I am using a google spreadsheet as a simple database of members and I want to create a user interface for searching through them (The primary users for this are not very technically adept and there is quite allot of data associated with each member so viewing it as a spreadsheet can be a bit tedius)
I have written the folowing script which worked last night but appears to run so slowly it times out today and I have no idea why.
function findMember() {
// set spreadsheet variable
var SS = SpreadsheetApp.getActiveSpreadsheet();
// set sheet variables
var memberSearchSheet = SS.getActiveSheet();
var memberDataSheet = SS.getSheetByName("Member Data");
// get the search variables
var searchFirstName = memberSearchSheet.getRange('C2').getValue();
var searchLastName = memberSearchSheet.getRange('C3').getValue();
// get last row of data
var lastRow = memberDataSheet.getLastRow();
for (var i = 2;lastRow;i=i+1){
if (searchFirstName == memberDataSheet.getRange('R'+i+'C2').getValue() && searchLastName == memberDataSheet.getRange('R'+i+'C3').getValue()){
memberSearchSheet.getRange('C5').setValue(memberDataSheet.getRange('R'+i+'C5').getValue());
//throw new Error("ouch")
}
}
// small pop up notification in bottom right corner .toast(message, title, display time)
//var message = "Your search for " + searchFirstName + " " + searchLastName + " is complete.";
//SS.toast(message,"Search Complete",15);
};
You can probably trying getting all the data inside an array in one step and then quickly compare your value with those in the array. Something like this:
var sheet = SpreadsheetApp.getActive().getSheetByName("Member Data");
var data = sheet.getDataRange().getValues();
for (var i = 1; i < data.length; i++) {
if (data[i][0] == firstName && data[i][1] == secondName) {
throw("Found");
}
}
Related
I'm noob regarding scripting so keep that in mind. :-)
I want my script to read from google sheet and and check if that contact exist under google contacts and if not to create one.
Contacts are checked by email and have label "Client". I can't get if statement to confirm if contact exist or not. If i remove If for checking contacts it will create contact for every single entry so i think that that part is fine, but i need to fix part how to check if contact already exists so it wouldn't create duplicated entry.
function addClinet() {
var ss = SpreadsheetApp.openById('XXXX');
var sheetNew = ss.getSheetByName('NewClient');
var Avals = sheetNew.getRange('B1:B').getValues();
var lastRow = Avals.filter(String).length;
for (var i = 2 ; i <= lastRow; i++){
var nameID = sheetNew.getRange(i, 2).getValue();
var emailID = sheetNew.getRange(i, 8).getValue();
var mobID = sheetNew.getRange(i, 9).getValue();
var firstName = nameID.split(' ').slice(0, -1).join(' ');
var lastName = nameID.split(' ').slice(-1).join(' ');
var regex = new RegExp (/^\w/);
var firstChar = regex.exec(mobID);
var contacts = ContactsApp.getContact(emailID);
if (contacts == null){
if (firstChar == 8){
var mobID = 'xxx' + mobID;
}
var contact = ContactsApp.createContact(firstName,lastName, emailID);
var contacts = ContactsApp.getContact(emailID);
contact.addPhone(ContactsApp.Field.WORK_PHONE, mobID);
var group = ContactsApp.getContactGroup("Clients");
group.addContact(contact);
}
}
}
Thx
I wouldn't use the ContactsApp.getContact([email]) function -- For whatever reason Google Apps Script's contacts search by email is excruciatingly slow. Since it sounds like you have a number of contacts that you are sorting through at any given time, I would recommend you use the same -- instead of searching for the email address through Google Apps Script (this takes about 16-20 seconds PER CONTACT)
Using the following function you will be able to create one large JSON object of all of your contacts, with their email addresses as the key so you can quickly test whether an email address is present in your contacts (this takes about 11 seconds for around 5000 contacts:
function emailsasJSON() {
var emailjson = {}
var myContacts = ContactsApp.getContactGroup('Clients').getContacts();
for (var i = 0; i < myContacts.length; i++) {
var emails = myContacts[i].getEmails();
var phonesobj = myContacts[i].getPhones();
var phones = {}
for (var j = 0; j < phonesobj.length; j++) {
phones[phonesobj[j].getPhoneNumber().replace(/[_)(\s.-]/g,'')] = 1;
}
for (var j = 0; j < emails.length; j++) {
emailjson[emails[j].getAddress().toLowerCase()] = {id: myContacts[i].getId(), phones: phones};
}
}
Logger.log(JSON.stringify(emailjson))
return emailjson;
}
Using the emailjson object you can compare each of your contacts MUCH faster -- It will create this in about 10 seconds -- we will use this later.
