Creating a button in Access to to open a word document - ms-access

Question

I have a word document that uses mail merge feature and gets its information from the access db. When I use this code it does not open the word document with the current information. It opens the word document with the last saved information.
If I open the word document on its own, from the task bar, it asks if I want to run the SQL and I click yes and everything operates normally. I want to click a button from within access to accomplish this same task to open the contract.
Here is the code I used:
Private Sub Command205_Click()
Dim LWordDoc As String
Dim oApp As Object
'Path to the word document
LWordDoc = "C:\Users\.....k Up\01- Proposal\contract.docx"
If Dir(LWordDoc) = "" Then
MsgBox "Document not found."
Else
'Create an instance of MS Word
Set oApp = CreateObject(Class:="Word.Application")
oApp.Visible = True
'Open the Document
oApp.Documents.Open FileName:=LWordDoc
End If
End Sub
***I should add that I am not a coder and know nothing about VBA, I copied this from this website so any help you can offer would be greatly appreciated. If you can provide me with coding or enough guidance to get me on the way would be great. Thank you

Answer 1

This code will run in Access to open a Mail Merge document and update content and save.
Using the link I originally posted (http://www.minnesotaithub.com/2015/11/automatic-mail-merge-with-vba-and-access/), I made a couple of modifications and was able to get that code to work.
I needed to add: ReadOnly:=True, _ to prevent a sharing violation
and I changed the Table Name of the source data.
NOTE!! You will need to change sode marked with'###' as follows:
###-1 Change to specify the full path of your TEMPLATE!!!
###-2 Change the SQLSTATEMENT to specify your recordsource!!!
Paste this code into your form, make sure you have a Command Button Click Event that executes (Either rename 'Command205' in this code, or change your control name).
Option Compare Database
Option Explicit
Private Sub Command205_Click()
Dim strWordDoc As String
'Path to the word document of the Mail Merge
'###-1 CHANGE THE FOLLOWING LINE TO POINT TO YOUR DOCUMENT!!
strWordDoc = "C:\Users\.....k Up\01- Proposal\contract.docx"
' Call the code to merge the latest info
startMerge strWordDoc
End Sub
'----------------------------------------------------
' Auto Mail Merge With VBA and Access (Early Binding)
'----------------------------------------------------
' NOTE: To use this code, you must reference
' The Microsoft Word 14.0 (or current version)
' Object Library by clicking menu Tools > References
' Check the box for:
' Microsoft Word 14.0 Object Library in Word 2010
' Microsoft Word 15.0 Object Library in Word 2013
' Click OK
'----------------------------------------------------
Function startMerge(strDocPath As String)
Dim oWord As Word.Application
Dim oWdoc As Word.Document
Dim wdInputName As String
Dim wdOutputName As String
Dim outFileName As String
' Set Template Path
wdInputName = strDocPath ' was CurrentProject.Path & "\mail_merge.docx"
' Create unique save filename with minutes and seconds to prevent overwrite
outFileName = "MailMergeFile_" & Format(Now(), "yyyymmddmms")
' Output File Path w/outFileName
wdOutputName = CurrentProject.Path & "\" & outFileName
Set oWord = New Word.Application
Set oWdoc = oWord.Documents.Open(wdInputName)
' Start mail merge
'###-2 CHANGE THE SQLSTATEMENT AS NEEDED
With oWdoc.MailMerge
.MainDocumentType = wdFormLetters
.OpenDataSource _
Name:=CurrentProject.FullName, _
ReadOnly:=True, _
AddToRecentFiles:=False, _
LinkToSource:=True, _
Connection:="QUERY mailmerge", _
SQLStatement:="SELECT * FROM [tblEmployee]" ' Change the table name or your query
.Destination = wdSendToNewDocument
.Execute Pause:=False
End With
' Hide Word During Merge
oWord.Visible = False
' Save file as PDF
' Uncomment the line below and comment out
' the line below "Save file as Word Document"
'------------------------------------------------
'oWord.ActiveDocument.SaveAs2 wdOutputName & ".pdf", 17
' Save file as Word Document
' ###-3 IF YOU DON'T WANT TO SAVE AS A NEW NAME, COMMENT OUT NEXT LINE
oWord.ActiveDocument.SaveAs2 wdOutputName & ".docx", 16
' SHOW THE DOCUMENT
oWord.Visible = True
' Close the template file
If oWord.Documents(1).FullName = strDocPath Then
oWord.Documents(1).Close savechanges:=False
ElseIf oWord.Documents(2).FullName = strDocPath Then
oWord.Documents(2).Close savechanges:=False
Else
MsgBox "Well, this should never happen! Only expected two documents to be open"
End If
' Quit Word to Save Memory
'oWord.Quit savechanges:=False
' Clean up memory
'------------------------------------------------
Set oWord = Nothing
Set oWdoc = Nothing
End Function