The following code below works perfectly. However, I now need to have recurring events to appear only during the weekdays (M-F).
If for example I set up a recurring meeting on 9/2/2014, future meetings will eventually fall on a weekend.
How can these recurring meetings only show up on weekdays?
For example, if meeting falls on a Saturday, move it to the day before (Friday). On the other hand, if meeting falls on a Sunday, move it to the day after (Monday).
is this possible?
I have tried using the CalendarApp.Weekday.MONDAY, etc...function but it ends up writing over the .addMonthlyRule() function from the code...
// Date | Title | Start Time | End Time | Location | Description | Recurring (months) | EventID
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/*** Export events from spreadsheet to calendar */
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "airliquide.com_ro3r20vk2rhm506fr2toq4vh5c#group.calendar.google.com";
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = setTimeToDate(date,row[2]);
var tstop = setTimeToDate(date,row[3]);
Logger.log('date = '+date+'tstart = '+tstart+' tstop = '+tstop);
var loc = row[4];
var desc = row[5];
var times = row[6]
var id = row[7];
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
event.setTitle('got you');// this is to "force error" if the event does not exist, il will never show for real ;-)
}catch(e){
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc}); // create a "normal" event
row[7] = newEvent.getId(); // Update the data array with event ID
Logger.log('event created');// while debugging
var event = cal.getEventSeriesById(row[7]);// make it an event Serie
}
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
var recurrence = CalendarApp.newRecurrence().addMonthlyRule().interval(times)
//.onlyOnWeekdays(
//[CalendarApp.Weekday.MONDAY, CalendarApp.Weekday.TUESDAY, CalendarApp.Weekday.WEDNESDAY, CalendarApp.Weekday.THURSDAY, CalendarApp.Weekday.FRIDAY]);
event.setRecurrence(recurrence, tstart, tstop);// we need to keep start and stop otherwise it becomes an AllDayEvent if only start is used
}
range.setValues(data);
}
function setTimeToDate(date,time){
var t = new Date(time);
var hour = t.getHours();
var min = t.getMinutes();
var sec = t.getSeconds();
var dateMod = new Date(date.setHours(hour,min,sec,0))
return dateMod;
}
You can get the day of the week by using the following:
var d = new Date();
var n = d.getDay();
Sunday is 0, Monday is 1 etc.
Related
I'm using this amazing script to create an event from a google sheet.
It's working well but the event is created with a 50min difference between the start date in my sheet. I can't figure this out.
For example
Date Title Start Time End Time Location Description Type Recurring
05.04.2022 Test 06:40:00 07:10:00 Sion test
will create an event with a starting hour of 7:30!
Is it about a time zone difference?
// Date | Title | Start Time | End Time | Location | Description | Type | Recurring | EventID
function exportEventsAvecferie() {
var ss = SpreadsheetApp.getActive();
var sheet = ss.getSheetByName("Evénements récurents - Avec fériés");
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "ID#group.calendar.google.com"; //CalendarApp.getDefaultCalendar().getId();// use default claendar for tests
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = setTimeToDate(date,row[2]);
var tstop = setTimeToDate(date,row[3]);
Logger.log('date = '+date+'tstart = '+tstart+' tstop = '+tstop);
var loc = row[4];
var desc = row[5];
var type = row[6];
var times = row[7]
var id = row[8];
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
event.setTitle('got you');
}catch(e){
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc});
row[8] = newEvent.getId(); // Update the data array with event ID
Logger.log('event created');
var event = cal.getEventSeriesById(row[8]);
}
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
if(type=='M'){
var recurrence = CalendarApp.newRecurrence().addMonthlyRule().times(times);
event.setRecurrence(recurrence, tstart, tstop);
}else if(type=='S'){
var recurrence = CalendarApp.newRecurrence().addWeeklyRule().times(times)
event.setRecurrence(recurrence, tstart, tstop);
}
data[i] = row ;
}
range.setValues(data)
}
function setTimeToDate(date,time){
var t = new Date(time);
var hour = t.getHours();
var min = t.getMinutes();
var sec = t.getSeconds();
var dateMod = new Date(date.setHours(hour,min,sec,0))
return dateMod;
}
I was able to reproduce and to fix the problem. To make this code work you need to synchronize the time zones in:
Spreadsheet: File > Settings > Time Zone
Script Editor: Project Settings > Time Zone
Calendar: Settings > Time Zone
As soon as I set identical time zone (GMT+01:00 Paris, for example) in these three places the script starts work fine.
