I have a problem on displaying records in crystal reports, I am making a report on displaying the personal information of an employee. I made a parameter for Employee ID in which you have to enter the Employee's ID to view his/her information and print it. But I don't have the option to choose all the employee in which I can print all the employees profile at once. What I wanted to happen is that when I am not entering any Employee ID from the text-box it will display all the Employee information or profile and I can just click the next button in the report viewer to see the other employee and when I Click print it will print all the employees information. Can you help me with this guys...
Thank you in advance.
By the way I am using vb.net and MySQL database for this project...
In the created static parameter add one default value All.
if you want to select all then select that paramter and in record selection formula write below code.
if {?parameter} <> "ALL"
then table.employeeid = {?Parameter}
else table.employeeid=table.employeeid
Try like this
{view_dtr.dtr_date} in {?date_from} to {?date_to} and if {?emp_id} <> "ALL" then
{view_dtr.employee_id} = tonumber({?emp_id} )
else
{view_dtr.employee_id}={view_dtr.employee_id}
Related
Just started working with Access 2016 for a project I am on.
How can I pass selected data from one form in access to another?
That Selection will be the determining factor on what data is presented in drop down menus. Basically, if I select a department, I want that departments data to be the "select from" data on the next.
I'm not really sure if this is a clear question, so I've added pictures.
The Goal is to not have to create a new form for every department.
Update:
So I am able to link the department combo box with the lineid box with the following Query
SELECT DISTINCT Line.lineName, Department.departmentName
FROM Line INNER JOIN Department ON Line.departmentID = Department.departmentID
WHERE (((Department.departmentName)=[Forms]![Production_Select_Data_Input_Destination].[OpenArgs]));
I need to get the parameter passed so this is not prompt and the combo box for lineId loads a select list of lineId's that are within the selected department.
I figured it out using
Private Sub btnEnterDataInput_Click()
DoCmd.OpenForm "frmDataInput", , , , , , OpenArgs:=cboDepartmentName
End Sub
In my first form,
and
[Forms]![frmSelectDataInput]![cboDepartmentName]
in my second form combobox row source query.
in my second form.
Using Report Builder 3.0 against cubes which are produced overnight.
The report I'm designing is used to archive or transfer (physical) files for patients. Users run the report, print it & then attach it to files that are then sent to a central area which will archive/send the files on.
The report has a number of parameters which is designed to return a single patient. This all works fine.
One of the parameters (#prmReason) is a single choice on what is to happen to the files, eg, "Transfer" (transfer files to another office), "Archive - closed", "Archive - deceased", "Archive - excess" (office space is limited, so staff archive off 'older' files).
One of the fields returned is CloseReason. This field always has a value. If the field is empty in the database (as the client hasn't closed), then it will contain the value: "Unknown".
This field (amongst others) are either displayed or hidden, depending on #prmReason. Again - all working without a problem.
Now for the tricky bit.
If the #prmReason = "Archive - closed" or "Archive - deceased" then the report will display CloseReason.
The problem is if CloseReason = "Unknown" then I need to know the why the file is closed & display it on the report.
I want users to be able to choose a value from a list of closure reasons. I then want the choice to be displayed on the report. Obviously if there is a genuine reason then display this value.
So the effect I'm after is:
User selects parameters & runs report.
Report then checks to see why report is being run (eg #prmReason).
If #prmReason =("Archive - closed" OR "Archive - deceased") AND CloseReason = "Unknown"
Then somehow produce a list of CloseReasons that the user can select. This value is then displayed on the report.
I can even cope with it being a free text field. Just something so that the central area can update the database if necessary & save a phone call/email etc.
(Yes, I realise that I can have the list as a series of tickboxes that the user ticks after the report is printed, but this would be a useful ability in other reports).
EDIT: empty value of CloseReasons conflicted with stackoverflow formatting (sorry didn't review post properly). Value is actually less then symbol then the word Unknown and then greater than symbol. It doesn't really affect the problem
You could add an additional hidden parameter.
If this parameter is not set then display an small table on your report that has a list of CloseReasons.
You then set table cell's action property to open the a report, choose your existing report as the report to open but this time you can pass a value for the final parameter, which, as well as displaying the Close reason in your report, would also hide the close reason choices table described above.
UPDATE To make clear more clear.
The following is based on the Northwind sample database. I have a shared data source pointing to this database.
Create new report.
Add a data source pointing to the shared Northwind data source
Add a new data set pointing to the data source above with the following query
SELECT
EmployeeID,
FirstName, LastName, Address, City, Country, Title, Notes
FROM Employees
WHERE EmployeeID = #EmployeeID
Add some of the fields to the report to show some basic info.
We now have a simple report with a single parameter #EmployeeID
Next we want to show some actions for each employee. For flexibility, I'm making this list dynamic based on the employee's Country. This list could be static.
Create a new dataset dsActions with the following query
DECLARE #actions TABLE(ActionID int, ActionLabel varchar(20))
-- Get employees country
DECLARE #Country varchar(20) = (SELECT Country FROM Employees WHERE EmployeeID = #EmployeeID)
IF #Country = 'UK'
BEGIN
INSERT INTO #actions VALUES
(1,'Sack them'),
(2,'Buy them a pint'),
(3,'Promote')
END
ELSE
BEGIN
INSERT INTO #actions VALUES
(1,'Fire them'),
(2,'High 5 them'),
(3,'Ask them to run for office')
END
SELECT * FROM #actions
Add a table to the report to show these values.
