I am fairly new to VBA and I am trying to understand how it really works.
So currently I have an excel sheet with items that have due dates.I was able to look online and send out emails to certain people with their respective due dates. Each email has a link to the excel file thats on a network drive.
However, now I am required to link to somewhere else where each item has a folder. The trick to this is that there is a directory where each item is placed in this directory. They are all within in 1 folder. The folders have the same name as in the text in the excel sheet.
I was wondering if there is a way to take the text from the cell respective to each item and place it in the hyperlink? So depending on the item and when its due. The hyperlink will change every time so it goes to the specific folder. Here is the example of the structure. Y:\Main Directory\Folder 1 and another one would be Y:\Main Directory\Folder 3. I placed the name of each folder next to each item within the excel sheet. Also the column with the name of each folder is in column "B". How would I go about this? Thank you! Much appreciated!
Here is the code:
Option Explicit
Public Sub CheckAndSendMail()
Dim lRow As Long
Dim lstRow As Long
Dim toDate As Date
Dim toList As String
Dim ccList As String
Dim bccList As String
Dim eSubject As String
Dim EBody As String
Dim vbCrLf As String
Dim ws As Worksheet
With Application
.ScreenUpdating = True
.EnableEvents = True
.DisplayAlerts = True
End With
Set ws = Sheets(1)
ws.Select
lstRow = WorksheetFunction.Max(3, ws.Cells(Rows.Count, "R").End(xlUp).Row)
For lRow = 3 To lstRow
toDate = CDate(Cells(lRow, "R").Value)
If Left(Cells(lRow, "R"), 4) <> "Mail" And toDate - Date <= 7 Then
vbCrLf = "<br><br>"
toList = Cells(lRow, "F") 'gets the recipient from col F
eSubject = "Text " & Cells(lRow, "C") & " is due on " & Cells(lRow, "R").Value
EBody = "<HTML><BODY>"
EBody = EBody & "Dear " & Cells(lRow, "F").Value & vbCrLf
EBody = EBody & "Text" & Cells(lRow, "C") & vbCrLf
EBody = EBody & "Text" & vbCrLf
EBody = EBody & "Link to the Document:"
EBody = EBody & "<A href='Hyperlink to Document'>Description of Document </A>" & vbCrLf
'Line below is where the hyperlink to the folder directory and the different folder names
EBody = EBody & "Text" & "<A href= 'Link to folder Directory\Variable based on text'>Description </A>"
EBody = EBody & "</BODY></HTML>"
MailData msgSubject:=eSubject, msgBody:=EBody, Sendto:=toList
'Cells(lRow, "W").Value = "Mail Sent " & Date + Time 'Marks the row as "email sent in Column W"
End If
Next lRow
ActiveWorkbook.Save
With Application
.ScreenUpdating = True
.EnableEvents = True
.DisplayAlerts = True
End With
End Sub
Function MailData(msgSubject As String, msgBody As String, Sendto As String, _
Optional CCto As String, Optional BCCto As String, Optional fAttach As String)
Dim app As Object, Itm As Variant
Set app = CreateObject("Outlook.Application")
Set Itm = app.CreateItem(0)
With Itm
.Subject = msgSubject
.To = Sendto
If Not IsMissing(CCto) Then .Cc = CCto
If Len(Trim(BCCto)) > 0 Then
.Bcc = BCCto
End If
.HTMLBody = msgBody
.BodyFormat = 2 '1=Plain text, 2=HTML 3=RichText -- ISSUE: this does not keep HTML formatting -- converts all text
'On Error Resume Next
If Len(Trim(fAttach)) > 0 Then .Attachments.Add (fAttach) ' Must be complete path'and filename if you require an attachment to be included
'Err.Clear
'On Error GoTo 0
.Save ' This property is used when you want to saves mail to the Concept folder
.Display ' This property is used when you want to display before sending
'.Send ' This property is used if you want to send without verification
End With
Set app = Nothing
Set Itm = Nothing
End Function
"Description of Document "
Related
Thank you for taking the time to try and help me with this project.
