", and the column is "+testcolumn);
//Logger.log("DEBUG: The spreadheetsheet is "+e.source.getName()+", the sheet name is "+testsheet+", the range = "+testrange.getA1Notation()+", and the new value = "+testvalue);
//Logger.log(JSON.stringify(e));
// Copy/Paste to Schedule/Archive
var sheetNameSchedule = "Schedule";
var colNumberSchedule = 28;
var valueSchedule = "Yes";
var sheetNameArchive = "Archive";
// Sort Schedule
var sortSchedule = [{column: 1, ascending: true},{column: 2, ascending: true},{column: 7, ascending: false}];// date // Appt (time) // Type (Out/In/RR)
// Sort Railcars
var sheetNameRailcars = "Railcars";
var sortRailcars = [{column: 1, ascending: true}];
if (testsheetname === sheetNameSchedule && testcolumn === colNumberSchedule && testvalue === valueSchedule){
// this is a match
// Logger.log("DEBUG: this was a match");
// copy/paste to archive
var targetSheet = ss.getSheetByName(sheetNameArchive);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
//Logger.log("DEBUG: the target range is "+targetRange.getA1Notation());
testsheetRange.moveTo(targetRange);
testsheet.deleteRow(testrow);
// sort the Schedule Sheet
var Avals = testsheet.getRange("A1:A").getValues();
var Alast = Avals.filter(String).length;
//Logger.log("DEBUG: The last row of content (in column A) = "+Alast+", and the last column = "+testsheetLC);
var sortrange = testsheet.getRange(2,1,Alast-1,testsheetLC);
//Logger.log("DEBUG: the sort range = "+sortrange.getA1Notation());
sortrange.sort(sortSchedule);
// sort the Archive Sheet
var ATvals = targetSheet.getRange("A1:A").getValues();
var ATlast = ATvals.filter(String).length;
//Logger.log("DEBUG: The last row of content (in column A) = "+ATlast+", and the last column = "+testsheetLC);
var sortrange = targetSheet.getRange(2,1,ATlast-1,testsheetLC);
//Logger.log("DEBUG: the sort range = "+sortrange.getA1Notation());
sortrange.sort(sortSchedule);
}
else if (testsheetname === sheetNameRailcars){
// sort the sheet
var Avals = testsheet.getRange("A1:A").getValues();
var Alast = Avals.filter(String).length;
//Logger.log("DEBUG: The last row of content (in column A) = "+Alast+", and the last column = "+testsheetLC);
var sortrange = testsheet.getRange(2,1,Alast-1,testsheetLC);
//Logger.log("DEBUG: the sort range = "+sortrange.getA1Notation());
sortrange.sort(sortRailcars);
}
}
You can set up an installable trigger to run this function at 1am every morning:
function scheduleToArchive() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var schedule = sheet.getSheetByName("Schedule");
var archive = sheet.getSheetByName("Archive");
var scheduleData = schedule.getRange(2, 1, (sheet.getRange('A:A').getNextDataCell(SpreadsheetApp.Direction.DOWN).getRow()), 28);
for (row = 2; row <= scheduleData.getNumRows(); row++){
var data = schedule.getRange(row, 1, 1, 28).getValues();
if (data[0][27] == 'Yes'){
archive.getRange((archive.getLastRow() + 1), 1, 1, 28).setValues(data);
}
schedule.getRange(row, 1, 1, 28).clear();
}
}
In your spreadsheet, when getDataRange() is run on the sheet named 'Schedule', it returns row 631 as the last row with data even though there is only data in the first 20 rows, so to get around that I've used SpreadsheetApp.Direction.DOWN instead and run that on column A.
I copied a code from https://www.seerinteractive.com/blog/google-sheets-scripts/ to move rows from one tab to another. I modified the code to trigger it whenever a cell in the specified column was edited. It worked on both manual edit and copy pasted data, but when I tried copy pasting the data on multiple cells in the specified column, it only moves the first cell in the selection and the rest of the cells below doesn't move. Also when I edit the cell too fast, it sometimes doesn't move the row.
I tried using the onChange trigger but I cannot figure out how to make it work.
function onEdit() {
var sheetNameToWatch = "raw";
var columnNumberToWatch = 16;
// column A = 1, B = 2, etc…
var valueToWatch = "1";
var sheetNameToMoveTheRowTo = "data prep";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName() == sheetNameToWatch && range.getColumn() == columnNumberToWatch && range.getValue() == valueToWatch) {
var targetSheet = ss.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
sheet.getRange(range.getRow(), 1, 1, sheet.getLastColumn()).moveTo(targetRange);
sheet.clearContents(range.getRow());
}
The question has two parts
Regarding getting all the values of a range, use getValues instead of getValue. This will return an array of arrays (2D array).