At the moment my design looks like this. (All the expressions are simple fields from the first dataset to show the employee details, nothing special)
And when I run it I get this.
OK, now all the basics are done, we need to be able to call this report again, but with an action already chosen. We'll make the actions table clickable and pass the action's label to the report.
It's the same report, we will only ever have a single report.
First, add a new parameter called action to the report and make it hidden. Add a default value of 'noaction'.
Next we want to only show our actions table if the action parameter is set to 'noaction'. To do this, set the Hidden property of the action table (tablix) to the following
=Parameters!action.Value <> "noaction"
Next we want to add a text box that displays the result action parameter, but only when the action parameter is not noaction.
So add a text, set it's expression to =Parameters!action.Value and the hidden property to =Parameters!action.Value = "noaction"
Finally, we need to make our actions list call our report but with a specific action. To do this we need to modify the actions table.
First save the report, whatever name you choose is the name you will select as the target report as the report will call itself.
Right-click the cell that contains the ActionLabel and go to the text box properties.
Select the Action tab and then choose "Go to report". Choose the name of the report you are currently working on (this actual report as the report will call itself).
Set EmployeeID parameter to [#EmployeeID] and the action parameter to [ActionLabel]
I've used the label for simplicity but you could pass the ActionID as long as you account for this in the text box that displays the action.
Optionally you could format the text so it looks like a link,
The final design and action/parameter setup looks like this
When I first run the report I get the following...
As soon as I click one of the actions, I then get this...
Hopefully that's clear now.
I've been banging my head against this for weeks, have Googled every permutation of the question that i can think of, and have still got nowhere, so any help would be really appreciated.
WHAT I NEED:
I need to generate a report, which pulls summaries of our referrals from the database. I have two reports which use the following queries as their Record Source:
SELECT referrals.origin_country, Count(*) AS ['number']
FROM referrals
WHERE (((referrals.referral_date) Between [Enter Start Date] And [Enter End Date:]))
GROUP BY referrals.origin_country;
And
SELECT referrals.first_language, Count(*) AS ['number']
FROM referrals
WHERE (((referrals.referral_date) Between [Enter Start Date:] And [Enter End Date:]))
GROUP BY referrals.first_language;
The queries are nearly identical, and the date range is the same for each one.
The issues is that when I generate a report which uses these two reports as subreports, I then have to enter the date range for the subreports twice (once for the Country of Origin Subreport, and once for the First Language Subreport.
My Access skills are not as advanced as I would like, and I'm wondering if anybody can tell me how to ensure that the user only has to enter the date range once?
I've tried
Using VBA to create a variable onLoad, but then couldn't work out how to use this variable in the Record Source Query...
Using VBA to create a function which sets a variable onLoad, but then couldn't work out how to use the function in my Record Source query...
Any suggestions would be greatly appreciated!
Create a form with fields for the start and end date, and a button on it, which launches your main form. Use the 'Embedded Macro' Wizard to open the chosen Report On Click.
Then, use [Forms]![FORM NAME]![FIELD NAME] in the query to access the date, for example:
SELECT referrals.origin_country, Count(*) AS ['number']
FROM referrals
WHERE (((referrals.referral_date) Between [Forms]![EAL Referral Search Form]![dat_termly_report_start] And [Forms]![EAL Referral Search Form]![dat_termly_report_end]))
GROUP BY referrals.origin_country;
i have a web database and im trying to filter a datasheet, based on the contents of a tempvar. Im trying to use the record source property of the datasheet to do this.
I need to do this because, every employee that logs in should only be able to see a given subset of data in the products table. In the employee table, i have an extra column with a string value which is the data that particular employee should see.
I have a login form that on clicking login, adds this string to the tempvars collection.I can see the tempvar has been added in the immediate window as shown below:
?tempvars!tmpgrpdsc -> "IAMS"
i use the query builder option to complete the record source property as shown below.
The problem is, nothing is returned !
But when i enter the string "IAMS", i get records returned.
However, i have done this with another datasheet and it has worked, the tempvar here held a number ! See below:
What am i missing or is there a better way to filter records based on the login. Thanks
What you showed should work.
However, have you tried to change the criteria to ="""" & [Tempvars]![tmpGrdsc] & """"
Also, to make sure that your tempvar is actually containing the data during the query, you could show it as a field, just to check exactly what data is being returned during the query:
SELECT Orders.*,
[Tempvars]![tmpGrdsc] AS TmpGrdsc
FROM Orders
I want to open a form with a filter but I want access to show a dialog to ask filter parameter from user so I am not going to develop that dialog.
For example, assume that I have a form that attached to an employee database. I want to give the user the capability to open form with employees which their surname is say "smith". But the user should give this "smith" and I don't want to develop a dialog box to ask this from user. Is there any way to do this?
I am using Access 2003 on XP.
The simplest approach would be to use a parameter query as the form's record source.
PARAMETERS [Enter Surname] Text ( 255 );
SELECT e.ID, e.surname, e.FirstName
FROM Employees AS e
WHERE e.surname=[Enter Surname];