I am facing a problem that I have to show database results from 3 different tables on a single report these three tables have are used for different purposes and want to show their headings details separately. I am using VB6, MS Access and designing this report in DataReport a common feature for this.
Table1 is for Menu Details
Having following fields: Bill_ID, Menu Type, Cost
Table2 is for Services Details:
Having following fields: Bill_ID, Service Name, Cost
Table3 is for Extra Details:
Having following fields: Bill_ID, Description, Cost
Now structure I want to is like this using common Bill ID, and want to show the headings for each table and then details of each table one by one like this
Bill ID: 1234567890
Menu Details
+-----------+--------+
| Menu Type | Amount |
+-----------+--------+
| Prod1 | 100 |
| Prod2 | 60 |
| Prod3 | 75 |
+-----------+--------+
Service Details
+--------------+------+
| Service Name | Cost |
+--------------+------+
| Service1 | 15 |
| Service2 | 17 |
+--------------+------+
Extra Details
+-------------+------+
| Description | Cost |
+-------------+------+
| Extra1 | 11 |
| Extra2 | 12 |
+-------------+------+
Total Amount: $xxxx
It has been a long time since I used Data Reports in VB6, but I would have created 3 sub reports from 3 different tables and linked the subreports using the Biil_ID after embedding them into the main report.
I tried posting this as a comment, but I dont have enough reputation to post a comment and hence I have posted this as an answer
Related
I have a table with a column for agent names and a column for each of the skills those agents could possibly have. Each skill the agent is assigned shows a 1 in the field under that skill.
Columns look like this:
+---------+----------+----------+----------+
| Name | 'Skill1' | 'Skill2' | 'Skill3' |
+---------+----------+----------+----------+
| John | 1 | | 1 |
| Sam | 1 | 1 | |
| Roberta | 1 | | 1 |
+---------+----------+----------+----------+
I would like to make a query that returns a list of all agent names that have a 1 for each particular skill. The query would return something like this:
+-----------+
| Skill 1 |
+-----------+
| John |
| Sam |
| Roberta |
+-----------+
Additionally I would like to be able to query a single name and retrieve all skills that agent has (all rows the Name column has a 1 in) like this:
+-----------+
| John |
+-----------+
| Skill 1 |
| Skill 3 |
+-----------+
I've done this in Excel using an index but I'm new to Access and not sure how to complete this task.
Thanks in advance.
One of the reasons that you are finding this task difficult is because your database is not normalised and so due to the way that your database is structured, you are working against MS Access, not with it.
Consequently, whilst a solution is still possible with the current data, the resulting queries will be painful to construct and will either be full of multiple messy iif statements, or several union queries performing the same operations over & over again, one for each 'skill'.
Then, if you every wish to add another Skill to the database, all of your queries have to be rewritten!
Whereas, if your database was normalised (as Gustav has suggested in the comments), the task would be a simple one-liner; and what's more, if you add a new skill later on, your queries will automatically output the results as if the skill had always been there.
Your data has a many-to-many relationship: an agent may have many skills, and a skill may be known by many agents.
As such, the most appropriate way to represent this relationship is using a junction table.
Hence, you would have a table of Agents such as:
tblAgents
+-----+-----------+----------+------------+
| ID | FirstName | LastName | DOB |
+-----+-----------+----------+------------+
| 1 | John | Smith | 1970-01-01 |
| ... | ... | ... | ... |
+-----+-----------+----------+------------+
This would only contain information unique to each agent, i.e. minimising the repeated information between records in the table.
