I am the beginner on the usage of MS Access.
I am going to build a program in the MS Access 2007 which can scanning some specific wordings listed in the data table from a paragraph.
For example, I want to know the occurrences of the transportation taken by the students.
(i) Therefore, I set the words "school" and "Bus" in my datatable [tableA] fields [trans].
(ii) Then, I input "I go to school by bus." in the [Input] boxes.
(iii) The result i want is that the sun of occurrences of both "school" and "Bus" can be showed in the another one textbox.
In the current situation, i just create a query [QueryA] from the [tableA] and directly use the count function in the query form. And then set the criteria as " Like [forms]![tableA]![Input] & "*" ".
However, it can just match the words in the [Input] with the final count result of the Query.
Ths a lot for providing any advice, including new direction.
I hope I understand what you're asking here, so I'll give it a stab with the information that you've provided. In your SQL window, try the following script: NOTE: You will need to change the WHERE clause to reflect your Input box(s)
SELECT Count(*) AS Expr1
FROM tableA
WHERE tableA.[trans] Like '%[Input]%;
Related
I have homework from Microsoft Access for school and one of the tasks was to make a search form in query, where you type for example 1. grade, 2. grade or 1st year, etc... But the field contains the name of the classes such as IT1, IT2, E1A, E3C, etc... So I could not just make a search form with [Enter Class:] or Like [Enter Class:]&"*" in the criteria column. So I was thinking, that I can use the IIF statement but it doesn't work how I imagined. I think there is a problem with the LIKE statement. I read on forums, that the IIF statement should be used in the field column but I tried the simple examples in the criteria and it worked just fine. So my question is, how I can make a search form, where I type numerous letters with one certain number in it BUT only the number will be read and returned with the same number in classes. Example: I type to search 1. grade and the value will return classes IT1, E1A, E1B, E1C, E1D. This is the line I used in the criteria column:
Like IIf([Enter the grade:]="*1*";"*1*";IIf("*2*";"*2*";IIf("*3*";"*3*";IIf("*4*";"*4*"))))
Just to qualify, I'm beginner in access and databases overall, so there is big possibility, that I'm missing something.
Thank you for help! Cheers!
Assuming input will always start with a number and you want all values containing that number, consider:
WHERE fieldname LIKE "*" & Val([Enter grade]) & "*"
Also assumes values contain only single digit.
data output
I am pretty new to Webi and am having an issue creating a variable. I'm trying to check if there is more than 1 email address for each entity legacy account number and if 1 of the contact names contains "Annual Report". So when I flag each entity legacy account number for no email only the ones without a contact name that contains "Annual Report" will be pulled. In the example above only the yellow groups should be called no email. Right now all of them are being pulled into no email. I have tried using if and match as those are what I am most familiar with. Does anyone have any suggestions?
There are number of ways you could do this. I am going to give an example using two variables, but you could easily combine them into one.
Has No Email Var=If(Match(Upper([Contact EmailAddress]); "NOEMAIL*"); 1; 0)
Annual Report Contact Name Var=If(Match(Upper([Contact Name]); "ANNUAL REPORT*"); 1; 0)
Then you would apply a report filter with two components...
Has No Email Var = 1
AND
Annual Report Contact Name Var = 0
Let me explain a few things...
The purpose of the Upper function is the Match function is case sensitive. If you know your email address are always lower case then you could remove that the Upper function and have it match on "noemail*".
It is significant that I only have a asterisk ("*") at the end of the string being sought. That will only find a match where the corresponding column value starts with that string. If you want it to be true whenever the string is found anywhere in the column being searched you would be asterisks on both ends.
You could also put limiting criteria in your query filter. But here is where thing can get confusing. Within the query filter you can choose the Matches pattern operator. However, the wildcard character is different ("%" rather than "*") and you do not put double-quotes around your search text. So you would have some thing like this...
