I have a really simple recordset by the name of qryUserFiles:
string: [UserID], [ftype]; Long: [fsize]
(records are file-information details of each file in each users' userfolder on the file-server)
I have created a report which lists the sum of [fsize] for each [UserID] by grouping on [UserID] and putting =Sum([fsize]) in a textbox in the header of the group. So far so good. So that shows me the total size of that user's user-share on the fileserver. (Helpful with respect to both convincing the users to clean up their stuff, and convincing the executives that we need to buy more storage!)
Now the headbanging part.
I want to add, in that same header, various textboxes containing the sum of the [fsize] for various values of [ftype]. So, for example, I'd want the sum of [fsize] for files where ftype="jpg" for each UserID. (And then another sum of [fsize] for files where ftype="mov" for each UserID, and so on for various 'problematic' file-types!)
I tried putting a
Dsum("fsize","qryUserFiles","ftype='jpg'")
in the group header, but, as expected, it is looking at the entirety of the 'qryUserFiles' recordset, and giving me the domain-total of size for jpg, not the this-user-total of size for jpg.
I considered trying to add something to the 'where' clause of the dsum function that would include 'this' user as criteria, but how would I refer to 'this' userID, with respect to the grouping-pointer?
Or is there a way easier way to do what I want without going nuts!? Would this be easier in another query? I feel like there's a simple, obvious answer just out of reach!
(I'm hoping to avoid brute-force VBA code to step through the table record by record, and calculate the stats with Dsum and add them to a new table. But if that's how to do this....)
I think - judging from what I read - you just need to let the report do its stuff. You can group on user and ftype - including the totals in the details and the totals in the Group Footer
You definitely should not use a DSum formula
Related
I am new to SSRS and have a SUM(IIF question.
My data set contains four columns: Date, GroupID, PlanPaid, and NetworkIndicator.
Here is an example of the data set:
I am trying to SUM the [PlanPaid] amount when [NetworkIndicator] = "In Network".
However, I need this amount broken up by the [Date]. I tried accomplishing this by creating the expression:
=Sum(IIf(Fields!NetworkIndicator.Value = "In Network"
, Fields!PlanPaid.Value
, Nothing)
, "Claims_Rolling12")
But this expression returns the same amount (total) across all [Dates]. How do I break it up so that it is grouped by the correct [Date]?
Here is a photo of my Tablix and my current Groups: [Tablix and Groups]
And here is a photo of the output: [Output]
You haven't said where you want this sum to appear, so the answer here might not work. If it doesn't then edit your question to show what you expect the output to look like based on your sample data.
I'm assuming here that you want to add a new column to the report that shows "In Network total" by date.
The easiest way to do this is to add a row group that groups by date, then within this group you can use a simple expression, like the one you tried, but without specifying the scope.
=SUM(IIF(Fields!NetworkIndicator.Value = "In Network", Fields!PaidPlan.Value, Nothing))
This expression will only sum rows that are within the current scope, in this case the scope will be the row group you created to group by dates.
As IO said, if this is not helpful, edit your question and show what you expect your end result to look like, based on the sample data you supplied and then I can look at it again.
I downloaded a record of all the people on the first fleet from this website. http://firstfleet.uow.edu.au/download.html
I downloaded the Excel and imported it into Access. In the document, certain people’s age is not known so they are simply put as -1.
I am trying to make this table but I am struggling.
I’ve tried doing it by creating a table but that was too hard so I decided to create a query instead. I am using “Crosstab” but failing to use it successfully.
When I do try to sub the -1 for unknown:
Messages like this pop up:
How do we add the table in but sub the -1 for unknown while keeping the layout the same? I am hard stuck at a place where I cannot even view how my query looks.
How do I even make the layout the same as the picture shown above?
UPDATE:
Calculate the age groups with Switch() function and use that calculated field for CROSSTAB RowColumn. I renamed the Age field in table from the original import name to shorten the expression.
TRANSFORM Count(Convicts.ID) AS CountOfID
SELECT Switch([Age]=-1,"Unknown",[Age]<15,"10-14",[Age]<20,"15-19",[Age]<25,"20-24",[Age]<30,"25-29",[Age]<35,"30-34",[Age]<40,"35-39",[Age]<45,"40-44",[Age]<50,"45-49",[Age]<60,"50-59",[Age]<100,"60-99") AS AgeGrp
FROM Convicts
GROUP BY Switch([Age]=-1,"Unknown",[Age]<15,"10-14",[Age]<20,"15-19",[Age]<25,"20-24",[Age]<30,"25-29",[Age]<35,"30-34",[Age]<40,"35-39",[Age]<45,"40-44",[Age]<50,"45-49",[Age]<60,"50-59",[Age]<100,"60-99")
PIVOT Convicts.Gender;
The total row is added by clicking the Sigma(Totals) icon on the ribbon when query is in Datasheet view.
A simpler calculation will generate more groups:
TRANSFORM Count(Convicts.ID) AS CountOfID
SELECT Partition([Age],0,100,5) AS AgeGrp
FROM Convicts
GROUP BY Partition([Age],0,100,5)
PIVOT Convicts.Gender;
But a little adjustment to the SELECT clause will get same output as the first:
SELECT IIf([Age]=-1,"Unknown",IIf([Age]<50,Partition([Age],0,50,5),IIf([Age]<60,"50:59","60:99"))) AS AgeGrp
Could add a field in table and use one of those expressions in UPDATE action SQL to add calculated AgeGrp, which would simplify the CROSSTAB and other queries needing that group identifier.
This is the screenshot of how the final output should look.
However, in the screenshot you will find that purchase total (calculated text label) is the sum total of the first order description Total (calculated at form level): Final Form view section display
The above screenshot result is the output of this formula
=[OrderDescription_tbl].[Form]![Total]
If I use this formula
=Sum([OrderDescription_tbl].[Form]![Total])
The output is #Error.
