Why: I'm a parent-teacher organization chairperson responsible for email communication to a community of 750 to 1,000. We switched to Gmail recently to save money.
What I do: I split my distribution list into groups of less than 250 people each. I write one email and then copy/paste the contents into multiple others. I place my distribution groups into each email BCC line and click send on each of the multiple emails.
What I'd like to do: Write one email and send without exceeding the per-email limit. Perhaps a google script can help? I've been looking at mail merge scripts, but they seem to be built for one at a email send at a time. Any ideas are appreciated.
Use google groups. Will solve all your issues plus you will write a single email.
I think you can do it with a gmail admin account. If not buy a google spps domain for a single user and do it from there.
Related
I am trying to augment my CRM that I have. The high level problem is that I've to enter multiple email addresses every time I want to write a message. This becomes a particular problem when replying to a message and forgetting to enter a special BCCed email address. I'd like to not have to remember to do that. I want, when I am using gmail, for an address in the To/CC line to trigger an auto-population of an address in the BCC line.
Here is how I think I would do this now:
My idea is to do, implement a map/dict/whatever by using two columns in a google spreadsheet (sheet) document. (Using the sheet means an easy visualization to my dict and an easy ability to share with permissions etc.)
The first column would be the To/CC email address and the second column would be the auto-populated BCC email address.
Then I'd like to have code run on my computer that allows me to use gmail as you would without having to think about whatever will automatically go into the BCC field. (Bonus points for figuring out a way for me to code something up that allows me to not have to think about this when sending email from the gmail app on my iPhone.)
It may seem from my abstract description that I would need to hire someone to do this but I know I can code this myself. I just need to be pointed to the correct APIs and be notified of any gotchas that I should avoid.
Currently I was going to write a google contextual gadget to handle auto populating the field. Is that the best way? Or is a greasemonkey/whatever script better? What is the general approach I should take to tackling the problem?
To fix the phone/other-email-frontend problem would a Google Apps Script that acts like a cron job to check the most recent sent emails and if they don't have the proper bcc then just forward those emails with an appropriate bcc be reasonable?
Basically, am I off base or on track with my solution? If I am on track give me a bit more information on appropriate plan of attack. If I am off base then point me in the right direction.
I would appreciate your help.
I don't think you are going to be able to do this inside of gmail. You could save a bunch of Drafts with the correct BCC emails, and put the TO: email in the subject line so that you could see who that draft was meant for, then change the subject line.
You could have a dialog box in your spreadsheet that you designed to look like an email compose screen. That would be the most straight forward approach. You could have a stand alone App, that had an input screen that was designed to look like an email compose screen.
Basically, you'd need to design your own user interface rather than using gmail. But the gmail compose window isn't anything very complicated, so if it's just a plain text email, it should be easy enough.
Your question would be more understandable with a concrete example of the problem (I'm not sure I entirely understand it). But Gmail supports mailto: URLs quite well. Perhaps that is the answer to what you want to do.
There are various scripts to help you generate a mailto: the way you want, so have a look at something like http://sislands.com/coin70/week6/mailtoCreator.htm
Referencing this limit: https://script.google.com/dashboard
We have a few forms through our Google Drive, and I use the FormEmailer script (placed in the script editor) to send out a summary notification to two recipients once someone fills it out.
Occasionally, we will have a meeting/gathering where a whole bunch of people will fill out these forms at once.
I did a good amount of research on this but I am getting conflicting information. Some webpages say you can't increase that limit, some say you can (how? We would be willing to pay). It's not a whole lot of extra e-mail, maybe 200 a day instead of the 100 limit.
I see this page but don't see a way to increase it: https://developers.google.com/apps-script/guides/services/quotas
Thanks!
There's no way to increase the limit for Google Apps script.
One possible work around here is to have multiple scripts that perform the same function, and send script1 to some people, and script2 to others or something similar. Alternatively if the two recipients are always the same 2 people, you can consider placing them in a group, and sending the email to the group instead, which counts as sending to only 1 person (Thus doubling your current limit).
I'm building a system on Google Apps where people in a number of offices scan documents to a Google Group email. Currently, these are forwarded to me and I have a Google Apps Script running that looks at each email, copies the attachment to Drive, and adds a link to it on a Site in an structured manner, by fiscal year, office, etc. (all from the email subject line).
My Drive will eventually run out, and my organization refuses to create a separate account for technical reasons, and Groups has unlimited storage. I'm trying to figure out a way for the script to instead figure out the permalink to each message. I've seen Groups messages online that include "To view this discussion on the web visit" links, but can't find a setting to enable that. I've tried looking at the email headers, but can't see anything there either.
Does anyone know of a way to generate links to a Groups message based upon the email contents?
I would like to automatically respond to an e-mail with some information. The idea is to provide a self-service way for students to get grades and passwords. I see sample scripts that work on e-mails, but I need to:
look for a keyword in the subject to understand what type of information to provide (i.e., grade, password, etc.)
look at the e-mail of the inbound e-mail to identify the student (optionally locate a password)
look up the information (possibly in a spreadsheet)
create an e-mail and send it to the student
I am more familiar with using scripts with e-mail and spreadsheets, but I would prefer to create this on a Google Sites page or embed it in a wiki.
Thanks in advance for the help,
JDF
I am not sure how much detail you were looking for, or if you where looking for example code, but here are some high level things to think about.
First, if you are going to embed the code into a webpage that you want be able to access all your other Google things easaly. eg if i stored all the student names passwords and student numbers in an spreadsheet or database you have to set up permission to do so. Your website does not count as you "persay" because if you had it shared out then someone could potentally steal all your google stuff.
Take a good look through the Google appi google apps script. You can search your email by thread (subeject) and then go through the emails like that. I think all the function that you want are there.
i have an application that has to return emails to a user with his email client, but in some cases I have to pass around 1000 emails.
I'm using mailto on href, something like this:
mailto:info#useremail.com?bcc=email1#test.com,email2#other.net,anotherone#dfsf...
Why am I returning to his email client instead using PHP mail() function?
Because the user sender email depends on which computer he is using, and he needs to archive thoose emails.
The problem:
Some browsers, if the email list is bigger than X, it won't send to his preferred email client.
You could output the full BCC list and ask the user to copy-paste it in. But maybe you should just rethink your entire strategy if you want to pass thousands of e-mail addresses to a user.
That's because the length of a GET request (and such a link is a GET request) has a maximum. On some browsers it might only be 2083 characters. So any email address behind that limit will not be send to the client email program. And thousand of email adresses will break the limit.
For anything other than a simple mailto:address with no parameters, mailto: URLs are massively unreliable and should be avoided. URL-length issues are only the beginning.
on some cases i have to pass around 1000 emails...
Even if a mailer could cope with getting the URL, a user's residential ISP is unlikely even to allow them to send that.
Give up. Send the mails yourself from PHP. Send a copy to the user for the archival purposes.
Passing a user thousands of email addresses is very unusual.
Generally, a more typical application would use PHP mail() on the server side, and then allow browsing the archives of whatever notifications have been sent out. The mail stays on and is sent from the web server, but allows the user to see what's gone out in the past.
On the minus side, that's a good bit more code, but probably the only way to fix the problem you're having; mailto: wasn't meant for large volume.