i have created an access 2010 search box that filters results based on a column within a table and then presents me with the results based on query.
what i am trying to achieve is to be able to put not just one item at a time in the search box but multiple items.
this is for a whole estate of routers that i manage and every day i get a list of routers that need to be status checked so what i am doing now is copying and pasting each router name on the search box and it gives me the status, location and circuit ref but what i want to do i to copy and paste all of the router names in one go and get independent results for each router.
this is the code that i have applied for the filter in the text box:
Where Condition = [Circuit Reference] Like "*" & [Forms]![Query1]! [Text12] & "*"
i could add more text boxes and apply this filters to them but i would still have to copy and paste every router name independently.
i am not an access guru so appologies if this question is too easy to answer but i cant find anything on the web that helps me with my issue.
It sounds like you want multiple wildcard searches on the same field. You can do this by using OR in your SQL query.
Dim strSearchConditions As String
Dim strTerms() As String
Dim strSQL As String
Dim i as Integer
strSearchConditions = ""
strTerms = Split(Me.txtSearch,",") 'Assuming you separate your search terms with a comma
For i = 0 To UBound(strTerms)
If Not strTerms(i) = "" Then
strSearchConditions = " OR [Circuit Reference] Like '*" & strTerms(i) & "*'"
End If
Next i
If Not strSearchConditions = "" Then
strSQL = "Select * FROM tblMyTable WHERE 1=1 AND (" & strSearchConditions & ")"
Else
MsgBox "No search terms!"
End If
Related
I currently have a simple Access database with forms for the users to fill out based off a queried table.
My goal is to use a search box that can filter results based off a keyword multiple times. My existing code works great for a single search on 1 field. I want to be able to drill down off the first search by searching off another field. After I select my field from combo box and search keyword, my results are displayed. Once I pick another field from the same box and search, the results do not include my 1st filter.
On the form, I already have a combo box with a list of all the fields to choose from. Then next to that is a text box for the user to search off the chosen field list. I have correct VBA code to search off a single field, but I'd like to drill down from there. Basically, I want the ability to search a keyword on a selected field, and then be able to filter those results further by using the same search box again.
Example: On form, select "borrower" from drop down list and type "Smith" in search box, click search button. THEN I'd like to choose another field such as "Issue Category" from the same drop down list and type "late payment", then click search button. Thus, giving me all records containing the borrower Smith where issues exist of late payments.
I've been spending days on this and finally broke down to come here. I need to know what code I'm needing to add that would accomplish my goal of multiple searches without filter resetting. I am hoping you can help. Here is my code (Text35 is the text box and searchlist is the combobox list of field names):
Private Sub Search_Click()
Dim strSearchValue As String
strSearchValue = Me.Text35.Value
Select Case Me.searchlist.Value
Case "Date"
Me.Filter = "[Date] = #" & strSearchValue & "# "
Case "Account number"
Me.Filter = "[Account number] = #' & strSearchValue & '# "
Case "Borrower"
Me.Filter = "[Borrower] LIKE '*" & (Replace(strSearchValue, "'", "''")) & "*'"
Case "Issue Category"
Me.Filter = "[Issue Category] LIKE '*" & (Replace(strSearchValue, "'", "''")) & "*'"
End Select
Me.FilterOn = True
End Sub
I think you would use the OR keyword instead of &
I have found similar answers to this question, even on this site, however, the syntax has not worked for my database and I'm not sure what needs to be done. This data base is used to house audits for staff performance and accuracy. I am now in the midst of creating the forms and getting them to flow properly for the user.
When conducting an audit, the user will need to enter six specific fields into the first form. Those forms are Audit, Month, Year, Username, Location, Reviewer, and Date. The user will need to complete multiple audits, however, these six fields will always be the same.
