I am working on a SSRS report that I will be subscribing through an email which should render as MHTML. However, many times, the report has too many records, which leads to the following error - Exceeds Max MIME Parts Per Message. So, is it possible to restrict number of rows or pages that I can send through the report via an email. I don't see any option for the restriction.
No, there isn't an option to restrict the number of records for a subscription so why don't you create one?
Create a parameter called LIMIT with a Yes/No selection and default to NO. For your subscription, set the LIMIT parameter value to YES.
Add a Filter to your Dataset based on your parameter.
For the Expression, you need a unique value - whether it's an ID field or combination of fields. Equal values will only be counted ONCE.
For the Value expression, if the LIMIT is Yes then use the number of records that will fit in the email. For the else, use a large number - more than you would ever expect in the report.
=IIF(Parameters!LIMIT.Value = "Yes", 100, 1000000)
MS Docs - Filters
First time posting here so please be kind.
I've come from using PowerBI to achieve pretty much everything I need to with a couple of clicks to using SSRS 2008... and I'm having a hard time. Here's what I'm trying to do:
I have a main report that summarizes some data on how long it takes to close down help desk tickets. On that report I have a table with summary figures (ie 220 tickets were picked up after 5 working days, 18 tickets were reopened etc). I want to click the text-box that contains 220 and be taken to a drillthrough report that contain the same table with column headers and just different row sets in each case. There will be 8 drill through actions in total and I currently have 8 drill through reports. Only 2 of those are parameter based, the others just filter the dataset based on some conditions.
What I'm trying to work out is this: can my 8 drill-through reports be rolled into one, if they're just different views of the same dataset? I've created some calculated columns with values (Yes/No because boolean doesn't allow multiple values) which are easier to pass to parameters. I also have 8 parameters on my detail data set. I've set up actions (where parameter1 = yes for instance) to take me to my detail report and use the corresponding parameter each time. It should work... but it doesn't and I can't work out why. Currently its' complaining that I can't compare a boolean to an int16 - neither the value in my calculated column nor the default parameter value is boolean or int. So, am I trying to do something that just isn't possible? Has anyone else achieved this?
Edit: here's the parameter
The error I'm getting is
The calculated column that should be checked against the parameter is
=IIF(IsNothing(Fields!DatePickedUpByAgent.Value), "Yes", "No").
Here's how I defined the action to take me to the drill through report in this case
Here are the filters on the subreport dataset based on the parameters passed through from the main report. "NotYetPickedUpByAgent" is the example we've been discussing here. enter image description here
Could you please go through each of your parameters one by one.
I would suggest deleting all the filters and trying to run the report and subreport.
Then keep adding filter one by one.
I think issue can be any of the filter and not the one you think.
First I would like to apologise for any mistake and misuse of the english language as it is not my natural language.
I built a few reports using SSRS. Each one are feeded through different stored procedures.
Each stored procedures has two parameters: id and date. When I display the report the parameter I only want to be visible the date that will be supplied by the user. The id should be hidden and with the default value of 1. So, I turned the parameter id to hidden and set up a default value with the value 1. Im setting the default value on a report's definition level instead on the datasets used to feed the reports. PLease see below the steps I have done:
enter image description here
enter image description here
I've been through some websites(stackoverflow included) and I've seen similar issues. I followed the suggested tips but still no success.
Any help on this will be very appreciated.
Thanks
P.S. Im using VS2015 to design the reports and SQl Server 2014.
Without knowing more, my first instinct suggests that you have your parameters ordered incorrectly. If you have a parameter, P2, with a default value that is processed after a parameter without a default value, P1, and both parameters are hidden, then the report will fail citing that P1 is missing a value.
See my screenshot below as an example. You need to make sure that the parameters are loaded in the order, vertically, that they should be processed, especially if one parameter is dependent on another. Take a look at the ordering and leave a comment if you need further information.
Revised based on Response in Commments
Try opening the report manager via the Report Server web interface (http://[serverName]/[instanceName - reports is default]/Pages/Folder.aspx?ItemPath=/[directoryOfReport]). Click on the dropdown list beside the report name and choose manage. Check out the parameters tab and make sure the default is set properly. Sometimes, if you've messed with parameter properties numerous times in BIDS or report builder, the settings won't translate onto the server itself. Let me know if that fixes it.
We have a SSRS report which has about 12 parameters. It works fine in native webpage mode. We can input/select values for the parameters, and run report successfully. However, when user setup report subscription, there are only four parameters were populated with values, the others are blank.
Is there a maximum limit settings in report server, to control how many parameter can be used in subscription?
I just created a report with 20 text parameters and a subscription with hard-coded values for all 20 and it ran perfectly. In terms of production-quality reports, I have some that have up to 25 parameters, although I've never run them via a subscription.
In terms of what your user experienced, I would recommend checking your parameter default values to see if they allow blanks or default to blanks. If the parameters are internal and they allow or default to null or blank and are internal, then they will yield blanks in the subscription.
If your parameters are internal, then the user cannot specify a value via a subscription. If the parameter is hidden, then I believe a default value is necessary and the user will be prompted with an option to change the default value.
After a quick google search, I couldn't find an answer to your question. I suspect there is more of a practical limit to the number of parameters you can use than there is a hard limit.
See this article on MSDN for more information on internal versus hidden parameters. Perhaps this can be helpful for you in terms of minimizing parameters that are configurable.
