Search through VBA code files in other Access Databases - ms-access

I read through a pretty thorough response in the link How to search through VBA code files and it works just fine for the current project. However, I'm just feeling slow in opening up other projects and looking through their code.
The response mentioned using OpenDatabase but I'm not seeing examples about the association between the database and the Application.VBE.ActiveVBProject. I've not been lazy about this, but 4 days of searching the web has exhausted my options.
Any help would be really appreciated.

My apologies. Found other way to make this work.
Public Sub FindWordInOtherModules(ByVal pSearchWord As String, sApplicationFilePath As String)
Dim objComponent As VBComponent
' VBComponent requires reference to Microsoft Visual Basic
' for Applications Extensibility; use late binding instead:
Dim lStartLine As Long
Dim lEndLine As Long
Dim lStartColumn As Long
Dim lEndColumn As Long
Dim accApp As Access.Application
Set accApp = New Access.Application
With accApp
.Visible = True
.OpenCurrentDatabase (sApplicationFilePath)
.UserControl = True
'MsgBox .VBE.ActiveVBProject.VBComponents.Count
'MsgBox .CurrentDb.Name
For Each objComponent In .VBE.ActiveVBProject.VBComponents
If objComponent.CodeModule.Find(pSearchWord, lStartLine, lStartColumn, lEndLine, lEndColumn, _
FindWholeWord, MatchCase, PatternSearch) = True Then
MsgBox "Found text " & StringToFind & vbCrLf _
& "Start line: " & lStartLine & vbCrLf _
& "Line text: " & objComponent.CodeModule.Lines(lStartLine, lEndLine - lStartLine + 1), vbOKOnly, objComponent.CodeModule.Name
End If
Next objComponent
End With
accApp.CloseCurrentDatabase
Set accApp = Nothing
End Sub

You should probably add accApp.Quit:
accApp.CloseCurrentDatabase
accApp.Quit
Set accApp = Nothing
before Set accApp = Nothing to speed up closing the application and close it during execution of this code (Public Sub FindWordInOtherModules), on the line accApp.Quit, not later. On my computer mouse is still inactive several seconds after execution such kind of Sub if accApp.Quit is not added.
But there is no need to open another database, because the current database can be only "linked' to it by creating temporary reference:
Private Sub FindWordInOtherModules2()
Dim objComponent As VBComponent
...
...
Dim lEndColumn As Long
Dim ref As Reference
Dim RefName As String
Const FileName = "C:\Users\....mdb"
With Application 'instead of accApp
.References.AddFromFile FileName
'.References.Count because the new one is supposed be the last one (?)
RefName = .References(.References.Count).Name
Dim VBProj As VBProject
For Each VBProj In .VBE.VBProjects
If VBProj.FileName <> .CurrentDb.Name Then Exit For
Next
For Each objComponent In VBProj.VBComponents
'Debug.Print objComponent.Name
...
...
Next
Set objComponent = Nothing '?
Set VBProj = Nothing '?
Set ref = .References(RefName)
.References.Remove ref
Set ref = Nothing '??
End With
End Sub
This seems be faster then opening another database file, but VBA can't be updated.
References.Remove ref removes reference, but VBA folders are still visible in the left panel and all the code works, what is a little disturbing ...
Application.VBE.VBProjects.Remove VBProj doesn't work. It may have something to do with "Trust access to the VBA project object model" option in Trust Center - Macro Settings, which is not available in Access.
But the project is not visible after closing and opening the database.

Related

Export all tables to txt files with export specification

I have a Access DB containing several different tables, each with a different structure (number & names of fields, number of rows, title).
What I would like to do is to export all these tables into txt files, with a given separator ("|"), point as decimal separator, quotes for strings.
I have browsed the internet and what I got was:
use DoCmd.TransferText acExportDelim command
save a customized export specification and apply it
I get an error messagge ("object does not exist") and I think it is related to the fact that the export specification is "sheet-specific", i.e. does not apply to tables with different fields and fieldnames.