Probably there is a way to calculate the difference between these time zones and change the time of the event. Something like this: https://stackoverflow.com/a/35691298/14265469 (not for faint hearted, though)
I have created a basic Google sheet where staff will log meetings and then be able to export them to the google calendar.
The problem is that I have staff based in the US and in different timezones. I tried changing the spreadsheet settings but the timezones in Google seem a little unreliable (Pacific Time showing as GMT-8 when it is currently -7)...
I tried hardcoding the time difference as follows:
var tstart = new Date(tstart1.getTime() + 420 * 60000)
Now this works, except when it pushes the time past midnight. At this point it gets confused and states that end time must be later than start time. I guess therefore it is not pushing the date forward.
How can I stop this error occurring?
The rest of the code:
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
// var calId = sheet.getRange("H2:H2").getValue();
var calId = "********";
var cal = CalendarApp.getCalendarById(calId);
for (i=0; i<data.length; i++) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[1]); // First column
var title = row[2]; // Second column
var initial = row[0];
var city = row[3];
var concatTitle = initial + " - " + title + ", " + city;
var tstart1 = new Date(row[4]);
var tstart = new Date(tstart1.getTime() + 420 * 60000)
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
//var tstop = new Date(row[4]);
var tstop = new Date(tstart.getTime() + row[5] * 60000);
// Logger.log(new Date(tstart.getTime() + 65 * 60000))
// var tstop = new Date(tstart + row[4]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var loc = row[6];
var desc = row[7];
var id = row[8]; // Sixth column == eventId
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"), {description:desc,location:loc});
var newEvent = cal.createEvent(concatTitle, tstart, tstop, {description:desc,location:loc}).getId();
row[8] = newEvent; // Update the data array with event ID
}
else {
event.setTitle(concatTitle);
event.setDescription(desc);
event.setLocation(loc);
// event.setTime(tstart, tstop); // cannot setTime on eventSeries.
// ... but we CAN set recurrence!
var recurrence = CalendarApp.newRecurrence().addDailyRule().times(1);
event.setRecurrence(recurrence, tstart, tstop);
}
debugger;
}
// Record all event IDs to spreadsheet
range.setValues(data);
}
Using this great answer, I've managed to alter it to create a script to export events from a Google Spreadsheet to Google Calendar.
Create Google Calendar Events from Spreadsheet but prevent duplicates
I then got some great advice, and worked out that it wasn't populating the eventID column due to the error I was getting - "Exceeded maximum execution time" - due to the large number of rows (up to 1000).
Create Google Calendar events from a Google Spreadsheet - script is creating duplicates
I've been looking through answers to try and work out a way to get around this, but can't seem to work out an answer! Apologies - I'm quite new to all this.
Can anyone point me in the right direction, as to how I can either force the script to process beyond the 5 minutes, or anything else?
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 2; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "pma5g2rd5cft4lird345j7pke8#group.calendar.google.com";// use default claendar for tests
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[12]); // WHC
var title = row[18]; // WHC Title
var tstart = setTimeToDate(date,row[15]);// start time
var tstop = setTimeToDate(date,row[16]);// end time
Logger.log('date = '+date+'tstart = '+tstart+' tstop = '+tstop);
var id = row[17]; //EventID WHC
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
event.setTitle('got you');// this is to "force error" if the event does not exist, il will never show for real ;-)
}catch(e){
var newEvent = cal.createEvent(title, tstart, tstop); // create a "normal" event
row[17] = newEvent.getId(); // Update the data array with event ID
Logger.log('event created');// while debugging
var event = cal.getEventSeriesById(row[17]);// make it an event Serie
}
event.setTitle(title);
}
// Record all event IDs to spreadsheet
range.setValues(data);
}
function setTimeToDate(date,time){
var t = new Date(time);
var hour = t.getHours();
var min = t.getMinutes();
var sec = t.getSeconds();
var dateMod = new Date(date.setHours(hour,min,sec,0))
return dateMod;
}
The idea is to count the time the script is taking inside the main function and to interrupt it when we reach the limit.