I have some vba that sends an email to each recipient on my spreadsheet and includes in the body of the text information from the spreadsheet. This piece of the code works great. Here's the part where I am stuck...
The workbook contains a couple tables that I would like to filter and copy/paste into each email BUT the data from each table needs to be filtered to the data that applies to each recipient.
For example:
The email is being sent to a Regional leader and includes scores for their Region overall.
I have 1 table that includes manager scores which can be filtered by Region and
on a second tab, I have a table for each Region that drills down the scores by type of service.
So for the SouthWest Regional leader, I would like to Filter table 1 to only show managers in the SouthWest Region, copy/paste that table directly into the email and then go to the Service Type tables and copy the SouthWest table and paste into the email.
The final piece I would like to accomplish is to copy the employee level details which reside on a separate tab, to a workbook and attach it to the email. This too would need to be specific to employees within each region.
I don't know if this is possible within my code or if there is a smart way to accomplish it. I appreciate any help or insight you are willing to give! I have attached an example file and below is the email code I am currently using. I also have some code that filters the data based on the region that may or may not be helpful.
Sub SendMailtoRFE()
Dim outapp As New Outlook.Application
Dim outmail As Outlook.Mailitem
Dim wks As Worksheet
Dim i As Integer
Dim sFile1 As String
Dim TempFilePath As String
Environ ("UserProfile")
Set outapp = CreateObject("outlook.application")
sFile1 = "Infographic"
TempFilePath = Environ$("temp") & "Roadside Assistance " 'FIND OUT HOW TO CLEAN UP THE NAME: "Temp" added to file name
ActiveWorkbook.Sheets(sFile1).ExportAsFixedFormat Type:=xlTypePDF, Filename:=TempFilePath & sFile1 & ".pdf"
On Error Resume Next
For i = 3 To wks.Range("A" & Rows.Count).End(xlUp).Row
Set outmail = outapp.CreateItem(olMailItem)
With outmail
.To = wks.Range("C" & i).Value
.Subject = wks.Range("A" & i).Value & " Region Roadside Assistance YTD Communication"
.HTMLBody = "Dear " & wks.Range("C" & i).Value & "," & "<br></br>" & _
"You've shared how important Roadside Assistance is for your personal auto clients. As one of the highest frequency types of losses, success or failure " & _
"here may be seen as a signal of the overall value of the program." & "<br></br><br></br>" & _
"Here are the results for clients in your area who completed a survey. Year to date, the NPS was " & FormatPercent(wks.Range("K" & i).Value, 0) & _
" based on " & wks.Range("H" & i).Value & " total responses." & _
" The overall score for all regions is " & FormatPercent(wks.Range("K12").Value, 0) & "." & "<br></br><br></br>" & _
"Below are a few additional details to help you understand your region's score. " & _
"Please follow up with any questions or concerns." & "<br></br><br></br>" & vbNewLine & _
"**Please note, the table containing MLGA scores shows only the MLGA's where 5 or more survey responses were received.**"
.Attachments.Add (TempFilePath & sFile1 & ".pdf")
.display
End With
On Error GoTo 0
Set outmail = Nothing
Next i
Set outapp = Nothing
End Sub
''Filter Region on the MLGA Tow NPS Score Tab
Sub FilterSouthWest()
Dim wks As Worksheet
Set wks = Sheets("MLGA TOW NPS Score")
With wks.Range("A2:C2")
.AutoFilter Field:=3, Criteria1:="9A"
End With
End Sub
Use .SpecialCells(xlCellTypeVisible) to set the range on the filtered table and copy/paste them into the email using WordEditor. To insert the html text create a temporary file and use .InsertFile, This converts the html formatting into word formatting. You may need to add a wait between the copy/paste action depending on the amount of data.