Contact EmailAddress Matches pattern noemail%
AND
Contact Name Different from pattern Annual Report%
I am sure you noticed I didn't convert the search text to uppercase. In the Query Panel Web Intelligence is case-insensitive and would likely follow the case-sensitivity of the database of the source data. All of our databases are case-insensitive so if yours is case-sensitive you may need to play around this this a bit. Or just go with the approach of creating the variables and report filters as I initially laid out.
If you want a wildcard for a single character rather than multiple characters (which is what "*" and "%" will do) you need to use a "?" within your variable definition or a "_" in your query filter.
Hope this helps,
Noel
I am working on a report that displays patient names (as groups with drilldowns) and several fields related to their visits. I have created a column in the report to display whether or not a specific value appears in the 'LocationID' column. The expression I used is
=IIF(Fields!LocationID.Value="WELL","Y","N")
I thought this was working great, it displays Y or N next to each name to let me know if 'WELL' was in their 'LocationID'. I checked several to ensure that this was going to work and discovered that there was a LocationID code of 'WHS' and since I have the rows ordered by Name and LocationID if there was a WHS visit it shows up at the top of the group and my expression is only seeing this top item. How can this expression be written differently so that it searches the entire result of each group? Depending on the date range a patient may have one visit or they may have ten. I need to check all visits that are returned. Perhaps there is a better method. Thanks in advance.
I agree with jimmy8ball that the easiest way to solve most issues like this is to push some logic back into the SQL layer.
However, if you really want to do this via SSRS functionality, then you could implement a substring search against a lookupset. Assuming you have a patient id in your dataset that is unique for each patient (I hope your group isn't on the name) then...
=Iif(InStr(Join(Lookupset(Fields!patientid.Value, Fields!patientid.Value, Fields!LocationsID.Value, "dataset"), ","), "WELL") > 0, "Y", "N")
Which says, "Search through the dataset for all rows related to my patientid, join every location into a comma deliminated string, search the string for the text "WELL" and return "Y" if it's found.
Obviously if you have locations in your dataset like "WELLY", these will become false positives and you'll have to implement some more nested logic. Try appending a value (perhaps !) to the lookupset return field so that you can search for "WELL!" or some other terminator character.
I have a field with a customer ID that should be in the format of C0000000001, where it has a letter at the start and up to 10 numbers after the letter with leading zeros between the letter and the number. I want the users to be able to put in C1 and have the table save C0000000001 or C1234 and have the table save C0000001234.
I want the restriction to be on the hard data in the table. The table should contain the full customer ID but I only want the users to have to enter the C and the number of the customer when entering/searching for customers. I am using Access 2010.
I believe that the first character will always be a C, but either way, it would only be one alpha character if it wasn't.
I understand what you are saying, but the majority of the data (thousands of records) are going to be from another system that stores them that way. Doing it this way limits my margin of error. Otherwise, exports from the other system will need to be manually changed prior to being imported into the database and vice versa.
Searching would only be on existing records that will be saved in the C0000001234 format, but I would like user to be able to omit the leading zeros when entering the search criteria.
This question, combined with your previous question here, suggest to me that you are trying very hard to have the data structure in your Access database exactly match the legacy system from which you receive bulk updates. That may not be necessary, or even desirable.
For example, instead of maintaining the CustomerId as Text(11) (as in the old system) you could store it in your Access database as
CustomerIdPrefix: Text(1), and
CustomerIdNumber: Long Integer or perhaps Decimal if the numeric part really can exceed 2,147,483,647
Your Customers table in Access could also include a calculated field named CustomerId as
[CustomerIdPrefix] & Right("0000000000" & [CustomerIdNumber], 10)
to give you a single 'C0000012345' value for display purposes.
For searching, your form could have a Text Box for the Prefix (default value: 'C') and another text box for the numeric part. The search could then use a condition like
[CustomerIdPrefix] = txtPrefix.Value AND [CustomerIdNumber] = txtNumber.Value
or, if the user wanted to create a Filter on the Form (or Datasheet View) it would probably be sufficient to just filter on the number part.
If you ever needed to feed information back to the legacy system you could just export a query that includes the [CustomerId] calculated field (and omits [CustomerIdPrefix] and [CustomerIdNumber]) and you'd be fine.