I would like to copy these fields in the first form and carry them into the second form so the user does not have to repeat the information. Here is my current code (set to run on the click of a command button on the bottom of screen 1):
Dim strSQL As String
strSQL = "INSERT INTO [tblTripMem] (Audit, Month, Year, Username, Location, Reviewer, Date)"
strSQL = strSQL & " Values (" & Me.cboFP1Audit & "," & Me.Month & "," & Me.Year & "," & Me.Username & "," & Me.Location & "," & Me.Reviewer & "," & Me.Date & ") FROM [FPScreen1]"
strSQL = strSQL & "WHERE (currentrecord = " & Me.CurrentRecord & ")"
DoCmd.RunSQL (strSQL)
Each time I run this I receive the following error: "Invalid SQL statement; expected 'DELETE', 'INSERT', 'PROCEDURE', 'SELECT', or 'UPDATE'.
I am new to Access and am unsure of what this means or how to fix it. All I know is that I'm not finding a solution. Can anyone help? I'd greatly appreciate it.
Here's a mock-up Access file illustrating a way to do what you're doing without using SQL:
With Form 1 open...
...complete the various fields:
Click the Copy to Form 2 button and this will open Form 2 and populate its fields with the data from Form 1:
Here's the VBA code on the Copy to Form 2 button's OnClick event:
Private Sub cmdCopyToFrm2_Click()
Dim frm As Form
DoCmd.OpenForm "Form2"
Set frm = Forms!Form2
With frm
!AuditRef = Me.cboFP1Audit
!AuditMonth = Me.txtAuditMonth
!AuditYear = Me.txtAuditYear
!AuditUsername = Me.txtAuditUsername
!Location = Me.txtLocation
!Reviewer = Me.txtReviewer
!AuditDate = Me.txtAuditDate
End With
End Sub
Note that when Form 2 opens, the textbox that the cursor defaults to might not seem to show any data; if you move away from that textbox it should magically show (don't know why it does this, but there you go).
INSERT INTO table (...) VALUES (...) cannot have a FROM or WHERE clause. You insert a single record with fixed values, not data from another table.
But once you delete these clauses, you will have other errors, because you need to format your string and date values correctly to get the INSERT query to work.
And then you will still be prone to SQL injection errors. It is safer to use Recordset.AddNew and .Update to add records.
See e.g. here: https://stackoverflow.com/a/34969410/3820271
(but without the loop)
I think my first submission might have been a bit confusing so I decided to rewrite it to better explain what I am attempting to do.
I have an Access database. In it there are two combo boxes, one containing all possible forms of annuity (that I'm dealing with) and the other combo box is the ones the user populates that apply to that particular client. This master list is fed from a table (tblPickAnnuityForms). This table has 3 fields, Name, VarName (these values match to another table), and Deleted (is a 1 or a 0 depending on if the user selected it). I also have a second table called tblPlanSpecs. This table, among other fields, has the fields that match up to the VarName field in the first table.
What I need to do, since tblPickAnnuityForms is basically a temporary table and it changes as you move between records (clients), is to repopulate it when you go to that record based on the values in tblPlanSpecs. Once tblPickAnnuityForms is populated based on the previous elections for this record (client), the two combo boxes are re-queried to display the proper values (ie the left box shows the remaining, unused annuity forms and the right box shows the forms that apply to this client.
Below is my attempt at doing this.
Dim db As DAO.Database
Dim rsList As DAO.Recordset
Dim rsData As DAO.Recordset
Dim CurrForm As String
Dim FormVal As Integer
Dim Plan As String
Set db = CurrentDb
Set rsList = db.OpenRecordset("tblPickAnnuityForms", dbOpenSnapshot)
Plan = [Forms]![FrmHome]![PlanNameCalc].Value
Set rsData = db.OpenRecordset("SELECT tblPlanSpecs.LifeAnnuity, tblPlanSpecs.FiveCC, tblPlanSpecs.TenCC, " _
& "tblPlanSpecs.FifteenCC, tblPlanSpecs.TwentyCC, tblPlanSpecs.FiveCertain, tblPlanSpecs.TenCertain, " _
& "tblPlanSpecs.FifteenCertain, tblPlanSpecs.TwentyCertain, tblPlanSpecs.FiftyJS, tblPlanSpecs.SixtySixJS, " _
& "tblPlanSpecs.SeventyFiveJS, tblPlanSpecs.HundredJS, tblPlanSpecs.MCR FROM tblPlanSpecs " _
& "WHERE tblPlanSpecs.PlanName='" & Plan & "'")
Do
CurrForm = rsList.Fields("VarName")
FormVal = rsData.Fields(CurrForm)
DoCmd.RunSQL ("UPDATE tblPickAnnuityForms " _
& "SET tblPickAnnuityForms.Deleted=" & rsData! & FormVal & " " _
& "WHERE (((tblPickAnnuityForms.VarName)='" & CurrForm & "'))")
MsgBox (CurrForm & "changed to " & FormVal)
rsList.MoveNext
Loop Until rsList.EOF
If Not rsList Is Nothing Then
rsList.CLOSE
Set rsList = Nothing
End If
If there is a better solution, perhaps I can go in a different direction. Currently this is bombing out in the loop where it says rsData! & FormVal It does not like using a variable to call a field. Ideally I would like to avoid specifically calling every variable by name in code when populating rsData. In other words, I want this to work no matter how many other options I add to my master list for the combo box, without going back in to add more items to select query.