Option Explicit
Sub SendMailtoRFE()
'sheet names
Const PDF = "Infographic" ' attachment
Const WS_S = "MLGA TOW NPS Score" ' filtered score data
Const WS_R = "Regions" ' names and emails
Const WS_T = "Tables" ' Regions Tables
Dim ws As Worksheet, sPath As String, sPDFname As String
Dim lastrow As Long, i As Long, n As Long
' region code for filter
Dim dictRegions As Object, region
Set dictRegions = CreateObject("Scripting.Dictionary")
With dictRegions
.Add "NorthEast", "6A"
.Add "NorthWest", "7A"
.Add "SouthEast", "8A"
.Add "SouthWest", "9A"
End With
sPath = Environ$("temp") & "\"
sPDFname = sPath & "Roadside Assistance " & PDF & ".pdf"
Sheets(PDF).ExportAsFixedFormat Type:=xlTypePDF, Filename:=sPDFname
Dim outapp As Outlook.Application
Dim outmail As Outlook.Mailitem
Dim outInsp As Object, oWordDoc
Dim wsRegion As Worksheet
Dim sRegion As String, sEmailAddr As String, rngScore As Range
Dim Table1 As Range, Table2 As Range, tmpHTML As String
' scores
With Sheets(WS_S)
lastrow = .Cells(.Rows.Count, "C").End(xlUp).Row
Set rngScore = .Range("A2:G" & lastrow) ' 5 columns
End With
' open outlook
Set outapp = New Outlook.Application
' regions
Set wsRegion = Sheets(WS_R)
lastrow = wsRegion.Cells(wsRegion.Rows.Count, "A").End(xlUp).Row
For i = 3 To lastrow '
sRegion = wsRegion.Range("A" & i).Value
sEmailAddr = wsRegion.Range("C" & i).Value
tmpHTML = HTMLFile(wsRegion, i)
' region
With rngScore
.AutoFilter
.AutoFilter Field:=3, Criteria1:=dictRegions(sRegion) ' filter col C
Set Table1 = .SpecialCells(xlCellTypeVisible)
End With
' Service Type Table
Set Table2 = Sheets(WS_T).ListObjects(sRegion).Range ' Table named same as region
'Debug.Print dictRegions(sRegion), sRegion, Table1.Address, Table2.Address
Set outmail = outapp.CreateItem(olMailItem)
n = n + 1
With outmail
.To = sEmailAddr
.Subject = sRegion & " Region Roadside Assistance YTD Communication"
.Attachments.Add sPDFname
.display
End With
Set outInsp = outmail.GetInspector
Set oWordDoc = outInsp.WordEditor
'Wait 1
With oWordDoc
.Content.Delete
.Paragraphs.Add.Range.InsertFile tmpHTML, Link:=False, Attachment:=False
Table1.Copy
.Paragraphs.Add.Range.Paste
.Paragraphs.Add.Range.Text = vbCrLf ' blank line
'Wait 1
Table2.Copy
.Paragraphs.Add.Range.Paste
'Wait 1
End With
Application.CutCopyMode = False
Set oWordDoc = Nothing
Set outInsp = Nothing
Set outmail = Nothing
' delete temp html file
On Error Resume Next
Kill tmpHTML
On Error GoTo 0
'Wait 1
Next
' end
Sheets(WS_S).AutoFilterMode = False
Set outapp = Nothing
AppActivate Application.Caption ' back to excel
MsgBox n & " Emails created", vbInformation
End Sub
Function HTMLFile(ws As Worksheet, i As Long) As String
Const CSS = "p{font:14px Verdana};h1{font:14px Verdana Bold};"
' template
Dim s As String
s = "<html><style>" & CSS & "</style><h1>Dear #NAME#,</h1>" & _
"<p>You've shared how important Roadside Assistance is for your personal auto clients.<br/>" & vbLf & _
"As one of the highest frequency types of losses, success or failure " & vbLf & _
"here may be seen as a signal of the overall value of the program.</p>" & vbLf & _
"<p>Here are the results for clients in your area who completed a survey.</p> " & vbLf & _
