I need to develop quite a serious database in access and start building up the Main Menu.
So far I have (I have broken the problem down to a sample DB):
a) Set up a Table of Data (Table1) (Column 1 = Name, Column 2 = No of Staff (Numeric))
So my Data looks like this
Name No of Staff
TestName1 1
TestName2 2
b) Created a Query (Table1 Query) to provide a Total of 3 as a sum total - this works as I get a total of 3.
c) I created a Form that I want as my Summary Form.
and inserted a TextBox and placed the following formulae within the Expression Builder :
So I have the following :
But the Form field yields a #Name?
Sorry for the novice question but I have read up quite a lot about this and this should work fine. I am confused why this simple little task is daunting.
Any help would be great. thxs in advance
Two variants:
Set the query as datasource for your form and select the column with sum [Sum Of No of staff] as control source for your text field
set as Control Source for text field as
= Dlookup("[Sum Of No of staff]", "[Table1 Query]")
Related
I downloaded a record of all the people on the first fleet from this website. http://firstfleet.uow.edu.au/download.html
I downloaded the Excel and imported it into Access. In the document, certain people’s age is not known so they are simply put as -1.
I am trying to make this table but I am struggling.
I’ve tried doing it by creating a table but that was too hard so I decided to create a query instead. I am using “Crosstab” but failing to use it successfully.
When I do try to sub the -1 for unknown:
Messages like this pop up:
How do we add the table in but sub the -1 for unknown while keeping the layout the same? I am hard stuck at a place where I cannot even view how my query looks.
How do I even make the layout the same as the picture shown above?
UPDATE:
Calculate the age groups with Switch() function and use that calculated field for CROSSTAB RowColumn. I renamed the Age field in table from the original import name to shorten the expression.
TRANSFORM Count(Convicts.ID) AS CountOfID
SELECT Switch([Age]=-1,"Unknown",[Age]<15,"10-14",[Age]<20,"15-19",[Age]<25,"20-24",[Age]<30,"25-29",[Age]<35,"30-34",[Age]<40,"35-39",[Age]<45,"40-44",[Age]<50,"45-49",[Age]<60,"50-59",[Age]<100,"60-99") AS AgeGrp
FROM Convicts
GROUP BY Switch([Age]=-1,"Unknown",[Age]<15,"10-14",[Age]<20,"15-19",[Age]<25,"20-24",[Age]<30,"25-29",[Age]<35,"30-34",[Age]<40,"35-39",[Age]<45,"40-44",[Age]<50,"45-49",[Age]<60,"50-59",[Age]<100,"60-99")
PIVOT Convicts.Gender;
The total row is added by clicking the Sigma(Totals) icon on the ribbon when query is in Datasheet view.
A simpler calculation will generate more groups:
TRANSFORM Count(Convicts.ID) AS CountOfID
SELECT Partition([Age],0,100,5) AS AgeGrp
FROM Convicts
GROUP BY Partition([Age],0,100,5)
PIVOT Convicts.Gender;
But a little adjustment to the SELECT clause will get same output as the first:
SELECT IIf([Age]=-1,"Unknown",IIf([Age]<50,Partition([Age],0,50,5),IIf([Age]<60,"50:59","60:99"))) AS AgeGrp
Could add a field in table and use one of those expressions in UPDATE action SQL to add calculated AgeGrp, which would simplify the CROSSTAB and other queries needing that group identifier.
I'm working on an Access 2007 database and I'm having a problem with a query.
I have a table named Vehicles, which contains data such as ID, license plate and fuel type for each vehicle in it.
I'm trying to make a query which will populate a combobox in a Form with each vehicle's fuel type, based on the license plate chosen by the user beforehand.
The thing is, we have some some cars that work with two types of fuel and I cant' find a way to display them separately in the combobox.
So far it kinda works, code follows:
CheckDiesel: IIf([Diesel]="Yes";"Diesel";IIf([Gasoline] AND [Ethanol]="Yes";"Gasoline"+ "Ethanol";IIf([Ethanol]="Yes";"Ethanol";IIf([Gasoline]="Yes";"Gasoline";""))))
If you look at the second IIf, I have a condition for a bi-fuel car. I want to display Gasoline and Ethanol separately, each one in a row.
I've tried using "&Chr(10) Chr(13)&" and "\r\n" but I had no success so far.
Can anyone help me?
Storing multiple pieces of data in a single field rarely ends well. A few options I see
A series of binary fields for gasoline type. So you'd have a True/false for gasoline, ethanol, and diesel. This is easy to show with checkboxes on the form.
If you know there will only be certain combinations, like if there will not be a 'diesel and ethanol' without gasoline, you can build it as a single value combobox.