Secondly, there are some things in your code that I would clean up -- it looks to me like you have a sheet with the name in column B, email in column H, and mobile number in column I.
Instead of collecting all of those values individually per cell (takes a long time), you should collect the entire data set as an array and then work with it that way:
function addClinet() {
var ss = SpreadsheetApp.openById('XXXX');
var sheetNew = ss.getSheetByName('NewClient');
var clientsgroup = ContactsApp.getContactGroup('Clients')
//this is where we will insert the function from above to get the emailjson obj
var emailjson = emailsasJSON()
var contactarray = sheetNew.getDataRange().getValues();
for (var i = 1 ; i < contactarray.length; i++){
var name = contactarray[i][1]
var email = contactarray[i][7]
var phone = contactarray[i][8]
if(emailjson[email.toLowerCase()].id) { //check if email exists
if(!emailjson[email.toLowerCase()]['phones'][phone.replace(/[_)(\s.-]/g,'')]) { //if email exists but phone doesn't, add phone
ContactsApp.getContactById(emailjson[email.toLowerCase()].id).addPhone(ContactsApp.Field.MOBILE_PHONE, phone)
emailjson[email.toLowerCase()]['phones'][phone.replace(/[_)(\s.-]/g,'')] = 1; //add it to the emailjson object in case there are more iterations of this contact in the sheet
}
} else { //add new contact if it doesn't exist
var newcontact = ContactsApp.createContact(name.split(' ')[0],name.split(' ')[1], email)
newcontact.addPhone(ContactsApp.Field.MOBILE_PHONE, phone)
emailjson[email.toLowerCase()]['id'] = newcontact.getId();
emailjson[email.toLowerCase()]['phones'][phone.toString().replace(/[_)(\s.-]/g,'')] = 1;
clientsgroup.addContact(newcontact)
}
}
}
I don't have your datasheet to error check this but this should speed up your function by a considerable amount. Let me know if it throws any errors or, if you could give me an example sheet, I could test it.
Lastly, I imagine that this isn't a client list that you consistently update, so I would take them off of this sheet and move them elsewhere, although it would take a considerable number of contacts on the list to bog this function down.
I'm trying to run a script for my Google Sheet on Scripts, and a function isn't working properly. I have some loggers in place to check why this is happening, but anytime I try to open the Logs tab, I get this:
... and it's just stuck there forever.
Has anyone ever had this problem? Any potential fixes? Thanks
EDIT: My executions window looks like so:
EDIT 2: Here is the code I'm trying to run, with segment = 1. SPREADSHEETS is just a variable that I'm unfortunately not able to share, but it just contains some import segment information that directs to either 1 or 2.
