Display multiple specific records in a report - ms-access

Question

Let's say I have a single table called "Customers". It contains 2 fields:
Name
Address
I want users to be able to select multiple records by selecting their names. For example something like having a list box containing all the names of the records in the database. I want users to be able to select multiple items like:
Dave Richardson
Bob Smith
Sophie Parker
And then only display records with these names in the report.

Answer 1

You can use the WhereCondition option of the DoCmd.OpenReport Method to filter your report as needed.
Const cstrReport As String = "YourReportNameHere"
Dim custNames As String
Dim lItem As Variant
Dim strWhereCondition As String
With Me.yourListBoxName
For Each lItem In .ItemsSelected
custNames = custNames & ",'" & Replace(.ItemData(lItem), "'", "''") & "'"
Next
End With
If Len(custNames) > 0 Then
custNames = Mid(custNames, 2)
strWhereCondition = "[Name] IN (" & custNames & ")"
End If
DoCmd.OpenReport ReportName:=cstrReport, View:=acViewPreview, _
WhereCondition:=strWhereCondition
Note this approach has features in common with PaulFrancis' answer. In fact, I copied his code and modified it. The key difference is that this approach does not require you to revise a saved query in order to filter the report.

Answer 2

The setup I would I have is, a Form with a SubForm and a ListBox, the Listbox will have the names of all your customers. So the RowSource would be,
SELECT
customerNameFieldName
FROM
yourTableName;
The Multi Select property will be setup to Extended. Then a button will have the following code that will generate the SQL for the SubForm's recordsource.
Private Sub buttonName_Click()
Dim lItem As Varaint, strSQL As String
Dim custNames As String, whereStr As String
Dim dbObj As dao.Database
Dim tmpQryDef As QueryDef
Set dbObj = CurrentDb()
For Each lItem In Me.yourListBoxName.ItemsSelected
custNames = custNames & "'" & Me.yourListBoxName.ItemData(lItem) & "', "
Next
Id Len(custNames) <> 0 Then
custNames = Left(custNames, Len(custNames) - 2)
whereStr = "WHERE customerNameFieldName IN (" & custNames & ")"
End If
strSQL = "SELECT someFields FROM someTable " & whereStr
Set tmpQryDef = dbObj.QueryDefs("Summary 3 Q1")
tmpQryDef.SQL = strSQL
DoCmd.OpenReport "yourReportName", acViewNormal
Set dbObj = Nothing
Set tmpQryDef = Nothing
End Sub
So now the SubForm will have the RecordSource based on all the information you have selected in the ListBox.