Access Form's textbox not showing value - ms-access

I have an unbound textbox in form f_FeuilleBleue. In my code, I give it a certain value;
Debug.Print strAHNS '00 0AA 00-100 F TX-01
Form_f_FeuilleBleue.txt_AHNS = strAHNS
If I put a stopping point on the next line, the immediate window shows that
?Form_f_FeuilleBleue.txt_AHNS
answer: 00 0AA 00-100 F TX-01
However, I still see it as blank in my form. There is no data to be read!
How do I fix this? Is it an issue with screen updating? (I have nothing setting it to off) Maybe form updating? (I have a msgBox in the BeforeUpdate event but it doesn't go in that event)
EDIT - additional info:
When I open the form, there is no problem. I can change the value in the form or by code. However the issue only happens when the form is opened from a menu-style form. Code below. Even after the opening sub finishes, the textbox won't update (visually - it does in value). After testing I see that the Change and the Update event are NOT launched when changing the value of the textbox from another sub (Private subs may be the cause?) But why is it continuing to not show the values even after the subs end?
Could be very, very relevant to read but I'm not sure what to make of it: Obtaining textbox value in change event handler
Here is the code that opens the form:
Private Sub Command7_Click()
Dim strAHNS As String
Dim strquery As String
strAHNS = Replace(Mid(Me.Combo_Dessin2, InStr(Me.Combo_Dessin2, "=") + 1), "=", " ")
strquery = "[ID] = (SELECT Max([ID]) FROM [Feuilles])"
Debug.Print strquery
If (PremierAffichage) Then
DoCmd.OpenForm FormName:="f_feuillebleue", WhereCondition:=strquery
Else
MsgBox "Le projet ou dessin n'a pas été trouvé."
End If
End Sub
Function PremierAffichage() As Boolean
Dim rsFeuilles As DAO.Recordset
Dim rsProjets As DAO.Recordset
Dim strContrat As String
Dim strProjet As String
Dim strDessin As String
Dim sqlquery As String
Dim strAHNS As String
Dim strGroupe As String
Dim strMachine As String
If IsNull(Me.Combo_Dessin2) Or IsNull(Me.Combo_Projet) Or Me.Combo_Dessin2.Value = "" Then
PremierAffichage = False
Exit Function
End If
strProjet = Me.Combo_Projet
strAHNS = Me.Combo_Dessin2
strMachine = Mid(strAHNS, 4, 3)
strGroupe = Mid(strAHNS, 8, 2)
Debug.Print strProjet & " ** " & strAHNS & " ** " & strMachine & " ** " & strGroupe
sqlquery = "SELECT [AHNS], [Contrat], [No Projet], [EP (groupe)], [Type machine], [Mois] FROM [Feuilles]" 'WHERE [AHNS] = '" & strAHNS & "'"
Set rsFeuilles = CurrentDb.OpenRecordset(sqlquery)
sqlquery = "SELECT [Projet HNA] FROM [Projets] WHERE [Projet AHNS] = '" & strProjet & "'"
Set rsProjets = CurrentDb.OpenRecordset(sqlquery)
Debug.Print strAHNS '========================================--------
Form_f_FeuilleBleue.txt_AHNS = strAHNS ' this works in .value but not showing the result
DoEvents ' any changes from there on don't update the value visually
' ==========================================------
If rsProjets.RecordCount > 0 Then
rsFeuilles.AddNew
rsFeuilles![Contrat] = rsProjets![Projet HNA]
rsFeuilles![No Projet] = strProjet
rsFeuilles![AHNS] = strAHNS
rsFeuilles![Mois] = MonthName(Mid(Date, 6, 2))
If strMachine Like "[A-Z][A-Z][A-Z]" Then
rsFeuilles![Type machine] = strMachine
rsFeuilles![EP (groupe)] = strGroupe
End If
rsFeuilles.Update
PremierAffichage = True
End If
rsProjets.Close
Set rsProjets = Nothing
rsFeuilles.Close
Set rsFeuilles = Nothing
End Function

Assign your value to the active form instance (the open form) instead of to the form's class.
So assuming the open form's name is f_FeuilleBleue and you want to assign that value to the form's txt_AHNS control ...
'Form_f_FeuilleBleue.txt_AHNS = strAHNS
Forms!f_FeuilleBleue!txt_AHNS = strAHNS
Reference the form by its name as a member of the Forms collection.

Related

Class Module to trigger and handle field event & record event

I am working on a database for our company. One of the big things they want this database to do is to create reminders and emails based on changed fields and newly created records. For example, when the user puts a date in the First_Meeting field, an event should be triggered that will create 3 reminders on an Outlook Calendar. As a second example, when a new record is created in the Contract table, an event should be triggered to create 2 reminders in an Outlook Calendar and 2 Outlook emails.
I have the logic to do all of this, but I am trying to figure out the best way to handle the events. It is important that the trigger happens on whatever form the First_Meeting field is updated. If I do a form field event, I have to make sure I add the code to all forms that include that field. I am wondering if there is a way to do this with Class modules so that I could fire an event on a table field or record. I have not done any OO, but looked into it a little bit years ago, so I have a very vague understanding of how it works. I apologize that my question is somewhat non-specific, but I don’t want to spend a lot of time on the learning curve of OO & Class Modules only to find out that what I am trying to do cannot be done. On the other hand, if I could do all of this in one place and not have to worry about it going forward that would be well worth any time spent!
My question is: Can I create a class on a table field that would fire an event anytime that field is edited? And can I create a class on a table (or table record) that would fire any time there is a record inserted into the table? What is the logic to accomplish this?
I am using a table to hold all of the items that will be created based on the field that is updated, or record that is created.
I am using Access 2016. Thanks in advance for any help you can give me!!!