Please let me know if I am unclear in my intended direction or methods. I could really use the help figuring out what is wrong.
Well, it seems I solved my own problem. I had so many ideas running through my head, I half-implemented one and forgot. The variable FormVal was already pulling the value I needed from rsData. I then tried to pull the value again using FormVal as the field variable. Anyway, below was the simple solution and everything works now.
DoCmd.RunSQL ("UPDATE tblPickAnnuityForms " _
& "SET tblPickAnnuityForms.Deleted=" & FormVal & " " _
& "WHERE (((tblPickAnnuityForms.VarName)='" & CurrForm & "'))")
In other words, I didn't need to do rsData![ & FormVal & ] (which I am sure is improper syntax) I just needed to use FormVal by itself.
I am using an Access2010 project as frontend, referring to a MS SQL Server 2008 as backend. Within my Access project there is form frmKlientenÜbersicht. This form has a view abfKlientenÜbersicht as dataSource.
Now I am trying to get the current number of records showing up in my form by using this code:
Private Sub Form_Current()
Debug.Print "Form_Current: " & anzahlDatensätze
lblAnzahlDatensätze.Caption = anzahlDatensätze & " Klient(en)"
End Sub
Private Function anzahlDatensätze() As Integer
Dim rs As Recordset
Set rs = Me.RecordsetClone
rs.MoveLast
anzahlDatensätze = rs.RecordCount
End Function
This works fine until I am using some filters. If I am using any filter on my form, the number of records stays unchanged!
What do I have to change to get the current number of records showing up (if filtered or not)?
What is the reason why my code does not show the correct number of records?
EDIT: According to the given comments and answers I tried setting Count([pkKlient] onto a textbox (see new pic) and tried DCount("*", "abfKlientenÜbersicht", me.Filter) from within VBA Code.
Unfortunatelly it seems that the filterClause is not valid when using it as parameter value for DCount. (see pic for filterClause).
As you can see count(..) does not result in a correct number - and the filterClause (generated by access!!) seems not to be valid for use by DCount(..)
If someone wants to try it, on your own, just create an ADP, add a form, add a view, form dataSource is a view, set a filter, and try to get the number of records?!!
Looking forward for any comments/answers/hints!
with VBA, DCount will give you what you need
DCount("*", "MyTable", Me.Filter)
If you want to put this on the form, there's an easier way. use an unbound box, and set it to =count([FieldName])
This count should remain correct, regardless of if it's counted filtered records or not.
Some notes, there are a dozen things that could go wrong with this, it could hardly even be called tested. However, it was returning the correct count for me.
Apparently, the form filter just hides records, whereas this will apply a real filter. However, you need to get the format into the right shape for a valid filter. In the end, a WHERE statement would probably be easier.