Troubleshooting I did,
I had created a grand total at the footer of the Subform using
the Sum function and visible parameter set to No and wanted to
reference the output to the Main form Purchase total. How to solve this problem?
However, in the screenshot you will see the number of boxes
count (Not calculated and is a table column), I used the same Sum()
function in the order_description subform. It gives the correct
output. Why is there a difference in output for the same function
one, against the Non-calculated table column and the other, a calculated form text label?
I have used this formula too
=IIf([OrderDescription_tbl].[Form]![Total]>0,Sum([OrderDescription_tbl].[Form]![Total]),0)
Output is still #Error
I have used an query which calculates sum total of each line item and tried to reference this query as
a)=Sum([Query1]![Expr1]) received #Error
b)[Query1]![Expr1] received #Name?
As an alternative to the DSum solution proposed by Kostas, you can use the following workaround:
in the footer of the subform, insert a textBox with the =Sum([Total]) formula, name the textBox BigTotal (or whatever you want)
in the main form, refer to that control: =mySubFormControl.Form!BigTotal
make the subform's footer hidden if you want.
If you have large data sets, this should be faster than the DSum. Also if the subform has an embedded query as its recordSource, you avoid the creation of a queryDef.
Try the DSum() function:
=DSum("[Total]",[OrderDescription_tbl].[Form].[RecordSource])
Thanks! I have been able to solve it using the existing structure only. In this regard I referenced Northwind database.Although,my database would have been more specific and different from Northwind,some aspects from Northwind did give me hints on what to change. The trick was - I had several lookups fixed on numerical columns like unit_rate(and this unit_rate referred a product portfolio table containing product offering of our company).Once, I removed the lookup aspect of these column values, #Error as well as Name? error were automatically resolved. I created a grand total with Visible parameter set to No inside the order description subform and referenced the output of this form to the grand_total text label in the outer form as seen in the screenshots shared.😀 Thank you for the support#Ren Kessler and I will share this is Stackoverflow too so that others can take advice from my case scenario. Ren Kessler I will use your method in some other way,may be in this development scenario but for some other context. I found it quite interesting and I havent tried it. Apart from my reply, I would like to quote you and your solution method too.Total_Calculation_subforminternal_view_Expression_builder_for_grandtotal_textlabel
This is the solution Given by Ren Kessler(Facebook group member):" I solved it in a very convoluted way. I hope someone has a better solution than mine.
I created a series of fields on my form (not fields in a table, but just on the form) that reference the fields on the subform. Then I performed all my math using these form fields. It was the easiest way I could find.
It seems clumsy, but works. As well, it made it easy to use these fields on a report (in my case, an invoice).
In previous versions I did not have to do this. I took a 2002 app where the math worked on the sub form, and used the exact same steps in 2016 and got #error, just like you. This system solved it, but it just doesn't seem right."
I am working on a report that displays patient names (as groups with drilldowns) and several fields related to their visits. I have created a column in the report to display whether or not a specific value appears in the 'LocationID' column. The expression I used is
=IIF(Fields!LocationID.Value="WELL","Y","N")
I thought this was working great, it displays Y or N next to each name to let me know if 'WELL' was in their 'LocationID'. I checked several to ensure that this was going to work and discovered that there was a LocationID code of 'WHS' and since I have the rows ordered by Name and LocationID if there was a WHS visit it shows up at the top of the group and my expression is only seeing this top item. How can this expression be written differently so that it searches the entire result of each group? Depending on the date range a patient may have one visit or they may have ten. I need to check all visits that are returned. Perhaps there is a better method. Thanks in advance.
I agree with jimmy8ball that the easiest way to solve most issues like this is to push some logic back into the SQL layer.
However, if you really want to do this via SSRS functionality, then you could implement a substring search against a lookupset. Assuming you have a patient id in your dataset that is unique for each patient (I hope your group isn't on the name) then...
=Iif(InStr(Join(Lookupset(Fields!patientid.Value, Fields!patientid.Value, Fields!LocationsID.Value, "dataset"), ","), "WELL") > 0, "Y", "N")
Which says, "Search through the dataset for all rows related to my patientid, join every location into a comma deliminated string, search the string for the text "WELL" and return "Y" if it's found.
Obviously if you have locations in your dataset like "WELLY", these will become false positives and you'll have to implement some more nested logic. Try appending a value (perhaps !) to the lookupset return field so that you can search for "WELL!" or some other terminator character.
I have the following code attached to a text box in a form:
=DSum("[subform].Form![POINTS]","ATTENDANCE","[subform].Form![EMPLOYEE NO] = [EMPLOYEE NO]")
Ideally this would yield the total amount of points accrued by the employee we are currently searching for. However, what I am getting is the total sum of rows in my table.
Does anybody have any idea of how I could get the total sum of the values instead of the number of rows?
Thanks
If you want to get the total from a subform, and your subform in in sync with the main one, it will be much more efficient to procede this way:
create txtTotalPoints textbox = sum(Points) in the footer of your subform
refer to that control from your main form: txtMainResult =subform!form!txtTotalPoints
Hide txtTotalPoints (or the footer itself)
That will generally be much faster.
As far as I know, the Domain functions such as DSum, DLookup, DCount etc. are used to lookup and return values from a table. The first argument is the field, the second the table, and the third is the criteria or WHERE statement that makes sure you get the correct set of records. Your first argument refers to a form's field. I think this is incorrect. Your first item in your WHERE statement is also a form field. I this this is also incorrect. You need to try something like this instead:
=DSum("POINTS","ATTENDANCE","[EMPLOYEE NO] = " & [subform].Form![EMPLOYEE NO])