You would then have a table of possible Skills, such as:
tblSkills
+-----+---------+---------------------+
| ID | Name | Description |
+-----+---------+---------------------+
| 1 | Skill 1 | Skill 1 Description |
| 2 | Skill 2 | Skill 2 Description |
| ... | ... | ... |
+-----+---------+---------------------+
Finally, you would have a junction table linking Agents to Skills, e.g.:
tblAgentSkills
+----+----------+----------+
| ID | Agent_ID | Skill_ID |
+----+----------+----------+
| 1 | 1 | 1 |
| 2 | 1 | 2 |
| 3 | 2 | 1 |
| 4 | 3 | 2 |
+----+----------+----------+
Now, say you want to find out which agents have Skill 1, the query is simple:
select Agent_ID from tblAgentSkills where Skill_ID = 1
What if you want to find out the skills known by an agent? Equally as simple:
select Skill_ID from tblAgentSkills where Agent_ID = 1
Of course, these queries will merely return the ID fields as present in the junction table - but since the ID uniquely identifies a record in the tblAgents or tblSkills tables, such ID is all you need to retrieve any other required information:
select
tblAgents.FirstName,
tblAgents.LastName
from
tblAgentSkills inner join tblAgents on
tblAgentSkills.AgentID = tblAgents.ID
where
tblAgentSkills.Skill_ID = 1
To get all agents with skill1, open the query designer and create the following query:
this will generate the following sql
SELECT Skills.AgentName
FROM Skills
WHERE (((Skills.Skill1)=1));
If you adjust the names you can also paste this query into the sql pane of the designer to get the query you want.
To get all the skills an agent has I chose a parameterized query. Open the query designer and create a new query:
When you run this query it will ask you for the name of the agent. Make sure to type the agent name exactly. Here is the resulting sql:
SELECT Skills.AgentName, Skills.Skill1, Skills.Skill2, Skills.Skill3
FROM Skills
WHERE (((Skills.AgentName)=[Agent]));
If you continue working with this query I would improve the table design by breaking your table into a skills table, agents table, skills&agents table. Then link the skills and agents tables to the skills&agents table in a many to many relationship. The query to get all an agents skills would then look like this in the designer:
I have two tables that are linked. The first table is a list of prescribed medications ('medications' table) and the other is a list of actions that relate to the medication when it has been prescribed ('PMP' table)
For each prescribed medication, there can be multiple actions such as authorise, comment, stop etc.
What i am trying to do is to call all prescribed medications along with every other action for that drug.
I can do this using the code below.
select medications.oid, medications.drug, PMP.action_dte, PMP.actions
from medications
left join PMP on medications.oid = PMP.fk2_oid
This works fine and i get everything i need. But the medications that have multiple actions are returned once for each action.
My issue comes when i want to put it in to a Crystal Report.
I have a subreport called Drugs and i want to list all of the authorised drugs on the left and then all the actions for that drug on the right. But what i get is.
OID | MEDICATION | ACTION DTE | ACTION
| | |
1 | Paracetamol 200mg | 01.01.17 | Authorised
| | |
| | |
1 | Paracetamol 200mg | 03.01.17 | Comment
| | |
| | |
1 | Paracetamol 200mg | 10.01.17 | Stop
| | |
| | |
2 |Ibuprofen 100mg | 05.01.17 | Authorised
| | |
| | |
2 |Ibuprofen 100mg | 06.02.17 | Comment
Where as i would like
OID | MEDICATION | ACTION DTE | ACTION
| | |
1 | Paracetamol 200mg | 01.01.17 | Authorised
| | 03.01.17 | Comment
| | 10.01.17 | Stop
| | |
2 | Ibuprofen 100mg | 05.01.17 | Authorised
| | 06.02.17 | Comment
| | |
I have played around with grouping by oid and fk2_oid. As well as trying to link two sub reports on those fields but i am getting no where.
Is anyone able to suggest a formula or preferably a modification to the code which will allow the crystal report to display the drug on the left ONCE along with every action related to that drug on the right.
Thanks in advance!
EDIT ----------
I forgot to mention that there is a date field in the equation. Which is PMP.action_dte. Edited the original query and description.
Apologies for any confusion caused.
EDIT 2 ---------
Apparently my original post was misleading.....modified to hopefully clarify. I would like the drug grouped by OID with every action allocated to that drug listed along with the action date, as shown above.
Bring in your results
Under Report > Group Expert, group by Drug.