"<li>Year to date, the NPS was <b>#NPS_YTD#</b> " & vbLf & _
"based on <b>#RESPONSES#</b> total responses.</li> " & vbLf & _
"<li>The overall score for all regions is <b>#NPS_ALL#</b>,</li>" & vbLf & _
"<p>Below are a few additional details to help you understand your region's score. " & vbLf & _
"Please follow up with any questions or concerns." & "</p>" & vbNewLine & vbLf & _
"<p><i>**Please note, the table containing MLGA scores shows only the MLGA's where 5 " & vbLf & _
"or more survey responses were received.**</i></p></html>"
s = Replace(s, "#NAME#", ws.Cells(i, "C"))
s = Replace(s, "#NPS_YTD#", FormatPercent(ws.Cells(i, "K"), 0))
s = Replace(s, "#RESPONSES#", ws.Cells(i, "H"))
s = Replace(s, "#NPS_ALL#", FormatPercent(ws.Cells(12, "K"), 0))
Dim ff: ff = FreeFile
HTMLFile = Environ$("temp") & "\" & Format(Now(), "~yyyymmddhhmmss") & ".htm"
Open HTMLFile For Output As #ff
Print #ff, s
Close #ff
End Function
Sub Wait(n As Long)
Dim t As Date
t = DateAdd("s", n, Now())
Do While Now() < t
DoEvents
Loop
End Sub
When sending an email via a VBA code I have written, the filepath being sent in the body of the email stops at the first space. I believe I have the right amount of quotations around it, but its still coming up short.
Also, is anyone aware of a quick fix so that it includes the signature of the user sending the email?
Dim OutApp As Object
Dim OutMail As Object
Dim cell As Range
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
On Error GoTo Cleanup
For Each cell In Columns("M").Cells.SpecialCells(xlCellTypeConstants)
If LCase(Cells(cell.Row, "M").Value) = "no" Then
Set OutMail = OutApp.CreateItem(0)
strbody = "Dear " & Cells(cell.Row, "A").Value _
& "<br>" & "<br>" & _
"You still have outstanding work on the Rescan Spreadsheet " & _
" Title number: " & Cells(cell.Row, "E").Value _
& "<br>" & "<br>" _
& "Click here to open file location"
On Error Resume Next
With OutMail
.To = Cells(cell.Row, "B").Value
.CC = "Bethany.Turner#Landregistry.Gov.uk"
.Subject = "Re-Scan Reminder"
.HTMLbody = strbody
.Display
End With
On Error GoTo 0
Set OutMail = Nothing
End If
Next cell
Cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
MsgBox "Reminder Sent", vbOKOnly
End Sub
Following the display of the message, when you click the hyperlink, it stops and provides an error message saying \\cv-vfl-d01\dlr_office\Operational cannot be located.
You don't need to use ampersands between the href= and the file name, but you do need to add an extra double-quote:
"<A href=""\\cv-vfl-d01\dlr_office\Operational Teams\RR Scanning Team\" & _
"Back file QA Xerox\Document Rescans\Rescans 2019"">Click here to open file location</A>"
HTML requires the url to have quotation marks around the link. If this was a normal string in HTML it would look like:
My link name
Alternatively, you can use the Chr() function to place the double-quote character in your string if it helps you:
"<A href=" & Chr$(34) & "\\cv-vfl-d01\dlr_office\...
I want to send a personalized email generated by Excel VBA.
The email contains personalized text followed by a html file that contains images.
I tried the following code but the images are not displayed.