We have to store the row number where we interrupt the script and continue from there on the next run.
Since we don't want to do that manually (how lazy we are :-) we'll set up a trigger to run it every 5 minutes.
Below is a full script.
It will send you an email on each run to tell you the progress... you'll have to remove this line after your test of course (unless you like receiving emails every 5 minutes from yourself !)
You will have to change the calendar ID, the row distribution (I tested it on a sheet with less column than yours) but that will be fairly easy.
function createEventsWithBatch() {
// check if the script runs for the first time or not,
// if so, create the trigger and PropertiesService.getScriptProperties() the script will use
// a start index and a total counter for processed items
// else continue the task
if(PropertiesService.getScriptProperties().getKeys().length==0){
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':0});
ScriptApp.newTrigger('createEventsWithBatch').timeBased().everyMinutes(5).create();
}
// initialize all variables when we start a new task, "notFinished" is the main loop condition
var itemsProcessed = Number(PropertiesService.getScriptProperties().getProperty('itemsprocessed'));
var startTime = new Date().getTime();
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "h22nevo15tm0nojb6ul4hu7ft8#group.calendar.google.com";
var cal = CalendarApp.getCalendarById(calId);
for (var i = itemsProcessed ; i < data.length ; i++){
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = setTimeToDate(date,row[2]);
var tstop = setTimeToDate(date,row[3]);
// Logger.log('date = '+date+'tstart = '+tstart+' tstop = '+tstop);
var loc = row[4];
var desc = row[5];
var type = row[6];
var times = row[7]
var id = row[8];
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
event.setTitle('got you');
}catch(e){
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc});
row[8] = newEvent.getId(); // Update the data array with event ID
// Logger.log('event created');
var event = cal.getEventSeriesById(row[8]);
}
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
if(type=='PM'){
var recurrence = CalendarApp.newRecurrence().addMonthlyRule().times(times);
event.setRecurrence(recurrence, tstart, tstop);
}else if(type=='PW'){
var recurrence = CalendarApp.newRecurrence().addWeeklyRule().times(times)
event.setRecurrence(recurrence, tstart, tstop);
}
data[i] = row ;
Logger.log(i+' '+new Date().getTime()-startTime)
if(new Date().getTime()-startTime > 240000){ // if > 4 minutes
var processed = i+1;// save usefull variable
PropertiesService.getScriptProperties().setProperties({'itemsprocessed':processed});
range.setValues(data);
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),'progress sheet to cal','item processed : '+processed);
return;
}
}
range.setValues(data);// this time we are done !
killTrigger();// delete the trigger
PropertiesService.getScriptProperties().deleteAllProperties(); // clean up properties
}
function setTimeToDate(date,time){
var t = new Date(time);
var hour = t.getHours();
var min = t.getMinutes();
var sec = t.getSeconds();
var dateMod = new Date(date.setHours(hour,min,sec,0))
return dateMod;
}
function killTrigger(){
var trigger = ScriptApp.getProjectTriggers()[0];
ScriptApp.deleteTrigger(trigger);
}
There are various GAS libraries that help you get past the 5 minute execution timeout, using the same idea as #Serge suggested. I personally use the Continuous Batch Library.
At the bottom is the code from a previous blog, which works great!
This code is set up with the following Google sheet header:
Date | Title | Start Time | End Time | Location | Description | EventID
However, I need to have the ability to create recurring events.
The new Google sheet header is as follow:
Date | Title | Start Time | End Time | Location | Description | Type | Recurring | EventID
I need to create recurring events if Type = "PM" (new column) on a monthly basis for "Recurring" (also a new column) amount of months.
