I'm designing a database to track requests. Currently, I have a form that its' record source is based off a query "Unassigned Requests". This query is based off my table Requests, and returns all "unassigned Requests". In this form, I would like the status field to change to "Assigned", once a Tech field has been assigned to the request. I currently have the Default for the Tech Assigned field set to "Blank', and the status field set to 'Unassigned". Both of these fields are combo boxes. The status field has a control source from the request table and row source from the status table. The tech assigned field has a control source from the Tech table and the row source is based off a query.
I have tried multiple solutions that have not seemed to work. I have limited experience with Macros and VBA. I would appreciate any suggestions on solving this problem.
I am going to make some assumptions regarding your post and if any are incorrect please let me know.
You have a request form where a request is assigned to a Tech. On that form there is a dropdown for the status, and also for the Tech.
You want to make it so when the tech dropdown is filled out with a tech's name you want the dropdown to change to assigned.
If this is the case I would recommend using the Tech Assigned field's AfterUpdate event. The code would look something like this:
Private Sub cboTech_Assigned_AfterUpdate()
If Nz(Me.cboTech_Assigned.Value, "") <> "" Then
Me.cboStatus = "Assigned"
Else
Me.cboStatus = ""
End If
End Sub
Obviously you will need to adjust to your own naming scheme. I should also point out that I don't even know if that Nz function is needed, I have just gotten into the habit of putting it everywhere. If I misunderstood something about what you want to do please let me know!
Related
I am new-ish to access scripting, but through brute force and the Uni of Google/Microsoft, I have been able to make some pretty nice DB's. I have two items that I am struggling with.
I am creating a AFTER UPDATE macro from the table that will track the changes to the fields and create a new table with the changes "old" and "new" values. So far it works well for the most part, but I am trying to two specific things:
1 - capture the value from a CBO and not the ID number.
2 - run a function from my VBA script.
For the item #1 here is a sample of my code from the macro designer for a CBO value. (sorry don't know how to add the code itself)
If [Eng_Units] <> [Old].[Eng_Units]
RunDataMacro
Macro Name = tbl_UnityExport.dmcr_AuditUnity
Parameters
par_Event = "Edited"
par_ID = [ID]
par_Field = "Eng Units"
par_OldValue = [Old].[Eng_Units]
par_NewValue = [Eng_Units]
End If
For the par_OldValue and par_NewValue, my Eng_Units comes from another table called tbl_Eng_Units but what is being returned is the ID of the tbl_Eng_Units or column(0) and not the actual text in column(1) of table. The table that is recording the changes is my audit table and as you can see, ID numbers don't help me understand what I have changed from and to, unless I actually go in a look at the id in my Eng_Units table
Audit Record sample See #65
Can someone tell me how to get the textual value of the record and not the ID?
Item #2 I have another database that someone else developed and using a function in the "Value =" field of the SetField item. My function in a VB macro is called GetUserName(). and this is how it was written in the old DB. I am at a loss other than there is some other script I can't find...anywhere.
Macro Designer for Function
How would I run a function from the "Named Macro"
Your help and expertise is appreciated!
This is probably a dumb question, but I'm a noob, so forgive me. I have two tables with a one to many relationship based on a OrderNumber. Essentially, I have some order details in one table, including OrderNumber (the one side of the relationship) and I am trying to get a list of LotNumbers in the other table using the OrderNumberLot (the many side) to link them together, as there can be many lot numbers on one order. The primary key in tblOrderDetails is OrderNumber and the primary key in tblLotNumber is LotID (auto number), but the linked field is OrderNumberLot. I made a open form button located on frmOrderDetail to open frmLotNumbers (based on the tblLotNumber). The deal is when frmLotNumber opens the OrderNumberLot field is blank. I understand there is no associated record in tblLotNumber, because I am trying to enter it, but how do I get the OrderNumber from the previous form, frmOrderDetail, with the button to automatically populate in the OrderNumberLot field in frmLotNumbers? I certainly don't want people to have to type it, because they will screw it up as badly as I have this explanation of my question! Thanks in advance for the help.
I agree with June7 on using a subform-approach for your purpose.