Sub Mail_Outlook_With_Html_Doc()
Dim OutApp As Object
Dim OutMail As Object
Dim strbody As String
Dim oFSO As Object
Dim oFS As Object
Dim sText As String
Set oFSO = CreateObject("Scripting.FileSystemObject")
Set oFS = oFSO.OpenTextFile("C:\....\invite.htm")
Do Until oFS.AtEndOfStream
sText = oFS.ReadAll()
Loop
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
'strbody = personalized email body generated here
On Error Resume Next
With OutMail
.display
.To = ToAdd
.CC =
.BCC = ""
.Subject = "Test Email"
.ReadReceiptRequested = True
' the html file is appended here to the personalized email body generated
.HTMLBody = strbody & sText
.Send
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
End Sub
The invite.htm referred above contains images which are not visible when the email is sent. Neither in the email messages sent nor in the email messages received.
Here ia an example that works for me you need to adapt it according to your needs.
This will embed the image in the body of the email and will attach it from what I remember. Please note you need to display the email first and then send it that is the only way to show on different device, i learn that the hard way. It can be done via code as the below example if you want to display and review the email just comment out the .Send after you are happy you can press manually send.
Option Explicit
Dim titleName As String
Dim firstName As String
Dim lastName As String
Dim fullName As String
Dim clientEmail As String
Dim ccEmail As String
Dim bccEmail As String
Dim emailMessage As String
Sub GenerateInfo()
Dim WS As Worksheet
Dim lrow As Long
Dim cRow As Long
Set WS = ActiveSheet
With WS
lrow = .Range("E" & .Rows.Count).End(xlUp).Row
Application.ScreenUpdating = False
For cRow = 2 To lrow
If Not .Range("L" & cRow).value = "" Then
titleName = .Range("D" & cRow).value
firstName = .Range("E" & cRow).value
lastName = .Range("F" & cRow).value
fullName = firstName & " " & lastName
clientEmail = .Range("L" & cRow).value
Call SendEmail
.Range("Y" & cRow).value = "Yes"
.Range("Y" & cRow).Font.Color = vbGreen
Else
.Range("Y" & cRow).value = "No"
.Range("Y" & cRow).Font.Color = vbRed
End If
Next cRow
End With
Application.ScreenUpdating = True
MsgBox "Process completed!", vbInformation
End Sub
Sub SendEmail()
Dim outlookApp As Object
Dim outlookMail As Object
Dim sigString As String
Dim Signature As String
Dim insertPhoto As String
Dim photoSize As String
Set outlookApp = CreateObject("Outlook.Application")
Set outlookMail = outlookApp.CreateItem(0)
'Change only Mysig.htm to the name of your signature
sigString = Environ("appdata") & _
"\Microsoft\Signatures\Marius.htm"
If Dir(sigString) <> "" Then
Signature = GetBoiler(sigString)
Else
Signature = ""
End If
insertPhoto = "C:\Users\marius\Desktop\Presale.jpg" 'Picture path
photoSize = "<img src=""cid:Presale.jpg""height=400 width=400>" 'Change image name here
emailMessage = "<BODY style=font-size:11pt;font-family:Calibri>Dear " & titleName & " " & fullName & "," & _
"<p>I hope my email will find you very well." & _
"<p>Our <strong>sales preview</strong> starts on Thursday the 22nd until Sunday the 25th of November." & _
"<p>I look forward to welcoming you into the store to shop on preview.<p>" & _
"<p> It really is the perfect opportunity to get some fabulous pieces for the fast approaching festive season." & _
"<p>Please feel free to contact me and book an appointment." & _
"<p>I look forward to seeing you then." & _
"<p>" & photoSize & _
"<p>Kind Regards," & _
"<br>" & _
"<br><strong>Marius</strong>" & _
"<br>Assistant Store Manager" & _
"<p>"
With outlookMail
.To = clientEmail
.CC = ""
.BCC = ""
.Subject = "PRIVATE SALE"
.BodyFormat = 2
.Attachments.Add insertPhoto, 1, 0
.HTMLBody = emailMessage & Signature 'Including photo insert and signature
'.HTMLBody = emailMessage & Signature 'Only signature
.Importance = 2
.ReadReceiptRequested = True
.Display
.Send
End With
Set outlookApp = Nothing
Set outlookMail = Nothing
End Sub
Function GetBoiler(ByVal sFile As String) As String
Dim fso As Object
Dim ts As Object
Set fso = CreateObject("Scripting.FileSystemObject")