Can you help me?
thanks!!
EDIT.
I post also the original code I run. As I said before, I am new to VBA, so I just looked for a code on the web, adapted it to my needs, and run.
Public Sub ExportDatabaseObjects()
On Error GoTo Err_ExportDatabaseObjects
Dim db As Database
Dim db As DAO.Database
Dim td As TableDef
Dim sExportLocation As String
Dim a As Long
Set db = CurrentDb()
sExportLocation = "C:\" 'Do not forget the closing back slash! ie: C:\Temp\
For a = 0 To db.TableDefs.Count - 1
If Not (db.TableDefs(a).Name Like "MSys*") Then
DoCmd.TransferText acExportDelim, "Export_specs", db.TableDefs(a).Name, sExportLocation & db.TableDefs(a).Name & ".txt", True
End If
Next a
Set db = Nothing
MsgBox "All database objects have been exported as a text file to " & sExportLocation, vbInformation
Exit_ExportDatabaseObjects:
Exit Sub
Err_ExportDatabaseObjects:
MsgBox Err.Number & " - " & Err.Description
Resume Exit_ExportDatabaseObjects
End Sub
Before running the code, I manually exported the first table saving the Export_specs to a file.
Consider a db with two tables, A and B.
When I run the code A is properly exported, then I get the following errore message "3011 - The Microsoft Access database engine could not find the object 'B#txt'. Make sure the object exists and that you spell its name and the path name correctly. If 'B#txt' is not a local object, check your network connection or contact the server administration".
So, it's kind of complex. I've created a routine that imports files using ImportExport Specs, you should be able to easily adapt to your purpose. The basic operation is to create a spec that does exactly what you want to one file. Then, export this spec using this code:
Public Function SaveSpecAsXMltoTempDirectory(sSpecName As String)
Dim oFSO As FileSystemObject
Dim oTS As TextStream
Set oFSO = New FileSystemObject
Set oTS = oFSO.CreateTextFile("C:\Temp\" & sSpecName & ".xml", True)
oTS.Write CurrentProject.ImportExportSpecifications(sSpecName).XML
oTS.Close
Set oTS = Nothing
Set oFSO = Nothing
End Function
Then open this file in Notepad and replace the file name with some placeholder (I used "FILE_PATH_AND_NAME" in this sample). Then, import back into database using this code:
Public Function SaveSpecFromXMLinTempDirectory(sSpecName As String)
Dim oFSO As FileSystemObject
Dim oTS As TextStream
Dim sSpecXML As String
Dim oSpec As ImportExportSpecification
Set oFSO = New FileSystemObject
Set oTS = oFSO.OpenTextFile("C:\Temp\" & sSpecName & ".xml", ForReading)
sSpecXML = oTS.ReadAll
For Each oSpec In CurrentProject.ImportExportSpecifications
If oSpec.Name = sSpecName Then oSpec.Delete
Next oSpec
Set oSpec = CurrentProject.ImportExportSpecifications.Add(sSpecName, sSpecXML)
Set oSpec = Nothing
oTS.Close
Set oTS = Nothing
Set oFSO = Nothing
End Function
Now you can cycle thru the files and replace the placeholder in the spec with the filename then execute it using this code:
Public Function ImportFileUsingSpecification(sSpecName As String, sFile As String) As Boolean
Dim oSpec As ImportExportSpecification
Dim sSpecXML As String
Dim bReturn As Boolean
'initialize return variable as bad until function completes
bReturn = False
'export data using saved Spec
' first make sure no temp spec left by accident
For Each oSpec In CurrentProject.ImportExportSpecifications
If oSpec.Name = "Temp" Then oSpec.Delete
Next oSpec
sSpecXML = CurrentProject.ImportExportSpecifications(sSpecName).XML
If Not Len(sSpecXML) = 0 Then
sSpecXML = Replace(sSpecXML, "FILE_PATH_AND_NAME", sFile)
'now create temp spec to use, get template text and replace file path and name
Set oSpec = CurrentProject.ImportExportSpecifications.Add("Temp", sSpecXML)
oSpec.Execute
bReturn = True
Else
MsgBox "Could not locate correct specification to import that file!", vbCritical, "NOTIFY ADMIN"
GoTo ExitImport
End If
ExitImport:
On Error Resume Next
ImportFileUsingSpecification = bReturn
Set oSpec = Nothing
Exit Function
End Function
Obviously you'll need to find the table name in the spec XML and use a placeholder on it as well. Let me know if you can't get it to work and i'll update for export.

