I have a very large table in Excel with 200 columns about some students.
The first 10 columns identifies the student by name, age, etc.
The remaining 190 columns can be split into categories.
So my question is whether it is possible to create new sheets which duplicates some columns from the table, so I can split the table into 10 tables instead of having everything in the same table?
I know I can do this manually, but the problem is that the data set will be updated in the future, so I wonder if it is possible to use references or something like that?
If it is not possible, how would you solve such problem? Would you populate everything to a database (MySQL? Oracle?) and then extract in the sheets? The problem is also that I have to create some additional columns in each sheet, so I can not just override all content in a sheet.
Because you're seeking for some subsets of your data, you could transform the Range into a Table, load it to Excel Power Query and get rid of the columns you don't need.
Then load it again to another Sheet of your choice.
You can repeat this process as wished.
Related
I have a table that contains data from repeated experiments (for example, site A has one sample, and the lab processed the sample three times obtaining slightly different values). I need to average these results in a separate table, but what I have read on the Microsoft support site is that a query that pulls data into another table with a calculated field is not possible on Access.
Can I query multiple data points from one table into a single calculated field in another table? Thank you.
UPDATE
I ended up doing a lot of manual adjustments of the file format to create a calculated field in the existing table that averages each sites data, so my problem is, for my current purposes, solved. However I would still like to understand. Following up with you both, I think the problem was that I had repeated non-unique IDs between rows when I probably should have made data columns with unique variable names so that I could query each variable name for an average.
So, instead of putting each site separately on the y axis, I formatted it by putting the sample number for each site on the x-axis:
I was able to at least create a calculated field using this second format in order to create an average value for each site.
Would have there been a way to write a query using the first method? Luckily, my data set was not at all very hefty, so I could handle a reformat manually, but if the case were with thousands of data entries, I couldn't have done that.
Also, here is the link to the site I mentioned originally https://support.office.com/en-ie/article/add-a-calculated-field-to-a-table-14a60733-2580-48c2-b402-6de54fafbde3.
Thanks all.
I have a data set where i'm using a table to display Name, Radio #, and Unit # information in SSRS tablix. As some of the groups have 60+ members, i thought it would be better to expand the tables into 4 columns repeating those detail fields instead of displaying a 3 page long skinny table. In the SQL i used a row count%4 function to assign a "position" number 0-3 for each name. If i create a table with the detail members above and then add a parent column group on position, i get the tables repeated as i want but each name/radio/unit appears on a unique row. I've tried several different ways of grouping rows/columns but always seem to get this staggered table (with only name/radio to make it easier to digest): sample_pic
Sorry if this is a duplicate. I've really searched quite a bit before putting this in but it's probably the case that if i knew what to search, i wouldn't be putting this question in. So if you'd rather tell me what to search i can do that too. :)
SSRS will display a row in the table for each row returned from the dataset, this is normal behaviour for data to display.
One way to get what you want is to create a query which has all the information form your column headings in one row, probably with a pivot or similar.
Or you could just display your columns in separate tables.
I am a newbie with access and I am trying to import records into several tables from an excel file. Each row in excel has different number of columns, but the good thing is column A is able to help me to identify what records need to go to my different tables.
Sample table
As you can see in the picture, Row 1 Column A has the value of "H", which would indicate that this record needs to go to the "H" table. Then the next few rows have a value of "R" in Column A which indicates that these records should go to the "R" table, and so on and so forth. However, the number of records to be imported into each table will vary all the time. Like the sample above rows 2 through 10 belong to the table R, but the next import may have only 5 or 20 records.
Currently I am using a temporary table and using an append query for each table but I am wondering if there is an easier way via VBA or other method that could be faster and more efficient.
Thanks!
The way you are doing it now may be the best way. An alternative would be to do this in two steps:
1) split your column A, and parse out to different sheets (or different workbooks).
http://www.rondebruin.nl/win/s3/win006.htm
2) load those different sheets (or workbooks) into different tables.
http://www.accessmvp.com/KDSnell/EXCEL_Import.htm#ImpAllWktsSepTbl
http://www.accessmvp.com/KDSnell/EXCEL_Import.htm#ImpFldWrkFiles
I have a series of tables in an Access 2007 database. I am trying to find a way of outputting a flat-file to an excel spreadsheet that combines all of the tables so that each row of the flatfile represents a unique combination of the table rows from each table.
For example, these tables:
Would combine to make this output table:
The challenges I'm facing are:
The 'input' tables can vary in number of rows and columns, as well as quantity
The total number of rows in the final output table can get quite large (200,000+ rows)
I know Excel and VBA (in Excel) well but almost nothing about Access
Is there a way to do this in Access? Is there some native functionality in Access that I'm completely overlooking? Any pointers (even if it's "you need to read into X and Y") would be greatly appreciated!
Thanks,
Adam
As noted above:
Create a new query. Select your 3 tables as the data sources. If desired, set up joins between tables by dragging a line between a field in one table to a field in another. Without joins you will get a Cartesian Product ... every from 1st table paired with every row of 2nd table, and then each of those combination paired with every row of 3rd table. Select the fields you want included in the result set. When the query returns what you need, save it and give it a name. Then you can export that named query to Excel.
If the table is large, you could hit Excel's row / column limit though.
As it stands, I am currently looking to import data from an Excel spreadsheet into a table on a monthly basis. The header row in the spreadsheet contains the date that the original query was run.
I have one master table in access consisiting of multiple files. I would like to set up an automated process to capture the date in the header upon import, and then record it in a field for every new record that was imported.
There are two caveats here:
Spreadsheet sizes will vary depending on where data exists.
I have no control over how the data is provided. Fields that contain no data for the month will not populate to the spreadsheet.
Less frequently fields will be added that do not exist.
So far I have been identifying these new additions manually and creating a new field for them at the end of the field list. I realize that this is very inefficient and I would like to automate it, if I can.
Does anyone have any insight? Any assistance would be greatly appreciated.
OK, here's the steps you'll want to take.
Create a link from Access to your Excel spreadsheet. Access will now see this as a table.
Create a make table query using the Excel table as the source and adding the date (derived from a sub-query) as an additional field.
Then run the query. This will automatically create all the fields.
If, however, you need to create new fields in an existing table, then you'll have to use VBA, read each header in the Excel table, compare it to the schema of the existing table, and execute an alter table query to add the field.
Good luck