Private Sub Form_ApplyFilter(Cancel As Integer, ApplyType As Integer)
With Me.Recordset
''Filter
If ApplyType = 1 Then
''Very, very roughly. Remove form name, use single quotes
''You will need a lot more code for safety
sfilter = Replace(Me.Filter, "[" & Me.Name & "].", "")
sfilter = Replace(sfilter, """", "'")
.Filter = sfilter
MsgBox "Recordset : " & Me.Recordset.RecordCount & vbCrLf _
& "Filtered : " & .RecordCount
Else
''Remove filter - ApplyType 0
.Filter = ""
End If
End With
End Sub
Additional note with similar caveats
You can also set a textbox to something on these lines:
=IIf([FilterOn]=True,DCount("id","ATable",
Replace(Replace([Filter],"[" & [Name] & "].",""),"""","'")),Count([id]))
(Remove the break in the line, it is cosmetic)
I'm currently working on a database which is rather complex, at least for my ability level. Essentially it is a database of projects, structures and contacts. Within these structures there are sub structures each with unique attributes.
Projects, structures and contacts are joined together in one main control form with a tabbed pane. And within these panes are the forms which have multiple subforms. I am trying to write a search function which I can place on each form that will allow the user to select multiple criteria to filter results. However, some of the criteria or on the forms and other criteria are drawn from multiple subforms and to top it off some fields in the subforms have multiple entries. I understand that this may not sound like very sound database design, but I've been told to adhere to a specific structure and layout which I am not skilled enough to work through.
I've been looking through allen browne's website regarding search criteria, but that is only one a single form. I've attempted to piece together the Subquery tutorial page as well, but to no avail. Essentially, I'm wondering if it is at all possible to filter information say.. the type of structure which is on the main form and then for example.. a range of numbers such as length which exists in a subform and an object proximity which exists in another subform, and have it so that the main form only displays records which fulfill that combination of criteria from the subforms and main form.
My apologies if this is vague, and if it'll help I can post up the general framework I have for my database thus far. Thank you for any assistance you can provide.
EDIT--- Added screenshots for more information
I can't post images since my rep is below 10 but hopefully I can include links
http://img829.imageshack.us/img829/1594/99258898.png
http://img40.imageshack.us/img40/2186/27578829.png
It's difficult to see here, but within the combo boxes some are multi-valued lists. And the combo box on the first image to the right, is switched based on the selection of Type from the upper left combo box, which has different attributes. Ideally I'd like to be able to search through primary forms and subforms. and result in records which only fulfill all the user inputted data. Right now I've tried using filters, one for each criteria, but all that does is blank out information in the subforms which doesn't correspond to the filter criteria.
Do you have any screenshots you could possibly post?
This sounds to me like a larger design issue, perhaps mostly in your UI but possibly in your table structure as well. One my own principles I try to follow is to limit how many things a single screen/form does or shows. What your describing sounds quite confusing to me and I think the average user could easily be overwhelmed by it.
Normally subforms are the result of a main form. That is, they contain child records and are linked to records in the main form via the child records foreign key and the main forms primary key. It isn't that there aren't other ways to design your forms but this is considered "normal" or "standard" design. Your description indicates that filtering the main form is determine by filters set on the subforms. I guess I can't think of any problem that could possibly need solving through something as confusing and clumsy as this. I leave the possibility open that I haven't encountered something as difficult or complex as you're dealing with.
I think you may have some difficulty getting better help here as your question is really better suited to a discussion forum such as UtterAccess.com. You may consider posting a copy of your database on such a site so the users can review your design and possibly recommend a more solid and standard approach.
Edit1:
1) Based on your screenshots, I think you're trying to do too many things in one form. I would normally take each of your top tabs (Projects, Structures, Companies, Contacts) and make each of those their own form. Access 2007 and 2010 allow you to use a tabbed interface natively and I can't think of any real benefit to using the tabbed container control to develop your own tabbed interface.
2) It's my opinion that searches should normally be performed in a single main form that has a single listbox, datasheet view subform, or continuous forms subform. Whichever of these three you choose is not overly important. After performing the search, the user should be able to click in the resulting records in the listbox or subform to select that record and move to it on a details view form similar to what you've already built here. It might take several different search screens to allow your users to search all of the different ways you'd like them to. For example, you might build a screen to search projects, one to search structures, another to search contacts, and a fourth one to search companies. It should be possible to combine some of these in a query and allow the user to search by more than one criteria but it can get confusing if you try to allow them to search too many fields at once, especially if the fields they are searching are in separate tables. For example, if you build a query that shows all projects, structures, and companies together and use this as the recordsource for a datasheet subform, this could allow users to search by project, structure, or company. However, if a project has 10 structures that project will be listed 10 times in the query/form which could confuse users if they are thinking about searching by project. If they are instead searching by structure, it will make perfect sense to them that there are 10 entries for the same project since they'll see 10 different structures.
