I am attempting to create a form in Google Spreadsheets which will pull an image file from my Drive based on the name of the file and insert it into a cell. I've read that you can't currently do this directly through Google Scripts, so I'm using setFormula() adn the =IMAGE() function in the target cell to insert the image. However, I need the URL of the image in order to do this. I need to use the name of the file to get the URL, since the form concatenates a unique numerical ID into a string to use the standardized naming convention for these files. My issue is that, when I use getFilesByName, it returns a File Iteration, and I need a File in order to use getUrl(). Below is an snippet of my code which currently returns the error "Cannot find function getUrl in object FileIterator."
var poNumber = entryFormSheet.getRange(2, 2);
var proofHorizontal = drive.getFilesByName('PO ' + poNumber + ' Proof Horizontal.png').getUrl();
packingInstructionsSheet.getRange(7, 1).setFormula('IMAGE(' + proofHorizontal + ')');
If you know the file name exactly, You can use DriveApp to search the file and getUrl()
function getFile(name) {
var files = DriveApp.getFilesByName(name);
while (files.hasNext()) {
var file = files.next();
//Logs all the files with the given name
Logger.log('Name:'+file.getName()+'\nUrl'+ file.getUrl());
}
}
If you don't know the name exactly, You can use DriveApp.searchFiles() method.
You're close - once you have the FileIterator, you need to advance it to obtain a File, i.e. call FileIterator.next().
If multiple files can have the same name, the file you want may not be the first one. I recommend checking this in your script, just in case:
var searchName = "PO + .....";
var results = DriveApp.getFilesByName(searchName);
var result = "No matching files";
while (results.hasNext()) {
var file = results.next();
if (file.getMimeType() == MimeType. /* pick your image type here */ ) {
result = "=IMAGE( .... " + file.getUrl() + ")");
if (results.hasNext()) console.warn("Multiple files found for search '%s'", searchName);
break;
}
}
sheet.getRange( ... ).setFormula(result);
You can view the available MimeTypes in documentation
I have this script I am using to make a copy of a sheet and then send me that copy thru email as a xslx file, if I have the sheet set for share to anyone with a link the script works great, but if I have it set to specific people it runs but gives a Value# instead of the data on the page. the page I am trying to send is a query importrange formula pulling the data on to the sheet. any help would be greatly appreciated.
enter code herefunction emailExcel() {
var mailTo, subject, body, id, sheetNum, sh, sourceSS, copySS, file, url,token, response;
mailTo = 'elder1104#gmail.com';
subject = 'subject';
body = 'text_in_body';
id = '1eI-p0nodA4zqP3fsxP5P6iR6gyvSIGRZDMaQSGkb2ds';
sheetNum = 2;
sourceSS = SpreadsheetApp.openById(id);
copySS = sourceSS.copy('copy of ' + sourceSS.getName());
sh = copySS.getSheets()[sheetNum];
sh.getDataRange().setValues(sh.getDataRange().getDisplayValues())
copySS.getSheets()
.forEach(function (sh, i) {
if(i != sheetNum) copySS.deleteSheet(sh);
})
file = Drive.Files.get(copySS.getId());
url = file.exportLinks[MimeType.MICROSOFT_EXCEL];
token = ScriptApp.getOAuthToken();
response = UrlFetchApp.fetch(url, {
headers: {
'Authorization': 'Bearer ' + token
}
});
MailApp.sendEmail(mailTo, subject, body, {
attachments: [response.getBlob()
.setName('TESTING.xlsx')]
});
DriveApp.getFileById(copySS.getId()).setTrashed(true);
}
To share Drive file to specific people, try to add setSharing(accessType, permissionType) method given in Class File.
As mentioned in Working with enums,
the Drive service uses the enums Access and Permission to determine which users have access to a file or folder.
So to access file or folder in DriveApp, you should add the following enumerated types to determine users who can access a file or folder, besides any individual users who have been explicitly given access
Access
Permission
It will really be helpful to try going through the given documentations.
I took the easy way out and made a new spreadsheet and I am importing to that spreadsheet using a script, so now the new document just has data on it and is working perfectly now.