Kim
This is the event code I am currently using for the First_Meeting Event:
'This code calls a form to select the reminders to create
Private Sub First_Meeting_AfterUpdate()
Dim strSql As String
Dim strWhere As String
Dim strOrderBy As String
Dim intRecordCount As Integer
'Save any changes to data before selecting appointments to set
If Me.Dirty Then
Me.Dirty = False
End If
'The "Where" keyword is not included here so it can be used for the DCount function
strWhere = " [Appt Defaults].[Field Name]='First Meeting Date'"
strOrderBy = " ORDER BY [Appt Defaults].[Order for List], [Appt Defaults Child].[Date Offset]"
strSql = "SELECT Count([Appt Defaults Child].ID) AS CountOfID " & _
"FROM [Appt Defaults] INNER JOIN [Appt Defaults Child] ON [Appt Defaults].ID = [Appt Defaults Child].ReminderID"
intRecordCount = DCount("ReminderID", "qDefaultAppts", strWhere)
If intRecordCount > 0 Then
DoCmd.SetWarnings False
'Delete records from the Temp table
DoCmd.RunSQL "Delete * From TempApptToSelect"
'Add the "Where" keyword to be used in the query
strWhere = "Where " & strWhere
strSql = CurrentDb.QueryDefs("[qAddApptsToTemp-MinusCriteria]").SQL
'The ";" symbol is added to the end of the query so it needs to be stripped off
strSql = Replace(strSql, ";", "")
strSql = strSql & strWhere & strOrderBy
DoCmd.RunSQL strSql
'Flag all of the events in the Temp Table as Selected
DoCmd.RunSQL "UPDATE TempApptToSelect SET TempApptToSelect.IsSelected = -1"
DoCmd.SetWarnings True
DoCmd.OpenForm "Reminders - Select Main", , , , , , OpenArgs:=Me.Name
End If
End Sub
'This code is from the form where the reminders are selected
Private Sub cmdCreateReminders_Click()
' This Routine copies all of the selected default records from the Appt Defaults tables and copies them to the Reminder Tables
'
Dim rstReminderDefaults As Recordset
Dim rstReminders As Recordset
Dim nID As Integer
Dim dtStartDate As Date
Dim dtStartTime As Date
Dim dtEndTime As Date
Dim strProjectName As String
Dim strProjectAddress As String
Dim strApptArea As String
Dim iCount As Integer
' The calling form has the info needed to set the values for the reminders
' The form "frmCalendarReminders" is generic and will be on all forms that need to set reminders
txtCallingForm = Me.OpenArgs()
'The form recordset is a temp query created from the calling routine which determines the record filter
Set rstReminders = Forms(txtCallingForm)!frmCalendarReminders.Form.RecordsetClone
Set rstReminderDefaults = CurrentDb.OpenRecordset("qApptsToSet")
nID = Forms(txtCallingForm)!ID
strApptArea = Left(rstReminderDefaults![Appt Area], 8)
Select Case strApptArea
Case "Projects"
strProjectName = Forms(txtCallingForm)!txtProjectName
strProjectAddress = Forms(txtCallingForm)!txtProjectAddressLine & vbCrLf & Forms(txtCallingForm)!txtProjectCityLine
With rstReminderDefaults
Do While Not .EOF
'If this reminder has not already been created
If DCount("ID", "PR_Child-Reminders", "[Project ID] =" & Forms(txtCallingForm)![ID] & " And [ReminderChildID]= " & ![ReminderChildID]) = 0 Then
rstReminders.AddNew
'Initialize fields with values from defaults
rstReminders![ReminderChildID] = ![ReminderChildID]
rstReminders![Project ID] = nID
rstReminders![Reminder Type] = ![Outlook Item Type]
rstReminders![Reminder Subject] = ![Subject]
rstReminders![Reminder Text] = ![Body]
rstReminders![Invited] = ![Invite]
rstReminders![Email CC] = ![Email CC]
rstReminders!Calendar = !CalendarID
rstReminders!Color = !ColorID
Select Case ![Appt Type]
.
.
Case "First Meeting"
If Not IsNull(Forms(txtCallingForm)!dtFirstMeeting) Then
'dtStartDate will be used later to fill in Placeholder field in Subject and Body of Calendar and Email Items
dtStartDate = Forms(txtCallingForm)!dtFirstMeeting
rstReminders![Reminder Date] = dtStartDate + ![Date Offset]
Else
'Quit working on this reminder since it has invalid conditions
MsgBox "No date has been set for the " & ![Appt Type] & " so reminders cannot be created"
rstReminders.CancelUpdate
GoTo NextLoop
End If
End Select
.
rstReminders.Update
CreateOrSend (txtCallingForm)
.