How to see who is using my Access database over the network?

I actually have 2 questions:
1. How might I see who is using my Access database?
E.g: There is someone with an Access database opened and it created the .ldb file, I would like to see a list of who opened that database (it could be more than one person).
2. How might I see who is using a linked table?
E.g: I have 10 different Access databases, and all of them are using a same linked table. I would like to see who is using that linked table.
I don't even know if it's really possible, but I really appreciate your help!
For you information: The main problem is that lots of people use the same Access in the same network drive, so when I need to change it I have to kick them all out, but I never know who is actually using it.
Update: Rather than reading and parsing the .ldb/.lacdb file, a better approach would be to use the "User Roster" feature of the Access OLEDB provider as described in the Knowledge Base article
https://support.microsoft.com/en-us/kb/285822
and in the other SO question
Get contents of laccdb file through VBA
Original answer:
I put together the following a while ago. It looked promising but then I discovered that computers are not immediately removed from the lock file when they disconnect. Instead, Jet/ACE seems to (internally) mark them as inactive: If ComputerA disconnects and then ComputerB connects, ComputerB overwrites ComputerA's entry in the lock file.
Still, it does provide a list of sorts. I'm posting it here in case somebody can offer some suggestions for refinement.
I created two tables in my back-end database:
Table: [CurrentConnections]
computerName Text(255), Primary Key
Table: [ConnectionLog]
computerName Text(255), Primary Key
userName Text(255)
A VBA Module in my back-end database contained the following code to read (a copy of) the lock file and update the [CurrentConnections] table:
Public Sub GetCurrentlyConnectedMachines()
Dim cdb As DAO.Database, rst As DAO.Recordset
Dim fso As Object '' FileSystemObject
Dim lck As Object '' ADODB.Stream
Dim lockFileSpec As String, lockFileExt As String, tempFileSpec As String
Dim buffer() As Byte
Set cdb = CurrentDb
cdb.Execute "DELETE FROM CurrentConnections", dbFailOnError
Set rst = cdb.OpenRecordset("SELECT computerName FROM CurrentConnections", dbOpenDynaset)
lockFileSpec = Application.CurrentDb.Name
If Right(lockFileSpec, 6) = ".accdb" Then
lockFileExt = ".laccdb"
Else
lockFileExt = ".ldb"
End If
lockFileSpec = Left(lockFileSpec, InStrRev(lockFileSpec, ".", -1, vbBinaryCompare) - 1) & lockFileExt
'' ADODB.Stream cannot open the lock file in-place, so copy it to %TEMP%
Set fso = CreateObject("Scripting.FileSystemObject") '' New FileSystemObject
tempFileSpec = fso.GetSpecialFolder(2) & "\" & fso.GetTempName
fso.CopyFile lockFileSpec, tempFileSpec, True
Set lck = CreateObject("ADODB.Stream") '' New ADODB.Stream
lck.Type = 1 '' adTypeBinary
lck.Open
lck.LoadFromFile tempFileSpec
Do While Not lck.EOS
buffer = lck.Read(32)
rst.AddNew
rst!computerName = DecodeSZ(buffer)
rst.Update
buffer = lck.Read(32) '' skip accessUserId, (almost) always "Admin"
Loop
lck.Close
Set lck = Nothing
rst.Close
Set rst = Nothing
Set cdb = Nothing
fso.DeleteFile tempFileSpec
Set fso = Nothing
End Sub
Private Function DecodeSZ(buf() As Byte) As String
Dim b As Variant, rt As String
rt = ""
For Each b In buf
If b = 0 Then
Exit For '' null terminates the string
