How can I get current Office Windows account email using VBA code?
I do not mean the account which the user is logged in the Windows, I mean the account that is authorized in office
See image:
I don't believe you can access it. Your best bet is linking Access to Outlook and trying to access it from there.
For example you Set a reference to the Outlook object library and then :-
Dim olook As Outlook.Application
Dim EAddress As String
Set olook = GetObject(, "Outlook.Application")
Set olook = CreateObject("Outlook.Application")
EAddress = olook.Session.CurrentUser.Address
I have a similar solution calling out to Outlook, I'm using Excel and found a way to do this, I've only ever found one address in the Accounts collection, but have a suffix match to try and catch the #company.com I'm looking for:
Dim NameSpace As Object
Dim strEmailAddress As String
Set NameSpace = CreateObject("Outlook.Application").GetNameSpace("MAPI")
strEmailAddress = ""
For Each Account In NameSpace.Accounts
If LCase(Split(Account.SMtpAddress, "#")(1)) = "contoso.com" Then
strEmailAddress = Account.SMtpAddress
Else
strEmailAddress = "Unknown"
End If
' If you want to see more values, uncomment these lines
'Debug.Print Account.DisplayName
'Debug.Print Account.UserName
'Debug.Print Account.SMtpAddress
'Debug.Print Account.AccountType
'Debug.Print Account.CurrentUser
Next
Outlook interrupts the VBA-execution (to access Outlook objects from macro) due to security.
Snap shot
Outlook Security
Hence only to get eMailID without opening object as well as handling error in case of non availability of outlook/account, following code can work in your case
VBA Code
Sub Email_Address()
Dim MAPI As Object
Status = "unknown"
On Error GoTo return_value
Set MAPI = CreateObject("Outlook.Application").GetNameSpace("MAPI")
i = 1
Do While True
Debug.Print MAPI.Accounts.Item(i)
i = i + 1
Loop
return_value:
If i > 1 Then: Status = "done..."
Debug.Print Status
End Sub
Related
I actually have 2 questions:
1. How might I see who is using my Access database?
E.g: There is someone with an Access database opened and it created the .ldb file, I would like to see a list of who opened that database (it could be more than one person).
2. How might I see who is using a linked table?
E.g: I have 10 different Access databases, and all of them are using a same linked table. I would like to see who is using that linked table.
I don't even know if it's really possible, but I really appreciate your help!
For you information: The main problem is that lots of people use the same Access in the same network drive, so when I need to change it I have to kick them all out, but I never know who is actually using it.
Update: Rather than reading and parsing the .ldb/.lacdb file, a better approach would be to use the "User Roster" feature of the Access OLEDB provider as described in the Knowledge Base article
https://support.microsoft.com/en-us/kb/285822
and in the other SO question
Get contents of laccdb file through VBA
Original answer:
I put together the following a while ago. It looked promising but then I discovered that computers are not immediately removed from the lock file when they disconnect. Instead, Jet/ACE seems to (internally) mark them as inactive: If ComputerA disconnects and then ComputerB connects, ComputerB overwrites ComputerA's entry in the lock file.
Still, it does provide a list of sorts. I'm posting it here in case somebody can offer some suggestions for refinement.