My basic recommendation is, be careful about trying to build too many functions into a single form. There are some types of tasks or sets of data that do require complex forms with multiple subforms and lots of controls, but in general you want to try to avoid this. It's better to build each form with a very focused task and just simply build more forms to accomplish all of the necessary tasks. Of course, you can take this approach too far as well but you do really need to try to minimize complexity to save yourself from headaches in the future.
As far as filtering based on multiple criteria, I'll see if I can find any good examples or maybe put one together and make it available. It isn't so difficult but it is a multi-step process to build and experience has led me to a general design that I'm happy with and that works almost flawlessly in every possible situation.
Edit2:
Here's how you can create a multi-field filter/search.
1) Build your query. Include all tables and fields which need to viewed by the user or searched on by the user. You can include fields here that will be searched on but not viewable by the user, although that could be confusing to the user. Save your query and give it an appropriate name. Be sure to include your id/primary key fields since those will be needed in step number 4.
2) Now Highlight your query in the navigation pane, go to the top menu and choose Create > More Forms > Datasheet (I'm using Access 2007). Allow access to create and show you a datasheet form which we will use as a subform. Save this and give it an appropriate name like subformProjectSearch of fsubProjectSearch.
3) Get the design view for the new form you just created. Change the properties to disallow additions, deletions, and edits unless you'd really like to allow any of these operations. In general, I don't allow any data entry in these kinds of search forms unless I have it well planned out and tested.
4) Go to the code for this form and add code to popup relevant detail forms on double click. For example, in the projectid or project name field, allow your user to double click to bring up the project details form. Add double click routines to any other textbox where the user might want to pop up a structure, company or contact, assuming you've chosen to include one or more of those in your query. You're code will look something like DoCmd.OpenForm "ProjectDetails", , , "ProjectID = " & Me!ProjectID Now save your form again and close it.
5) Now create a new blank form and add your first form as a subform. Leave room at the top to add controls for filtering. This form does not need to have any recordsource set.
Diversion: I usually take one of two different approaches to filtering. Number one is to give the user one textbox that they can type into. I think do fuzzy searches in a whole bunch of different fields using the data they've typed in. It's a perfectly awful approach performance wise, especially once the database grows past about 20,000 records. It can also lead to some confusion since too many results will likely come up for a short generic search. If they only type in the letter s and search for it they will likely get almost all records.
The second approach I use is probably more common. Give them a different textbox for every field they are likely to want to search by. You an also make it a checkbox or combobox if that fits the field they are searching on. These will not be bound controls. This allows the user to get fairly specific and it also is most likely to return the exact results they are looking for. As far as the code goes, I don't think that one approach is really much simpler than the other. With either approach that I've listed here you really need to check the type of data they've entered before you put it in your filter statement for certain fields. For example, you wouldn't want to try to filter a date field using their non-date, text input. On this second approach you can possibly eliminate more of this problem by using validation rules, input masks, or by setting the textboxes format property. Combos also help to prohibit incorrect data from being entered.
Yet a third option is somewhat of a hybrid approach. You can create one text box that searches on more than one field but not necessarily on all fields. For example, you might create one textbox that will be used to search on Company, FirstName, or LastName. You can create as many of these textboxes as you need. How the input in these textboxes gets used will be totally determined by you in your VBA code.
6) Now that you've decided which approach you want to take, you can go ahead and add your controls. Give them appropriate names and labels.
7) Now it's time to create the function that will build the filtering statement. Use one of the two ideas I listed below. Make sure you run these when the user presses your search button or on the controls AfterUpdate event.