If you already have created the form, you could simply drag it from the sidebar onto your mainform and set the "Link Master Fields" and "Link Child Fields" to "OrderNumber" and "OrderNumberLot" - or you just use the subform-wizard and follow its instructions.
Though, some people dislike subforms in general and try to avoid them whenever possible - which might make sense at further stages of development. Instead of subforms, you could then use vba to transfer information from one form to another.
Lets say your button is named bt_openform
Private Sub bt_openform_Click()
'Open the desired form. The option "acFormAdd" forces the form
'to add a new entry whenever loading and requerying.
'As we want to add a new record, we will not use the filter settings
DoCmd.OpenForm "frmLotNumber", , , ,acFormAdd
'Next, store information from the initial form into the newly opened form
'To refer to data from the current form (meaning the one, in which the Sub is triggerd),
'you can use "Me.fieldname" and to refer to another form, use "Forms!formname!fieldname"
Forms!frmLotNumber!OrderNumberLot = Me.OrderNumber
End Sub
You could also do it the other way around and retrieve the information when loading the form:
Private Sub Form_Load()
Me.OrderNumberLot = Forms!frmOrderDetail!OrderNumber
End Sub
To be on the safe site, one might want to nest this function in an if statement, to check whether frmOrderDetail is open or not. This way, you can open your frmLotNumber from different forms without causing troubles
If CurrentProject.AllForms("frmOrderDetail").IsLoaded Then Me.OrderNumberLot = Forms!frmOrderDetail
Sorry but I'm not very experienced when it comes to things like this.
I have a table called "Measure Table" with the fields "ID", "Proxy" and "ProxyID".
I created a form based on this table. ID is a label pre-populated from the table. Proxy is a drop down menu with the options "For" or "From". ProxyID contains a drop down with the same numbers as ID.
I would like a user to go to a specific record in the form (say for ID:I800), select "For" from the Proxy drop down and then select ProxyID (lets say L800). For the record for L800, I want it to automatically change the proxy to "From" and the ProxyID to I800.
Is this possible in Access?
Thanks so much for any help provided
Here is a visual of what i wnat to happen:
I want the table to look like this before the update(when the user selects "For" and "L800"):
Record# ID Proxy ProxyID
1 I800 For L800
2 L800
Then the table is automaticaly updated to:
Record# ID Proxy ProxyID
1 I800 For L800
2 L800 From I800
Okay, here is the gist of what you need to do to solve your immediate problem (updating the corresponding row in the other table.
Simply add an event handler to the AfterUpdate event of the form to perform the update to the other row. The code should look very similar to this...
Private Sub Form_AfterUpdate()
Dim RelatedID As String
Dim Proxy As String
If (UCase(Me.Form!Proxy) = "FOR") Then
RelatedID = Me.Form!ProxyID
CurrentID = Me.Form!ID
DoCmd.RunSQL ("UPDATE [Measure Table] SET ProxyID='" & CurrentID & "', Proxy='From' WHERE ID='" & RelatedID & "'")
End If
End Sub
Caveats:
As I mentioned in the comments, this data structure is a very bad idea and will create a lot of extra work for you to maintain the data integrity according to the implicit rules you are specifying as a matter of course with this design. I realize you have an existing DB to deal with, but frankly it would probably be less work to fix the DB design than maintain this one in the long run.
Some additional considerations you didn't ask about, but are going to need to deal with:
What happens if someone updates
either of the entries in a pair
directly in the table instead of
using your form? There really isn't a
good way to apply the above logic to run when
except in the context of using the form.
What happens in this code if the related row doesn't exist for some reason?
What happens if the related row "The FROM" row is updated in the form?
What happens if either row is deleted from the table?
Creating a simple UI using MS Access, hoping to do minimal actual coding (actually helping a friend who is not a coder).
Simplified requirement: Single table, primary key is phone number, lots of other non-mandatory fields. Display a form allowing just the phone number to be entered, if a record with that key exists display the full record, if a record with that key does not exist bring up an form allowing the other fields to be entered for this phone number and hence create a new record.
Q1: Any simple way to achieve this kind of function? Example?
We've got some of this going with a standard form, can execute code if insertion fails, but a standard dialogue box is displayed warning about the duplciate key violation.