You will probably need some VBA to do what you need to do. Try something like this:
Dim R as String
R=""
if (Me.Diesel) then R = R & "Diesel;"
if (Me.Gasoline) then R = R & "Gasoline;"
… {add any other types of fuel}
Me.MyComboBox.Rowsource = R
Me.MyComboBox.Requery
This can be added tot he form's OnCurrent event so it will update the combo box every time a new record is displayed.
If your form does not include the various fuel types as fields, either add them as hidden fields or use DLookup to read them off the table.
I am a complete novice with no experience of building a database. I have been following a few online tutorials to help with a little project I want to work on.
Here is a pic of my current table relationships:
I have a form where I want to enter invoice details. I want to be able to select a product from a drop-down and for it to automatically populate a text box with the cost. The problem i have is, depending on the customer, the cost can be different.
Here is a pic of my form:
I have tried using DLookUp in the Unit Price field but i just can't seem to get the hang of it.
Basically, in pseudo code, i want the unit price field to:
Select From tblPrices Where PriceID =
I've tried:
=DLookUp([Product],"tblPrices","PriceID = " & [Forms]![tblInvoice]![SalesTypeID])
but it is returning the ID of the selected from product in the form from the Products table ?!
I'm new to SAP Web Intelligence and I'm trying to create a report with a summary column based on multiple criteria. Below is my desired output in Excel as an example. I am having trouble coming up with ways to create this summary column (col H)
Link to the example here.
Essentially, I need column H to do the following:
Score = 0
For each cell in Range C:G, if cell isn't empty, get amount of points test is worth based on region the user is in, and add that score to "Score", and show in Column H as a total at the end.
Is this possible in SAP WI? I really really appreciate any help with this (even a push in the right direction).
Thanks!
I believe you're looking for a compounded IF function in a Variable here.
If you're used to using Excel, you will recognise the similar syntax for it:
=IF(TEST;Value if true;Value if false)
You will want to compound that so that you have and IF based on the 'Region' followed by a list of IF statements for each test that add up the points, followed by another list of IF statements for each test based on the other 'Region'
Something like the following should give you the basic start:
=If([Region]="Oceania";If(IsNull([Test #1]);0;1)+If(IsNull([Test #2]);0;1)+IF(...);If(IsNull([Test #1]);0;2)+If(IsNull([Test #2]);0;0.5)+IF(...))
From there you add the relevant test columns into the sums to get the totals for each row.
I am attempting to maintain and fix a horribly out-of-date CRM designed by an ex-employee ~4-5 years ago in Access 2007. I have brought it into Access 2013 and fixed a ton of stuff up, but I am still running into many problems.
I spent a good 4 hours today attempting to figure out why certain values didn't line up. These values were being pulled from a SELECT statement on a Combo Box over a stored Query which simply returns a table with a few extra rows. Great.
However this value (a number) doesn't appear to correlate with what we expect. I enter in one value, save the ticket, and a completely different value gets stored into the table. Opening up the ticket, I see the value that I expect. Digging deeper, I found the following difference:
Set value_1 = Me.RegistrationID // What's being stored in the table
Set value_2 = Me.RegistrationID.Column(0) // What we expect
Surprise surprise! This is a Combo Box and some value is being stored in the table. The Control Source is "RegistrationID" and the Row Source is the query in question.
However I do not know what it is! This specific value correlating to the Combo Box appears to pull the correct data when we later open the tickets. However I have a strong feeling that this could be why many tickets from before one of the rows was deleted all appear to have invalid RegistrationID's.
How badly can this break?
How easily can we correct tens of thousands of tickets?
How can I fix this to store the correct value?
This is what I expect is happening.
Your combo box row source is based on a Select query which returns and displays multiple rows. For example:
Select RegistrationID, CustomerID, CustomerName From MyTable;
The Control Source for the combo box is bound to RegistrationID which is part of the Forms Record Source.
The issue is the bound column. If we set the bound column in our example to 1, then we get the behavior your are describing with:
Set value_1 = Me.RegistrationID - Set's value to CustomerID (may appear correct)
Set value_2 = Me.RegistrationID.Column(0) - position 0 from our query (RegistrationID)
Further building on our query example, you can say:
Me.TextBox1 = Me.RegistrationID.Column(0) - RegistrationID
Me.TextBox2 = Me.RegistrationID.Column(1) - CustomerID
Me.TextBox3 = Me.RegistrationID.Column(2) - CustomerName
The RegistrationID is what normally should be stored in the table.
As long as your form shows any values that directly relate to this RegistrationID you're fine.
I would start by checking to see under the format setting to see if column widths are set properly and I would also check under the data section to see if the bound column is correct. I might also throw in an after update macro/vba sub routine that saves the record. Hope this helps.