Moving Files in MSOffice Access 2010 - ms-access

I am attempting to create a button on one of my forms in Access that will move a file from one folder to another. The filepath of the item is stored in the database. My current approach is using VB and is displayed here.
Private Sub Command21_Click()
Dim d As Database
Dim r As Recordset
Dim path As Field
Dim fromPath As String
Dim toPath As String
Set d = CurrentDb()
Set r = d.OpenRecordset("Documents")
Set path = r.Fields("Action Items Location")
While Not r.EOF
fromPath = path
Set toPath = My.Computer.FileSystem.GetParentPath(fromPath) 'Error line
toPath = toPath & "\to folder"
My.Computer.FileSystem.MoveFile fromPath, toPath
Wend
End Sub
I keep getting an error saying object required on the line marked Error line. How do I fix this error, or am I even going about it the correct way?

Thanks for the replies, though after a bit more research, and the suggestion of #Basdwarf, I was able to find a solution. Here's the finished code
Private Sub Command21_Click()
Dim d As Database
Dim r As Recordset
Dim path As Field
Dim fromPath As String
Dim toPath As String
Dim fileName As String
Dim filesystem As Object
Set filesystem = CreateObject("Scripting.FilesystemObject")
Set d = CurrentDb()
Set r = d.OpenRecordset("Documents")
Set path = r.Fields("Action Items Location")
fromPath = path
fileName = filesystem.GetFileName(path)
toPath = filesystem.GetParentFolderName(filesystem.GetParentFolderName(fromPath)) & "\to folder" & "\" & fileName
MsgBox (fromPath)
MsgBox (toPath)
FileCopy fromPath, toPath
Kill fromPath
End Sub

GetParentPath is not an available method in the VBA.Filesystem class in Access.
Go into Code, View, Object Browser, search Filesystem for available methods.
You can use GetFileInfo to find the files directory.

Related

MS Access Run-time error '3011 displayed in one code but not in another

Happy Anniversary and all the best for this community
I am trying to learn the use of DoCmd.TransferSpreadsheet to export queries and charts to Excel
In my Database, I have two forms to export in each one a query to Excel and create a Chart
In each Form, the user selects a value in a textbox and an image is displayed on the Form
In Form frm_createxlstacked, the user picks two dates and click a command button to export the query to Excel and creates an xlClustered Chart. This VBA code works fine.
This is VBA code for createxlstacked
Private Sub cmbexpqry_stacked_Click()
Dim wb As Object
Dim xl As Object
Dim sExcelWB As String
Dim ws As Worksheet
Dim r As Range
Dim ch As Object ''Excel.Chart
Dim mychart As ChartObject
Dim myMax, myMin As Double
Dim qry_createxlstacked As Object
Dim fullPhotoPath As String
If IsNull(Me.cbxclstacked.Value) Then Exit Sub
Dim wb As Object, xl As Object, ch As Object, mychart As ChartObject
Dim fullPhotoPath As String
fullPhotoPath = Add_PlotMap(Form_frm_createxlstacked.cbxclstacked.Value)
Set xl = CreateObject("excel.application")
On Error Resume Next
Kill TrailingSlash(CurrentProject.Path) & Form_frm_createxlstacked.cbxxlstacked.Value & "qry_createxlstacked.xlsx"
Err.Clear
On Error GoTo 0
sExcelWB = TrailingSlash(CurrentProject.Path) & "qry_createxlstacked.xlsx"
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12Xml, "qry_createxlstacked.xlsx", sExcelWB, True
Set wb = xl.Workbooks.Open(sExcelWB)
Set ws = wb.Sheets("qry_createxlstacked.xlsx")
Set ch = ws.Shapes.AddChart.Chart
Set mychart = ws.ChartObjects("Chart 1")
ws.Shapes.AddPicture fullPhotoPath, msoFalse, msoCTrue, r.Left, r.Top, 500, 250
With ch
.ChartType = xlColumnClustered
.SeriesCollection(2).AxisGroup = 2
.SeriesCollection(2).ChartType = xlLineMarkers
.ChartGroups(1).GapWidth = 69
.ChartArea.Height = 250
.ChartArea.Width = 550
End with
wb.Save
xl.Visible = True
xl.UserControl = True
Set ws = Nothing
Set wb = Nothing
End Sub
In Form frm_creategannt, the user picks two dates and click a command button to export query to Excel and creates an xlClustered Chart, but, VBA displays:
Run-time error '3011'. The Microsoft Office Access database engine could not find the object 'qry_creategantt.xlsx'. Make sure that the object exists and that you...
This is VBA code
Private Sub cmbexpqry_gantt_Click()
If IsNull(Me.cmbexpqry_gantt) Then Exit Sub
Dim wb As Object
Dim xl As Object
Dim sExcelWB As String
Dim ws As Worksheet
Dim r As Range
Dim ch As Object ''Excel.Chart
Dim mychart As ChartObject
Dim qry_creategantt As Object
Dim fullPhotoPath As String
fullPhotoPath = Add_PlotMap(Form_frm_creategantt.cbxcreategantt.Value)
Set xl = CreateObject("excel.application")
On Error Resume Next
Kill TrailingSlash(CurrentProject.Path) & Form_frm_creategantt.cbxcreategantt.Value & "qry_creategantt.xlsx"
Err.Clear
On Error GoTo 0
sExcelWB = TrailingSlash(CurrentProject.Path) & "qry_creategantt.xlsx"
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12Xml, "qry_creategantt.xlsx", sExcelWB, True
Set wb = xl.Workbooks.Open(sExcelWB)
Set ws = wb.Sheets("qry_creategantt.xlsx")
Set ch = ws.Shapes.AddChart.Chart
Set mychart = ws.ChartObjects("Chart 1")
ws.Shapes.AddPicture fullPhotoPath, msoFalse, msoCTrue, r.Left, r.Top, 500, 250
With ch
.ChartType = xlBarStacked
End With
wb.Save
xl.Visible = True
xl.UserControl = True
Set ws = Nothing
Set wb = Nothing
End Sub
The error is '3011' occurs in this line:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12Xml, qry_creargantt.xlsx", sExcelWB, True
I compared one by one each line of codes.
Also, I checked the Queries for each form.
I need to fix Run-time error '3011' to start testing VBA code to create Gantt Chart
In my opinion, I found no error, but I am stuck
I appreciate your reply, suggestion and effort in code with error.
If the error is occuring on the DoCmd.TransferSpreadsheet line as you indicate, then the error is very clear.
You have told Microsoft Access to run the query named qry_creategantt.xlsx (in order to export that data to Excel) and that query does not exist in your database.
Check the spelling of the Query in the Queries list, and in your code. In your question above, where you restate that line of code as where the error occurs, you spelled the query name differently: qry_creargantt.xlsx. Which spelling is correct? That may be your problem.
It's not possible to call a query ".anything" the . is an illegal character in an access query name.
So carefully check the name of your query you are referring to. Because it isn't qry_creategantt.xlsx