I have Created a form that generates a response sheet. I also have created a Doc which is a Template that my responses fill into. From here it was being turned into a PDF and e-mailed to specific recipients. I now need to archive these into specific folders based on a columns answer. I simply first would like to just be able to move or copy them into a specific folder. How is this possible. I have used multiple scripts but just cant see where the disconnect is. Any help would be greatly appreciated. Thank you enter link description here
You could try using some code like this:
function moveFileToFolder() {
var theFolder = DriveApp.getFolderById('your Folder ID');
var theFile = DriveApp.getFileById('Your File ID').makeCopy(theFolder);
var oldFileName = theFile.getName();
var archivedName = oldFileName.slice(5);
Logger.log('archivedName: ' + archivedName);
archivedName = "archive" + archivedName;
theFile.setName(archivedName);
}
To delete the old file without having to send it to the trash:
//This requires the Drive API To be turned on in the Advanced Google Services.
//RESOURCES menu, ADVANCED GOOGLE SERVICES
function deleteFile(idToDLET) {
//idToDLET = 'the File ID';
//This deletes a file without needing to move it to the trash
var rtrnFromDLET = Drive.Files.remove(idToDLET);
}
There are four ways to create a new file:
DocsList - Shown as DocsList in the Main List. Built in to Apps Script.
DriveApp - Shown as Drive in the Main List. Built in to Apps Script.
Drive API - Also shown as Drive in the Main List. Must be added to Apps Script.
DocumentApp - Shown as Document in the Main List. Built in, but only creates a document file.
They are all called services. Drive API is called an advanced service. So, which one should you use? I don't know, it depends. This question is about the Drive API Advanced Service.
I don't want to use 2 or 3 of the services to get the job done. I'd like to just use one of them. But to decide which one to use, I need to know the capabilities and options of all of them. If the simplest and easiest one to use will do everything I want, then I'll use that.
If I can create a new file with Drive API, but then I need to use the DriveApp service to move the file I created with Drive API, to the folder I want it in, then using Drive API in that particular situation is pointless.
I can create a new file in my Google Drive from a Google Apps Script .gs code, but the file gets written to the main 'My Drive'. I want to write the file directly to a sub-folder. My current code is:
var fileNameSetA = 'someFile.jpg';
var uploadedBlobA = an image uploaded with a file picker;
var fileTestDrive = {
title: fileNameSetA,
mimeType: 'image/jpeg'
};
fileTestDrive = Drive.Files.insert(fileTestDrive, uploadedBlobA);
Even though the code works, I have no idea why the syntax is the way it is, and I can't find documentation that tells me why. I can find a list of properties:
The title: and mimeType: are Optional Properties as part of the Request Body. From the example, the Optional Properties are obviously put in a key:value paired object. So, is the syntax:
Drive.Files.insert(optional properties, content);
There are also Required query parameters of:
uploadType --> media, multipart, resumable
But I don't see any required uploadType parameter designated anywhere in the example code. So, I don't understand Google's documentation.
Google Documentation Insert
Is it possible to write directly to a specific drive with Google Advanced Drive service in a Apps Script .gs code file? How do I do it?
The easiest way to create a new file is to use DriveApp which comes with pure Google Apps Script:
var dir = DriveApp.getFolderById("{dir_id}");
var file = dir.createFile(name, content);
If you do not know exact directory's id you can get the folder by its name:
var dir = DriveApp.getFoldersByName(name).next();
The next() is there because getFoldersByName() returns collection of all directories whose names match given value.
Also check DriveApp docs: https://developers.google.com/apps-script/reference/drive/drive-app
Maybe this is a bit late, but by looking at the REST API docs, it shows that you can use Drive.Files.insert to insert into any folder. You simply have to add the folder's ID in the properties of the file you are inserting as such:
var file = {
title: 'myFile',
"parents": [{'id':folder.getId()}], //<--By setting this parent ID to the folder's ID, it creates this file in the correct folder.
mimeType: 'image/png'
};
Folder ID can be obtained from the shareable link using the Google Drive GUI or as shown here. (e.g. Use the Execute function on the right.)
Alternatively, you can access the folder by name by replacing the folder.getID() with Drive.getFoldersByName('name of folder').
This is helpful because Drive.Files.insert() accepts arguments while Drive.createFile() and Drive.createFolder() do not.
The documentation for INSERT for the Drive API is found at this link:
Drive API for INSERT
There is a section for Request body. One of the Optional Properties for Insert is parents[]. The brackets [] indicate that a list of parents can be designated. The documentation for parents[] states this:
Collection of parent folders which contain this file. Setting this
field will put the file in all of the provided folders. On insert, if
no folders are provided, the file will be placed in the default root
folder.
So, . . . using Insert in Drive API, . . . . CAN write a new file directly to a subfolder. It's possible.
Now, the nomenclature and syntax for the Google Drive SDK, HTTP request is different than what is inside of Apps Script.