My suggestion would be to use forms with associated queries using the FORMAT function.
You do need to clarify where you want this implemented, but I'm going to assume you have a table set up and that you would like to be able to enter/search data from a form.
I'll create one form for input frmAdd. For the input form, I created a query that would run when a button on the form was pressed. Add two text boxes newID and newOther to the forms which are unbounded but which the user can use to enter data. The query will then pull that data and append it to your table in an altered format. Here's the SQL for that query:
INSERT INTO Customers ( [Customer ID], [Other Field] )
SELECT Left([Forms]![frmAdd]![newID].[value],1)
& Format(Right([Forms]![frmAdd]![newID].[value],Len([Forms]![frmAdd]![newID].[value])-1),"0000000000")
AS Expr1, Forms![frmAdd]!newOther AS Expr2
FROM Customers;
I'm not sure exactly what search functionality you're looking for, but this query would pull up the record data matching that of a frmSearch with a textbox search which would have the format C### or whatever entered in:
SELECT Left([Customers].[Customer ID],1) & Replace(LTrim(Replace(Right([Customers].[Customer ID],9),'0',' ')),' ','0')
AS Expr1, Customers.[Other Field]
FROM Customers
WHERE (((Customers.[Customer ID])=Left([Forms]![frmSearch]![search].[value],1)
& Format(Right([Forms]![frmSearch]![search].[value],Len([Forms]![frmSearch]![search].[value])-1),"0000000000")));
Applying the input mask is just a way to ensure that your data is correct. If you feel the need to use one, go to the table in Design View and click on the Data Type box for the customer ID field. Find Input Mask under Field Properties -> General and click it. Then hit go to the toolbar -> Design tab -> Builder. This will walk you through it.
Input mask is not the answer for this. Input mask forces the user to input the data in a certain manner. What you need is some VBA code to run in the AfterUpdate event on a form. There's no way within the table to force the data into this pattern allowing the input method that you've requested.
There may be a more efficient way to do this, but this does the job.
http://pineboxsolutions.com/access/customeriddemo.accdb
People have different ideas of how to search for the same term.
For example Tri-Valley, Trivalley, Tri Valley (and possibly even incorrect spellings)
Currently that search is done like this
SELECT * FROM `table` WHERE `SchoolDistrict` LIKE '%tri valley%';
Is there an easy way to say 'space dash or no space' without writing out three like statements?
It seems like it could easily be done:
SELECT * FROM `table` WHERE `SchoolDistrict` LIKE '%tri%valley%';
But this only works if the initial input is 'tri-valley' or 'tri valley' If the initial input is 'trivalley' I have no idea where to place the % (theoretically that is, actually, I do, as we are only looking at about a dozen different school districts, but I'm looking to solve the larger problem)
You could consider using SOUNDEX, or SOUNDS LIKE if you have a lot of incorrect spellings. If you've got a lot of rows (or even if you don't), it might be wise to store the output of the SOUNDEX in an additional column.
I'd also recommend -- in the interests of accuracy -- introducing a separate table with an authoritative list of school districts, and run a query to find those which aren't in that list.
MySQL has a function called Sounds like.
link text
An alternative here is to recast the problem from search to select, if possible. Instead of letting your users enter free-form text to choose a school district, if you have a set of school districts generate a dropdown (or set of cascading dropdowns if the list is large, say by county, then by school district) and allow the user to select the appropriate one. Use this both for "searching" and for data entry to eliminate non-canonical entries. Obviously this only works when you can enumerate all of the entries.
Alternatively you could allow the user to choose a starts with or contains type search and simply generate the appropriate SQL ('tri%' or '%tri%') based on the selected search type. If the user understands that the search type is starts with or contains, they will likely adjust their search string until it yields the results they need.
The second statement you posted should do the trick:
SELECT * FROM 'table' WHERE 'SchoolDistrict' LIKE '%tri%valley%';
What you should do before you pass the search term into the select statement is to replace all characters and spaces with the % sign. For example,
SearchTerm = SearchTerm.Replace(" ","%");