End If
rt = rt & Chr(b)
Next
DecodeSZ = rt
End Function
The following code in the Main_Menu form of the front-end database updated the [ConnectionLog] table
Private Sub Form_Load()
Dim cdb As DAO.Database, rst As DAO.Recordset
Dim wshNet As Object '' WshNetwork
Set wshNet = CreateObject("Wscript.Network")
Set cdb = CurrentDb
Set rst = cdb.OpenRecordset("SELECT * FROM ConnectionLog", dbOpenDynaset)
rst.FindFirst "ComputerName=""" & wshNet.computerName & """"
If rst.NoMatch Then
rst.AddNew
rst!computerName = wshNet.computerName
Else
rst.Edit
End If
rst!userName = wshNet.userName
rst.Update
Set wshNet = Nothing
End Sub
Finally, the following form in the back-end database listed [its best guess at] the current connections
It is a "continuous forms" form whose Record Source is
SELECT CurrentConnections.computerName, ConnectionLog.userName
FROM CurrentConnections LEFT JOIN ConnectionLog
ON CurrentConnections.computerName = ConnectionLog.computerName
ORDER BY ConnectionLog.userName;
and the code-behind is simply
Private Sub Form_Load()
UpdateFormData
End Sub
Private Sub cmdRefresh_Click()
UpdateFormData
End Sub
Private Sub UpdateFormData()
GetCurrentlyConnectedMachines
Me.Requery
End Sub
Easy. Open the .ldb file in notepad (or any text editor) and you can see the machine names.
RE: How might I see who is using my Access database?
•E.g: There is someone with an Access database opened and it created the .ldb file, I would like to see a list of who opened that database (it could be more than one person).
Just happened across this while looking for something else, and I thought I might share what I do for this. Note that this assumes that the host computer (the computer on which the database file resides) uses file sharing to provide access to the file.
You will need to be on the host computer, or have authority to connect to that machine.
click Start
right-click My Computer and select Manage
if you're not on the host computer, right-click 'Computer Management' and enter the host's name
Expand 'Shared Folders' and click on 'Open Files'
At the right is the list of currently open files with the username for each current user
I agree with Gord's Original answer. I used this code on my database, it seems that there is a way around computers not being taken out of CurrentConnections upon exit of the DB.
I placed this on my main menu form because it is always open until the user exits. I used the unload event on my form to get this to work, and it works awesome! Here is my code
p.s. Ignore SetWarnings I just have that on so the user doesn't have to click through prompts.
Private Sub Form_Unload(Cancel As Integer)
Dim wshNet As Object
Dim deleteSQL As String
Set wshNet = CreateObject("WScript.Network")
DoCmd.SetWarnings False
deleteSQL = "DELETE tblCurrentConnections.* " & _
"FROM tblCurrentConnections WHERE[computerName] = '" & wshNet.computerName & "';"
DoCmd.RunSQL deleteSQL
DoCmd.SetWarnings True
End Sub

errors when exporting database to other computers

I have created a data base that comes in an installer that runs as an epos system.
On installing it on other computers, I get a large number of errors all saying that something is missing. the file runs perfectly on my computer, but the errors stop anything from working on other computers....
the errors are as follows. each has its own popup box.
broken reference to excel.exe version 1.7 or missing.