NextLoop:
.MoveNext
Loop
End With
End Select
DoCmd.Close
End Sub
‘This code is used to create the reminder or email
Sub CreateOrSend(CallingForm)
Dim bError As Boolean
Dim strName As String
Dim strSubject As String
Dim strBody As String
Dim strType As String
Dim strAttendees As String
Dim strCC As String
Dim strColorCategory As String
Dim dtStartDate As Date
Dim dtEndDate As Date
Dim strReminderText As String
Dim strLocation As String
Dim decDuration As Single
With Forms(CallingForm)!frmCalendarReminders.Form
'bError will be used to determine if the calendar item is created without error
bError = False
If !cmbReminderType = "Calendar" Then
strName = !cmbCalendar.Column(2)
strSubject = !txtReminderSubject
If Not IsNull(!txtReminderNote) Then
strBody = !txtReminderNote
Else
strBody = ""
End If
If Not IsNull(!txtInvite) Then
strAttendees = !txtInvite
Else
strAttendees = ""
End If
strColorCategory = !cmbColor.Column(1)
dtStartDate = !dtStartDate & " " & !dtStartTime
dtEndDate = !dtEndDate & " " & !dtEndTime
If Not IsNull(!txtReminderNote) Then
strReminderText = !txtReminderNote
Else
strReminderText = ""
End If
strLocation = IIf(IsNull(.Parent!txtProjectAddressLine), ".", .Parent!txtProjectAddressLine & ", " & .Parent![Project City])
' Parameter Order: strName, strSubject, strBody, strAttendees, strColorCategory, dtStartDate, dtEndDate, strReminderText Optional: strLocation, decDuration
Call CreateCalendarAppt(bError, strName, strSubject, strBody, strAttendees, strColorCategory, dtStartDate, dtEndDate, strReminderText, strLocation)
If bError = False Then
!dtCreatedItem = Date
Else
MsgBox "***** YOUR APPOINTMENT FAILED ******"
End If
Else
If Not IsNull(!txtReminderNote) Then
strBody = !txtReminderNote
Else
strBody = ""
End If
strSubject = !txtReminderSubject
If Not IsNull(!txtInvite) Then
strAttendees = !txtInvite
strCC = !txtEmailCC
SendCustomHTMLMessages strAttendees, strCC, strSubject, strBody
!dtCreatedItem = Date
Else
MsgBox "There were no email addresses to send this message to"
End If
End If
End With
End Sub
Unfortunately, there is no way to accomplish what you want. Although Access has something like "Data Macros", there is no way to to run a VBA procedure from there.
But don't be afraid of using event procedures in your forms. You don't have to copy all your existing code to each and every event procedure. You can place the existing code in a standard module, and in the forms, use very short event procedures that call these procedures in the standard modules. This still makes the main routines easy to maintain.
I don't agree with Wolfgang.
Of course I would suggest using MSSQL Server as backend, but with Access and the Data-Macros you can update a timestamp field in the underlying tables that updates on every change.
In addition run a script on a server (I don't knpw what intervall would be sufficent for you) every x minutes and check if row was updated since last run of script (compare timestamp)..
If true run your tasks.
If this is not an option we can talk about intercepting form-events with a class and WithEvents but this will need more effort to implement.

Should I re-purpose subform controls on one form or just create multiple forms?

In my office of 65 people, I want to create a "portal" for all the employees out of a single .accdb file. It will allow each employee to navigate to a new "screen" from a dropdown menu.
Should I use a single form with plug-and-play subform controls in order to centralize the VBA code, or should I just use different forms?
I'm thinking it would be nice to have one form with plug-and-play subform controls. When the employee selects a new "screen", the VBA just sets the SourceObject property of each subform control and then re-arranges the subforms based on the layout of the selected "screen".
For instance, we currently use a couple of Access database forms to enter and review errors that we find in our workflow system. So in this scenario, to review the errors I would just say
SubForm1.SourceObject = "Form.ErrorCriteria"
SubForm2.SourceObject = "Form.ErrorResults"
And then I would just move them into place (these values would be pulled dynamically based upon the "screen" selected):
SubForm1.Move WindowWidth * 0.05, WindowHeight * 0.05, WindowWidth * 0.9, WindowHeight * 0.2
SubForm2.Move WindowWidth * 0.05, WindowHeight * 0.25, WindowWidth * 0.9, WindowHeight * 0.65
So this creates a small header section (SubForm1) on the form where I can select the criteria for the errors I want to see (data range, which team committed the error, etc) and then I can view the errors in the much larger section below the header (SubForm2) that holds the datasheet with the results.
I can propogate events up to the main form from the ErrorCriteria and ErrorResults forms that are now bound to the subform controls. That will help me to use the basic MVC design pattern for VBA described here. I can treat the main form as the view, even though parts of that view are buried in subform controls. The controller only has to know about that one view.
My problem comes when the user selects a new "screen" from the dropdown menu. I think it would be nice to just re-purpose the subform controls, like so:
SubForm1.SourceObject = "Form.WarehouseCriteria"
SubForm2.SourceObject = "Form.InventoryResults"
And then just move/resize those subforms to the appropriate layout for the "Inventory" screen.
This approach seems to make the user interface design cleaner in my mind because you basically only ever have to deal with one main form that acts as a template and then you plug in the values (the SourceObject properties) into that template.
But each time we change the "screen", we have a totally different "Model" behind the scenes and a new "View" too according to the MVC design pattern. I wonder if that would clutter up the MVC VBA code behind the scenes, or if the VBA code itself could be modularized too (possibly using Interfaces) to make it just as adaptable as the user interface.
What is the cleanest way to do this from both a User Interface perspective, and from a VBA perspective. Use one main form as template where other forms could be swapped in and out as subforms, or just close the current form and open a new form when the user selects a new "screen" from the dropdown menu.
Below is a brief description of one way to 'repurpose' or reformat a form for several uses. Re your question of changing the VBA code, a simple solution would be to check a label value or some value you set in the control, then call the appropriate VBA subroutine.
We had over 100 reports available, each with their own selection criteria/options and we did not want to create a unique filter form for every report. The solution was to identify the selection options available by report, identify the logical order of those options, then create a table that would present the options to the user.
First, we created the table: ctlReportOptions (PK = ID, ReportName, OptionOrder)
Fields: ID (Int), ReportName (text), OptionOrder (Int), ControlName (text), ControlTop (Int), ControlLeft (Int), SkipLabel (Y/N), ControlRecordsourc(text)
Note 1: ID is not an AutoNumber.
Next we populated with records that would define the view the user would see.
Note 2: Using an ID of zero, we created records for EVERY field on the report so we could always redraw for the developers.
Then we created the form and placed controls for every possible filter.
We set the 'Default Value' property to be used as our default.
