I need to save my Google Form in two different sheets.
The first sheet will be the one for history and the other one will be exploited by the logistic services (who may delete some rows when the clients receive the shipped stuff).
I really need to keep all the responses on the first sheet whatever the logistic services do on the second.
The fact is; I was using formRat, but is not working anymore and I don't see any complementary module that does exactly the same thing. I'm not good enough in programming to write the script by myself.
I tried to write this in the second sheet:
=ArrayFormula('first_sheet_name'!A:W)
But when I try to delete a row on the second sheet, it reappears a few seconds later because Google Sheets recalculates it.
A form submission trigger script attached to the Form Response spreadsheet can easily copy responses to the second sheet, as they arrive. Any modifications made later on the second sheet will survive.
Here is a very simple example of such an Installable Trigger Function. You need to declare ss2ID with the Sheet ID of spreadsheet 2. The script assumes that the responses are to be copied to the first sheet in spreadsheet 2, and that all form answers are populated.
function copyResponse( event ) {
fixFormEvent( event ); // From https://stackoverflow.com/a/26975968/1677912
var ss2Id = "---sheet-id---";
var sheet2 = SpreadsheetApp.openById( secondSheetId ).getSheets()[0];
sheet2.appendRow( [event.values] );
}
This function uses fixFormEvent( event ) from e.values in google forms skips empty answers, is there a workaround? to ensure the columns in the new sheet align with the original questions.
Related
We are building a google sheets database where each user has their own spreadsheet that accesses a central sheet for information using apps script.
This means that with 50 employees, we have 50 spreadsheets to maintain. I am trying to find a way to push updates to all 50 spreadsheets without having to update each one manually. I have all the apps script code in a library that each user's sheet references, so I have the coding maintenance figured out. But keeping each users actual spreadsheet up to date with the latest features is proving difficult.
One way I'm figuring to do that is have a "Template" user sheet that gets updated with the changes/new features. Then when each user opens their spreadsheet, it cross references all of its sheets to the template sheet, and checks if it needs to replace it's sheet with the latest sheet based on time that it was updated in the template sheet. For example, when the sheet "Project Report" in the template is newer than the "Project Report" sheet in the user's spreadsheet, the user SS deletes it's current "Project Report" and copies the template "Project Report" sheet to it's own via the copyTo() method.
I have this all working with apps script, but the issue now is that when the user's local sheet is deleted and replaced with the new updated seet, all formula references to that sheet in other sheets break and replace the reference with #REF. I had planned on overcoming this by using only Named Ranges, but even the named ranges break when the sheet is replaced to the point where even the apps script can no longer find the named range because the named range it is looking for was automatically renamed when the new version of the sheet was imported (aka, "CustomNamedRange" in the template SS was renamed to "'SheetName'!CustomNamedRange" in the user SS).
The only way I know to overcome this issue at this point is to create a centralized "Range Index" spreadsheet that has all the named ranges with their destination sheet and range. I would have to create a custom function that filters through the range index and finds the address it needs based on the name given. For example, instead of calling "CustomNamedRange" in a sheet formula, I would call custom function: getNamedRange("CustomNamedRange"), and apps script would return the range found in the range index. And when a sheet is replaced with the newer version, no references would break because all references go through the apps script filter function.
The only problem with this is that I can foresee this method (calling every range needed in the script through a custom function) slowing down my spreadsheet A LOT because every time a range is called for, it will have to go search through the range index to find it and return it.
Does anyone have any other ideas on how to accomplish what I'm looking for? As in keeping 50+ individual spreadsheets updated with new features without having to do it manually and without breaking all the references?
Sorry for the long post, but I appreciate any ideas!
I had a similar problem and was able to resolve it by using SheetAPI to replace text. I have a template called Sheet1_Template and its hidden. I delete Sheet1, copy Sheet1_Template, show it and then replace all occurances of "Sheet1" in formulas to "Sheet1". Sheet API has to be enabled in the Resources and Google API Console.
function copyTemplate() {
try {
var spread = SpreadsheetApp.getActiveSpreadsheet();
var sheet = spread.getSheetByName("Sheet1");
if( sheet !== null ) spread.deleteSheet(sheet);
sheet = spread.getSheetByName("Sheet1_Template");
sheet = sheet.copyTo(spread);
sheet.setName("Sheet1");
sheet.showSheet();
sheet.activate();
spread.moveActiveSheet(0);
var requests = {"requests":[{"findReplace":{"allSheets":true,"find":"Sheet1","replacement":"Sheet1","includeFormulas":true}}]};
Sheets.Spreadsheets.batchUpdate(requests, spread.getId());
}
catch(err) {
Logger.log("error in copyTemplate: "+err);
}
}
I haven't been able to test implementation of it yet, but I believe the answer above is what I was originally looking for.