acwztool.accde missing
npctrl.dll v4.1 missing
contactpicker.dll v1.0 missing
cddbcontolwinamp.dll v1.0 missing
cddbmusicidwinamp.dll v1.0 missing
colleagueimport.dll v1.0 missing
srstsh64.dll missing
I feel like this may because I altered the module vba library referencing so that I could run a vba code that uses excel, unfortunatly i have forgotten which librarys i have added
if it helps, the code that I added which required new references is below
Public Sub SalesImage_Click()
Dim rst As ADODB.Recordset
' Excel object variables
Dim xlApp As Excel.Application
Dim xlBook As Excel.Workbook
Dim xlSheet As Excel.Worksheet
Dim xlChart As Excel.Chart
Dim i As Integer
On Error GoTo HandleErr
' excel aplication created
Set xlApp = New Excel.Application
' workbook created
Set xlBook = xlApp.Workbooks.Add
' set so only one worksheet exists
xlApp.DisplayAlerts = False
For i = xlBook.Worksheets.Count To 2 Step -1
xlBook.Worksheets(i).Delete
Next i
xlApp.DisplayAlerts = True
' reference the first worksheet
Set xlSheet = xlBook.ActiveSheet
' naming the worksheet
xlSheet.name = conSheetName
' recordset creation
Set rst = New ADODB.Recordset
rst.Open _
Source:=conQuery, _
ActiveConnection:=CurrentProject.Connection
With xlSheet
' the field names are imported into excel and bolded
With .Cells(1, 1)
.Value = rst.Fields(0).name
.Font.Bold = True
End With
With .Cells(1, 2)
.Value = rst.Fields(1).name
.Font.Bold = True
End With
' Copy all the data from the recordset into the spreadsheet.
.Range("A2").CopyFromRecordset rst
' Format the data the numbering system has been extended to encompas up to 9,999,999 sales to cover all posibilities of sales since the last stock take
.Columns(1).AutoFit
With .Columns(2)
.NumberFormat = "#,###,###"
.AutoFit
End With
End With
' Create the chart.
Set xlChart = xlApp.Charts.Add
With xlChart
.ChartType = xl3DBarClustered
.SetSourceData xlSheet.Cells(1, 1).CurrentRegion
.PlotBy = xlColumns
.Location _
Where:=xlLocationAsObject, _
name:=conSheetName
End With
'the reference must be regotten as it is lost
With xlBook.ActiveChart
.HasTitle = True
.HasLegend = False
With .ChartTitle
.Characters.Text = conSheetName & " Chart"
.Font.Size = 16
.Shadow = True
.Border.LineStyle = xlSolid
End With
With .ChartGroups(1)
.GapWidth = 20
.VaryByCategories = True
End With
.Axes(xlCategory).TickLabels.Font.Size = 8
.Axes(xlCategoryScale).TickLabels.Font.Size = 8
End With
With xlBook.ActiveChart
.Axes(xlCategory, xlPrimary).HasTitle = True
.Axes(xlCategory, xlPrimary).AxisTitle.Characters.Text = "Product"
.Axes(xlValue, xlPrimary).HasTitle = True
.Axes(xlValue, xlPrimary).AxisTitle.Characters.Text = "Sales"
End With
'format the size and possition of the chart
With xlBook.ActiveChart
.Parent.Width = 800
.Parent.Height = 550
.Parent.Left = 0
.Parent.Top = 0
End With
'this displays the chart in excel. excel must be closed by the user to return to the till system
xlApp.Visible = True
ExitHere:
On Error Resume Next
'this cleans the excel file
rst.Close
Set rst = Nothing
Set xlSheet = Nothing
Set xlBook = Nothing
Set xlApp = Nothing
Exit Sub
HandleErr:
MsgBox Err & ": " & Err.Description, , "There has been an error!"
Resume ExitHere
End Sub
Deployment should be less troublesome if you remove your project's Excel reference and use late binding for Excel objects.
A downside is you lose the benefit of Intellisense during development with late binding. However it's very easy to switch between early binding during development and late binding for production. Simply change the value of a compiler constant.
In the module's Declarations section ...
#Const DevStatus = "PROD" 'PROD or DEV
Then within the body of a procedure ...
#If DevStatus = "DEV" Then
Dim xlApp As Excel.Application
Dim xlBook As Excel.Workbook
Dim xlSheet As Excel.Worksheet
Set xlApp = New Excel.Application
#Else ' assume PROD (actually anything other than DEV)
Dim xlApp As Object
Dim xlBook As Object
Dim xlSheet As Object
Set xlApp = CreateObject("Excel.Application")
#End If
With late binding your code will need to use the values of Excel constants rather than the constants names. Or you can define the named constants in the #Else block for production use then continue to use them by name in your code.