Set ts = fso.GetFile(sFile).OpenAsTextStream(1, -2)
GetBoiler = ts.readall
ts.Close
End Function
Sub ColdEmail()
Dim OutLookApp As Object
Dim OutLookMailItem As Object
Dim lastrow As Long
Dim iCounter As Long
Dim MailDest As String
Dim subj As String
Dim bod As String
Dim ws As Worksheet
Dim signature As String
lastrow = ThisWorkbook.Worksheets("Prospects").Cells(Rows.Count, "D").End(xlUp).Row 'change worksheet
For iCounter = 2 To lastrow
Set OutLookApp = CreateObject("Outlook.application")
Set OutLookMailItem = OutLookApp.CreateItem(0)
signature = Environ("appdata") & "\Microsoft\Signatures\"
If Dir(signature, vbDirectory) <> vbNullString Then
signature = signature & Dir$(signature & "*.htm")
Else:
signature = ""
End If
signature = CreateObject("Scripting.FileSystemObject").GetFile(signature).OpenAsTextStream(1, -2).ReadAll
With OutLookMailItem
subj = ""
MailDest = ""
bod = ""
If Cells(iCounter, 13) = "*" Then
subj = Cells(iCounter, 14).Value
MailDest = Cells(iCounter, 7).Value
bod = Cells(iCounter, 16).Value
.BCC = MailDest
.Subject = subj
.HTMLBody = bod & signature
.Send
End If
End With
Next iCounter
End Sub
The code above sends emails automatically to a column of e-mail addresses and it gets the body paragraph from a column in Excel as well.
I wanted my messages to include my default signature in Outlook, so I changed my code to HTMLbody.
The e-mails sent out don't retain the original paragraph spacing:
line 1
line 2
line 3
It looks like this now: line1 line2 line3.
I would echo Scott Holtzman's advice to read up on HTML. Whenever I've needed to do HTML formatting in an email, I've found that <br> is the most straightforward option. Using one <br> will move text to the next line. To create white space, (like, a blank line between paragraphs) use <br><br>.
You can put this right into the cell where your text is located. The brackets will mark this as HTML and it will be rendered in the email as a break rather than as readable text.
In other words: Thanks,<br>Cthulhu in your excel cell, will render as
"Thanks,Cthulhu" in your email.
It would serve you well to read up on coding HTML.
For now, you can do this:
To load the default signature (already set in outlook), you can do the below (and eliminate your code to get the signature):
With OutLookMailItem
.Display
signature = .HTMLBody
....
To format the HTML for the body you can do something like this:
'change font info as needed
bod = "<BODY style=font-size:12pt font-family:Times New Roman font-color:blue>" _
& "<p>" & Cells(iCounter, 16).Value & "</p>" _
& "</BODY>" _
& signature
I have an Excel sheet that I use as a mailing automatism for reports. As it currently is it attaches an actual copy of the excel workbook to the email and send them out. The mailer contains several different people, and they get different report each day. Due to the size of some of the files, I am starting to run into an issue where I cannot sent the emails anymore because they are too big, so I am wanting to switch to sending links to the files instead, and I have hit a wall.
I use Lotus Notes 8.5. The VBA will cycle through a range, and each cell has a list of report delimited by a ",". It takes the list and passes it to the mailer as a string. The mailer takes the string, turns it into an array and splits it out, and then checks to make sure the reports are current. One email could have up to 10 different reports in it. I have tried creating an HTML MIME email to include the links. Here is the code I currently have:
Sub Send_HTML_Email(ByRef Name As String, ByRef Address As String, ByRef Reports As String)
Const ENC_IDENTITY_8BIT = 1729
'Send Lotus Notes email containing links to files on local computer
Dim NSession As Object 'NotesSession
Dim NDatabase As Object 'NotesDatabase
Dim NStream As Object 'NotesStream
Dim NDoc As Object 'NotesDocument
Dim NMIMEBody As Object 'NotesMIMEEntity
Dim SendTo As String
Dim subject As String
Dim HTML As String, HTMLbody As String
Dim Array1() As String
Dim Links As String
Dim gRange As Variant
Dim i As Integer
SendTo = "myEmail#address.com"
subject = "My Subject " & Name & "."