Private Sub txtSearch_AfterUpadate()
Call FilterSubformOption1
End Sub
Private Sub FilterSubformOption1()
Dim strFilter as String
Dim sSearch as String
sSearch = Replace(Nz(Me.txtSearch, ""), "'", "''")
If sSearch <> "" Then
If IsDate(sSearch) = False Then
strFilter = "(ProjectName LIKE '*" & sSearch & "*' OR "
strFilter = strFilter & "StructureName LIKE '*" & sSearch & "*' OR "
strFilter = strFilter & "CompanyName LIKE '*" & sSearch & "*')"
Else
strFilter = "ProjectDate = #" & CDate(sSearch) & "#"
End If
End If
If strFilter <> "" Then
Me.fsubProjectSearch.Form.Filter = strFilter
Me.fsubProjectSearch.Form.FilterOn = True
Else
Me.fsubProjectSearch.Form.Filter = ""
Me.fsubProjectSearch.Form.FilterOn = False
End If
End Sub
Private Sub FilterSubformOption2()
Dim strFilter as String
If Nz(Me.txtProjectName, "") <> "" Then
strFilter = "ProjectName LIKE '*" & Replace(Me.txtProjectName, "'", "''") & "*' AND "
End If
If Nz(Me.txtStructureName, "") <> "" Then
strFilter = strFilter & "StructureName LIKE '*" & Replace(Me.txtStructureName, "'", "''") & "*' AND "
End If
If Nz(Me.txtCompanyName, "") <> "" Then 'Search on multiple fields from one textbox
strFilter = strFilter & "CompanyName LIKE '*" & Replace(Me.txtCompanyName, "'", "''") & "*' AND "
End If
If IsNull(Me.txtProjectDate) = False Then
If IsDate(Me.txtProjectDate) = True Then
strFilter = strFilter & "ProjectDate = #" & Me.txtProjectDate & "#"
End If
End If
If Right(strFilter, 5) = " AND " THEN strFilter = Left(strFilter, Len(strFilter) - 5)
If strFilter <> "" Then
Me.fsubProjectSearch.Form.Filter = strFilter
Me.fsubProjectSearch.Form.FilterOn = True
Else
Me.fsubProjectSearch.Form.Filter = ""
Me.fsubProjectSearch.Form.FilterOn = False
End If
End Sub
Private Sub FilterSubformOption3()
Dim strFilter as String
If Nz(Me.txtProjectName, "") <> "" Then
strFilter = "ProjectName LIKE '*" & Replace(Me.txtProjectName, "'", "''") & "*' AND "
End If
If Nz(Me.txtStructureName, "") <> "" Then
strFilter = strFilter & "StructureName LIKE '*" & Replace(Me.txtStructureName, "'", "''") & "*' AND "
End If
If Nz(Me.txtName, "") <> "" Then 'Search on multiple fields from one textbox, the "hybrid" solution
strFilter = strFilter & "(CompanyName LIKE '*" & Replace(Me.txtName, "'", "''") & "*' OR "
strFilter = strFilter & "FirstName LIKE '*" & Replace(Me.txtName, "'", "''") & "*' OR "
strFilter = strFitler & "LastName LIKE '*" & Replace(Me.txtName, "'", "''") & "*') AND "
End If
If IsNull(Me.txtProjectDate) = False Then
If IsDate(Me.txtProjectDate) = True Then
strFilter = strFilter & "ProjectDate = #" & Me.txtProjectDate & "#"
End If
End If
If Right(strFilter, 5) = " AND " THEN strFilter = Left(strFilter, Len(strFilter) - 5)
If strFilter <> "" Then
Me.fsubProjectSearch.Form.Filter = strFilter
Me.fsubProjectSearch.Form.FilterOn = True
Else
Me.fsubProjectSearch.Form.Filter = ""
Me.fsubProjectSearch.Form.FilterOn = False
End If
End Sub
And that pretty much completes the multiple criteria filtering solution I typically use.
I create complex query-by-form interfaces for nearly all my Access apps. Why? Because my users want them! There are some screenshots of some older examples on my website, but none really is very clear. The point is that I'm writing SQL on-the-fly, and choosing whether to query particular tables based on whether there are criteria sought for that table.
I can say a lot more about, but it quickly shades into proprietary information. If these look like the direction you want to go, why don't you create a new question with enough information to suggest how it could be done based on these principles.