I haven't spent any time messing with the API yet, so in the meantime I have found another solution:
Google Sheets recently added macros to it's feature set. The beauty of this is that You can see and edit the macro code after you've recorded your actions in the sheet. For now, I plan on recording a macro when I make updates to the template sheet, then copying the script for that macro into a custom function in my library that will run every time a user opens their spreadsheet. When they open their SS, apps script will check to see if the library's macro function has a later date than the last time the sheet was opened. If it does have a new date, then it will run the macro script, and that user's SS should get updated to the same state as the template.
Also if you are seeing that you cannot run the query from #TheWizEd
It may be due to "Sheets API" not being enabled at Advanced Google services. Please enable>
In the script editor, select Resources > Advanced Google services In the dialog that appears, click the on/off switch for Google Sheets API v4. Please turn on. Click OK button.
Thank you so much to TheWizEd for getting me started (please vote for that post too).
This is what I needed:
function replaceFormulasInSheet(sheet, searchFor, replaceWith) {
// https://stackoverflow.com/a/67151030/470749
// First you need to do this to enable the feature: https://developers.google.com/apps-script/guides/services/advanced#enabling_advanced_services
// https://developers.google.com/sheets/api/quickstart/apps-script
// https://developers.google.com/sheets/api/reference/rest/v4/spreadsheets/request#findreplacerequest
// https://developers.google.com/sheets/api/reference/rest/v4/spreadsheets/batchUpdate
const spread = SpreadsheetApp.getActiveSpreadsheet();
const requests = {
"requests": [
{
"findReplace": {
// "allSheets": true, Omitting this property and instead setting the sheetId property is the only way to effectively set allSheets as false.
"sheetId": sheet.getSheetId(),
"find": searchFor,
"replacement": replaceWith,
"includeFormulas": true
}
}
]
};
return Sheets.Spreadsheets.batchUpdate(requests, spread.getId());
}
Also note that it does not work for sheets with hyphens in their names. If you need hyphens in their names, remove the hyphens beforehand and re-add them after.
I have a Google sheet that is updated by a mobile app created on AppSheet.
I have a column of data that I need to keep a history of so wrote a script to copy the column to a fblank column in another sheet.
function readdailyChecks() {
var sheetFrom = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Todays Checks");
var sheetTo = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("History");
// Copy from 5th column, all rows for one column
var valuesToCopy = sheetFrom.getRange("D2:D100").getValues()
//Paste to another sheet from first cell onwards
sheetTo.getRange(1,sheetTo.getLastColumn()+1,valuesToCopy.length,1).setValues(valuesToCopy);
}
I then wrote another script to do this task when the sheet was edited thinking the sync would edit the sheet data.
function onEdit(e) {
if(e);
readdailyChecks(e)
}
The idea being that the app would sync once the form was completed, update the sheet and trigger the onEdit code to do it's stuff.
The problem is that the sync changes the sheets data without editing it so the historical data is not created!
Is there an onSync code or a way that when the data changes the script can be triggered?
I work at AppSheet. When updates are made to Google sheets via the Google Sheets backend API, they do not fire the onEdit trigger. I'm not sure why exactly this is, but it is a limitation imposed by Google. So that is what you are observing.
The AppSheet documentation suggests that you try a timed trigger instead, polling for changes. https://appsheethelp.zendesk.com/hc/en-us/articles/206483017-Google-Drive
Not the greatest, but it does work. Some AppSheet users have reported success with the onChange trigger instead of the onEdit trigger. To me, this defies logic based on the documented meaning on an onChange trigger, but it appears to work for these users, so worth a shot.
I have a Google spreadsheet with an Add-on that takes data from a form and runs on form submission. I also have another Add-on that pushes the data from this spreadsheet to another spreadsheet - let's call it spreadheet2 here. In spreadsheet2 I have my own script with a function copyLastRow() that copies the last row from this spreadsheet to another spreadsheet - let's call it spreadsheet3. My script is supposed to append a new row from spreadsheet2 to spreadsheet3. It runs OK when I run it manually, but it is not running via the project trigger - which I installed for Script editor's Resources - I tried both on Edit and on Change triggers, but they are simply not firing up when data is pushed from spreadsheet2. The script is working when I actually edit spreadsheet2. However, this is not good for what I need - I really need the script to work without manual intervention. Can you, please, help?
function copyLastRow() {
var target = SpreadsheetApp.openById('xxxxxxxxx').getSheetByName('Sheet1');
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Sheet1');
var lastrow = sheet.getLastRow();
var sourceData = sheet.getRange(lastrow, 1, 1, 53).getValues();
target.appendRow(sourceData[0]);
EDIT: I updated the code - I realized I left the previous version of code here.