Some of the controls:
ComboBox to select the report name. Add code for Change event as follows:
Private Sub cboChooseReport_Change()
Dim strSQL As String
Dim rs As ADODB.recordSet
Dim i As Integer
Dim iTop As Integer
Dim iLeft As Integer
Dim iLblTop As Integer
Dim iLblLeft As Integer
Dim iLblWidth As Integer
Dim iTab As Integer
Dim strLabel As String
On Error GoTo Error_Trap
' Select only optional controls (ID <> 0); skip cotrols always present.
strSQL = "SELECT ctlRptOpt.ControlName, 'lbl' & Mid([ControlName],4,99) AS LabelName, SkipLabel " & _
"From ctlRptOpt WHERE (((ctlRptOpt.ID)<>0)) " & _
"GROUP BY ctlRptOpt.ControlName, 'lbl' & Mid([ControlName],4,99), SkipLabel;"
Set rs = New ADODB.recordSet
rs.Open strSQL, CurrentProject.Connection, adOpenDynamic
Do While Not rs.EOF
Me(rs!ControlName).Visible = False ' Hide control
If rs!skiplabel = False Then ' Hide Label if necessary
Me(rs!LabelName).Visible = False
End If
rs.MoveNext
Loop
rs.Close
iTop = 0
iTab = 0
' Get list of controls used by this report; order by desired sequence.
strSQL = "select * from ctlRptOpt " & _
"where [ID] = " & Me.cboChooseReport.Column(3) & _
" order by OptionOrder;"
Set rs = New ADODB.recordSet
rs.Open strSQL, CurrentProject.Connection, adOpenDynamic
If rs.EOF Then ' No options needed
Me.cmdShowQuery.Visible = True
Me.lblReportCriteria.Visible = False
Me.cmdShowQuery.left = 2000
Me.cmdShowQuery.top = 1500
Me.cmdShowQuery.TabIndex = 1
Me.cmdReset.Visible = False
rs.Close
Set rs = Nothing
GoTo Proc_Exit ' Exit
End If
' Setup the display of controls.
Me.lblReportCriteria.Visible = True
Do While Not rs.EOF
If rs!skiplabel = False Then
strLabel = "lbl" & Mid(rs!ControlName, 4)
iLblWidth = Me.Controls(strLabel).Width
Me(strLabel).top = rs!ControlTop
Me(strLabel).left = rs!ControlLeft - (Me(strLabel).Width + 50)
Me(strLabel).Visible = True
End If
iTab = iTab + 1 ' Set new Tab Order for the controls
Me(rs!ControlName).top = rs!ControlTop
Me(rs!ControlName).left = rs!ControlLeft
Me(rs!ControlName).Visible = True
If left(rs!ControlName, 3) <> "lbl" Then
Me(rs!ControlName).TabIndex = iTab
End If
If Me(rs!ControlName).top >= iTop Then
iTop = rs!ControlTop + Me(rs!ControlName).Height ' Save last one
End If
' If not a label and not a 'cmd', it's a filter! Set a default.
If left(rs!ControlName, 3) <> "lbl" And left(rs!ControlName, 3) <> "cmd" Then
If Me(rs!ControlName).DefaultValue = "=""*""" Then
' Me(rs!ControlName) = "*"
ElseIf left(Me(rs!ControlName).DefaultValue, 2) = "=#" And right(Me(rs!ControlName).DefaultValue, 1) = "#" Then
i = Len(Me(rs!ControlName).DefaultValue)
' Me(rs!ControlName) = Mid(Me(rs!ControlName).DefaultValue, 3, i - 3)
ElseIf Me(rs!ControlName).DefaultValue = "True" Then
' Me(rs!ControlName) = True
ElseIf Me(rs!ControlName).DefaultValue = "False" Then
' Me(rs!ControlName) = False
End If
Else
If Me(rs!ControlName).top + Me(rs!ControlName).Height >= iTop Then
iTop = rs!ControlTop + Me(rs!ControlName).Height ' Save last one
End If
End If
rs.MoveNext
Loop
rs.Close
Set rs = Nothing
If Me.cboChooseReport.Column(1) <> "rptInventoryByDate" Then ' It's special
Me.cmdShowQuery.Visible = True
Me.cmdShowQuery.left = 2000
Me.cmdShowQuery.top = iTop + 300
iTab = iTab + 1
Me.cmdShowQuery.TabIndex = iTab
Else
Me.cmdShowQuery.Visible = False
End If
Me.cmdReset.Visible = True
Me.cmdReset.left = 5000
Me.cmdReset.top = iTop + 300
Me.cmdReset.TabIndex = iTab + 1
Proc_Exit:
Exit Sub
Error_Trap:
Err.Source = "Form_frmReportChooser: cboChooseReport_Change at Line: " & Erl
DocAndShowError ' Save error to database for analysis, then display to user.
Resume Proc_Exit ' Exit code.
Resume Next ' All resumption if debugging.
Resume
End Sub
lblReportCriteria: We displayed the final set of filters so when users complained of nothing showing on the report, we asked them to send us a screen print. We also passed this text to the report and it was printed as a footer on the last page.
cmdReset: Reset all controls back to their default values.