How is this possible while still not having duplicates every time the script is ran?
/**
* Adds a custom menu to the active spreadsheet, containing a single menu item
* for invoking the exportEvents() function.
* The onOpen() function, when defined, is automatically invoked whenever the
* spreadsheet is opened.
* For more information on using the Spreadsheet API, see
* https://developers.google.com/apps-script/service_spreadsheet
*/
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "YOUR_CALENDAR_ID";
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = new Date(row[2]);
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
var tstop = new Date(row[3]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var loc = row[4];
var desc = row[5];
var id = row[6]; // Sixth column == eventId
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"), {description:desc,location:loc});
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc}).getId();
row[6] = newEvent; // Update the data array with event ID
}
else {
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
// event.setTime(tstart, tstop); // cannot setTime on eventSeries.
// ... but we CAN set recurrence!
var recurrence = CalendarApp.newRecurrence().addDailyRule().times(1);
event.setRecurrence(recurrence, tstart, tstop);
}
debugger;
}
// Record all event IDs to spreadsheet
range.setValues(data);
Ok, this was again something interesting... The code above needed a few modification to do what you wanted :
Since newly created events are not series (or else they must be created as eventSeries but this would make the conditions more complicated...) when we create a new event we dont use that object but get it using getEventSeriesById() which implicitly changes its nature without needing to define a recurrence.
This trick works just fine and makes the code simpler.
The other issue was about setting time and dates : your code took the hour/minutes value from a date object without year (that's normal when reading a SS) but it means that the Javascript Date has a date value in January (month 0) and January is in winter (as you know XD) so we had a problem with daylight savings and all time values were 1 hour later because setting month and date afterwards didn't change hour value (this is unclear I'm afraid...but you could check it using your code these days)
I had to invert the process and set time value to the date object instead, this gives the right result.
Since it's a bit more code to write I created a small function to do the job : it helps to keep the main code "cleaner".
Below it the full code, I added also a 'PER WEEK' recurrence to test the idea... keep it or leave it if you don't need it .
// Date | Title | Start Time | End Time | Location | Description | Type | Recurring | EventID
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = CalendarApp.getDefaultCalendar().getId();// use default claendar for tests
var cal = CalendarApp.getCalendarById(calId);
for (i in data) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = setTimeToDate(date,row[2]);
var tstop = setTimeToDate(date,row[3]);
Logger.log('date = '+date+'tstart = '+tstart+' tstop = '+tstop);
var loc = row[4];
var desc = row[5];
var type = row[6];
var times = row[7]
var id = row[8];
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
event.setTitle('got you');// this is to "force error" if the event does not exist, il will never show for real ;-)
}catch(e){
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc}); // create a "normal" event
row[8] = newEvent.getId(); // Update the data array with event ID
Logger.log('event created');// while debugging
var event = cal.getEventSeriesById(row[8]);// make it an event Serie
}
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
if(type=='PM'){
var recurrence = CalendarApp.newRecurrence().addMonthlyRule().times(times)
event.setRecurrence(recurrence, tstart, tstop);// we need to keep start and stop otherwise it becomes an AllDayEvent if only start is used
}else if(type=='PW'){
var recurrence = CalendarApp.newRecurrence().addWeeklyRule().times(times)
event.setRecurrence(recurrence, tstart, tstop);
}
data[i] = row ;
}
range.setValues(data);
}
function setTimeToDate(date,time){
var t = new Date(time);
var hour = t.getHours();
var min = t.getMinutes();
var sec = t.getSeconds();
var dateMod = new Date(date.setHours(hour,min,sec,0))
return dateMod;
}
test sheet here in view only
If you want to display a recurring event on specific intervals, the .interval function allows you to do that under the recurrence method.
In the above example, changing the appropriate code to
var recurrence = CalendarApp.newRecurrence().addMonthlyRule().interval(times)
does that.
This means if for one event, times = 3, this event will appear on your calendar every 3 months.
I'm trying to write a script that will take data from a Google spreadsheet and create events in my Google calendar.