I created two tables in my back-end database:
Table: [CurrentConnections]
computerName Text(255), Primary Key
Table: [ConnectionLog]
computerName Text(255), Primary Key
userName Text(255)
A VBA Module in my back-end database contained the following code to read (a copy of) the lock file and update the [CurrentConnections] table:
Public Sub GetCurrentlyConnectedMachines()
Dim cdb As DAO.Database, rst As DAO.Recordset
Dim fso As Object '' FileSystemObject
Dim lck As Object '' ADODB.Stream
Dim lockFileSpec As String, lockFileExt As String, tempFileSpec As String
Dim buffer() As Byte
Set cdb = CurrentDb
cdb.Execute "DELETE FROM CurrentConnections", dbFailOnError
Set rst = cdb.OpenRecordset("SELECT computerName FROM CurrentConnections", dbOpenDynaset)
lockFileSpec = Application.CurrentDb.Name
If Right(lockFileSpec, 6) = ".accdb" Then
lockFileExt = ".laccdb"
Else
lockFileExt = ".ldb"
End If
lockFileSpec = Left(lockFileSpec, InStrRev(lockFileSpec, ".", -1, vbBinaryCompare) - 1) & lockFileExt
'' ADODB.Stream cannot open the lock file in-place, so copy it to %TEMP%
Set fso = CreateObject("Scripting.FileSystemObject") '' New FileSystemObject
tempFileSpec = fso.GetSpecialFolder(2) & "\" & fso.GetTempName
fso.CopyFile lockFileSpec, tempFileSpec, True
Set lck = CreateObject("ADODB.Stream") '' New ADODB.Stream
lck.Type = 1 '' adTypeBinary
lck.Open
lck.LoadFromFile tempFileSpec
Do While Not lck.EOS
buffer = lck.Read(32)
rst.AddNew
rst!computerName = DecodeSZ(buffer)
rst.Update
buffer = lck.Read(32) '' skip accessUserId, (almost) always "Admin"
Loop
lck.Close
Set lck = Nothing
rst.Close
Set rst = Nothing
Set cdb = Nothing
fso.DeleteFile tempFileSpec
Set fso = Nothing
End Sub
Private Function DecodeSZ(buf() As Byte) As String
Dim b As Variant, rt As String
rt = ""
For Each b In buf
If b = 0 Then
Exit For '' null terminates the string
End If
rt = rt & Chr(b)
Next
DecodeSZ = rt
End Function
The following code in the Main_Menu form of the front-end database updated the [ConnectionLog] table
Private Sub Form_Load()
Dim cdb As DAO.Database, rst As DAO.Recordset
Dim wshNet As Object '' WshNetwork
Set wshNet = CreateObject("Wscript.Network")
Set cdb = CurrentDb
Set rst = cdb.OpenRecordset("SELECT * FROM ConnectionLog", dbOpenDynaset)
rst.FindFirst "ComputerName=""" & wshNet.computerName & """"
If rst.NoMatch Then
rst.AddNew
rst!computerName = wshNet.computerName
Else
rst.Edit
End If
rst!userName = wshNet.userName
rst.Update
Set wshNet = Nothing
End Sub
Finally, the following form in the back-end database listed [its best guess at] the current connections
It is a "continuous forms" form whose Record Source is
SELECT CurrentConnections.computerName, ConnectionLog.userName
FROM CurrentConnections LEFT JOIN ConnectionLog
ON CurrentConnections.computerName = ConnectionLog.computerName
ORDER BY ConnectionLog.userName;
and the code-behind is simply
Private Sub Form_Load()
UpdateFormData
End Sub
Private Sub cmdRefresh_Click()
UpdateFormData
End Sub
Private Sub UpdateFormData()
GetCurrentlyConnectedMachines
Me.Requery
End Sub
Easy. Open the .ldb file in notepad (or any text editor) and you can see the machine names.
RE: How might I see who is using my Access database?
•E.g: There is someone with an Access database opened and it created the .ldb file, I would like to see a list of who opened that database (it could be more than one person).
Just happened across this while looking for something else, and I thought I might share what I do for this. Note that this assumes that the host computer (the computer on which the database file resides) uses file sharing to provide access to the file.
You will need to be on the host computer, or have authority to connect to that machine.
click Start
right-click My Computer and select Manage
if you're not on the host computer, right-click 'Computer Management' and enter the host's name
Expand 'Shared Folders' and click on 'Open Files'
At the right is the list of currently open files with the username for each current user
I agree with Gord's Original answer. I used this code on my database, it seems that there is a way around computers not being taken out of CurrentConnections upon exit of the DB.
I placed this on my main menu form because it is always open until the user exits. I used the unload event on my form to get this to work, and it works awesome! Here is my code
p.s. Ignore SetWarnings I just have that on so the user doesn't have to click through prompts.
Private Sub Form_Unload(Cancel As Integer)
Dim wshNet As Object
Dim deleteSQL As String
Set wshNet = CreateObject("WScript.Network")
DoCmd.SetWarnings False
deleteSQL = "DELETE tblCurrentConnections.* " & _
"FROM tblCurrentConnections WHERE[computerName] = '" & wshNet.computerName & "';"
DoCmd.RunSQL deleteSQL
DoCmd.SetWarnings True
End Sub
I am trying to develop an Access database for keeping track of emails in Outlook. I was able to develop the following code by combining bits and pieces from many internet searches. The attached code finally works and took me more time than I want to admit to develop. I am new to VBA programming and am trying to grunt my way through the process. Anyway, out of frustration and dread that this project could end up taking way longer than I wanted it to, I thought I would finally ask for some help. The following are features, in order of priority, that I would eventually like to add to the below code:
High Priority:
(1) Need recursive VBA code to import emails located in all subfolders.