cmdShowQuery: Executes the running of the report
Private Sub cmdShowQuery_Click()
Dim qdfDelReport101 As ADODB.Command
Dim qdfAppReport101 As ADODB.Command
Dim qdfDelReport102 As ADODB.Command
Dim qdfAppReport102 As ADODB.Command
Dim qryBase As ADODB.Command
Dim strQueryName As String
Dim strAny_Open_Reports As String
Dim strOpen_Report As String
Dim qdfVendorsInfo As ADODB.Command
Dim rsVendorName As ADODB.recordSet
Dim strVendorName As String
Dim rsrpqFormVendorsInfo As ADODB.recordSet
On Error GoTo Error_Trap
If Not IsNull(Me.cboChooseReport.value) And Me.cboChooseReport.value <> " " Then
strAny_Open_Reports = Any_Open_Reports()
If Len(strAny_Open_Reports) = 0 Then
If Me.cboChooseReport.value = "rptAAA" Then
BuildReportCriteria '
If Me.chkBankBal = True Then
DoCmd.OpenReport "rptAAA_Opt1", acViewPreview
Else
DoCmd.OpenReport "rptAAA_Opt2", acViewPreview
End If
ElseIf Me.cboChooseReport.value = "rptBBB" Then
If IsNull(Me.txtFromDate) Or Not IsDate(Me.txtFromDate) Then
MsgBox "You must enter a valid From Date", vbOKOnly, "Invalid Date"
Exit Sub
End If
If IsNull(Me.txtToDate) Or Not IsDate(Me.txtToDate) Then
MsgBox "You must enter a valid To Date", vbOKOnly, "Invalid Date"
Exit Sub
End If
Me.txtStartDate = Me.txtFromDate
Me.txtEndDate = Me.txtToDate
DoCmd.OpenReport Me.cboChooseReport.value, acViewPreview
ElseIf Me.cboChooseReport.value = "rptCCC" Then
If Me.txtVendorName = "*" Then
gvstr_VendorName = "*"
Else
Set rsVendorName = New ADODB.recordSet
rsVendorName.Open "selVendorName", gv_DBS_Local, adOpenDynamic
Set qdfVendorsInfo = New ADODB.Command
qdfVendorsInfo.ActiveConnection = gv_DBS_SQLServer
qdfVendorsInfo.CommandText = ("qryVendorsInfo")
qdfVendorsInfo.CommandType = adCmdStoredProc
strVendorName = rsVendorName("VendorName")
gvstr_VendorName = strVendorName
End If
DoCmd.OpenReport "rptFormVendorReport", acViewPreview
Else
BuildReportCriteria
If Me.cboChooseReport.value = "rptXXXXXX" Then
ElseIf Me.cboChooseReport.value = "rptyyyy" Then
On Error Resume Next ' All resumption if debugging.
DoCmd.DeleteObject acTable, "temp_xxxx"
On Error GoTo Error_Trap
Set qryBase = New ADODB.Command
qryBase.ActiveConnection = gv_DBS_Local
qryBase.CommandText = ("mtseldata...")
qryBase.CommandType = adCmdStoredProc
qryBase.Execute
End If
DoCmd.Hourglass False
DoCmd.OpenReport Me.cboChooseReport.value, acViewPreview
End If
Else
MsgBox "You cannot open this form/report because you already have a form/report(s) open: " & _
vbCrLf & strAny_Open_Reports & _
vbCrLf & "Please close the open form/report(s) before continuing."
strOpen_Report = Open_Report
DoCmd.SelectObject acReport, strOpen_Report
DoCmd.ShowToolbar "tbForPost"
End If
Else
MsgBox "Please Choose Report", vbExclamation, "Choose Report"
End If
Exit Sub
Error_Trap:
Err.Source = "Form_frmReportChooser: cmdShowQuery_Click - Report: " & Nz(Me.cboChooseReport.value) & " at Line: " & Erl
If Err.Number = 2501 Then ' MsgBox "You chose not to open this report.", vbOKOnly, "Report cancelled"
Exit Sub
ElseIf Err.Number = 0 Or Err.Number = 7874 Then
Resume Next ' All resumption if debugging.
ElseIf Err.Number = 3146 Then ' ODBC -- call failed -- can have multiple errors
Dim errLoop As Error
Dim strError As String
Dim Errs1 As Errors
' Enumerate Errors collection and display properties of each Error object.
i = 1
Set Errs1 = gv_DBS_SQLServer.Errors
Err.Description = Err.Description & "; Err.Count = " & gv_DBS_SQLServer.Errors.Count & "; "
For Each errLoop In Errs1
With errLoop
Err.Description = Err.Description & "Error #" & i & ":" & " ADO Error#" & .Number & _
" Description= " & .Description
i = i + 1
End With
Next
End If
DocAndShowError ' Save error to database for analysis, then display to user.
Exit Sub
Resume Next ' All resumption if debugging.
Resume
End Sub
Function to build a string showing all of the selection criteria:
Function BuildReportCriteria()
Dim frmMe As Form
Dim ctlEach As Control
Dim strCriteria As String
Dim prp As Property
Dim strSQL As String
Dim rs As ADODB.recordSet
On Error GoTo Error_Trap
strSQL = "select * from ctlRptOpt " & _
"where ID = " & Me.cboChooseReport.Column(3) & _
" order by OptionOrder;"
Set rs = New ADODB.recordSet
rs.Open strSQL, CurrentProject.Connection, adOpenDynamic
If rs.EOF Then
strCriteria = " Report Criteria: None"
Else
strCriteria = " Report Criteria: "
End If
Do While Not rs.EOF
Set ctlEach = Me.Controls(rs!ControlName)
If ctlEach.ControlType = acTextBox Or ctlEach.ControlType = acComboBox Then
If ctlEach.value <> "*" And ctlEach.Name <> "cboChooseReport" And ctlEach.Name <> "cboLocCountry" Then
strCriteria = strCriteria & ctlEach.Tag & " = " & ctlEach.value & " , "
End If
End If
rs.MoveNext
Loop
rs.Close
Set rs = Nothing
If Me.chkOblBal = -1 Then
strCriteria = strCriteria & "Non-zero balances only = Yes"
Else
'return string with all choosen criteria and remove last " , " from the end of string
strCriteria = left$(strCriteria, Len(strCriteria) - 3)
End If
fvstr_ReportCriteria = strCriteria
Set ctlEach = Nothing
Exit Function
Error_Trap:
If Err.Number = 2447 Then
Resume Next ' All resumption if debugging.
End If
Err.Source = "Form_frmReportChooser: BuildReportCriteria at Line: " & Erl
DocAndShowError ' Save error to database for analysis, then display to user.
