I am trying to replicate the group function in Excel, through SSR. I have tried grouping in report builder, & the following expression.
=IIF(First(Fields!Age.Value)<21,"Under 21",(IIF(First(Fields!Age.Value)>=21 AND First(Fields!Age.Value)<=50,"Between 21 and 50","Over 50")))
I will actually need a lot more groups than this, but was trialing this out to ensure it works. The principle is good, in regards to it re naming the columns with the corresponding group.. i.e 17>21 fall into Under 21 but I still have 5 rows of data whereas I would like only one row with sum of under 21 etc.
what I am looking for -
Age Count
under21 1
22-30 2
31-40 1
41-50 4
51-60 11
61-70 9
71+ 18
I think what you want are separate columns for each group:
For your Under 21 column, the expression would be:
=SUM(IIF(Fields!Age.Value < 21, 1, 0) )
For 21 - 30, use:
=SUM(IIF(Fields!Age.Value >= 21 AND Fields!Age.Value <= 30, 1, 0) )
And so on. The downside is that you need to create a separate one for each age group. Luckily we don't live too long.
Now that I re-read your question, it looks like you already have it the way you want. Are you just need to use =CountRows() for the number in the group?
Related
I'm not sure if SSRS is dumb, or I am (I'm leaning towards both).
I have a dataset that (as a result of joins etc) has some columns with the same values duplicated across every row (fairly standard database stuff):
rid cnt bid flg1 flg2
-------------------------------
4 2882 1 17 3
5 2784 1 17 3
6 1293 1 17 3
18 9288 2 4 9
20 762 2 4 9
Reporting based on cnt is straightforward enough. I can also make a tablix that shows the following:
bid flg1 flg2
------------------
1 17 3
2 4 9
(Where the tablix is grouped by Fields!bid.Value and the columns are just Fields!flg1.Value and Fields!flg2.Value respectively.)
What I can't figure out is how to display the sum of these values -- specifically I want to show that the sum of flg1 is 21 and the sum of flg2 is 12 -- not the sum of every row in the dataset (counting each value more than once).
(Note that I'm not looking for a sum of distinct values, as they may not be unique. I want a sum of one value from each bid group, because it's from a table join so they will always have the same value.)
If possible, I'd also like to be able to do a similar calculation at the top level of the report (not in any tablix); although I'd settle for hiding the detail row if that's the only way.
Obviously, Sum(Fields!flg1.Value) isn't the answer, as this either returns 51 (if on the first row inside the group) or 59 (if outside it).
I also tried Sum(Fields!flg1.Value, "bid") but this wasn't considered a valid scope.
I also tried Sum(First(Fields!flg1.Value, "bid")) but apparently you're not allowed to sum first values for some weird reason (and may have had the same scope problem anyway).
Using Sum(Max(Fields!flg1.Value, "bid")) does work, but feels wrong. Is there a better way to do this?
(Related: is there a good way to save the result of that calculation so that I can later also show a Sum of those totals without an even hairier expression?)
There are two basic ways to do this.
Do what you have already done (Sum(Max(Fields!flg1.Value, "bid")))
Sum the rendered values. To do this check the name of the cell containing the data you want (check it's properties) and then use something like =SUM(ReportItems!flg1.Value) where flg1 is the name of the textbox, which is not necessarily always the same name as the field.
I have a SQL Server Report Builder tablix report that evaluates sales activity over time.
Rows by company, columns are grouped by date. Something like this:
2015 2016 2017
Company1 10 12 1
Company2 6 5 0
Company3 8 10 7
(The report also expands columns into months)
I would like to add a column, or color a background, calculated based on the average of each year's totals. For example, Company1 averages 7.6/year if I include 2017. I would like to be able to say that 2015 was 131% of average, 2016 was 157% of average, and 2017 is 13% of average. Bonus points if I can exclude the current year from the average.
The result might look something like this:
2015 2016 2017
Company1 10 (131%) 12 (157%) 1 (7.6%)
Company2 6 (%%) 5 (%%) 0 (%%)
Company3 8 (%%) 10 (%%) 7 (%%)
Since the source data has one sale per row, and the tablix is what's creating the grouped count by date, I can't seem to just run an average, which just gives me "1", due to the fact that I'm counting on a count column. The source data looks something like this:
CompanyName Date SalesRep Amt Count
Company1, 1/1/2015, salesrepname, 50000, 1
Company1, 2/1/2015, salesrepname, 20000, 1
Company1, 3/1/2015, salesrepname, 50000, 1
Company1, 4/1/2015, salesrepname, 10000, 1
Company1, 5/1/2015, salesrepname, 5000, 1
...