(2) Need VBA code to insert the Folder name where the email is located into Access Database. Folder Path is not necessary.
(3) Need VBA code to insert the file name of any user attached documents.
Low Priority (Access can be used to remove duplicates until issue is resolved):
(4) Want VBA code to append data with new emails when macro is run.
Nice future options:
(5) VBA code to allow me to pick a folder. Option would allow for future flexibility.
I am running Access and Outlook 2010 on Window 7 (64 Bit Computer). The following is my code so far:
Sub ImportContactsFromOutlook()
' This code is based in Microsoft Access.
' Set up DAO objects (uses existing "tblContacts" table)
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("Email")
' Set up Outlook objects.
Dim ol As New Outlook.Application
Dim olns As Outlook.NameSpace
Dim cf As Outlook.MAPIFolder
Dim c As Outlook.MailItem
Dim objItems As Outlook.Items
Dim Prop As Outlook.UserProperty
Set olns = ol.GetNamespace("MAPI")
'--- (5) --- VBA code to allow me to pick a folder. Option would allow for future flexability.
Set cf = olns.GetDefaultFolder(olPublicFoldersAllPublicFolders)
'--- (1) --- Need recursive VBA code to import emails located in all subfolders.
Set objItems = cf.Items
iNumMessages = objItems.Count
If iNumMessages <> 0 Then
For i = 1 To iNumMessages
If TypeName(objItems(i)) = "MailItem" Then
Set c = objItems(i)
rst.AddNew
rst!EntryID = c.EntryID
rst!ConversationID = c.ConversationID
rst!Sender = c.Sender
rst!SenderName = c.SenderName
rst!SentOn = c.SentOn
rst!To = c.To
rst!CC = c.CC
rst!BCC = c.BCC
rst!Subject = c.Subject
rst!Attachments = c.Attachments.Count
'--- (3) --- Need VBA code to insert the file name of any user attached documents. ".Count" is used to avoid error and can be replaced.
rst!Body = c.Body
rst!HTMLBody = c.HTMLBody
rst!Importance = c.Importance
rst!Size = c.Size
rst!CreationTime = c.CreationTime
rst!ReceivedTime = c.ReceivedTime
rst!ExpiryTime = c.ExpiryTime
'--- (2) --- Need VBA code to insert the Folder name where the email is located into Access Database. Folder Path is not necessary.
rst.Update
End If
Next i
rst.Close
MsgBox "Finished."
Else
MsgBox "No e-mails to export."
End If
'--- (4) --- Want VBA code to append data with new emails when macro is run.
End Sub
Here are some helpful reference material I tried to use. Some of them have what looked like fancy tools. Because I am learning I either could not implement or did not understand some of them..
msdn.microsoft.com/en-us/library/ee861519(v=office.14).aspx
msdn.microsoft.com/en-us/library/office/ee861520(v=office.14).aspx
accessexperts.net/blog/2011/07/07/importing-outlook-emails-into-access/
add-in-express.com/creating-addins-blog/2011/08/15/how-to-get-list-of-attachments/
databasejournal.com/features/msaccess/article.php/3827996/Working-With-Outlook-from-Access.htm
stackoverflow.com/questions/7298591/copying-all-incoming-emails-in-outlook-inbox-and-personal-subfolders-to-excel-th
Any recommendations or direction is welcome. Thanks for the help. It is appreciated.
Here is my code as it stands now (see below). There are still a few problems when I run it. On the first time the code is run, since there are no records in the Access database table, I receive the following error:
Run-time error ‘3021’: No current record.
Is there an error check or way I can code around this? Also, after the Access database is populated, the following code only excludes those emails found in the primary folder, not the sub folder:
If ([rst]![EmailLocation] <> ofProp.Name) And ([rst]![EntryID] <> cMail.EntryID) Then
I am trying to figure out why. Last, I still need to know how pull a list of user attached documents into the access database. The following code pulls all attachments, including the embedded ones, and only returns the first attachment in the document:
Set cAtch = cMail.Attachments
cntAtch = cAtch.Count
If cntAtch > 0 Then
For j = cntAtch To 1 Step -1
strAtch = cAtch.Item(j).FileName
rst!Attachments = strAtch
Next
Else
rst!Attachments = "No Attachments"
End If
Again, any help would be appreciated. Thanks.