I don't know what all those other reference are. Suggest you take a copy of your project, remove all those references and see what happens when you run Debug->Compile from the VB Editor's main menu. Leave any unneeded references unchecked. And try late binding for the rest. I use only 3 references in production versions of Access applications: VBA; Access; and DAO.

How to generate a PDF file from Access Report?

I'm having trouble trying to export an Access report to PDF format. Basically, I'm working on an old (built in 2001) Access database that uses forms as a user interface. Currently, you can send jobs from a "Jobs" form into an "Invoice" form. Once all the jobs are there, you simply click "Invoice All", specify a date and number of copies and this prints using an Access report as the template.
I've been tasked with adding a save as PDF function, but being a web designer by trade, I have very limited knowledge of Access and VB, but I do know a (very) little amount of ASP.Net and C# (how I got given this task is story for another time...)
In my mind I've approached this by creating a new PDF button on the Access form where they print the invoices. My thoughts are that I could simply duplicate the code for the printing and update to output to a PDF file instead. I can kind of get this working, but not how I'd like.
The code for the print function is below:
Private Sub cmdOpenGroupInvoice_Click()
Dim db As DAO.Database
Dim rsGetCustomerInvoice As DAO.Recordset
Dim rsInvoice As DAO.Recordset
Dim rsInvoiceAll As DAO.Recordset
Dim lngCusID As Long
Dim lngJobNo As Long
Dim iCountInvoice
Dim lngInvoiceNo As Long
Dim iNumberCopies As Integer
Dim sSQLGetInv As String
Dim sSQLInv As String
Dim datInvoiceDate As Date
sSQLGetInv = "SELECT tblJobs.JobNo,tblJobs.NetDespatchRef, tblLoads.Sales, tblLoads.PODName, tblLoads.TotalSales, tblLoads.Cost, tblLoads.Profit, tblJobs.SendToInvoice, tblJobs.Invoiced, tblJobs.MarkForHistory, tblJobs.CustomerID" & vbCrLf _
& "FROM tblJobs INNER JOIN tblLoads ON tblJobs.JobNo = tblLoads.JobNo" & vbCrLf _
& "WHERE (((tblJobs.SendToInvoice)=Yes) AND ((tblJobs.Invoiced)=No) AND ((tblJobs.MarkForHistory)=No));"
Set db = CurrentDb
Set rsGetCustomerInvoice = db.OpenRecordset(sSQLGetInv, dbOpenDynaset)
If rsGetCustomerInvoice.EOF Then
Beep
If MsgBox("There are no jobs to invoice", _
vbCritical + vbOKOnly, _
"No Jobs To Invoice") = vbOK Then
Exit Sub
End If
End If
rsGetCustomerInvoice.MoveLast
Debug.Print rsGetCustomerInvoice.RecordCount
rsGetCustomerInvoice.MoveFirst
Do Until rsGetCustomerInvoice.EOF = True
Set rsGetCustomerInvoice = db.OpenRecordset(sSQLGetInv, dbOpenDynaset)
If rsGetCustomerInvoice.EOF Then
rsGetCustomerInvoice.Close
db.Close
Set rsGetCustomerInvoice = Nothing
Set db = Nothing
DoCmd.Close acForm, "frmInvoiceDate"
Exit Sub
End If
Debug.Print rsGetCustomerInvoice.RecordCount
datInvoiceDate = CVDate(txtInvoiceDate)
lngInvoiceNo = GiveMeAnInvoiceNo()
lngCusID = rsGetCustomerInvoice.Fields!CustomerID
Call AddNewInvoice(lngInvoiceNo, datInvoiceDate, True)
Debug.Print iCountInvoice
lngJobNo = rsGetCustomerInvoice![JobNo]
Call SendThisJobToSageAll(lngCusID, datInvoiceDate, lngInvoiceNo)
Call InvoiceAll(lngCusID, lngInvoiceNo)
Dim strPODName As String