Import info from Word 2013 form into Access 2013 via VBA

I’m trying to make VBA script for Access 2013 which will help to process Word 2013 forms from folder, attach these files of Word 2013 form to relevant record entry and attach pdf file from same folder with the same name.
Since I’m not a programmer each try leads me to next error.
Can anyone help to make it work.
Thanks.
This code does task of collecting data from files .docx in folder.
Then not to keep files in folder I would like to save them in DB by the proper record.
How to add code that will attach pdf and docx file to the relevant record, assuming that filename of docx and pdf is the same?
I need a clue how to incert it to relevant record or start new part of script. what commands can be used and in what place to start new part of script?
Private Sub ImportFormdata_Click()
Dim appWord As Word.Application
Dim doc As Word.Document
Dim SourceFolderPath As String
Dim FormFile As String
Dim strName As String
Dim rst As DAO.Recordset
SourceFolderPath = CurrentProject.Path & "\"
FormFile = Dir(SourceFolderPath & "*.docx", vbNormal)
Do While FormFile <> ""
Set appWord = CreateObject("Word.Application")
strName = SourceFolderPath & FormFile
Set doc = appWord.Documents.Open(strName)
appWord.Visible = False
Set rst = CurrentDb.OpenRecordset("FormData")
With rst
.AddNew
![Question1] = doc.FormFields("Q1").result
![Question2] = doc.FormFields("Q2").result
![Question3] = doc.FormFields("Q3").result
![File name] = FormFile
.Update
.Close
End With
doc.Close
appWord.Quit
FormFile = Dir
Loop
MsgBox "Forms imported!"
End Sub