Exit Function
Resume Next ' All resumption if debugging.
End Function
Finally, each report had it's own query that would filter based on the values in the controls on this form.
Hope this helps. If you are curious about any of the weird things you see, let me know. (i.e. we always used line numbers in the code (I deleted before posting) that allowed us to identify exact line where code fails)

Data from Access will not copy to Word bookmark

I have data from a query name "GrabInfoOfMostRecent" and I am using it as a source for Word to fill in a document with bookmarks. However, once I get to any non-text data, I get error 438 "Object doesn't support this property or method".
Specifically:
For "MRN"I have tried all variations of .Range.Text/Value/Value2 and cannot get the number MRN to fill into the appropriate Bookmark.
For "Diagnosis1", I get an Error13 "Type Mismatch" but I don't know why. It is defined as "Short Text" just as all previous text entries are.
Anyone with any help, I would be deeply appreciative.
Sub WordAutomation()
On Error GoTo HandleError
' Object variables for Automation stuff
' declare them like so during development
' you need to set a reference to the applications
'Dim objWord As New Word.Application
' declare them like this when development is complete
' references no longer necessary
Dim objWord As Object
' Object variables for database access
Dim db As DAO.Database
Dim rstPatientVisit As DAO.Recordset
Dim rsReportData As DAO.Recordset
Dim rsExclusions As DAO.Recordset
' Scalar variables
Dim strsql As String
Dim strFile As String
Dim conPath As String
Dim wdGoToBookmark As Integer
'find the folder where the database resides
Set db = CurrentDb
Set rsReportData = db.OpenRecordset("GrabInfoOfMostRecent")
strFile = db.Name
conPath = Mid(strFile, 1, Len(strFile) - Len(Dir(strFile)))
'Step through the records one at a time, creating a Word
'document for each.
'Do While Not rsReportData.EOF
'--create new word document
Set objWord = CreateObject("Word.Application")
objWord.Documents.Add conPath & "TunTemplate.dotx"
' Make both Word and the document are visible
objWord.Visible = True
objWord.Windows(1).Visible = True
'find bookmarks and insert values
With objWord.ActiveDocument.Bookmarks
.Item("RDFirst").Range.Text = rsReportData!RDFirstName
.Item("RDLast").Range.Text = rsReportData!RDLastName
.Item("PFirstName").Range.Text = rsReportData!PVFirstName
.Item("PLastName").Range.Text = rsReportData!PVLastName
.Item("MRN").Range.Value2 = rsReportData!MRN
.Item("RDAddress").Range.Text = rsReportData!RDAddress
.Item("PAddress").Range.Text = rsReportData!Address
.Item("RDCity").Range.Text = rsReportData!RDCity
.Item("RDCounty").Range.Text = rsReportData!RDCounty
.Item("PCity").Range.Text = rsReportData!City
.Item("PCounty").Range.Text = rsReportData!County
.Item("RDPostalCode").Range.Text = rsReportData!RDPostalCode
.Item("PPostalCode").Range.Text = rsReportData!PostalCode
.Item("Diagnosis1").Range.Text = rsReportData!Diagnosis1
.Item("Treatment1").Range.Text = rsReportData!Treatment1
.Item("Changes1").Range.Text = rsReportData!Changes1
.Item("Diagnosis2").Range.Text = rsReportData!Diagnosis2
.Item("Treatment2").Range.Text = rsReportData!Treatment2
.Item("Changes2").Range.Text = rsReportData!Changes2
.Item("Diagnosis3").Range.Text = rsReportData!Diagnosis3
.Item("Treatment3").Range.Text = rsReportData!Treatment3
.Item("Changes3").Range.Text = rsReportData!Changes3
.Item("Diagnosis4").Range.Text = rsReportData!Diagnosis4
.Item("Treatment4").Range.Text = rsReportData!Treatment4
.Item("Changes4").Range.Text = rsReportData!Changes4
.Item("Diagnosis5").Range.Text = rsReportData!Diagnosis5
.Item("Treatment5").Range.Text = rsReportData!Treatment5
.Item("Changes5").Range.Text = rsReportData!Changes5
.Item("Weight").Range.Text = rsReportData!Weight
.Item("Height").Range.Text = rsReportData!Height
.Item("BMICalc").Range.Text = rsReportData!BMICalc
.Item("Waist").Range.Text = rsReportData!Waist
.Item("BP").Range.Text = rsReportData!BP
.Item("RAcuity").Range.Text = rsReportData!REyeAcuity
.Item("LAcuity").Range.Text = rsReportData!LEyeAcuity
.Item("RRetina").Range.Text = rsReportData!RLensRetina
.Item("LRetina").Range.Text = rsReportData!LLensRetina
.Item("HbA1c").Range.Text = rsReportData!HbA1C
.Item("Creatinine").Range.Text = rsReportData!Creatinine
.Item("TChol").Range.Text = rsReportData!TChol
.Item("UrineACR").Range.Text = rsReportData!UrineACR
.Item("LDL").Range.Text = rsReportData!LDL
.Item("TSH").Range.Text = rsReportData!TSH
.Item("HDL").Range.Text = rsReportData!HDL
.Item("B12").Range.Text = rsReportData!B12
.Item("TG").Range.Text = rsReportData!TG
.Item("EGFR").Range.Text = rsReportData!EGFR
End With
'find and write exclusion data
strsql = "SELECT ReportID, Exclusion " & _
"FROM ExclusionData " & _
"WHERE ReportID=" & rsReportData!ReportID
Set rsExclusions = db.OpenRecordset(strsql)
Do While Not rsExclusions.EOF
With objWord.ActiveDocument.Bookmarks
.Item("exclusions").Range.Text = rsExclusions!Exclusion & vbCrLf
rsExclusions.MoveNext
End With
Loop
rsExclusions.Close
'Save the document and close Word
objWord.ActiveDocument.SaveAs (conPath & rsReportData!MRN & ".doc")
'objWord.Quit
'go to next record for processing
'rsReportData.MoveNext
'Loop
'Tell the user the process is done.