Sub ImportMailPropFromOutlook()
' Code for specifing top level folder and initializing routine.
' Set up Outlook objects.
Dim ol As New Outlook.Application
Dim olns As Outlook.NameSpace
Dim ofO As Outlook.MAPIFolder
Dim ofSubO As Outlook.MAPIFolder
Dim objItems As Outlook.Items
Set olns = ol.GetNamespace("MAPI")
Set ofO = olns.GetDefaultFolder(olFolderInbox) '--- Specifies top level folder for importing Oultook mail.
'Set of = olns.PickFolder '--- Allows user to select top level folder for importing Outlook mail.
'Set info and call GetMailProp code.
Set objItems = ofO.Items
GetMailProp objItems, ofO
'Set info and call ProcessSubFolders.
For Each ofSubO In of.Folders
Set objItems = ofSubO.Items
ProcessSubFolders objItems, ofSubO
Next
End Sub
Sub GetMailProp(objProp As Outlook.Items, ofProp As Outlook.MAPIFolder)
' Code for writeing Outlook mail properties to Access.
' Set up DAO objects (uses existing Access "Email" table).
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("Email")
'Set Up Outlook objects.
Dim cMail As Outlook.MailItem
Dim cAtch As Outlook.Attachments
'Write Outlook mail properties to Access "Email" table.
iNumMessages = objProp.Count
If iNumMessages <> 0 Then
For i = 1 To iNumMessages
If TypeName(objProp(i)) = "MailItem" Then
Set cMail = objProp(i)
If ([rst]![EmailLocation] <> ofProp.Name) And ([rst]![EntryID] <> cMail.EntryID) Then
rst.AddNew
rst!EntryID = cMail.EntryID
rst!ConversationID = cMail.ConversationID
rst!Sender = cMail.Sender
rst!SenderName = cMail.SenderName
rst!SentOn = cMail.SentOn
rst!To = cMail.To
rst!CC = cMail.CC
rst!BCC = cMail.BCC
rst!Subject = cMail.Subject
Set cAtch = cMail.Attachments
cntAtch = cAtch.Count
If cntAtch > 0 Then
For j = cntAtch To 1 Step -1
strAtch = cAtch.Item(j).FileName
rst!Attachments = strAtch
Next
Else
rst!Attachments = "No Attachments"
End If
rst!Count = cMail.Attachments.Count
rst!Body = cMail.Body
rst!HTMLBody = cMail.HTMLBody
rst!Importance = cMail.Importance
rst!Size = cMail.Size
rst!CreationTime = cMail.CreationTime
rst!ReceivedTime = cMail.ReceivedTime
rst!ExpiryTime = cMail.ExpiryTime
rst!EmailLocation = ofProp.Name
rst.Update
End If
End If
Next i
End If
End Sub
Sub ProcessSubFolders(objItemsR As Outlook.Items, OfR As Outlook.MAPIFolder)
'Code for processing subfolders
' Set up Outlook objects.
Dim ofSubR As Outlook.MAPIFolder
'Set info and call GetMailProp code.
GetMailProp objItemsR, OfR
'Set info and call ProcessSubFolders. Recursive.
For Each ofSubR In OfR.Folders
Set objItemsR = ofSubR.Items
ProcessSubFolders objItemsR, ofSubR
Next
End Sub
I had an opportunity to work on the code some more. What I am trying to do is import emails located within all the sub-folders of my Outlook account into Access. The VBA code is in Access. I only need certain mail item properties. Mostly the ones you would need to replicate the print memo function in Outlook.
I added a few more that I thought I would need to help exclude duplicates located in the same folder. The are duplicate emails in different public sub-folders but I need to know that in my database record.
I still need a recursive sub or function to make sure I get all the sub-folders. I tried a For/Next loop but this only searches one level of sub-folders. I could defiantly use some help on this. This seems like the tough part.
My updated code is:
Sub ImportContactsFromOutlook()
' This code is based in Microsoft Access.
' Set up DAO objects (uses existing "Email" table)
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("Email")
' Set up Outlook objects.