Export all tables to txt files with export specification

I have a Access DB containing several different tables, each with a different structure (number & names of fields, number of rows, title).
What I would like to do is to export all these tables into txt files, with a given separator ("|"), point as decimal separator, quotes for strings.
I have browsed the internet and what I got was:
use DoCmd.TransferText acExportDelim command
save a customized export specification and apply it
I get an error messagge ("object does not exist") and I think it is related to the fact that the export specification is "sheet-specific", i.e. does not apply to tables with different fields and fieldnames.
Can you help me?
thanks!!
EDIT.
I post also the original code I run. As I said before, I am new to VBA, so I just looked for a code on the web, adapted it to my needs, and run.
Public Sub ExportDatabaseObjects()
On Error GoTo Err_ExportDatabaseObjects
Dim db As Database
Dim db As DAO.Database
Dim td As TableDef
Dim sExportLocation As String
Dim a As Long
Set db = CurrentDb()
sExportLocation = "C:\" 'Do not forget the closing back slash! ie: C:\Temp\
For a = 0 To db.TableDefs.Count - 1
If Not (db.TableDefs(a).Name Like "MSys*") Then
DoCmd.TransferText acExportDelim, "Export_specs", db.TableDefs(a).Name, sExportLocation & db.TableDefs(a).Name & ".txt", True
End If
Next a
Set db = Nothing
MsgBox "All database objects have been exported as a text file to " & sExportLocation, vbInformation
Exit_ExportDatabaseObjects:
Exit Sub
Err_ExportDatabaseObjects:
MsgBox Err.Number & " - " & Err.Description
Resume Exit_ExportDatabaseObjects
End Sub
Before running the code, I manually exported the first table saving the Export_specs to a file.
Consider a db with two tables, A and B.
When I run the code A is properly exported, then I get the following errore message "3011 - The Microsoft Access database engine could not find the object 'B#txt'. Make sure the object exists and that you spell its name and the path name correctly. If 'B#txt' is not a local object, check your network connection or contact the server administration".
So, it's kind of complex. I've created a routine that imports files using ImportExport Specs, you should be able to easily adapt to your purpose. The basic operation is to create a spec that does exactly what you want to one file. Then, export this spec using this code:
Public Function SaveSpecAsXMltoTempDirectory(sSpecName As String)
Dim oFSO As FileSystemObject
Dim oTS As TextStream
Set oFSO = New FileSystemObject
Set oTS = oFSO.CreateTextFile("C:\Temp\" & sSpecName & ".xml", True)
oTS.Write CurrentProject.ImportExportSpecifications(sSpecName).XML
oTS.Close
Set oTS = Nothing
Set oFSO = Nothing
End Function
Then open this file in Notepad and replace the file name with some placeholder (I used "FILE_PATH_AND_NAME" in this sample). Then, import back into database using this code:
Public Function SaveSpecFromXMLinTempDirectory(sSpecName As String)
Dim oFSO As FileSystemObject
Dim oTS As TextStream
Dim sSpecXML As String
Dim oSpec As ImportExportSpecification
Set oFSO = New FileSystemObject
Set oTS = oFSO.OpenTextFile("C:\Temp\" & sSpecName & ".xml", ForReading)
sSpecXML = oTS.ReadAll
For Each oSpec In CurrentProject.ImportExportSpecifications
If oSpec.Name = sSpecName Then oSpec.Delete
Next oSpec
Set oSpec = CurrentProject.ImportExportSpecifications.Add(sSpecName, sSpecXML)
Set oSpec = Nothing
oTS.Close
Set oTS = Nothing
Set oFSO = Nothing
End Function
Now you can cycle thru the files and replace the placeholder in the spec with the filename then execute it using this code:
Public Function ImportFileUsingSpecification(sSpecName As String, sFile As String) As Boolean
Dim oSpec As ImportExportSpecification
Dim sSpecXML As String
Dim bReturn As Boolean
'initialize return variable as bad until function completes
bReturn = False
'export data using saved Spec
' first make sure no temp spec left by accident
For Each oSpec In CurrentProject.ImportExportSpecifications
If oSpec.Name = "Temp" Then oSpec.Delete
Next oSpec
sSpecXML = CurrentProject.ImportExportSpecifications(sSpecName).XML
If Not Len(sSpecXML) = 0 Then
sSpecXML = Replace(sSpecXML, "FILE_PATH_AND_NAME", sFile)
'now create temp spec to use, get template text and replace file path and name
Set oSpec = CurrentProject.ImportExportSpecifications.Add("Temp", sSpecXML)
oSpec.Execute
bReturn = True
Else
MsgBox "Could not locate correct specification to import that file!", vbCritical, "NOTIFY ADMIN"
GoTo ExitImport
End If
ExitImport:
On Error Resume Next
ImportFileUsingSpecification = bReturn
Set oSpec = Nothing
Exit Function
End Function
Obviously you'll need to find the table name in the spec XML and use a placeholder on it as well. Let me know if you can't get it to work and i'll update for export.