Then I deleted Drug in Details
In Group Header 1, Section Report, check on Underlay Following
Section
Remove Bold for Group #1 Medication
You can download the Crystal Report here
I have project like online service, i have made some part and stopped. If user use service it must take some amount (e.g. 5$ per service). I don't know how to build MySQL tables. I have made 2 tables 1st for rest amount 2nd for add and subtract amounts. May be this is wrong way, what is the best practice?
action_table
id | userId | reason | amount
1 | 4 | for service 3 | -5
2 | 2 | refill account | 100
3 | 13 | for service 3 | -5
balance_table
1 | 4 | 23
2 | 2 | 125
3 | 13 | 0
After using service query adds one row to action_table and updates balance_table
Personally, if I was making an account database, I would have one table for an account and one for transactions, like this:
Accounts:
| id | user | name | balance |
Transactions:
| id | account_id | description | amount | is_withdrawal |
The reason I came up with this is because it helps to think of database tables like real world objects sometimes, and in this case you have a Transaction and an Account.
Then, you can use a TRIGGER to update the account table anytime you add a transaction.
I have a table of users where 1 column stores user's "roles".
We can assign multiple roles to particular user.
Then I want to store role IDs in the "roles" column.
But how can I store multiple values into a single column to save memory in a way that is easy to use? For example, storing using a comma-delimited field is not easy and uses memory.
Any ideas?
If a user can have multiple roles, it is probably better to have a user_role table that stores this information. It is normalised, and will be much easier to query.
A table like:
user_id | role
--------+-----------------
1 | Admin
2 | User
2 | Admin
3 | User
3 | Author
Will allow you to query for all users with a particular role, such as SELECT user_id, user.name FROM user_role JOIN user WHERE role='Admin' rather than having to use string parsing to get details out of a column.
Amongst other things this will be faster, as you can index the columns properly and will take marginally more space than any solution that puts multiple values into a single column - which is antithetical to what relational databases are designed for.
The reason this shouldn't be stored is that it is inefficient, for the reason DCoder states on the comment to this answer. To check if a user has a role, every row of the user table will need to be scanned, and then the "roles" column will have to be scanned using string matching - regardless of how this action is exposed, the RMDBS will need to perform string operations to parse the content. These are very expensive operations, and not at all good database design.
If you need to have a single column, I would strongly suggest that you no longer have a technical problem, but a people management one. Adding additional tables to an existing database that is under development, should not be difficult. If this isn't something you are authorised to do, explain to why the extra table is needed to the right person - because munging multiple values into a single column is a bad, bad idea.
You can also use bitwise logic with MySQL. role_id must be in BASE 2 (0, 1, 2, 4, 8, 16, 32...)
role_id | label
--------+-----------------
1 | Admin
2 | User
4 | Author
user_id | name | role
--------+-----------------
1 | John | 1
2 | Steve | 3
3 | Jack | 6
Bitwise logic allows you to select all user roles
SELECT * FROM users WHERE role & 1
-- returns all Admin users
SELECT * FROM users WHERE role & 5
-- returns all users who are admin or Author because 5 = 1 + 4
SELECT * FROM users WHERE role & 6
-- returns all users who are User or Author because 6 = 2 + 4
From your question what I got,
Suppose, you have to table. one is "meal" table and another one is "combo_meal" table. Now I think you want to store multiple meal_id inside one combo_meal_id without separating coma[,]. And you said that it'll make your DB to more standard.
If I not getting wrong from your question then please read carefully my suggestion bellow. It may be help you.
First think is your concept is right. Definitely it'll give you more standard DB.
For this you have to create one more table [ example table: combo_meal_relation ] for referencing those two table data. May be one visible example will clear it.
meal table
+------+--------+-----------+---------+
| id | name | serving | price |
+------+--------+-----------+---------+
| 1 | soup1 | 2 person | 12.50 |
+------+--------+-----------+---------+
| 2 | soup2 | 2 person | 15.50 |
+------+--------+-----------+---------+
| 3 | soup3 | 2 person | 23.00 |
+------+--------+-----------+---------+
| 4 | drink1 | 2 person | 4.50 |
+------+--------+-----------+---------+
| 5 | drink2 | 2 person | 3.50 |
+------+--------+-----------+---------+
| 6 | drink3 | 2 person | 5.50 |
+------+--------+-----------+---------+
| 7 | frui1 | 2 person | 3.00 |
+------+--------+-----------+---------+
| 8 | fruit2 | 2 person | 3.50 |
+------+--------+-----------+---------+
| 9 | fruit3 | 2 person | 4.50 |
+------+--------+-----------+---------+
combo_meal table
+------+--------------+-----------+
| id | combo_name | serving |
+------+--------------+-----------+
| 1 | combo1 | 2 person |
+------+--------------+-----------+
| 2 | combo2 | 2 person |
+------+--------------+-----------+
| 4 | combo3 | 2 person |
+------+--------------+-----------+
combo_meal_relation
+------+--------------+-----------+
| id | combo_meal_id| meal_id |
+------+--------------+-----------+
| 1 | 1 | 1 |
+------+--------------+-----------+
| 2 | 1 | 2 |
+------+--------------+-----------+
| 3 | 1 | 3 |
+------+--------------+-----------+
| 4 | 2 | 4 |
+------+--------------+-----------+
| 5 | 2 | 2 |
+------+--------------+-----------+
| 6 | 2 | 7 |
+------+--------------+-----------+
When you search inside table then it'll generate faster result.