Dim ol As New Outlook.Application
Dim olns As Outlook.NameSpace
Dim cf As Outlook.MAPIFolder
Dim cMail As Outlook.MailItem
Dim cAtch As Outlook.Attachments
Dim objItems As Outlook.Items
Dim of As Outlook.Folder
Dim ofSub As Outlook.Folder
Set olns = ol.GetNamespace("MAPI")
'--- (5) ---
'Would eventually be nice to allow a user to select a folder. Folderpicker? Lowest priority.
Set of = olns.GetDefaultFolder(olFolderInbox)
'--- (1) ---
'Loop only searches one level down. I will need all subfolders. Most examples I saw call external Sub? Recursive?
For Each ofSub In of.Folders
Set objItems = ofSub.Items
iNumMessages = objItems.Count
If iNumMessages <> 0 Then
For i = 1 To iNumMessages
If TypeName(objItems(i)) = "MailItem" Then
Set cMail = objItems(i)
rst.AddNew
rst!EntryID = cMail.EntryID
rst!ConversationID = cMail.ConversationID
rst!Sender = cMail.Sender
rst!SenderName = cMail.SenderName
rst!SentOn = cMail.SentOn
rst!To = cMail.To
rst!CC = cMail.CC
rst!BCC = cMail.BCC
rst!Subject = cMail.Subject
'--- (3) ---
'Code only inserts first attachment. Code Also inserts embedded attachments.
'Need code to insert all user selected attachments (ex. PDF Document) and no embedded attachments.
Set cAtch = cMail.Attachments
cntAtch = cAtch.Count
If cntAtch > 0 Then
For j = cntAtch To 1 Step -1
strAtch = cAtch.Item(j).FileName
rst!Attachments = strAtch
Next
Else
rst!Attachments = "No Attachments"
End If
rst!Count = cMail.Attachments.Count
rst!Body = cMail.Body
rst!HTMLBody = cMail.HTMLBody
rst!Importance = cMail.Importance
rst!Size = cMail.Size
rst!CreationTime = cMail.CreationTime
rst!ReceivedTime = cMail.ReceivedTime
rst!ExpiryTime = cMail.ExpiryTime
'--- (2) ---
' Solved - Figured out how to call folder location into databse.
rst!EmailLocation = ofSub.Name
rst.Update
End If
Next i
End If
Next
'--- (4) ---
'Still need code to append Access database with only new records.
'Duplicate email can exist in differenc subfolders but not same subfolder.
End Sub
Any help would be appreciated.
I was able to find some examples on the web to resolve the exclude duplicate mail records and Run-time error '3021' with the following code:
' If code checks outlook mail for and excludes duplicate records based on table fields [EntryID] and [EmailLocation].
If Cnt = DCount("[EntryID] & [EmailLocation]", "Email", "[EntryID] = """ & cMail.EntryID & """ And [EmailLocation] = """ & ofProp.Name & """") = 0 Then
'Code used to insert individual outlook mail properties.
End If
Still need to resolve the issue with attachments. Any help would be appreciated. Thank you.
Check this example for selecting the Outlook contact, from code written by Helen Feddema.
"Exporting Calendar Items to Excel"
http://www.helenfeddema.com/Code%20Samples.htm
I am trying to auto email a report from access using VBA in a macro. The report is sent from Access2007 by outlook2007. When the report is being sent, I get a security message from outlook saying "a program is trying to access your Address book or Contacts" or "a program is trying to access e-mail addresses you have stored in Outlook..." . This message is a problematic for me because I want to use windows task scheduler to automatically send the report without any human interaction.So I want to disable this security notification. I searched on Google and here is the code I have so far but giving me errors and I am not sure what else I should do. Thanks for your help in advance. I am a beginner programmer. The error is
Public Sub Send_Report()
Dim strRecipient As String
Dim strSubject As String
Dim strMessageBody As String
Dim outlookapp As Outlook.Application
Set outlookapp = CreateObject("Outlook.Application")
OlSecurityManager.ConnectTo outlookapp 'error is here says object required
OlSecurityManager.DisableOOMWarnings = True
On Error GoTo Finally
strRecipient = "example#yahoo.com"
strSubject = "Tile of report"
strMessageBody = "Here is the message."
DoCmd.SendObject acSendReport, "Report_Name", acFormatPDF, strRecipient, , , strSubject, strMessageBody, False
Finally:
OlSecurityManager.DisableOOMWarnings = False
End Sub
You get the error because OlSecurityManager is nothing. You haven't declared it, you haven't set it to anything, so when you attempt to use it, VBA has no idea what you're talking about!