Microsoft Access VBA Create Public-Folder Subfolder

I'm looking for some advice on Microsoft Access VBA - Basically, I have been asked to create a button on a form, upon this button being clicked it will display a box asking for a folder name (I can manually type in, then click 'Ok') which will then create a subfolder in a public folder within Outlook/Exchange 2013.
Any information / advice on this would be fantastic. I have tried some examples on the Internet but my VBA knowledge doesn't allow me to amend the code for my needs.
No doubt this code can be tidied up. It will create a folder called 'New One' within the Inbox.
You'll need to update the code to point to the correct folder and ask for the new name.
Sub CreateFolder()
Dim oOutlook As Object 'Outlook.Application
Dim nNameSpace As Object 'Outlook.Namespace
Dim oFolder As Object
Dim sFolder As String
sFolder = "Mailbox - Bill Gates\Inbox"
Set oOutlook = CreateObject("Outlook.Application")
Set nNameSpace = oOutlook.GetNameSpace("MAPI")
Set oFolder = GetFolderPath(sFolder)
oFolder.Folders.Add "New One" 'Add the 'New One' folder to the Inbox.
End Sub
'----------------------------------------------------------------------------------
' Procedure : GetFolderPath
' Author : Diane Poremsky
' Date : 09/06/2015
' Original : http://www.slipstick.com/developer/working-vba-nondefault-outlook-folders/
' Purpose :
'-----------------------------------------------------------------------------------
Function GetFolderPath(ByVal FolderPath As String) As Object 'Outlook.Folder
Dim oOutlook As Object 'Outlook.Application
Dim nNameSpace As Object 'Outlook.Namespace
Dim oFolder As Object 'Outlook.Folder
Dim FoldersArray As Variant
Dim i As Integer
On Error GoTo GetFolderPath_Error
Set oOutlook = CreateObject("Outlook.Application")
If Left(FolderPath, 2) = "\\" Then
FolderPath = Right(FolderPath, Len(FolderPath) - 2)
End If
FoldersArray = Split(FolderPath, "\")
Set oFolder = oOutlook.Session.Folders.Item(FoldersArray(0))
If Not oFolder Is Nothing Then
For i = 1 To UBound(FoldersArray, 1)
Dim SubFolders As Object
Set SubFolders = oFolder.Folders
Set oFolder = SubFolders.Item(FoldersArray(i))
If oFolder Is Nothing Then
Set GetFolderPath = Nothing
End If
Next
End If
Set GetFolderPath = oFolder
Exit Function
GetFolderPath_Error:
Set GetFolderPath = Nothing
Exit Function
End Function
Use the Shell command in VBA. You can execute DOS commands to make folders.
https://msdn.microsoft.com/en-us/library/office/gg278437%28v=office.15%29.aspx

Changing a linked table file path to OS username in VBA?

I have linked tables in an Access Database. I want to share this database and the associated excel workbooks with other users. I want to program a one-time use macro that the user will use the first time they use the database to relink the linked tables to the new user's local folder.
For example:
The linked table is current pulling the file from:
C:\Users\jane.doe\Desktop\Database Imports\Premier Account List.xlsx
When the new user (let's say their name is John Smith) relinks the table, it needs to read:
C:\Users\john.smith\Desktop\Database Imports\Premier Account List.xlsx
I basically want to change the file path from my OS Username to new user's OS Username. I already have the code to pull the OS Username, but I'm not sure how to code changing the file path. Here is the code to pull the OS UserName:
Private Declare Function apiGetUserName Lib "advapi32.dll" Alias _
"GetUserNameA" (ByVal lpBuffer As String, nSize As Long) As Long
Function fOSUserName() As String
' Returns the network login name
Dim lngLen As Long, lngX As Long
Dim strUserName As String
strUserName = String$(254, 0)
lngLen = 255
lngX = apiGetUserName(strUserName, lngLen)
If (lngX > 0) Then
fOSUserName = Left$(strUserName, lngLen - 1)
Else
fOSUserName = vbNullString
End If
End Function
I am fairly new to VBA/Access, so if you could be as specific as possible with your answer, that would be great. Thanks in advanced!
The TableDef object has a Connect property that you need to change. It's a Read/Write String. You just need some string manipulation to make it how you want. Note that if they're moving the database file to the same path, you can just pull CurrentProject.Path rather than futzing with username APIs.
Sub ChangeTableLink()
Dim sNewPath As String
Dim lDbaseStart As Long
Dim td As TableDef
Dim sFile As String
Dim db As DAO.Database
'This is what we look for in the Connect string
Const sDBASE As String = "DATABASE="
'Set a variable to CurrentDb and to the table
Set db = CurrentDb
Set td = db.TableDefs("Fuel Pricing")
'Whatever your new path is, set it here
sNewPath = CurrentProject.Path & "\"
'Find where the database piece starts
lDbaseStart = InStr(1, td.Connect, sDBASE)
'As long as you found it
If lDbaseStart > 0 Then
'Separate out the file name
sFile = Dir(Mid(td.Connect, lDbaseStart + Len(sDBASE), Len(td.Connect)))
'Rewrite Connect and refresh it
td.Connect = Left(td.Connect, lDbaseStart - 1) & sDBASE & sNewPath & sFile
td.RefreshLink
End If
End Sub