I am Ashwin. I have a scenario on Google App Scripts. " Whenever a user clicks on the 'Create' button in Google Drive, that particular file should automatically be shared with a particular email address". Can anyone help me out in this?
While this is possible with Google Script, an easier option would be that you create a separate folder in your Google Drive and share it with an email address. Now any file that you create inside that folder will automatically be available to that address.
The suggestion on using a folder is good. Else with script you cant hook into drives create button. But you can have a script on that user on a time trigger constantly searching for files created/modified since last time you checked and if the user is owner, share it with the other email. Even better share it with a google group so later is easier to modify the shared-to user on a single spot.
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I would like to allow my students to send me one or more files directly to my google drive via a form where they would just enter their name and choose the file(s) to send (drag and drop would be great). A folder with their name would be created in a specific folder on my drive and a warning email would be sent to me. Do you think this is feasible with google script? Thanks in advance.
An example here but paying ...
I've checked and Google Forms already allows for a File Upload kind of question (with drag and drop too).
It automatically creates a folder in your Google Drive (altough it doesnt create a folder for every student) (example here) and in the spreadsheet that it automatically generates there is a permanent link to that file (example here).
If that's not what you are looking for and you need the 'Folder per student' feature then yes, you can use google apps script to move files in folders quite easily.
I've a public Google Sheet (everyone can access it and edit it). In it, I use a script, a function, that download a csv with the UrlFetchApp.fetch(url);.
When an anonymous user access it (without the google login), the user can view, and edit the sheet, but, the user cannot run the script. The user must be logged with a google account to the script do the working.
The stranger thing is that this sheet with this script was working for anonymous users early. This problem didn't occur before a couple weeks ago.
Do you know if the google change something about security or is it an error that I am doing?
In order to run apps script on a particular user's behalf, Google Workspace requires that user's permission, via an OAuth flow.
If a user is anonymous therefore, you can see why this permission cannot be granted, which is why the script won't work for those users.
I guess it is an intended behavior as long as the anonymous user access the sheet via shareable link. As stated in this support page, you might see a name you don’t recognize or "anonymous animals" viewing your document, spreadsheet, or presentation. This can happen when a document is shared publicly or with anyone who has the link.
Limit how people can view your file
If you want to stop sharing a file you can edit, you can learn how to:
Turn off link sharing for a file.
Prevent others from sharing files you own.
Hope this helps.
I wrote a google spreadsheet script incl. html service. Now I like to publish the html service as a survey. Everbody shall see it without registration at google but it should be not allowed to see the results of all participants.
Have you an idea how can I reach this?
I tryed a lot of publish options but I didn't reach my goal. Do you?
Right now, your Apps Script Project is probably bound to the spreadsheet. If the users who are submitting the form, never need to see the spreadsheet, then create an Apps Script file that is not bound to anything, it's "Stand Alone". Then do NOT share the spreadsheet. If you share the spreadsheet, then people who the file is shared with can VIEW the spreadsheet. It is possible to hide and protect sheets and ranges. And of course you can make settings for some users to be able to VIEW the spreadsheet, and others to EDIT.
If you share the spreadsheet file, then everyone it's shared with has VIEW permissions. You can't share a spreadsheet file and not give VIEW permissions. But, if you want some users to be able to see just some sheets in the spreadsheet, and not all the sheets, then you would need to write some code that ran when the Spreadsheet opened, and that code would be hiding and unhiding sheets depending on who opened the spreadsheet. Only users with EDIT permission can unhide a hidden sheet. So, that's an option. You can hide a sheet from anyone. But a user with EDIT permission can unhide the sheet. If you want to hide a sheet from someone with only VIEW permission, (They can't unhide it) then have code run onOpen() that checks the user, checks their permissions and either hides or unhides the sheet.
If the people submitting the form, never need to view the spreadsheet file, then don't even share the spreadsheet URL with those users. Just use the Stand Alone HTML Service as your "front end", "User Interface" with the users who never need to view the spreadsheet.
So, if the people who are using the HTML don't need to ever view the spreadsheet, then don't give those people the URL to the spreadsheet. Give them the URL to the published app. In that scenario, the users of the published app will never see the spreadsheet. The published app is essentially a website, with no real domain name.
The solution for you, depends on how simple or complicated the sharing, editing and viewing settings need to be.
When opening the script file, you need to use the Publish >> Deploy as web app option.
Then, choose the version you want to deploy as webapp or create a new one, set the app to execute as you, and add access to anyone (even anonymous). Like this:
The important thing is that the function that's called when someone access the URL that's shown for your web app, is a function called doGet(). So you must rename the function you use to display the UI and Form to doGet(). This function should return a valid HTML Output (normally using the HTMLService or the deprecated UiApp service).
So this:
Gets you this:
Does anyone know if it would be possible to set up a script on my Google account that triggers when a new item is shared to the email and then automatically shares it with another email address?
I use a personal Gmail account, but whenever I do school work documents are always shared with my school email and it is a pain to have to share everything manually or keep switching accounts.
When I looked a few weeks back I was unable to find a way to have a script trigger on new shared items, but I am new to these scripts so if anyone has a suggestion I would appreciate it. Thanks!
I don't think you can actually triggers on new items. But you can write a script to read the Drive feed to easily check if there's new files.
Such script would still have to be triggered on a time-driven basis, so you wouldn't have "instant" access on your second account. Also, if I'd write such script, I would just create a folder, share it with the desired accounts, then use the script just to move the files to this folder. This approach has the benefit of easily allowing you to check which files are shared (with your specific account) and which aren't. And since folders are actually just labels in Drive, it is not any problem if you like or need to have your files organized in another folder structure.
By the way, have you seen Chrome users feature? It helps a lot when working with multiple accounts.
I have been able to upload files to a Google Drive account from within a Google Spreadsheet. The problem is that as far as I am able, I can only upload files to the currently logged in account.
Is it possible to be logged in with account A and viewing a spreadsheet, but upload files to account B from a menu option? Is this even allowed/possible?
Use Case:
I have a spreadsheet with a couple of sheets. A user login will only have access to edit one sheet on the spreadsheet, but as part of that sheet the user should be able to upload photos to the spreadsheet owners google drive. So the main "admin" account holds the spreadsheet and photos and then there are a couple of edit accounts with edit rights to a specific sheet.
Can you provide your Use Case for this?
It is possible to add Editors to the document (https://developers.google.com/apps-script/class_file) which may be what you are looking to accomplish.
More details would help.
You should publish your script as a web app. When you do that, you will be provided the option of executing the script as you(owner of the script) or as the user running the script. Use the latter option to upload files to the user's Google Drive