It looks like you're trying to use Outlook Security Manager, which is an add-in sold here. Have you purchased it? Because if not, then you probably don't have it on your system.
If you do have it, then you probably need to declare and set it like this:
Dim OlSecurityManager As AddinExpress.Outlook.SecurityManager
Set OlSecurityManager = New AddinExpress.Outlook.SecurityManager
If you, as I suspect, don't have it, then an alternative is sending e-mail using CDO. Here's an example:
First, set a reference to the CDO library in Tools > References > checkmark next to Microsoft CDO for Windows Library or something like that.
Dim cdoConfig
Dim msgOne
Set cdoConfig = CreateObject("CDO.Configuration")
With cdoConfig.Fields
.Item(cdoSendUsingMethod) = cdoSendUsingPort
.Item(cdoSMTPServerPort) = 25 'your port number, usually is 25
.Item(cdoSMTPServer) = "yourSMTPserver.com"
'.Item(cdoSendUserName) = "your username if required"
'.Item(cdoSendPassword) = "your password if required"
.Update
End With
Set msgOne = CreateObject("CDO.Message")
With msgOne
Set .Configuration = cdoConfig
.To = "recipient#somehwere.com"
.from = "you#here.com"
.subject = "Testing CDO"
.TextBody = "It works just fine."
.Attachments.Add "C:\myfile.pdf"
.Send
End With
This is a bit more annoying than Outlook, because you need to know in advance the address of the SMTP server to be used.
I know this is a late answer, but I just ran into a similar problem. There is another solution using Outlook.Application!
I stumble upon it while looking for the solution, full credit here:
http://www.tek-tips.com/faqs.cfm?fid=4334
But what this site's solution simply suggest, instead of using the .send command, use the `.Display" command and then send some keys from the keyboard to send the email, like below:
Sub Mail_workbook_Outlook()
'Working in Excel 2000-2016
Dim OutApp As Object
Dim OutMail As Object
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
With OutMail
.To = "Someone#Somewhere.com"
.CC = ""
.BCC = ""
.Subject = "This is an automated email!"
.Body = "Howdy there! Here, have an automated mail!"
.Attachments.Add ActiveWorkbook.FullName
.Display 'Display instead of .send
SendKeys "%{s}", True 'send the email without prompts
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
End
End Sub
I'm working on a Access database which generates some mails with mail merge called from VBA code in the Access database. The problem is that if I open a new Word document and start the mail merge (VBA), Word opens the same Access database (which is already open) to get the data. Is there any way to prevent this? So that the already opened instance of the database is used?
After some testing I get a strange behavior: If I open the Access database holding the SHIFT-Key the mail merge does not open an other Access instance of the same database. If I open the Access database without holding the key, I get the described behavior.
My mail merge VBA code:
On Error GoTo ErrorHandler
Dim word As word.Application
Dim Form As word.Document
Set word = CreateObject("Word.Application")
Set Form = word.Documents.Open("tpl.doc")
With word
word.Visible = True
With .ActiveDocument.MailMerge
.MainDocumentType = wdMailingLabels
.OpenDataSource Name:= CurrentProject.FullName, ConfirmConversions:=False, _
ReadOnly:=False, LinkToSource:=False, AddToRecentFiles:=False, _
PasswordDocument:="", PasswordTemplate:="", WritePasswordDocument:="", _
WritePasswordTemplate:="", Revert:=False, Format:=wdOpenFormatAuto, _
SQLStatement:="[MY QUERY]", _
SQLStatement1:="", _
SubType:=wdMergeSubTypeWord2000, OpenExclusive:=False
.Destination = wdSendToNewDocument
.Execute
.MainDocumentType = wdNotAMergeDocument
End With
End With
Form.Close False
Set Form = Nothing
Set word = Nothing
Exit_Error:
Exit Sub
ErrorHandler:
word.Quit (False)
Set word = Nothing
' ...
End Sub
The whole thing is done with Access / Word 2003.
Update #1
It would also help if someone could tell me what the exact difference is between opening Access with or without the SHIFT-Key. And if it is possible to write some VBA code to enable the "features" so if the database is opened without the SHIFT-Key, it at least "simulates" it.