function CopyPasteAllSheets(segment) {
for (x in SPREADSHEETS) {
if (SPREADSHEETS[x].IMPORTSEGMENT != segment) {
// DRR added app which is redundant to intakeSpreadhseet, but keeps logic more readable
app.toast('running loop')
console.log("ID: " + SPREADSHEETS[x].SOURCE.ID + "NO MATCH");
} else {
// Logger.log("x: "+ x) // keep commented out
var intakeSpreadsheet = SpreadsheetApp.openById(SPREADSHEETS[x].INTAKE.ID);
var intakeSheet = intakeSpreadsheet.getSheetByName(SPREADSHEETS[x].INTAKE.SHEET); //confirm formatting conventions
// This is functionally equivlent to the above, except we don't have a reference to intakeSpreadsheet anymore
// Access the Spreadsheet and sheet you want to copy the data TO
console.log("ID: "+ SPREADSHEETS[x].SOURCE.ID)
var sourceSpreadsheet = SpreadsheetApp.openById(SPREADSHEETS[x].SOURCE.ID);
var sourceSheet = sourceSpreadsheet.getSheetByName(SPREADSHEETS[x].SOURCE.SHEET);
var sourceStartRow = SPREADSHEETS[x].SOURCE.STARTROW;
var sourceStartCol = SPREADSHEETS[x].SOURCE.STARTCOL;
var sourceRangeCol = SPREADSHEETS[x].SOURCE.ENDCOL - SPREADSHEETS[x].SOURCE.STARTCOL + 1;
// Get the range of the data you want and the range where you want the data to go
var rowsToCopy = sourceSheet.getLastRow()-sourceStartRow+1; // is +1 too conservative, check...
var rangeToCopy = sourceSheet.getRange(sourceStartRow,sourceStartCol,rowsToCopy, sourceRangeCol);
var dataToCopy = rangeToCopy.getValues();
var numRows = rowsToCopy;
var numColumns = sourceRangeCol;
var intakeStartRow = SPREADSHEETS[x].INTAKE.STARTROW;
var intakeStartCol = SPREADSHEETS[x].INTAKE.STARTCOL;
var rangeToPaste = intakeSheet.getRange(intakeStartRow,intakeStartCol, numRows,numColumns); // WAS FORMERLY 1,20, ..,.. ~DRR 7/14
rangeToPaste.setValues(dataToCopy);
}
}
}
I have a script that is designed to create about 120 forms and link them to a single spreadsheet where I will analyze the data. I don't have any issues with the script until my spreadsheet has about a dozen forms linked to it. Then I get an error saying the destination ID is invalid, after logging the id, and entering it manually into a url I see no issues with the ID....
var ssSummaryId = '******redacted*******';
var form = FormApp.create('RM#' + rmNumber).setDestination(FormApp.DestinationType.SPREADSHEET, ssSummaryId);
form.setDescription(valuesSummary[ii][2])
.setConfirmationMessage('Thanks for the update on room ' + rmNumber)
.setShowLinkToRespondAgain(false);
// form.setDestination(FormApp.DestinationType.SPREADSHEET, ssSummaryId);
var formId = form.getId();
var formUrl = form.getPublishedUrl();
EDIT I'm adding my complete script and some additional info, just in case someone wants to check my code out and point out all it rookie mistakes.
I'm using Google scripts to build a spreadsheet and then create 120 slightly altered Google forms that are linked to a single spreadsheet, all the responses are by design on separate sheets named "form responses n". I consistently hit a wall once I exceed 10 forms linked to one sheet. Note; in initial testing I remember having a spreadsheet with 46 forms (and therefore sheets) linked to it. As you can see in the code below, I have the app restart from where it's left off after every 5 forms are created, so I'm not getting any 'extended runtime errors". Just the error below, typically after the script runs twice from Google Scripts IDE.
I'm just finally getting the hand of basic javascript after years of using and modifying js in web developing. So I apologize in advanced for the poor code.