Regarding the onEdit trigger not being triggered all the time, this is an known limitation of onEdit. It's already reported on the issue tracker an on some questions here.
Related
Failure of calling Google App Script onEdit function many times in a second
So I have a Google Sheet which has two sheets 'Enquiry' and 'Follow up'. I want a script that automatically transfers rows whose Zth column contains the word 'Complete' from the sheet 'Enquiry' to the 'Follow up' sheet. By transfer I mean rows should be deleted from 'Enquiry' and pasted in Follow up'. Also the Zth column in 'Enquiry' is dependent on the value of the column U of 'Enquiry'. I've put a condition in Z that if U = condition, then Z="Complete".
I want this to be done automatically and I don't have to run the function again and again.
So basically how it would work is,
Column U is updated in 'Enquiry'. If condition matches, column Z in 'Enquiry would become "Complete". Then this row should be deleted from here and pasted in the sheet 'Follow up'.
I've been using this code:
function onEdit() {
var sheetNameToWatch = "ENQUIRY";
var columnNumberToWatch = 26;
var valueToWatch = "Complete";
var sheetNameToMoveTheRowTo = "Follow up";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName() == sheetNameToWatch && range.getColumn() == columnNumberToWatch && range.getValue() == valueToWatch) {
var targetSheet = ss.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
sheet.getRange(range.getRow(), 1, 1, sheet.getLastColumn()).moveTo(targetRange);
sheet.deleteRow(range.getRow());
}
}
But this only works when I type in Complete in the column Z of Enquiry sheet and enter. Not how I'd like it to work. Please help
Pardon me as I am fairly new to this and may be missing something easy.
I have a spreadsheet that I create data from a template, run a script over it to create forms which become user tasks. The edit URL from the form is used to complete the task and it records on the master sheet (Sheet2) with the status, attachments, data stamp, and email address. From there I am trying to create a list of tasks that need approvals from my master sheet to another sheet (LOG) on a different spreadsheet but I am having issues with openByID for my target spreadsheet. It says it is undefined. I can get this to work in sheets in the same spreadsheet but I would like it in a different spreadsheet if possible. This is all done onChange of Sheet2 when status changes to yes and only for specific tasks (Verification Report, Maintenance Memo, Check Report)
function onChange() {
// moves a row from one sheet to another sheet when a value is entered in a column and another column has specific values
var columnNumberToWatch = /* column D */ 4; // column A = 1, B = 2, etc.
var valueToWatch = "yes";
var sheetNameToMoveTheRowTo = "LOG";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Sheet2");
var cell = sheet.getActiveCell();
var activeRow = cell.getRow();
var taskCheck=sheet.getRange(activeRow, 2);
var target = SpreadsheetApp.openByID("my spreadsheet id");
var targetSheet = target.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
if (sheet.getName() != sheetNameToMoveTheRowTo &&
cell.getColumn() == columnNumberToWatch &&
cell.getValue().toLowerCase() == valueToWatch &&
(taskCheck.getValue() == "Verfication Report" || taskCheck.getValue() == "Maintenance Memo" || taskCheck.getValue() == "Check Report"))
{
sheet.getRange(cell.getRow(), 1, 1, sheet.getLastColumn()).copyTo(targetRange);
}
}
OK, I'm fairly new at doing this. I have a google spreadsheet that I populate and then run a script to create forms are created to complete tasks. My end users mark the task as completed. I am wanting entries in the spreadsheet that change to yes AND are Validate tasks to copy to another sheet (Log). I can get the entries to copy if I just have a watcher for yes but am having problems putting the other if statement for the task in there. Here is what I have for a test...
function onChange() {
// moves a row from any sheet to an archive sheet when a magic value is entered in a column
var columnNumberToWatch = /* column D */ 4; // column A = 1, B = 2, etc.
var valueToWatch = "yes";
var sheetNameToMoveTheRowTo = "LOG";
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Sheet2");
var cell = sheet.getActiveCell();
if ( sheet.getName() != sheetNameToMoveTheRowTo && cell.getColumn() == columnNumberToWatch
&& cell.getValue().toLowerCase() == valueToWatch) {
if (cell.getColumn() == 2 && cell.getValue() == "Validate") {
var targetSheet = ss.getSheetByName(sheetNameToMoveTheRowTo);
var targetRange = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
sheet.getRange(cell.getRow(), 1, 1, sheet.getLastColumn())
.copyTo(targetRange);
}
}
}
It looks like you are trying to watch two separate locations with the same cell variable. You start by initializing cell as the active cell, then check that the column is #4, then in the second if statement you use cell to getColumn 2.
Maybe create a new set of variables to use for the validation check:
var activeRow=cell.getRow();
var valCheck=sheet.getRange(activeRow, 2);
then the if statement changes to:
if (valCheck.getValue() == "Validate") {