The syntax for invoking the Drive API HTTP Request inside of a .gs file is one of the following three:
Drive.Files.insert(FILE resource)
Drive.Files.insert(FILE resource, BLOB mediaData)
Drive.Files.insert(FILE resource, BLOB mediaData, OBJECT optionalArgs)
The syntax shown in the list above is from the auto-complete drop down list inside the Apps Script code editor. If you type Drive.Files. a list of possible methods will appear. I can't find information about the syntax anywhere in the online documentation.
So, where does the parents[] optional property go? Well, it's not a Blob, so we can rule that out. It's either FILE resource, or OBJECT optionalArgs. optionalArgs indicates that it's an object, but FILE resource is actually also an object.
In the examples, the FILE resource is constructed as key:value pair object.
Uploading Files - Advanced Drive Service - Google Documentation
Direct Answer to Question
This summary from https://developers.google.com/apps-script/advanced/drive sums things up pretty well:
The advanced Drive service allows you to use the Google Drive web API
in Apps Script. Much like Apps Script's built-in Drive service, this
API allows scripts to create, find, and modify files and folders in
Google Drive. In most cases, the built-in service is easier to
use, but this advanced service provides a few extra features,
including access to custom file properties as well as revisions for
files and folders.
Like all advanced services in Apps Script, the advanced Drive
service uses the same objects, methods, and parameters as the public
API.
Essentially DriveApp is easier to use than Drive, but Drive gives you more functionality since it shares the same functionality of the public API. I was not able to see how to save a file to a Shared/Team drive using DriveApp, so I ended up using Drive. The pain came around lack of documentation for the Google Apps Script implementation of Drive.
Explanation of My Solution and Code Sample:
A specific implementation of saving a file to Google drive, but this will likely be useful for others. It took me a whole day to figure this out since the documentation and code examples for Google Apps scripts is severely lacking. My use case was for saving a JSON file to a shared Google Drive (Team Drive).
There are three parameters that I did not have at first and my files were not uploading. I am not sure if all are necessary. One was the "kind": "drive#parentReference" part of the parents metadata. The next was "teamDriveId": teamDriveId which is also in the metadata. The last parameter was "supportsAllDrives": true which I passed in the optional parameter location of Drive.Files.insert().
I found the API explorer on https://developers.google.com/drive/api/v2/reference/files/insert to be very useful in figuring out which parameters were needed and how they needed to be formatted. I basically edited values in the explorer till I got a network request that worked. I then pulled the parameters I used into my Google Apps script.
/**
* Creates a JSON file in the designated Google Drive location
* #param {String} jsonString - A JS string from the result of a JSON.stringify(jsObject)
* #param {String} filename - The filename. Be sure to include the .json extension
* #param {String} folderId - The ID of the Google Drive folder where the file will be created
* #param {String} teamDriveId - The ID of the team drive
* #return {void}
*/
function createJSONFileInDriveFolder(jsonString, filename, folderId, teamDriveId) {
var metadata = {
"title": filename,
"mimeType": "application/json",
"parents": [
{
"id": folderId,
"kind": "drive#parentReference"
}
],
"teamDriveId": teamDriveId
};
var optionalParams = {
"supportsAllDrives": true
};
try {
var jsonBlob = Utilities.newBlob(jsonString, 'application/vnd.google-apps.script+json');
Drive.Files.insert(metadata, jsonBlob, optionalParams);
} catch (error) {
Logger.log(error);
}
}
var searchthreads = GmailApp.search('in:inbox AND after:2020/11/30 AND has:attachment');//"in:all -in:trash category:social older_than:15d
Logger.log("GMAIL thread 0:"+ searchthreads[0].getId());
Logger.log("GMAIL thread 1:"+ searchthreads[1].getId());
Logger.log("GMAIL thread 2:"+ searchthreads[2].getId());
Logger.log("Active User: " + me);
Logger.log("Search Thread: " + searchthreads.length);
Logger.log("Gmail lenght" + gmailthread.length);
//Logger.log("Gmail lenght" + gmailMessages.length);
for (var i in searchthreads){
var messageCOunt = searchthreads[i].getMessageCount();
Logger.log("messageCOunt :" + messageCOunt);
var messages = searchthreads[i].getMessages();
for (var m in messages){
var messagesender = messages[m].getFrom();
var messageDate = messages[m].getDate();
var messageReplyTo = messages[m].getReplyTo();
var messagesubject = messages[m].getSubject();