I managed that fine but it produced duplicates every time I ran it. So now I'm trying to prevent that by creating a column 17 in the spreadsheet with an automatically produced unique event ID for each row and then each time the script is run it will look at the event ID for each row and delete the corresponding event in the calendar before recreating it with the original data or updated data if I've changed the row.
I'm new to scripting of any kind and cobbled this together but am hitting a wall now. Can anyone help sort this out?
function CalInsert() {
var cal = CalendarApp.getDefaultCalendar();
var id = SpreadsheetApp.getActiveSheet().getRange(2,17).getValue();
if (id != 0) {
var event = cal.getEventSeriesById(id);
event.deleteEventSeries();
}
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = sheet.getLastRow(); // Number of rows to process
var dataRange = sheet.getRange(startRow, 1, numRows, sheet.getLastColumn());
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var title = row[0]; // First column
var desc = row[13]; // Second column
var tstart = row[14];
var tstop = row[15];
var event = cal.createEvent(title, tstart, tstop, {description:desc});
var eventid = event.getId();
SpreadsheetApp.getActiveSheet().getRange(2,17).setValue(eventid);
}
}
This is very similar to a question asked just two days ago, which was about synchronizing a spreadsheet of events with a calendar. It sounds like you want to consider the spreadsheet to be the master of events that it originates, which would simplify the problem considerably. The basics of what you need to do are covered in this answer. If you'd rather just modify existing code, I've got an implementation below.
I have a modified version of the code from this blog, that will modify pre-existing calendar entries to match the info in the spreadsheet. I have arranged my spreadsheet differently, and this is reflected in the code.
Date | Title | Start Time | End Time | Location | Description |
EventID
The event ID column gets filled in by the script when new events are created, and is then used in later invocations to retrieve events from the calendar, thereby avoiding duplication.
Script
/**
* Adds a custom menu to the active spreadsheet, containing a single menu item
* for invoking the exportEvents() function.
* The onOpen() function, when defined, is automatically invoked whenever the
* spreadsheet is opened.
* For more information on using the Spreadsheet API, see
* https://developers.google.com/apps-script/service_spreadsheet
*/
function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}];
sheet.addMenu("Calendar Actions", entries);
};
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 1; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getValues();
var calId = "YOUR_CALENDAR_ID";
var cal = CalendarApp.getCalendarById(calId);
for (i=0; i<data.length; i++) {
if (i < headerRows) continue; // Skip header row(s)
var row = data[i];
var date = new Date(row[0]); // First column
var title = row[1]; // Second column
var tstart = new Date(row[2]);
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
var tstop = new Date(row[3]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var loc = row[4];
var desc = row[5];
var id = row[6]; // Sixth column == eventId
// Check if event already exists, update it if it does
try {
var event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"), {description:desc,location:loc});
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc}).getId();
row[6] = newEvent; // Update the data array with event ID
}
else {
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
// event.setTime(tstart, tstop); // cannot setTime on eventSeries.
// ... but we CAN set recurrence!
var recurrence = CalendarApp.newRecurrence().addDailyRule().times(1);
event.setRecurrence(recurrence, tstart, tstop);
}
debugger;
}
// Record all event IDs to spreadsheet
range.setValues(data);
}
Delete / Recreate
In this alternative, the eventID is used to find and delete the previously existing event. After that, a new event is created with the data in the spreadsheet. This has the benefit that all values of the event can be updated, including start and stop times (see Notes below). On the other hand, any changes that were made to the original event will be lost - for instance, if other people had been invited to the event, or custom reminders were added.
To use this alternative, simply replace the matching code with this:
// Check if event already exists, delete it if it does
try {
var event = cal.getEventSeriesById(id);
event.deleteEventSeries();
row[6] = ''; // Remove event ID
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new Date("March 3, 2010 09:00:00"), {description:desc,location:loc});
var newEvent = cal.createEvent(title, tstart, tstop, {description:desc,location:loc}).getId();
row[6] = newEvent; // Update the data array with event ID
debugger;
Notes
The Documentation for getEventSeriesById wrongly states it returns null when no matching event is found, when instead it throws an exception. (nasty!) So I've enclosed it in a try / catch block just to keep on swimming.