Debug.Print subject
Set NSession = CreateObject("Notes.NotesSession") 'using Lotus Notes Automation Classes (OLE)
Set NDatabase = NSession.GetDatabase("", "")
If Not NDatabase.IsOpen Then NDatabase.OPENMAIL
Set NStream = NSession.CreateStream
Array1 = Split(Reports, ",")
i = 1
HTML = "<html>" & vbLf & _
"<head>" & vbLf & _
"<meta http-equiv=""Content-Type"" content=""text/html; charset=UTF-8"" />" & vbLf & _
"</head>" & vbLf & _
"<body>" & vbLf & _
"<p>" & gRange.Value & "</p>"
For Each gRange In Array1
Select Case gRange
Case "Report name 1"
Reports = "G:\file Location\Report Name 1.xlsx"
Case "Report name 2"
Reports = "G:\file Location\Report Name 2.xlsx"
Case "Report name 3"
Reports = "G:\file Location\Report Name 3.xlsx"
Case "Report name 4"
Reports = "G:\file Location\Report Name 4.xlsx"
Case "Report name 5"
Reports = "G:\file Location\Report Name 5.xlsx"
Case "Report name 6"
Reports = "G:\file Location\Report Name 6.xlsx"
End Select
If Reports <> "" And Format(FileDateTime(Reports), "mm/dd/yyyy") = Format(Now, "mm/dd/yyyy") Then
Select Case gRange
Case "Report name 1"
Links = "G:\file%20Location\Report%20Name%201.xlsx"
Case "Report name 2"
Links = "G:\file%20Location\Report%20Name%202.xlsx"
Case "Report name 3"
Links = "G:\file%20Location\Report%20Name%203.xlsx"
Case "Report name 4"
Links = "G:\file%20Location\Report%20Name%204.xlsx"
Case "Report name 5"
Links = "G:\file%20Location\Report%20Name%205.xlsx"
End Select
If Links <> "" Then
HTMLbodyi = ""<a href='file://" & Links & "'>" & gRange & "</a><br>""
End If
"</body>" & vbLf & _
"</html>"
i = i + 1
End If
Next gRange
NSession.ConvertMime = False 'Don't convert MIME to rich text
Set NDoc = NDatabase.CreateDocument()
With NDoc
.Form = "Memo"
.subject = subject
.SendTo = Split(SendTo, ",")
Set NMIMEBody = .CreateMIMEEntity
NStream.WriteText HTML
NMIMEBody.SetContentFromText NStream, "text/html; charset=UTF-8", ENC_IDENTITY_8BIT
.Send False
.Save True, False, False
End With
NSession.ConvertMime = True 'Restore conversion
Set NDoc = Nothing
Set NSession = Nothing
End Sub
I'm using the Case statement to switch the Report and Links set based on the array from the cell with the different report names in it. One persons cell may only have Report name 1 and Report name 3, while the next person has all of them.
I really appreciate any help I can get!
The emails will send, but they are either blank, or they get to the first HTMLbodyi and only include the initial <a where the link should go and then the rest is blank.
I see a problem with this line:
HTMLbodyi = "<a href='file://" & Links & "></><br>"
The HTML is malformed. It needs to be changed to this:
HTMLbodyi = "<a href='file://" & Links & "'>" & gRange & "</a><br>"
The other problem is that you are setting the HTML line on every iteration of the loop, but what you really want to do is just append the link within the loop. You'll need to break up this code:
HTML = "<html>" & vbLf & _
"<head>" & vbLf & _
"<meta http-equiv=""Content-Type"" content=""text/html; charset=UTF-8"" />" & vbLf & _
"</head>" & vbLf & _
"<body>" & vbLf & _
"<p>" & gRange.Value & "</p>" & _
HTMLbodyi & _
"</body>" & vbLf & _
"</html>"
Set your HTML string to the portion up to the tag before the loop. Then in the loop, append the links. Then finally after the loop, add the </body></html> to the HTML string.