You're right to worry about whether this function will be effective when multiple users are submitting forms... it won't be. But it's easily improved.
What's the problem? When copyLastRow() runs, it assumes that the last row of the source spreadsheet contains the response that also triggered the function. However, before it gets around to reading that row, another user might submit a form. (Eventually, the function will be triggered by that submission as well, and could process the same row a second time.)
The simplest improvement in this situation is to take advantage of the event object that is provided to the trigger function as a parameter. See Google Sheet Events for some background details.
The newly submitted responses are in event.values, which is an array - exactly what is needed for .appendRow(). Here's how we can update your copyLastRow function:
function copyLastRow(event) {
var target = SpreadsheetApp.openById('xxxxxxxxx').getSheetByName('Sheet1');
target.appendRow(event.values);
}
Now it doesn't matter how many users submit forms - each will be handled uniquely by this function.
I have created a form that pushes data to a Google Spreadsheet. The data is latitude, longitude, location, and other identifying data. The spreadsheet is then published as a .CSV file and imported into ARC GIS to be displayed on an interactive map. It works exactly as I wanted and I set it to republish after each change.
The problem is that when the spreadsheet has rows appended by the script, it is not seeing it as a change and republishing. In order to get the updated data imported to the map, I need to go in and manually republish. Is there anyway through the Google Apps Script that I could make a few lines of code to force a republish? I could then add that to the "on form submit" script I have or another time based one that already runs at 3 am everyday.
I have looked through the Google Apps Script documents and not found anything. When searching for help on the web, the overwhelming majority of responses are for how to publish your script as a template for other.
My testing sheet was republished after the following function was executed by either a menu entry or a time-based trigger.
function ChangeIt() {
var sheet = SpreadsheetApp.getActiveSpreadsheet()
var t = new Date()
var x = 'upd: ' + t
var range = sheet.getRange('a3')
range.setValue(x)
}
If I were in your shoes, I'd add an extra column to the end of the sheet with some benign constant data that a script can change without affecting the systems consuming the data. If an extra column isn't an option, try modifying my sample to read in a current value, change it, and immediately change it back.
Also, I'd see if the spreadsheet onEdit() trigger fires when the form submit adds a new row. If so, tie your GAS function to it to force the republish. If not, setup a timed trigger to execute the GAS function.
A quick workaround for this issue that doesn't require scripting is to simply make an array copy of the data.
For example, I made a new tab and in A1 put this: =ArrayFormula('Form Responses 1'!A1:Z1000)
While the main Form responses tab will insert rows and not play nice with formulas this new tab stay nice and constant and updates automatically when new data is added.
I have a spreadsheet which extracts and accumulates all the required data from other 6 spreadsheets using Vmerge and Query formulas and all the consolidated data will be converted to pdf and emaild to mail ids using trigger event.
Here begins the problem every time the attachment mail posted consist all the headers and other format, but the data which is extracted does not appear. It seems to appear like - to open the same spreadsheet, after a while all the - (hyphens) are replaced by the data / Hope all the data updates after a while of opening the spreadsheet.
link for sheet
Can anyone direct me to make this issue sorted out.
For this solution should be -> all the data should be updated and then the email script should work; or either it should update before emailing script starts.
Or any other better ideas are appreciated.
Some spreadsheet formulas, like ImportRange and ImportXml (and also Apps Script custom formulas) are only evaluated when there's someone logged in the spreadsheet. It's like these functions need an account to be evaluated from, for example, in importRange the account logged in must have access to the range being imported, if you share this spreadsheet with someone but not the importRange source, when this person is viewing this spreadsheet, the importRange function will not work (well, unless you're also in the spreadsheet and the formulas have already been evaluated).
Bottom line is, you can't have this formulas and use a script triggered on time-driven (or other trigger that does not require someone logged in) and expect the script to be able to read this data.
The workaround though is quite simple. Do what the importRange function does inside your script! e.g.
var source = SpreadsheetApp.openById('source-spreadsheet-key');
var data = source.getSheetByName('List').getRange('I6:AT500').getValues();
//then save it somewhere
var s = Spreadsheet.getActive().getSheetByName('hidden-import');
s.getRange('I6:AT500').setValues(data);
SpreadsheetApp.flush(); //force the data to be written
//so all the other formulas on your spreadsheet get updated with the new data
All your "logic" formulas, like query and vmerge, which are difficult for the script to mimic, can be left on the spreadsheet, but reference this "hidden-import" sheet I just invented instead of nesting importRange directly.
[edit]
To copy only non-empty rows do like this:
var data = SpreadsheetApp.openById('source-spreadsheet-key').
getSheetByName('List').getDataRange().getValues();
Spreadsheet.getActive().getSheetByName('hidden-import').
getRange(1,1,data.length,data[0].length).setValues(data);