Q2: How can we trap that attempted insertion, avoid having the dialogue come up?
You will have to get your hands dirty and write some code to get this outcome. A starting point would be something like this presto code. Post back if you get stuck on any of the parts.
If fCheckIfRecordExists(lYourKey)=True then
Docmd.OpenForm “frmEditExistingRecord”
Else
Docmd.OpenForm “frmEnterNewRecord”
End if
Public function fCheckIfRecordExists (lYourKey as Long) as Boolean
‘Code to check if a record exists, simple method is to use dLookup or a count SQL statement with the criteria as the key you are trying to find
End function
EDIT:
First things first make a form with 1 text box called txtPhone_number and a command button called cmdSearch.
Next put this bit of code in the module behind the form
Public Function fDoes_record_exist(strPhone_number As String) As Boolean
If DCount("Phone_number", "tblYour_table", "Phone_number=" & strPhone_number) > 0 Then
fDoes_record_exist = True
Else
fDoes_record_exist = False
End If
End Function
Next you need to put some code behind the click event of the command button. This code can be expanded on to check for a valid phone number later if you want
If fDoes_record_exist(Me.txtPhone_number) = True Then
DoCmd.OpenForm "frmShow_existing_record"
Else
DoCmd.OpenForm "frmEnter_new_record"
End If
That should set you on your way nicely but post back if you run into problems
Here is an overview of the process with Access logic:
You need an unboud control labelled Phone in the form header, where user will be able to enter the phone number to search. You need to use the After_Update event of that control to trigger your search. There will be a second Phone control, bound this time, in the Detail section of the form for effective data entry/update.
Use the Form_Error event to intercept the error message when user tries to save a duplicate key, in order to display a nice message, and eventually Cancel his changes.
The advice from Kevin Ross to use VB Code is clearly one approach, and I think is appropropriate if we anticipate less trivial requirements in future. However I'm in a situation where I'm helping someone with zero coding background and hence if possible I'd prefer to let them use simple Macros rather than full-scale VB.
As it happens the functionality I require can be implemented with just Macros, and it depends on the suggestion from iDevelop.
The outline of the solution I used:
Create an InitialEntry form with no association to any particular table, it has:
a data entry field for the telephone number
a read-only text box where I can display a message
a button labelled Add
a button labelled Show
I write three macros:
A macro AlreadyExists that displays a message saying "We already that one"
A macro NewEntry that opens a data entry form for my table, in Add mode, and which copies the phone number from InitialEntry!TelephoneNumber
A macro TestForExisting this uses a condition
DCount("*","MyTable","[PhoneNumber] = [FormPhoneNumber] " ) > 0
to control whether to execute AlreadyExists, and a similar test to control whether to call NewEntry.
While this is not as efficient as VB, it does seem to be understandable by a non-coder, so at least we can implement our application.
Ok so I hope the title of the question matches what I about to ask, but here is what I am trying to get at:
So I have an access database that uses a number of unbound forms, and the purpose of the forms are to collect data and save to various tables with VBA click events using SQL statements (INSERT or UPDATE based on whether the ID of the record is present on the form in a hidden text box). When entering a new record (via INSERT), I get the row number with
MyRow = db.openrecordset("SELECT ##Identity")(0) 'thanks David
So you maybe getting the picture. If I have another form that relates to the first form in terms of the record, I just open a recordset and pass that value to another hidden text box.
So my question is, is there a better way to do this regarding passing that value (or just using that value) using a variable instead of this awkward method. So I realize a lot of folks are going to go with the obvious answer of, "Why not just make your forms bound instead of all this code"...and I am sure that is a valid answer, however I inherited this database which was already put together like this, and re-structuring it would be a daunting task.
Any and all advice, or learning resources are greatly appreciated, as they always are!
I use unbound controls on forms for all these kinds of values. The current solution of using an unbound form is sounder than using global or form level variables. If I recall the details correctly while debugging code and you hit the stop button you lose all global or form level variables. Or if the user hits an unhandled error.
Have you looked at OpenArgs?
DoCmd.OpenForm "Form1", , , , , , "Hello"