MsgBox "Done!" & vbCrLf & vbCrLf & _
"Look in this directory" & vbCrLf & conPath & vbCrLf & _
"for your documents."
ProcDone:
' clean up our object variables
Set objWord = Nothing
Set rsReportData = Nothing
Set rsExclusions = Nothing
Set db = Nothing
ExitHere:
Exit Sub
HandleError:
'display appropriate error message
Select Case Err.Number
Case 5151 'Word template not found
'Close stranded applications
MsgBox "Word template not found"
Case 5152 'Invalid file name
'Close stranded applications
objWord.ActiveDocument.Close SaveChanges:=False
objWord.Quit
MsgBox "This file or folder does not exist"
Case Else
MsgBox Err.Description, vbExclamation, _
"Error " & Err.Number
End Select
Resume ProcDone
End Sub
Simply with the desire to help you troubleshoot this; I offer the following.
Try converting the problem field into a string using:
.Item("Diagnosis1").Range.Text = CStr(rsReportData!Diagnosis1)
You may also want to display a dialog box with the contents of rsReportData!Diagnosis1:
MsgBox "rsReportData!Diagnosis1 is: " & rsReportData!Diagnosis1 _
, vbOkOnly + vbInformation
To convert null values into zero-length-strings, you can use the following:
.Item("Diagnosis1").Range.Text= IIf(IsNull(rsReportData!Diagnosis1), "", rsReportData!Diagnosis1)

access : populate textbox separately with VBA

In Acces I have a continuous form with independant textbox.
I try to fill it using vba for each record find in the query result, but this fill all the textbox with the same value.
This is my Form
Private Sub Form_Open(Cancel As Integer)
Dim WO As String
WO = Forms![Maintenance input formulaire]![Maintenance input sous formulaire].Form![WONumber]
query = "select comment from SystemAircraftStatus where SystemID = " + CStr(Me.SystemID) + " and WO = '" + WO + "';"
Debug.Print (query)
Dim rs As DAO.Recordset
Set rs = CurrentDb.OpenRecordset(query)
If Not (rs.EOF And rs.BOF) Then
rs.MoveFirst
Me.Texte54.Value = rs.Fields("comment") 'PROBLEME : est appliqué a tous les enregistrements
End If
End Sub
and this is the VBA code, only the first result (with "autre") have a comment.
Is there a solution to fill each textbox separately ?
The reason why it fills all the textboxes with one value: It is a continous
form and the textbox is unbound.
The textbox has to be bound to a value in the recorset of the form in order to show different values.
I suggest you use the recordset object to bind the textbox to a value in the recordset of the form. Like this:
Sub Form_Open(Cancel As Integer)
dim qry as string
qry = _
"select WO, comment from SystemAircraftStatus where SystemID = " + CStr(Me.SystemID) + " and WO = '" + WO + "';"
me.recordset = qry
End Sub
You need to select the two values directly in your SQL query for the recordset object.
Then you use the properties of the textbox to bind it to the value in the query.
Best regards

Cannot open word file for editing from access using vba

The following code runs as far as the marked line. Word then shows a file locked for editing/ open read only prompt. I need to be able to edit the document (that is the whole point of the code).
Sorry for incredibly long code block - I felt it was important to show everything so that it was easier to find the problem.
The code is also kind of clunky with the multiple recordsets, if anyone has any better ideas would love to here them.
Option Explicit
Option Compare Database
Sub InputSafetyData()
Dim dbCur As Database
Dim appCur As Word.Application
Dim docCur As Word.Document
Dim dlgCur As FileDialog
Dim rngCcCur As Range
Dim varDlgCur As Variant
Dim strDocName As String
Dim strDocPath As String
Dim strSQL As String
Dim rsIt As DAO.Recordset
Dim rsHc As DAO.Recordset
Dim rsHz As DAO.Recordset
Dim rsPr As DAO.Recordset
Dim strHc As String
Dim strHz As String
Dim strPr As String
Set dbCur = CurrentDb()
Set dlgCur = Application.FileDialog(msoFileDialogFolderPicker)
With dlgCur
.AllowMultiSelect = False
If .Show <> -1 Then End
varDlgCur = .SelectedItems(1)
End With
strDocPath = CStr(varDlgCur) & "\"
strDocName = Dir(strDocPath & "*.docx")
Set appCur = New Word.Application
appCur.Visible = True
Set dlgCur = Nothing
Do While strDocName <> ""
'Runs as far here
Set docCur = appCur.Documents.Open(FileName:=strDocPath & strDocName, ReadOnly:=False, Visible:=False)
If docCur.ReadOnly = False Then
Set rngCcCur = docCur.ContentControls(6).Range
rngCcCur = ""
appCur.ActiveDocument.Tables.Add Range:=rngCcCur, NumRows:=1, NumColumns:=4
With rngCcCur.Tables(0)
If .Style <> "Table Grid" Then
.Style = "Table Grid"
End If
.ApplyStyleHeadingRows = True
.ApplyStyleLastRow = False
.ApplyStyleFirstColumn = True
.ApplyStyleLastColumn = False
.ApplyStyleRowBands = True
.ApplyStyleColumnBands = False
.Style = "Light Shading"
.AutoFitBehavior wdAutoFitWindow
.Cell(1, 1).Range.InsertAfter "Item"
.Cell(1, 2).Range.InsertAfter "Hazcard"
.Cell(1, 3).Range.InsertAfter "Hazard"
.Cell(1, 4).Range.InsertAfter "Precaution"
'select distinct item based on filename
strSQL = "Select Distinct Item From IHR where filename is"
strSQL = strSQL & strDocName
Set rsIt = dbCur.OpenRecordset(strSQL, dbOpenDynaset)