var messagebody = messages[m].getSubject();
var messagephoneNo = messages[m].getSubject();
//messages[m].isInInbox();
var messageid = messages[m].getId();
var messageplainbody = messages[m].getSubject();//messages[0].getPlainBody();
var EmailStatus ='N';
var ApptStatus = "CVReceived";// Tracking till candidate offer and payout
var messageattachement = messages[m].getAttachments();
//var png=UrlFetchApp.fetch(messageattachement).getBlob();
//https://drive.google.com/drive/folders/1RY4i6FwUvfy5OxrJ1pZTxJAOxjFFXbhz?usp=sharing
var folder = DriveApp.getFolderById("1RY4i6FwUvfy5OxrJ1pZTxJAOxjFFXbhz");
// DriveApp.getFolderById("1RY4i6FwUvfy5OxrJ1pZTxJAOxjFFXbhz").createFile(png);
//DriveApp.createFile();
for (var k in messageattachement){
var filename = messageattachement[k].getName();
var filesize = messageattachement[k].getSize();
var filecontent = messageattachement[k].getContentType();
var fileBlob = messageattachement[k].getAs(filecontent);
var filecpblob = messageattachement[k].copyBlob();
//folder.createFile(filename, messageattachement);
var file = {
title: filename,
"parents": [{'id':folder.getId()}],
mimeType: filecontent
};
file = Drive.Files.insert(file, filecpblob);
//DataStudioApp
Logger.log('ID: %s, File size (bytes): %s', file.id, file.fileSize);
//folder.createFile(filecpblob);
}
var processeddate = new Date();
I know it's been a while since this question was posted. But here is the solution to help other readers. When using Drive.Files.insert() method, in order to specify a location for the inserted file, you must specify the parents[] property within the FILE resource. So expanding on #Alan Wells response here is the syntax for writing a blob as Goggle Spreadsheet format in a specific folder.
let newFile = {title: 'Title goes here', parents: [{id: targetFolderId}]};
let savedFile = Drive.Files.insert(
newFile,
blobGoesHere,
{mimeType: MimeType.GOOGLE_SHEETS, convert: true});
Please note that parents: takes an array of objects. You can specify multiple locations for a single file (it will be created in all the specified folders). Even if you want to use a single location you still have to provide this object in a list.
I was able to use the DriveApp to create a file in a specified folder this way.
var driveFolder = DriveApp.getFolderByName("MyDriveFolder");
var file = driveFolder.createFile(formObject.txtReceipt);
file.setName("MyFile");
PS: formObject.txtReceipt is coming from a file upload control on a form in the html and this returns a blob
My google apps script imports a csv file [test.csv] into a new tab, manipulates some values, then saves the manipulated tab as a csv file [test.csv]. When it saves the new version, it simply makes another copy [test(1).csv]. I wish instead to overwrite the previous file (or delete the old one then export/write the new version.) Help please?
I am using reference code from the Interacting With Docs List Tutorial
I know this is an old question, but much of the information in the accepted answer has been deprecated by Google since then. DocsList is gone, as are the clear() and append() methods on a file object.
I use the following function to create or overwrite a file:
// Creates or replaces an existing file
function updateFile (folder, filename, data) {
try {
// filename is unique, so we can get first element of iterator
var file = folder.getFilesByName(filename).next()
file.setContent(data)
} catch(e) {
folder.createFile(filename, data)
}
}
For reference, here's some code for doing the same for a folder. It assumes we're operating in the parent folder of the current sheet and want a folder
object for a new or existing folder there.
// Get folder under current folder. Create it if it does not exist
function getOrCreateFolder(csvFolderName) {
var thisFileId = SpreadsheetApp.getActive().getId();
var thisFile = DriveApp.getFileById(thisFileId);
var parentFolder = thisFile.getParents().next();
try {
// csvFolderName is unique, so we can get first element of iterator
var folder = parentFolder.getFoldersByName(csvFolderName).next();
// asking for the folder's name ensures we get an error if the
// folder doesn't exist. I've found I don't necessarily catch
// an error from getFoldersByName if csvFolderName doesn't exist.
fname = folder.getName()
} catch(e) {
var folder = parentFolder.createFolder(csvFolderName);
}
return folder
}
You could do DocsList.find(fileName) which gives you a list of files that have that name. If file names are unique, then you can just do var file = DocsList.find(fileName)[0].
If you are a Google Apps user, you can use file.clear() to remove all the contents of the old file, and then file.append() to insert all of the new contents.
Otherwise, you will have to file.setTrashed(true) and then DocsList.createFile() to make the new one.