Failed to set response destination. Verify the destination ID and try again. (line 54, file "Code")
function spreadsheet_builder() {
var ssSummaryId = '<<REDACTED>>';
var ssFormDataId = '<<REDACTED>>';
var batchSize = 5;
var buildStatus = false;
var ssSummary = SpreadsheetApp.openById(ssSummaryId);
SpreadsheetApp.setActiveSpreadsheet(ssSummary);
if (ssSummary.getSheetByName('Summary') == null) {
var sheetSummary = ssSummary.getSheetByName('Sheet1');
} else {
var sheetSummary = ssSummary.getSheetByName('Summary');
}
var rangeSummary = sheetSummary.getDataRange();
var valuesSummary = rangeSummary.getValues();
buildStatus = get_last_position(valuesSummary, buildStatus); //either returns last position in array or 'true' if task is complete
if (buildStatus != true || buildStatus > 0) {
var formCreation = [];
var formData = get_form_data(ssFormDataId); // Get form questions from form Data ss, might be better to keep everything on the same sheet
batchSize = buildStatus + batchSize;
for ( var ii = buildStatus; ii < batchSize; ii++ ) {
if (valuesSummary[ii][1] != '') {
var formCreationReturn = form_builder(formData, valuesSummary, ii, ssSummaryId);
formCreation.push(formCreationReturn);
}
}
var aSum = [ssSummary, sheetSummary, rangeSummary];
final_storing_operation(formCreation, aSum, buildStatus);
}
if (sheetSummary.getName() != 'Summary') {
SpreadsheetApp.setActiveSpreadsheet(ssSummary);
sheetSummary.activate().setName('Summary');
sheetSummary.setFrozenColumns(3);
sheetSummary.setFrozenRows(1);
sheetSummary.hideColumns(1);
//var sSumIndex = sheetSummary.getIndex();
}
SpreadsheetApp.setActiveSpreadsheet(ssSummary);
sheetSummary.activate();
ssSummary.moveActiveSheet(1);
}
function form_builder(formData, valuesSummary, ii, ssSummaryId) {
var lastFormCreated = ii;
var rmNumber = valuesSummary[ii][1];
var form = FormApp.create('RM#' + rmNumber).setDestination(FormApp.DestinationType.SPREADSHEET, ssSummaryId);
form.setDescription(valuesSummary[ii][2])
.setConfirmationMessage('Thanks for the update on room ' + rmNumber)
.setShowLinkToRespondAgain(false);
// form.setDestination(FormApp.DestinationType.SPREADSHEET, ssSummaryId);
var formId = form.getId();
var formUrl = form.getPublishedUrl();
var sectionHeader = 'SECTION_HEADER'; //preformatted form question types.
var list = 'LIST';
var paragraphText = 'PARAGRAPH_TEXT';
for (var j = 1; j < formData.length; j++) { //top row is header
switch (formData[j][0]) {
case sectionHeader:
form.addSectionHeaderItem().setTitle(formData[j][1]);
break;
case list:
var item = form.addListItem();
item.setTitle(formData[j][1]).setHelpText(formData[j][2]);
item.setChoices([
item.createChoice(formData[j][3]),
item.createChoice(formData[j][4]),
item.createChoice(formData[j][5])
]);
break;
case paragraphText:
form.addParagraphTextItem().setTitle(formData[j][1]);
break;
default:
form.addSectionHeaderItem().setTitle('OOPS u\'don MESSED up');
break;
}
}
return [formId, formUrl, lastFormCreated, rmNumber];
}
function final_storing_operation(formCreation, aSum, buildStatus) {
SpreadsheetApp.setActiveSpreadsheet(aSum[0]);
aSum[1].activate();
var startRow = formCreation[0][2] + 1;
var newRange = aSum[1].getRange(startRow, 1, formCreation.length, 2); //row, clmn, rows, columns
var newValues = [];
for ( var ij = 0; ij < formCreation.length; ij++) {
var values = [formCreation[ij][0], "\=HYPERLINK(\"" + formCreation[ij][1] + "\", \"RM#" + formCreation[ij][3] + "\")"];
newValues.push(values);
}
newRange.setValues(newValues);
}
function get_last_position (valuesSummary, buildStatus) {
var rowPos = 1; // start at 1 to ignore headers
while (valuesSummary[rowPos][1] != '') {
if (valuesSummary[rowPos][0] == '') {
return rowPos;
}
rowPos++;
}
if(valuesSummary[rowPos][0] != '' && valuesSummary[rowPos][1] != '') {
buildStatus = true;
return buildStatus;
}
}
function get_form_data (ssFormDataId) {
var ssFormData = SpreadsheetApp.openById(ssFormDataId);
SpreadsheetApp.setActiveSpreadsheet(ssFormData);
var sheetFormData = ssFormData.getSheets()[0];
var rangeFormData = sheetFormData.getDataRange();
var valuesFormData = rangeFormData.getValues();
return valuesFormData;
}
As an alternative, you could create the forms, and intentionally not link them to a spreadsheet, then have some code that looped through every form, and extracted the data. You'd probably want to put the forms into their own folder.