If Not IsNull(rsGetCustomerInvoice!NetDespatchRef) Then
If IsNull(rsGetCustomerInvoice![PODName]) Then
strPODName = " "
Else
strPODName = rsGetCustomerInvoice![PODName]
End If
'Call NetDesTrackingJobCompleate(rsGetCustomerInvoice![NetDespatchRef], rsGetCustomerInvoice![JobNo], strPODName)
End If
iCountInvoice = iCountInvoice - 1
'Debug.Print I
iNumberCopies = txtNumberOfCopies
Do Until iNumberCopies = 0
DoCmd.OpenReport "rptInvoice2", acViewNormal, , "[Invoice No]= " & lngInvoiceNo
iNumberCopies = iNumberCopies - 1
Loop
Form_frmInvoicing.Requery
rsGetCustomerInvoice.MoveNext
Loop
DoCmd.Close acForm, "frmInvoiceDate"
rsGetCustomerInvoice.Close
db.Close
Set rsGetCustomerInvoice = Nothing
Set db = Nothing
End Sub
With my original plan outlined above, I updated the below section to output to PDF:
Do Until iNumberCopies = 0
DoCmd.OpenReport "rptInvoice2", acViewNormal, , "[Invoice No]= " & lngInvoiceNo
DoCmd.OutputTo acOutputReport, "", acFormatPDF, MyPath & MyFilename, True
iNumberCopies = iNumberCopies - 1
Loop
Now this works and it does attempt to output a PDF file. The trouble is, it's runs the report and creates an invoice for every job in the system, rather than applying the report to JUST the jobs which are marked for invoicing.
I'm hoping this is happening because I've put the code in the wrong location, but I have a gut feeling that it's more complicated than that.
It's a bit of a long shot posting it on here, but I really appreciate any help at this point. I've also tried to keep this as short as possible, so if there's any details which aren't clear, I'll help out.
That is quite convoluted, so I think the simplest thing to do, if you do not wish to dive in and tidy up, is to modify the query that the report is based on.
Dim qdf As QueryDef
Set qdf = CurrentDb.QueryDefs("MyReportQuery")
sSQL = "SELECT Whatever FROM MyTable WHERE [Invoice No]= " & lngInvoiceNo
qdf.SQL = sSQL
DoCmd.OutputTo acOutputReport, "rptInvoice2", acFormatPDF, _
MyPath & MyFilename, True
Unless you have Access 2007 with the Save as PDF Add-on or 2010, you may be best installing say, cutePDF, and printing to the PDF printer using DoCmd.PrintOut
I asked the same question a couple of years ago on UtterAccess..
There is a free library to do exactly what you need here: http://www.lebans.com/reporttopdf.htm
My original thread at UA is here : http://www.utteraccess.com/forum/Automatically-PDF-send-t1353547.html
I successfully used the library for a couple of years in several projects, mainly to generate quotes and invoices.
Hope this helps
PG

Mail merge started by VBA in Access let Word open Database again

I'm working on a Access database which generates some mails with mail merge called from VBA code in the Access database. The problem is that if I open a new Word document and start the mail merge (VBA), Word opens the same Access database (which is already open) to get the data. Is there any way to prevent this? So that the already opened instance of the database is used?
After some testing I get a strange behavior: If I open the Access database holding the SHIFT-Key the mail merge does not open an other Access instance of the same database. If I open the Access database without holding the key, I get the described behavior.