Cheers,
Gregor
When I do mailmerges, I usually export a .txt file from Access and then set the mail merge datasource to that. That way Access is only involved in exporting the query and then telling the Word document to do the work via automation, roughly as follows:
Public Function MailMergeLetters()
Dim pathMergeTemplate As String
Dim sql As String
Dim sqlWhere As String
Dim sqlOrderBy As String
'Get the word template from the Letters folder
pathMergeTemplate = "C:\MyApp\Resources\Letters\"
'This is a sort of "base" query that holds all the mailmerge fields
'Ie, it defines what fields will be merged.
sql = "SELECT * FROM MailMergeExportQry"
With Forms("MyContactsForm")
' Filter and order the records you want
'Very much to do for you
sqlWhere = GetWhereClause()
sqlOrderBy = GetOrderByClause()
End With
' Build the sql string you will use with this mail merge
sql = sql & sqlWhere & sqlOrderBy & ";"
'Create a temporary QueryDef to hold the query
Dim qd As DAO.QueryDef
Set qd = New DAO.QueryDef
qd.sql = sql
qd.Name = "mmexport"
CurrentDb.QueryDefs.Append qd
' Export the data using TransferText
DoCmd.TransferText _
acExportDelim, , _
"mmexport", _
pathMergeTemplate & "qryMailMerge.txt", _
True
' Clear up
CurrentDb.QueryDefs.Delete "mmexport"
qd.Close
Set qd = Nothing
'------------------------------------------------------------------------------
'End Code Block:
'------------------------------------------------------------------------------
'------------------------------------------------------------------------------
'Start Code Block:
'OK. Access has built the .txt file.
'Now the Mail merge doc gets opened...
'------------------------------------------------------------------------------
Dim appWord As Object
Dim docWord As Object
Set appWord = CreateObject("Word.Application")
appWord.Application.Visible = True
' Open the template in the Resources\Letters folder:
Set docWord = appWord.Documents.Add(Template:=pathMergeTemplate & "MergeLetters.dot")
'Now I can mail merge without involving currentproject of my Access app
docWord.MailMerge.OpenDataSource Name:=pathMergeTemplate & "qryMailMerge.txt", LinkToSource:=False
Set docWord = Nothing
Set appWord = Nothing
'------------------------------------------------------------------------------
'End Code Block:
'------------------------------------------------------------------------------
Finally:
Exit Function
Hell:
MsgBox Err.Description & " " & Err.Number, vbExclamation, APPHELP
On Error Resume Next
CurrentDb.QueryDefs.Delete "mmexport"
qd.Close
Set qd = Nothing
Set docWord = Nothing
Set appWord = Nothing
Resume Finally
End Function
To use this, you need to set up your Resources\Letters subfolder and put your mailmerge template word file in there. You also need your "base" query with the field definitions in your Access App (in the example, it is called MailMergeExportQry. But you can call it anything.
You also need to figure out what filtering and sorting you will do. In the example, this is represented by
sqlWhere = GetWhereClause()
sqlOrderBy = GetOrderByClause
Once you have got your head round those things, this is highly reusable.
I'm trying to write a simple little routine to email an attachment stored in an Access 2007 database. For some reason I cannot get the simplest part of it to work.
I get an error saying "User-defined type not defined" on the following line:
Dim attachmentField As DAO.Field2
Now up to this point I haven't accessed any DAO objects yet, but my assumption was that I only needed to add the relevant reference. Thing is, I seem to have a misconception about what that reference is. I have tried "Microsoft DAO 3.6 Object Library" which made sense, but I'm still getting the same error message. Then I tried 3.5 of the same and then JET and then a few more that made far less sense.
Here's the full listing, in case I missed something else that is real basic. I know it needs an awful lot of cleanup, but I'd like to get it working first.
Private Sub Command4_Click()
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
Set appOutLook = CreateObject("Outlook.Application")
Set MailOutLook = appOutLook.CreateItem(olMailItem)
With MailOutLook
.To = Description.Value
.Subject = "Confirmation of " & ID.Value
'Error on the next line
Dim attachmentField As DAO.Field2
attachmentField = Recordset("Att")
attachmentField.SaveToFile "C:\Temp\" & Att.FileName
Attachments.Add "C:\Temp\" & Att.FileName, olByValue, 1, "Document"
'.DeleteAfterSubmit = True
.Send
End With
End Sub
Any ideas?
You need a reference to DAO Version 12 - which supports the new FIELD2 object
Try adding this reference - "Microsoft Office 12.0 Access database engine"
Change the line to
Dim attachmentField As DAO.Field
Also, where does the Recordset come from? Where is it being filled with records?