Or, you'd need to build a form with Apps Script HTML Service, embed it into a Apps Script Gadget in a Google Site, and have everyone fill out the form from Sites.
I am trying to find a script, or begin writing one, that takes a simple Google Form with a drop-down list of names (i.e. Tom, Jane) and a text area, and inputs both the date and the text into columns based on the selected name (i.e. Tom Date, Tom Comment). This is so I can make a quick entry feedback form for leaving individualized, date-based feedback for students, which they can then access later.
I looked through the GAS documentation and looked for examples, but as I am a novice, I really didn't know where to begin.
Any ideas on how to do this?
I think I did something similar but mine is for admins to observe teachers. I'm just learning as well, so I'm sure there are better ways to do this but it works. I definitely should have broken it up into more functions.
My form has a trigger to fire the onClose() when submitted. onClose() produces a Google Doc by reading the spreadsheet containing the form data in a nice format that the observer can then edit and share with the teacher. I wanted the Google Doc produced to have the name of the teacher being observed in the file name and I wanted it shared with the admin who did the observing.
The fact that some of the fields are dropdowns doesn't matter, it is just an itemResponse from the list of all responses.
function onClose()
{
var form = FormApp.openById(' whatever your form id is');
//the spreadsheet of the form responses
var formResponses = form.getResponses();
var d = new Date();
var currentTime = d.toLocaleTimeString();
var date = d.toLocaleDateString();
//Need to get the name of the teacher being observed
var formResponse = formResponses[formResponses.length-1];
var itemResponses = formResponse.getItemResponses();
var itemResponse = itemResponses[0]; //the teacher name dropdown box
var teacherName = itemResponse.getResponse() + '-' + itemResponses[1].getResponse();
//create the new document
var fileName = 'Observation-'+ teacherName + '-' + date + '-' + currentTime;
var doc = DocumentApp.create(fileName);
var activeDoc = DocumentApp.getActiveDocument();
var files = DriveApp.getFilesByName(fileName);
while (files.hasNext()) {
var file = files.next();
if (file.getName().equals(fileName))
{
//this is the last item on my form the name of the observer
var itemResponse21 = itemResponses[21];
var observer = itemResponse21.getResponse();
// Logger.log('Person to share with is ' + observer);
// share this google doc with the observer
file.addEditor(observer);
}
}
//ommittd a bunch of styles
//This would get all forms submitted, but I only need the last one
// so I just set the loop to get the last form submitted.
//leaving for loop just so I remember I can go through all forms again
//if I want to.
for (var i = formResponses.length-1; i < formResponses.length; i++) {
var formResponse = formResponses[i];
var itemResponses = formResponse.getItemResponses();
//get the individual responses within the form.addCheckboxItem()
for (var j = 0; j < itemResponses.length; j++) {
//pull the first item out again (even though I did for file name)
var itemResponse = itemResponses[j]; //teacher name from a dropbox
var itemResponse2 = itemResponses[j+1]; //date
var itemResponse3 = itemResponses[j+2]; //time
if (j == 0) //the first field on the form
{
//put the headings in
par3 = doc.appendParagraph(' SCHOOL NAME');
par3 = doc.appendParagraph('WALK IN OBSERVATION');
par3 = doc.appendParagraph('2013-2014');
//THIS is the teacher being observed and the date and time --- all on same line
var headingLine = itemResponse.getItem().getTitle() + '\t\t' + itemResponse2.getItem().getTitle() + ' / ' + itemResponse3.getItem().getTitle();
par1 = doc.appendParagraph(headingLine);
var answerLine = itemResponse.getResponse() + '\t\t\t\t\t' + itemResponse2.getResponse() + ' / ' + itemResponse3.getResponse();
par2 = doc.appendParagraph(answerLine);
j++; //do this to skip over date and time
j++;
} //end of j = 0;
else
// then I have a bunch of if statements for some of the
// specific fields I need to do something special with.
