I have a continuous form in an access 2010 database that outputs a separate row of data for each customer from a customers_table. The continuous form is for data display only, and no data entry or editing is allowed. One of the textboxes on the continuous form is populated with data that was entered using a combobox in a different form used for data entry. In the textbox on the continuous form, enabled is set to no, and locked is set to yes, so that the textbox is not editable in the continuous form. However, in the separate data entry form, the combobox entered the id for the selection the user chose, instead of entering the text. Therefore, in the continuous form, only an id number is shown, when the user needs to see the text of the specific option which is encoded in that id number.
I think I want to keep the id in the customers data table, in order to retain freedom to make subtle changes in the combobox options later.
So how do I modify the textbox in the continuous form to populate with the textual value associated with the id number? This would seem to involve some sort of SQL like:
"Select textValue FROM comboboxsource_table WHERE comboboxsource_table.ID=textbox.Text"
However, I have no idea where to put this in the Access GUI. The Control Source field in the Data tab of the property sheet for the textbox does not seem to allow this sort of syntax.
If you're not editing the data, put a query behind the form instead of a table. Then, just pull the field you need into the query and VOILA! Problem solved. :o)
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I have several (many, 30+) tables of values ready for use in comboboxes on various forms. I want users to be able to add values to these tables in case they need an additional value while filling out a form, but I do not want to create 30+ identical forms (one for each table) to make edits. So, I have a form where I can select one of the tables from a combobox and then open another continuous form that will eventually be used to show and edit the values in the table I selected. What I can't figure out is how to link the continuous form text fields to the table I selected in the previous form. I need to be able to set the textBox control source to something like [Tables]![[Forms]![FormToSelectWhichTableToEdit]![Combo0]]![DropdownValues], but I have the wrong syntax or something.
I have a main form (bound to a table) and unbound form that is used for selection a value in one of the main form's required fields. Main form has three required fields (firstName, lastName, source) and unbound form is used to display all sources that can be selected by the user so when the user confirms source it will automatically insert this information in the main form's bound table.
I've figured out the code for existing records and my unbound form successfully inserts updated source. However the problem are new records. Because source is required field, the main form won't let me open unbound form since it detects that not all fields are entered for the new record.
I tried using this piece of code when user clicks on a button to select the source (by opening unbound form):
If (Me.Dirty) Then
Me.Dirty = False
End If
to avoid being asked to enter the third piece of information before going to an unbound form that will allow user to input this data, however i get an exception that tells me that I cannot leave the form apparently without entering the source.
Is this a common problem and how would one go around solving it? I understand that it is easier just to use bound command on the main form but since selecting sources can be confusing I thought it would be better to actually create a second form so that the user could correctly select the source when saving new or updating existing records.
I have created a form to update criteria in various queries in my database. I have 4 unbound text boxes. The user enters the new dates into the text boxes and I've added a button to run the queries. The query results look great.
The problem is, I want to be able to close the form and upon re-open have the dates that were last entered re-appear. Instead, the text boxes are blank and the user has to re-enter the dates.
Basically, the same dates will be used for a month, then at month end, the dates will change. I would like to be able to set the default to the last entry.
Is this possible?
Rather than using unbound textboxes, consider creating a table containing a single record to store the values entered in each textbox, and then use the table fields as the Control Source for each textbox.
This way, when the user enters/changes the value in the textbox, the underlying table record is automatically modified and will be automatically reloaded when the form is reopened.
You can also set the Allow Additions & Allow Deletions properties both to No in the Form Data properties, so that the user cannot create/delete the record in the underlying table being used to save the textbox values. Make sure that Allow Edits is set to Yes to ensure that the user can change the values in the textboxes, and that the Recordset Type is Dynaset so that it can be edited.
Using this method should also not require any changes to the rest of your existing application, since the values held by the bound textboxes may be read in the same way as if they were unbound.
It's hard to know exactly what you're asking without seeing the code you have, but if you are using VBA, you could look into the difference between hiding the form and closing/unloading the form as described in this answer. If you hide the form, it won't be visible to the user, but it will still be loaded, so your text boxes should keep their values. When the user needs to interact with the form again, you can un-hide it.
There is access datasheet sub-form and users should only be able to edit count column. How can that be done ?
Currently, If I change the form property Allow Edits = True, users can update any cell.
Also, the user should be able to enter different count values. If a user types 1 in first cell, it get copied for all the rows.
How can this be achieved?
For each control on the form that you don't want editable, set the Enabled property to False (or the Locked property).
For the count copying to all rows, we need to see the query that this datasheet is based on to answer that. If the count is an unbound textbox, you will get the behavior you are seeing as Access will only create a single instance of the control, then repaint that single instance across all rows (note that this is the same with continuous forms as well)
Instead, create a query that has this field (or a dummy table) and bind to that, making sure to bind the textbox to the dummy field, and then you should be able to edit the value on a per-row basis.
I am fairly new to Access. I am trying to create a filter pre-report form. On this form, the user will be asked for a start and end date. He will also be given a list of Item names which are found in a different form/table and will have the ability to check off which items the report should filter on.
Do I need to use a subform for this? I tried one out, but I can't see how to add checkboxes, it seems to just give me a list and I can't modify the subform.
What I really think I need to do is to populate a checkbox list with all of the items in the other table. How exactly would I do this (if its really the best solution)?
You can use a regular form for this. You do not need to bind it to a table. Just drop 2 textboxes on the form, and as many checkboxes as you feel you need.
The report will be based on a query, which in turn will be based on this form. All the fields will be brought into the query and will reference the controls on the form.
For instance, let's say you have 2 textboxes on the form; one called txtStartDate and one called txtEndDate. The form will be called frmReportFilter. In the query that's driving the report, pull in your date column and in the Criteria put >=Forms!frmReportFilter!txtStartDate. This will pull in all records where your date field is greater than or equal to whatever is in the Start Date textbox. The rest will be referenced similarly.