search query:
SELECT m.*
FROM combo_meal cm
JOIN meal m
ON m.id = cm.meal_id
WHERE cm.combo_id = 1
Hopefully you understand :)
You could do something like this
INSERT INTO table (id, roles) VALUES ('', '2,3,4');
Then to find it use FIND_IN_SET
As you might already know, storing multiple values in a cell goes against 1NF form. If youre fine with that, using a json column type is a great way and has good methods to query properly.
SELECT * FROM table_name
WHERE JSON_CONTAINS(column_name, '"value 2"', '$')
Will return any entry with json data like
[
"value",
"value 2",
"value 3"
]
Youre using json, so remember, youre query performance will go down the drain.
I am quite new to MySQL, I know most of the basic functions and how to send queries etc. However, I am trying to learn about structuring it for optimal searches for user information and wanted to get some ideas.
Right now I just have one table (for functionality purposes and testing) called user_info which holds the users information and another table that stores photos linked to the user. Ideally id like most of this information to be as quickly as accessible as possible
In creating a database which is primarily used to store and retrieve user information (name, age, phone, messages, etc.) would it be a good idea to create a NEW TABLE for each new user that stores all the information so the one table user_info does not become bogged down by multiple queries, locking, etc. So for example user john smith would have his very own table in the database holding all his information including photos, messages etc.
OR
is it better to have just a few tables such as user_info, user_photos, user_messages,etc. and accessing data in this manner.
I am not concerned about redundancy in the tables such as the users email address being repeated multiple times.
The latter is the best way. You declare one table for users, and several columns with the data you want.
Now if you want users to have photos, you'd require a new table with photos and a Foreign Key attribute that links to the user table's Primary Key.
You should definitely NOT create a new table for each user. Create one table for user_info, one for photos if each user can have many photos. A messages table would probably contain two user_id columns (user_to, user_from) and a message column. Try to normalize the data as much as possible.
Users
====
id
email
etc
Photos
====
id
user_id
meta_data
etc
Messages
====
id
user_id_to
user_id_from
message
timestamp
etc
I agree with both the answers supplied here, but one thing they haven't mentioned yet is lookup tables.
Going with the general examples here consider this: you have a users table, and a photos table. Now you want to introduce a featre on your site that allows users to "Favorite" photos from other users.
Rather than making a new table called "Favorites" and adding in all your data about the image (fiel location, metadata, score/whatever) all over again, have a table that effectively sits BETWEEN the other two.
+-----------------------+ +-------------------------------------+
| ++ users | | ++ photos |
| userID | email | name | | photoID | ownerID | fileLo | etc... |
+--------+-------+------| +---------+---------+--------+--------+
| 1 | .... | Tom | | 35 | 1 | ..... | .......|
| 2 | .... | Rob | | 36 | 2 | ..... | .......|
| 3 | .... | Dan | | 37 | 1 | ..... | .......|
+--------+-------+------+ | 43 | 3 | ..... | .......|
| 48 | 2 | ..... | .......|
| 49 | 3 | ..... | .......|
| 53 | 2 | ..... | .......|
+---------+---------+--------+--------+
+------------------+
| ++ Favs |
| userID | photoID |
+--------+---------+
| 1 | 37 |
| 1 | 48 |
| 2 | 37 |
+--------+---------+
With this approach, you link the data you have cleanly, efficiently and without too much data replication.