Edit:
Here's the updated code. Follow the HTML variable to see the key changes.
Sub Send_HTML_Email(ByRef Name As String, ByRef Address As String, ByRef Reports As String)
Const ENC_IDENTITY_8BIT = 1729
'Send Lotus Notes email containing links to files on local computer
Dim NSession As Object 'NotesSession
Dim NDatabase As Object 'NotesDatabase
Dim NStream As Object 'NotesStream
Dim NDoc As Object 'NotesDocument
Dim NMIMEBody As Object 'NotesMIMEEntity
Dim SendTo As String
Dim subject As String
Dim HTML As String, HTMLbody As String
Dim Array1() As String
Dim Links As String
Dim gRange As Variant
Dim i As Integer
SendTo = "myEmail#address.com"
subject = "My Subject " & Name & "."
Debug.Print subject
Set NSession = CreateObject("Notes.NotesSession") 'using Lotus Notes Automation Classes (OLE)
Set NDatabase = NSession.GetDatabase("", "")
If Not NDatabase.IsOpen Then NDatabase.OPENMAIL
Set NStream = NSession.CreateStream
Array1 = Split(Reports, ",")
i = 1
HTML = "<html>" & vbLf & _
"<head>" & vbLf & _
"<meta http-equiv=""Content-Type"" content=""text/html; charset=UTF-8"" />" & vbLf & _
"</head>" & vbLf & _
"<body>" & vbLf
For Each gRange In Array1
Select Case gRange
Case "Report name 1"
Reports = "G:\file Location\Report Name 1.xlsx"
Case "Report name 2"
Reports = "G:\file Location\Report Name 2.xlsx"
Case "Report name 3"
Reports = "G:\file Location\Report Name 3.xlsx"
Case "Report name 4"
Reports = "G:\file Location\Report Name 4.xlsx"
Case "Report name 5"
Reports = "G:\file Location\Report Name 5.xlsx"
Case "Report name 6"
Reports = "G:\file Location\Report Name 6.xlsx"
End Select
If Reports <> "" And Format(FileDateTime(Reports), "mm/dd/yyyy") = Format(Now, "mm/dd/yyyy") Then
Select Case gRange
Case "Report name 1"
Links = "G:\file%20Location\Report%20Name%201.xlsx"
Case "Report name 2"
Links = "G:\file%20Location\Report%20Name%202.xlsx"
Case "Report name 3"
Links = "G:\file%20Location\Report%20Name%203.xlsx"
Case "Report name 4"
Links = "G:\file%20Location\Report%20Name%204.xlsx"
Case "Report name 5"
Links = "G:\file%20Location\Report%20Name%205.xlsx"
End Select
If Links <> "" Then
HTML = HTML & ""<p><a href='file://" & Links & "'>" & gRange & "</a></p>""
End If
i = i + 1
End If
Next gRange
HTML = HTML & "</body>" & vbLf & "</html>"
NSession.ConvertMime = False 'Don't convert MIME to rich text
Set NDoc = NDatabase.CreateDocument()
With NDoc
.Form = "Memo"
.subject = subject
.SendTo = Split(SendTo, ",")
Set NMIMEBody = .CreateMIMEEntity
NStream.WriteText HTML
NMIMEBody.SetContentFromText NStream, "text/html; charset=UTF-8", ENC_IDENTITY_8BIT
.Send False
.Save True, False, False
End With
NSession.ConvertMime = True 'Restore conversion
Set NDoc = Nothing
Set NSession = Nothing
End Sub