If Not (rsIt.BOF And rsIt.EOF) = True Then
While Not rsIt.EOF
.Rows.Add
.Cell(rsIt.AbsolutePosition + 2, 1).Range.InsertAfter rsIt.Fields(1).Value
'select distinct hazcard based on item
strSQL = "Select Distinct Hazcard From IHR where item is"
strSQL = strSQL & rsIt.Fields(1).Value
Set rsHc = dbCur.OpenRecordset(strSQL, dbOpenDynaset)
If Not (rsHc.BOF And rsHc.EOF) = True Then
While Not rsHc.EOF
strHc = strHc & " " & rsHc.Fields(2).Value
.Cell(rsIt.AbsolutePosition + 2, 2).Range.InsertAfter strHc
rsHc.MoveNext
Wend
End If
rsHc.Close
Set rsHc = Nothing
'select distinct hazard based on item
strSQL = "Select Distinct Hazard From IHR where item is"
strSQL = strSQL & rsIt.Fields(1).Value
Set rsHz = dbCur.OpenRecordset(strSQL, dbOpenDynaset)
If Not (rsHz.BOF And rsHz.EOF) = True Then
While Not rsHz.EOF
strHc = strHz & " " & rsHz.Fields(2).Value
.Cell(rsIt.AbsolutePosition + 2, 3).Range.InsertAfter strHz
rsHz.MoveNext
Wend
End If
rsHz.Close
Set rsHz = Nothing
'select distinct precaution based on item
strSQL = "Select Distinct Precaution From IHR where item is"
strSQL = strSQL & rsIt.Fields(1).Value
Set rsPr = dbCur.OpenRecordset(strSQL, dbOpenDynaset)
If Not (rsPr.BOF And rsPr.EOF) = True Then
While Not rsPr.EOF
strPr = strPr & " " & rsPr.Fields(4).Value
.Cell(rsIt.AbsolutePosition + 2, 4).Range.InsertAfter strPr
rsPr.MoveNext
Wend
End If
rsPr.Close
Set rsPr = Nothing
rsIt.MoveNext
Wend
End If
End With
rsIt.Close
Set rsIt = Nothing
Debug.Print (docCur.Name)
docCur.Save
End If
docCur.Close
Set docCur = Nothing
strDocName = Dir
Loop
Set appCur = Nothing
End Sub
Focus on the immediate problem --- "Cannot open word file for editing".
I created a folder, C:\share\testdocs\, and added Word documents. The code sample below uses a constant for the folder name. I wanted a simple test, so got rid of FileDialog. I also discarded all the recordset code.
I used Visible:=True when opening the Word documents. I didn't understand why you have the Word application visible, but the individual documents not visible. Whatever the logic for that, I chose to make them visible so I could observe the content changes.
I tested this with Access 2007, and it works without errors. If it doesn't work for you, double-check the file system permissions for the current user for both the folder and the target documents.
Public Sub EditWordDocs()
Const cstrFolder As String = "C:\share\testdocs\"
Dim appCur As Word.Application
Dim docCur As Word.Document
Dim strDocName As String
Dim strDocPath As String
Dim strMsg As String
On Error GoTo ErrorHandler
strDocPath = cstrFolder
strDocName = Dir(strDocPath & "*.docx")
Set appCur = New Word.Application
appCur.Visible = True
Do While strDocName <> ""
Debug.Print "strDocName: " & strDocName
Set docCur = appCur.Documents.Open(FileName:=strDocPath & strDocName, _
ReadOnly:=False, Visible:=True)
Debug.Print "FullName: " & docCur.FullName
Debug.Print "ReadOnly: " & docCur.ReadOnly
' add text to the document ... '
docCur.content = docCur.content & vbCrLf & CStr(Now)
docCur.Close SaveChanges:=wdSaveChanges
Set docCur = Nothing
strDocName = Dir
Loop
ExitHere:
On Error Resume Next
appCur.Quit SaveChanges:=wdDoNotSaveChanges
Set appCur = Nothing
On Error GoTo 0
Exit Sub
ErrorHandler:
strMsg = "Error " & Err.Number & " (" & Err.Description _
& ") in procedure EditWordDocs"
MsgBox strMsg
Debug.Print strMsg
GoTo ExitHere
End Sub
Assuming you're able to get past the read-only problem, I think you have more challenges ahead. Your SELECT statements look highly suspicious to me ...
'select distinct item based on filename '
strSQL = "Select Distinct Item From IHR where filename is"
strSQL = strSQL & strDocName
For example, if strDocName contains "temp.docx", strSQL will contain this text ...
Select Distinct Item From IHR where filename istemp.docx
That is not a valid SELECT statement. I think you may need something more like this ...
SELECT DISTINCT [Item] FROM IHR WHERE filename = 'temp.docx'
Item is a reserved word, so I enclosed it in square brackets to avoid confusing the db engine. Use the equality operator (=) instead of "is" for your string comparisons.
It is extremely useful to Debug.Print your strSQL string, so that you may directly examine the completed statement you're asking the db engine to run ... view it instead of relying on your imagination to guess what it looks like. And when it fails, you can copy the Debug.Print output from the Immediate window and paste it into SQL View of a new query for testing.
However, those Access query issues don't matter until you can get past the read-only issue with your Word documents.
To follow up on the issue of visibility vs. read-only, my code opened the Word documents and modified them without throwing errors when I included either or both of these two changes:
appCur.Visible = False
and
Set docCur = appCur.Documents.Open(FileName:=strDocPath & strDocName, _
ReadOnly:=False, Visible:=False)
I had the same problem with a file opened read only. You can try putting in the following code:
appcur.ActiveWindow.View.ReadingLayout = False