How do I go about getting the average of each year?
If you were just grouping on Company and Year you could override the scope of your aggregates with a group name. However, SSRS doesn't have a way to specify combinations of groups. So in your case you will need to make those sub-calculations available another way. It is usually best to do that in the SQL. You can either add a subquery to your existing query (preferred) or add an additional dataset. If you use a separate dataset you'll also have to match up the values with a Lookup function.
If you try to come up with an elaborate workaround like custom code or referencing textboxes it is going to become difficult to maintain and will be very inefficient.
wouldn't a formula like this work?
=sum(Fields!count.Value)/
(sum(Fields!count.Value,"Year")/countdistinct(Fields!CompanyName.Value,"Year"))
assuming your column group name is Year.
I have a report that lists some basic data about a company for all (possibly) 52 weeks of the year. The report takes in parameters of year and UptoWeek. So for example i can put in 2013 and 31 and it will spit out all the values for year 2013 up to week 31. Right now it looks like:
Week Dollars PY Dollars Change
1 5 4 1
2 20 25 -5
...
52
I want it to split into two sets of columns at the halfway point, so the left side is 1-25 and the right side is 26-52 like so
Week Dollars PY Dollars Change Week Dollars PY Dollars Change
1 5 4 1 26
2 20 25 -5 27
... ...
25 52
Is this possible in tablix?
The one thing I was thinking was to just copy the tablix next to itself and hide rows higher than 25 on the left, and lower than 26 on the right. I'm just not sure if that's the best way to handle this...
You could set up a column group based on an expression like:
=IIf(Fields!Week.Value <= 26, 1, 0)
Note that this is set to 26, as 26 really should be on the left side, I think.
Your row group expression will need to be something like:
=(Fields!Week.Value - 1) Mod 26
So say I have data like this:
(snip)
And a tablix like this, grouped as above:
With the above grouping, this works for me:
(snip)
This will split your data into two groups based and week and as such will meet your requirements. Since you're only interested in two groups and have a ready-made row number in Week, you can keep the expression simple.
Side-by-side tablixes would most likely be fine, too, but SSRS is notoriously temperamental with adjacent objects. Using grouping as above keeps this as one item at the designer level.
I am working on a ssrs report with column grouping. the followin is my scenario.
Matrix 1:
ID 2012 2013
1 20 40
1 30 50
Total 50 90
Matrix 2:
ID 2012 2013
1 60 70
1 60 80
Total 120 150
I need the sum of matrix1 and matrix2 like below:
ID 2012 2013
1 170 240
But I got the result like :
ID 2012 2013
1 410 410
I have applied column grouping in all the 3 matrices and gave the expression to get sum for matrix 3 as: =Sum(Fields!amount1.Value, "dsmatrix1") + Sum(Fields!Tamount1.Value, "dsmatrix2")
Please help me to get a solution for this.
Thanks!
I think I know what's going on. Correct me if I'm wrong.
Based on what I'm seeing, I'm guessing that Matrix 1 and Matrix 2 only have three fields each, an ID field, an amount field (being "amount1" or "Tamount1"), and a year field.
Your column grouping is manipulating the display of the data to show all values broken out by year. This works fine when looking at data from a single dataset. However, your formula is specifying that the sum of everything in the Amount1 field of dsmatrix1 and the Tamount1 field of dsmatrix2 should be added. This does not take into account the column grouping. Your expression is essentially taking all of the values from both datasets and adding them together.
Not knowing more about your query structure or how the data is filtered, my best guess is that you need another SQL dataset. In this case, you would take the queries from your two previous datasets and union them with the "Union All" command. Note that you will want to use Union All and not just Union. More on that here: What is the difference between UNION and UNION ALL?
Your end result should look something like this:
--This will be your dsmatrix1 query copied and pasted
Select ...
Union All
--This will be your dsmatrix2 query copied and pasted
Select ...
--Place one single Order by clause at the bottom
Order by ...
Note: for your two queries to be unioned properly, you'll need to make sure that each have the same number of fields, each with the same data types. Then you can point your third matrix to the new dataset.