Unfortunately, while getEventSeriesById works to retrieve an event, it returns an EventSeries object, which does not support the setTime() method. If you don't expect to change the time of events, this OK. Otherwise, you can change the Event into an EventSeries by setting the recurrence rules & times, or delete the old event and create a new one, as shown in Delete / Recreate. Issue 1154.
The spreadsheet always wins. Any event changes (in relevant fields) recorded via the Google Calendar will be overwritten by the script.
Id like to Post this for anyone who would like to use it, I have modified the script to work within a sheet I was already using. Date Format and event duplication were a couple of issues that needed to be fixed but after some testing im pretty happy with how this is working.I Use it to Book jobs and share them with my employees who are mobile and do construction type work across the city.
Next step is to pull calendar events to the spreadsheet so it can work both ways and I can use the calendar app on my phone to book jobs on the fly so if anyone has any advice im all ears, also i still need a script to insert form response data into the same sheet and add complete rows where the job numbers match keeping the existing Data intact.
`function onOpen() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
var entries = [{
name : "Export Events",
functionName : "exportEvents"
}]; sheet.addMenu("Calendar Actions", entries);
};
function parseDate(s) {
var months = {jan:0,feb:1,mar:2,apr:3,may:4,jun:5,
jul:6,aug:7,sep:8,oct:9,nov:10,dec:11};
var p = s.replace(".", "").split('-');
return new Date(p[2], months[p[1].toLowerCase()], p[0]);
}
/**
* Export events from spreadsheet to calendar
*/
function exportEvents() {
var sheet = SpreadsheetApp.getActiveSheet();
var headerRows = 6; // Number of rows of header info (to skip)
var range = sheet.getDataRange();
var data = range.getDisplayValues();
//var calId = "Your calendar Id"; // PRODUCTION
var calId = "Your_calendar Id to test"; // TEST
var cal = CalendarApp.getCalendarById(calId);
//Logger.log(cal);
//Logger.log(data.length);
for (i=0; i<data.length; i++) {
if (i < headerRows) continue; // Skip header row(s)
if (data[i][0].length < 1) continue; // Skip if no content.
var row = data[i];
Logger.log(row);
var date = parseDate(row[0]); // First column
//Logger.log(date);
var title = row[1]; // Second column
var tstart = new Date();
var s = row[2].split(":");
tstart.setHours(s[0]);
tstart.setMinutes(s[1]);
tstart.setSeconds(s[2]);
tstart.setDate(date.getDate());
tstart.setMonth(date.getMonth());
tstart.setYear(date.getYear());
var tstop = new Date();
var e = row[3].split(":");
tstop.setHours(e[0]);
tstop.setMinutes(e[1]);
tstop.setSeconds(e[2]);
tstop.setDate(date.getDate());
tstop.setMonth(date.getMonth());
tstop.setYear(date.getYear());
var loc = row[4];
var desc = row[5];
var id = row[6]; // Sixth column == eventId
// Check if event already exists, update it if it does
var event = null;
if (id.length > 0) {
try {
event = cal.getEventSeriesById(id);
}
catch (e) {
// do nothing - we just want to avoid the exception when event doesn't exist
}
}
if (!event) {
//cal.createEvent(title, new Date("March 3, 2010 08:00:00"), new
Date("March 3, 2010 09:00:00"), {description:desc,location:loc});
var newEvent = cal.createEvent(title, tstart, tstop,
{description:desc,location:loc}).getId();
var r = i + 1;
var cell = sheet.getRange("G" + r);
cell.setValue(newEvent);
}
else {
Logger.log(event);
event.setTitle(title);
event.setDescription(desc);
event.setLocation(loc);
// event.setTime(tstart, tstop); // cannot setTime on eventSeries.
// ... but we CAN set recurrence!
var recurrence = CalendarApp.newRecurrence().addDailyRule().times(1);
event.setRecurrence(recurrence, tstart, tstop);
}
debugger;
}
}
`