I have a report (BIDS SSRS 2008 R2) that has a parameter that allows the user to select multiple values from a list (Sales Regions, lets say).
I want, though, since the list is long (15 or so possible values) have selected by default the 2 values that are used the most.
I configure that in the Parameter Properties >> Default Value dialog and when I run the report in preview mode it works, meaning, the default values are checked.
However, when I deploy it and run it with IE9 (or Chrome) it doesn't work.
Any ideas?
I would guess that your build is bad you are deploying and did not get updated from either a change you made or it is not overwriting a value. You can do a few things to ensure default parameter values are there.
Go the published report on the server and click the drop down arrow on the right and choose 'manage'. Now choose 'Parameters' on the left pane. Under the 'Has Default' column (3rd from left on 2008R2 and higher) it should be checked. Then under 'Default Value' it is either a specific explicit input or it will say 'Query based' meaning it derives its value from a dataset or similar manner. If this is different than your value you would expect and is explicit you can just change it here.
If it is query based and you observe that your data cannot be altered here I would go to BIDS and open up the SSRS project under the solution and choose to 'Open Folder in Windows Explorer'. Find your report's DATA file and delete it. Note this is NOT the report itself but a file similar to it like 'report.rdl.data'. This is NOT a step that most likely affects the build but merely the preview, however we wish to see the preview after the rebuild exactly as it would be. Go to your report's project and choose 'Clean' then 'Rebuild' to ensure you are removing all the data files in the bin in addition to the one you did explicitly. Rebuild will now build all the files from the instructions. Now click preview on your report, verify it is as expected with defaults. Publish again and observe.
If this still did not change the report I would guess the updates are not taking. I would rename the report on the server like 'report_old' and try to publish again.
If this still did not take I would check that the publish location we want is valid and we are deploying correctly and that any parameters are not getting data from shared datasets that are not set to 'do not overwrite' or weird edge cases resulting from publishing being halted due to config settings.
SSRS has had weird issues for me in the past with the issue of my files being under source control and then the system not wanting updates to parameters myself. Generally this is fixed with a rebuild but sometimes it does require a new binary file to be published.
I saw the same thing this week, and it turned out to be because there were values in my multi-valued parameter's "default list" that were sometimes NOT in the data selection -- in my case, the default list's values were invalid for some dates I might select.
Here's what caught me: SSRS allows invalid values in the default list during development previews, but does not allow them in production.
In my example, the report was being developed in Report Builder. When I did a "Run" (a preview) of the report in Report Builder, the list parameter's checkboxes were selected for the default list's values, as designed. But when I saved the report, and ran it as a user would -- running the report from the Reporting Services browser page -- then no values were selected -- no defaults.
Then, to fix this, I took all selection criteria up to that point, and applied them to the default list -- making sure the "Default Values" only included values within the "Available Values" -- then the default values were selected, BOTH in Report Builder development, and in SSRS production.
EXAMPLE: assume my selection query for "Available Values" was:
SELECT Type
FROM MyTable
WHERE Date <= #BEG_DATE
AND Date >= #END_DATE
And assume that, using 1/1/2013 and 12/31/2013 as dates, that the above returns 'A','B','C','X','Y','Z' as the list of values, for the user to select from (presented as checkboxes).
Now, assume that my selection query for "Default Values" was:
SELECT Type
FROM MyTable
WHERE Type IN ('A','B','G','H')
The problem in this example would be that, for dates 1/1/2013 and 12/31/2013, the default values "G" and "H" are not valid values.
The fix in this example would be to add to the 'WHERE' clause, in the "Default Values" query. It becomes:
SELECT Type
FROM MyTable
WHERE Type IN ('A','B','G','H')
AND Date <= #BEG_DATE
AND Date >= #END_DATE
Now, when this default values query is run for dates 1/1/2013 and 12/31/2013, the "G" and "H" drop out of the default values, and leaving only "A" and "B" as default values. "A" and "B" can both be selected, because they are also both in the Available Values for the parameter. So, defaulting the multivalued parameter now works, BOTH in development, and after saving the report (after deploying, after publishing) and running it from a browser.
I had this same exact issue today. I had two reports on SSRS 2008 R2 (sharepoint intergrated) and when I set one parameter to have a default value the change would not take no matter what I tried. It was working fine in BIDS (VS 2012). I even updated a label to verify that my changes were being uploaded to the server. I finally had to remove the reports from the server and upload them fresh again before the default value would work.
I had a similar issue, except that defaults were not even populated in preview mode.
The problem was that one of the codes being loaded from my Default Values query was not present in the Available Values query
For example, code 2000 was in the Default Values query but not in the Available Values query
Result: none of the default values are selected
Once I fixed my population query, all of my default values were selected.
Go figure.
I have also encountered with the same issue today. (23rd June 2016)
Reason: Once we upload/deploy same report on report server, then the parameters default values and default some properties are controlled at the report server level.
Solution: If you redeploy the same report with any utility like reportsync you must be ensure that you first delete all those reports/single report for the defaults values to take effect and then do sync operation.
Note: Before you do this take backups of all SSRS Report using same utility you use. Because sometimes your operation may get fails due to time out error or due to some server issues.
Alternate solution: If you have very few reports and you don't want to delete those reports then change the default values manually by going to Parameters Tab and tick the Has Default. That's it.
Hope this will help to all SSRS Developer.
I also was facing this issue.
Deleting the report, and reuploading it by changing the name, worked for me.