My mail merge VBA code:
On Error GoTo ErrorHandler
Dim word As word.Application
Dim Form As word.Document
Set word = CreateObject("Word.Application")
Set Form = word.Documents.Open("tpl.doc")
With word
word.Visible = True
With .ActiveDocument.MailMerge
.MainDocumentType = wdMailingLabels
.OpenDataSource Name:= CurrentProject.FullName, ConfirmConversions:=False, _
ReadOnly:=False, LinkToSource:=False, AddToRecentFiles:=False, _
PasswordDocument:="", PasswordTemplate:="", WritePasswordDocument:="", _
WritePasswordTemplate:="", Revert:=False, Format:=wdOpenFormatAuto, _
SQLStatement:="[MY QUERY]", _
SQLStatement1:="", _
SubType:=wdMergeSubTypeWord2000, OpenExclusive:=False
.Destination = wdSendToNewDocument
.Execute
.MainDocumentType = wdNotAMergeDocument
End With
End With
Form.Close False
Set Form = Nothing
Set word = Nothing
Exit_Error:
Exit Sub
ErrorHandler:
word.Quit (False)
Set word = Nothing
' ...
End Sub
The whole thing is done with Access / Word 2003.
Update #1
It would also help if someone could tell me what the exact difference is between opening Access with or without the SHIFT-Key. And if it is possible to write some VBA code to enable the "features" so if the database is opened without the SHIFT-Key, it at least "simulates" it.
Cheers,
Gregor
When I do mailmerges, I usually export a .txt file from Access and then set the mail merge datasource to that. That way Access is only involved in exporting the query and then telling the Word document to do the work via automation, roughly as follows:
Public Function MailMergeLetters()
Dim pathMergeTemplate As String
Dim sql As String
Dim sqlWhere As String
Dim sqlOrderBy As String
'Get the word template from the Letters folder
pathMergeTemplate = "C:\MyApp\Resources\Letters\"
'This is a sort of "base" query that holds all the mailmerge fields
'Ie, it defines what fields will be merged.
sql = "SELECT * FROM MailMergeExportQry"
With Forms("MyContactsForm")
' Filter and order the records you want
'Very much to do for you
sqlWhere = GetWhereClause()
sqlOrderBy = GetOrderByClause()
End With
' Build the sql string you will use with this mail merge
sql = sql & sqlWhere & sqlOrderBy & ";"
'Create a temporary QueryDef to hold the query
Dim qd As DAO.QueryDef
Set qd = New DAO.QueryDef
qd.sql = sql
qd.Name = "mmexport"
CurrentDb.QueryDefs.Append qd
' Export the data using TransferText
DoCmd.TransferText _
acExportDelim, , _
"mmexport", _
pathMergeTemplate & "qryMailMerge.txt", _
True
' Clear up
CurrentDb.QueryDefs.Delete "mmexport"
qd.Close
Set qd = Nothing
'------------------------------------------------------------------------------
'End Code Block:
'------------------------------------------------------------------------------
'------------------------------------------------------------------------------
'Start Code Block:
'OK. Access has built the .txt file.
'Now the Mail merge doc gets opened...
'------------------------------------------------------------------------------
Dim appWord As Object
Dim docWord As Object
Set appWord = CreateObject("Word.Application")
appWord.Application.Visible = True
' Open the template in the Resources\Letters folder:
Set docWord = appWord.Documents.Add(Template:=pathMergeTemplate & "MergeLetters.dot")
'Now I can mail merge without involving currentproject of my Access app
docWord.MailMerge.OpenDataSource Name:=pathMergeTemplate & "qryMailMerge.txt", LinkToSource:=False
Set docWord = Nothing
Set appWord = Nothing
'------------------------------------------------------------------------------
'End Code Block:
'------------------------------------------------------------------------------
Finally:
Exit Function
Hell:
MsgBox Err.Description & " " & Err.Number, vbExclamation, APPHELP
On Error Resume Next
CurrentDb.QueryDefs.Delete "mmexport"
qd.Close
Set qd = Nothing
Set docWord = Nothing
Set appWord = Nothing
Resume Finally
End Function
To use this, you need to set up your Resources\Letters subfolder and put your mailmerge template word file in there. You also need your "base" query with the field definitions in your Access App (in the example, it is called MailMergeExportQry. But you can call it anything.
You also need to figure out what filtering and sorting you will do. In the example, this is represented by
sqlWhere = GetWhereClause()
sqlOrderBy = GetOrderByClause
Once you have got your head round those things, this is highly reusable.