I have a simple table
Contract# Customer#
aaa111 123
bbb222 453
ccc333 232
ddd444 23X
When I bring it up as a report I want to have some calculated firleds in the header that will count the number of Customers and the number of contracts. But when I create a report and type =Count([Customer#])
and =Count(Contract#]) into the Control Source of a text box I get an error in the Report View. This same syntax works on a Form but not a report. Why won't it work in a report?
Thanks.
Related
I have a main report for orders and a subreport for payment installments for each order. I have been able to pass the values from the subreports to the main report using in a new textfield
IIf([rptPayments].[Report].[HasData],Nz([rptPayments].[Report].[txtTotalPayments],0),0)
I am having trouble with summing these values passed from the subreport so I can have total for all payments in the main report footer
One way to do it is to look for the Running sum property of the field and choose either of its options(Over Group), or(Over All)
I would use a text box on your main report that displays the total from the subreport:
Name: txtTotLabsRunSum
Control Source: =srptCtrlName.Report.txtTotalControlOnSub
Running Sum: Over All
Then add a text box to your main report's footer:
Control Source: =txtTotLabsRunSum
Duane MS Access MVP
I have a report in MS Access 16 with a chart in the Report Footer. The chart and the report have the same data source - a query ("Pipeline Query"). One of the criteria in Pipeline Query refers to a Combo Box on a form (Qtr = forms![Main Form]![Choose_Pipeline]).
The report and the chart at the bottom look great, however I get a popup saying
"The Microsoft Access database engine does not recognize 'forms![Main
Form]!Choose_Pipeline' as a valid field name or expression."
To fix that, I set a Parameter on the query for forms![Main Menu]![Choose_Pipeline]. This does eliminate the error message, but now the chart is blank! The query still returns the correct data and the data sections of the report work just fine.
Is there something with query parameters that interfere with charts in reports? Is there a workaround?
Update: When I wrote this I could have sworn the chart looked fine if the form reference was in the criteria but not the parameter. Now I can't replicate that and any time the query is dynamic and refers to the form at all, the chart is blank.
I have built a report which lists all the loans that are available for a specified date range(below is the screen shot of the report).There are a number of filters and data logic involved in pulling this report.The numbers high-lighted in yellow are the total no of loans in each bucket.When the user clicks on the totals I need to open a sub report with all loans falling in that bucket.I have created a sub report which accepts loan numbers as a parameter and set it to allow multiple values. Set the text box properties on the main report to go to the subreport when clicked on the totals.But I am unaware of how to pass multiple loan numbers from the main report to sub report.
Any help would be much appreciated.
What I am currently doing is passing required filters/details to the sub report , so that it can reevaluate. Reevaluating the report takes a lot of of time as there are many condition that need to be evaluated. It would be quicker if I could send the list of loan numbers.
Rather than pass a list, you'll need to pass in enough detail so your subreport can reevaluate and come back with the same set of loans.
This might be a little simplistic but base on your screen show you would pass in the Date Range column value. I'll assume for now (as I have no more information on your data) that the column is just a text column as it appears above.
So you sub-report would accept a daterange parameter and you would pass this as =Fields!DateRange.Value. The subreport would then do something like..
SELECT * FROM myLoansTable WHERE DateRange = #daterange
If there are more parameters set in the main report, you may need to pass those too so your subreport gives the same set of loans as displayed in the main report.
Hope that makes sense.
I am running access 2013, with a linked view from SQL Server 2008 R2. I have two fields that I want to sum and data types are:
SQL Server 2008: Decimal(10,2)
Access: Number
They are being formatted in my query to currency using this syntax:
cf1: Format([calcfield1],"Currency")
cf2: Format([calcfield2],"Currency")
I have a report with both of these fields bound to text boxes and am adding a 3rd textbox to SUM() them. This is the control source syntax I input to SUM() the fields:
Name: SumOfFields
Control Source: =Sum([cf1]+[cf2])
Now when I attempt to view the access 2013 form, I get the error message displayed below. What do I need to change in order to perform this calculation on my report?
EDIT
If it makes a difference one cf1 is in the Serial Header section of my report, and the field cf2 is in the Details section of my report, and can have multiple entries. I want the SUM() that I am trying to add to be added to the Details section of the report like below:
Serial Header
$22.40
Details
$10.00
$13.40
$10.20
$56.00
Check out the link here it may help. A few things come to mind to check, but with the limited info this is the best I can do...
1) One of the fields is in a custom header which would mean that the total you are attempting to add needs to be in the custom footer
2) You need to place the total in the footer of the report
Link
I agree with #user2676140 - the total should appear in the group footer and should probably look something like:
=[cf1] + Sum([cf2])
If this doesn't work then I would try taking the Format wrapper off [cf1] and [cf2] and use the controls' properties to format them as Currency. Then maybe have the ControlSource for SumOfFields as
=[calcfield1] + Sum([calcfield2])
Again, use the properties of SumOfField to set the format.
I have a matrix like below. years on columns and countries on rows.
Countries 2001 2002
US 100 400
UK 200 290
IR 300 89
I have a requirement of creating a subreport which shows Invoice details. When I click 100 (US-1002) on my main report I have to show all the 100 Invoices. I tried this way:
Since I am doing count for InvoiceID in matrix, I tried using Join(Fields!InvoiceID,", ") expression on the data test box action(Go to report). On the other side I created a subreport with multivalue parameter. But this approach dint work. I found that Join will not work with data rows as it expect arrays.
Later I used Join(LookupSet(1,1,Fields!Name.Value, "DatasetName")," / "). I could join the invoice ids but the problem is , this expression joins all the invoice ID in complete dataset. I just need US-2001 cell (100) invoice ids only to take to my subreport
From your description, it sounds like the easiest thing to do would be to set up the subreport to take two parameters, Country and Year, instead of trying to pass the list of invoices.
The subreport can then report all the invoices for a particular Country and Year combination.
It would be simpler to just set up the drillthrough to accept the two fields for its parameters, as above, instead of try to work out an expression for all the invoices in a particular cell's scope.