// After the last if, I just have an else to handle all other
// form responses that I don't do anything special for other than display.
//my last else is:
else
//THIS ELSE IS HANDLING ALL NON CHECK BOXES AND JUST DISPLAYING THE TITLE IN BOLD FONT, THE COMMENTS IN REGULAR FONT
{
par1 = doc.appendParagraph(itemResponse.getItem().getTitle());
par1.setAttributes(style);
par2 = doc.appendParagraph( itemResponse.getResponse());
par2.setAttributes(style);
} //END OF ELSE
} //end of for going through each cell in a row of the repsonses
} //end of for going through each row -- only had it set to do the very last row
I am using the following two scripts to either reply to or forward emails when certain labels are applied. I have two sheets (replySheet and forwardSheet) that hold label names in the first column. replySheet then has the email reply text in the next cell, while forwardSheet has the email address to forward the message to.
Two questions:
I have received the error message "Service invoked too many times for one day" for GmailApp.getUserLabelByName. I understand that the limit for Google Apps for Education is 10,000 per day, but this code should just run every five minutes, or 288 times every day for each label. What am I misunderstanding? Any thoughts for re-writing the code to avoid this?
.moveToArchive() doesn't seem to do anything in replyLabel(). I've tried moving it to different points in the code (before and after sending the reply), but it doesn't archive the thread.
Thank you for any suggestions to either issue. Please let me know if I can make my question any clearer.
var thisSS = SpreadsheetApp.getActiveSpreadsheet();
var forwardSheet = thisSS.getSheetByName('Forwards');
var emailSheet = thisSS.getSheetByName('Email');
var alias = emailSheet.getRange(3, 2).getValue();
var replyTo = emailSheet.getRange(2, 2).getValue();
var fromName = emailSheet.getRange(1, 2).getValue();
var replySheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Replies');
function forwardLabel() {
var data = forwardSheet.getRange(2, 1, forwardSheet.getLastRow(), 2).getValues();
for (i in data) {
var row = data[i];
var name = row[0].toString();
var email = row[1].toString();
if (name && (email != "")) {
var label = GmailApp.getUserLabelByName(name);
var threads = label.getThreads(0, 100);
for (i in threads) {
var messages = threads[i].getMessages();
for (j in messages) {
Logger.log(messages[j].getSubject());
messages[j].forward(email, {bcc:alias, from:alias, name:fromName}).markRead();
label.removeFromThread(threads[i]);
}
Utilities.sleep(1000);
}
}
}
}
function replyLabel() {
var data = replySheet.getRange(2, 1, replySheet.getLastRow(), 2).getValues();
var signature = emailSheet.getRange(4, 2).getValue().toString();
var alias = emailSheet.getRange(3, 2).getValue();
for (i in data) {
var labelName = data[i][0].toString();
var label = GmailApp.getUserLabelByName(labelName);
var replyText = data[i][1].toString();
replyText = replyText + signature;
if (label && (replyText !== "")) {
var labeledEmails = label.getThreads(0, 100);
for (j in labeledEmails) {
labeledEmails[j].moveToArchive();
label.removeFromThread(labeledEmails[j]);
var messages = labeledEmails[j].getMessages();
var message = messages[0];
message.reply(replyText,{htmlBody:replyText, bcc:alias, from:alias, name:fromName});
Utilities.sleep(2000);
}
}
}
}
How many labels do you have ? You have nested loops and the 288 gets multiplied by each loop and you could quickly be hitting the 10,000.
Also, note that you are not counting other GMail Read operations like getTHreads() and getMessages().
If you factor in all these, you could have a number exceeding 10,000.