Hope that helps!
compliment of the day.
Based on the previous feedback received,
After creating a Ticket sales database in MS Access. I want to use a single form to Query the price of a particular ticket at a particular month and have the price displayed back in the form in a text field or label.
Below are sample tables and used query
CompanyTable
CompID CompName
A Ann
B Bahn
C Can
KK Seven
- --
TicketTable
TicketCode TicketDes
10 Two people
11 Monthly
12 Weekend
14 Daily
TicketPriceTable
ID TicketCode Price ValidFrom
1 10 $35.50 8/1/2010
2 10 $38.50 8/1/2011
3 11 $20.50 8/1/2010
4 11 $25.00 11/1/2011
5 12 $50.50 12/1/2010
6 12 $60.50 1/1/2011
7 14 $15.50 2/1/2010
8 14 $19.00 3/1/2011
9 10 $40.50 4/1/2012
Used query:
SELECT TicketPriceTable.Price
FROM TicketPriceTable
WHERE (((TicketPriceTable.ValidFrom)=[DATE01]) AND ((TicketPriceTable.TicketCode)=[TCODE01]));
In MS Access, a mini boxes pops up to enter the parameters when running the query. How can I use a single form to enter the parameters for [DATE01] and [TCODE01]. and the price displayed in the same form in a textfield (For further calculations).
Such as 'Month' field equals to input to [DATE01] parameter
'Ticket Code' equals to input for [TCODE01] parameter
Textfield equals to output of the query result (Ticket price)
If possible, I would like to use only the Month and Year in this format MM/YYYY.The day is not necessarry. How can I achieve it in MS Access?
If any question, please don't hesitate to ask
Thanks very much for your time and anticipated feedback.
You can refer to the values in the form fields by using expressions like: [Forms]![NameOfTheForm]![NameOfTheField]
Entering up to 300 different types of tickets
Answer to your comment referring to Accessing data from a ticket database, based on months in MS Access)
You can use Cartesian products to create a lot of records. If you select two tables in a query but do not join them, the result is a Cartesian product, which means that every record from one table is combined with every record from the other.
Let's add a new table called MonthTable
MonthNr MonthName
1 January
2 February
3 March
... ...
Now if you combine this table containing 12 records with your TicketTable containing 4 records, you will get a result containing 48 records
SELECT M.MonthNr, M.MonthName, T.TicketCode, T.TicketDes
FROM MonthTable M, TicketTable T
ORDER BY M.MonthNr, T.TicketCode
You get something like this
MonthNr MonthName TicketCode TicketDes
1 January 10 Two people
1 January 11 Monthly
1 January 12 Weekend
1 January 14 Daily
2 February 10 Two people
2 February 11 Monthly
2 February 12 Weekend
2 February 14 Daily
3 March 10 Two people
3 March 11 Monthly
3 March 12 Weekend
3 March 14 Daily
... ... ... ...
You can also get the price actually valid for a ticket type like this
SELECT TicketCode, Price, ActualPeriod AS ValidFrom
FROM (SELECT TicketCode, MAX(ValidFrom) AS ActualPeriod
FROM TicketPriceTable
WHERE ValidFrom <= Date
GROUP BY TicketCode) X
INNER JOIN TicketPriceTable T
ON X.TicketCode = T.TicketCode AND X.ActualPeriod=T.ValidFrom
The WHERE ValidFrom <= Date is in case that you entered future prices.
Here the subquery selects the actually valid period, i.e. the ValidFrom that applies for each TicketCode. If you find sub-selects a bit confusing, you can also store them as query in Access or as view in MySQL and base a subsequent query on them. This has the advantage that you can create them in the query designer.
Consider not creating all your 300 records physically, but just getting them dynamically from a Cartesian product.
I let you put all the pieces together now.
In Access Forms you can set the RecordSource to be a query, not only a table. This can be either the name of a stored query or a SQL statement. This allows you to have controls bound to different tables through this query.
You can also place subforms on the main form that are bound to other tables than the main form.
You can also display the result of an expression in a TextBox by setting the ControlSource to an expression by starting with an equal sign
=DLookUp("Price", "TicketPriceTable", "TicketCode=" & Me!cboTicketCode.Value)
You can set the Format of a TextBox to MM\/yyyy or use the format function
s = Format$(Now, "MM\/yyyy")