This may sound like many other questions - but it's slightly different and I can't formulate an answer.
I have "Tasks" in column A, "Person Responsible" for task in column B, "Email" in column C, and Column D is blank for tracking completion.
When an edit is made to a cell in Column D( like an "X" for completed), I want send an email to the address specified in the corresponding row, with the corresponding task in the email subject/body.
Here is a link to a Google Spreadsheet to help illustrate
http://goo.gl/uFWGE
I can't see any reason why with a minimum of work you couldn't achieve what you want.
please have a look at this post to learn how to restrict the event source range by column and then use simply the Mailapp service like in this tuto and you'll have the pleasure to run an app that you wrote by yourself...
The next one will be even easier and so will be the one after... That process is called learning and we all have been trough this, believe me.
Related
I have a very large Google Sheet spreadsheet that I need help with.
I have a long list of Network Switches that are very often repeated that I am trying to automatically copy the associated SKU into a separate adjacent cell.
My goal was, once the SKU is added the first time, whenever the same switch is added again, it will autopopulate with the same SKU.
For instance, C2461:C2463 are repeated, and once K2461 is populated, would like K2462 & K2463 to follow suit.
Any help would be greatly appreciated!
You can try this formula on Column L (col L will serve as a helper column):
=iferror(arrayformula(VLOOKUP(C2:C,C2:K,9,False)),"")
For now I can't seem to fit the formula without the use of a helper column (so I created a separate sheet for now that will serve as a database for the VLOOKUP formula) but this should get you started.
Sample using a helper spreadsheet (Database):
=iferror(arrayformula(VLOOKUP(Database!A2:A,Database!A2:B,2,False)),"")
Output:
Context:
I created a Google Sheets/Forms workflow using sequential stages of Google Forms.
Form 1 (public facing) Accepts some data submitted by a public user and saves to Sheet 1.
Internal staff then contacts the submitter by telephone and conduct a more in-depth interview.
Form 2 (internally facing) is used by the interviewer to document
answers to the phone interview.
This question concerns the generation of Form 2 because I am partially pre-populating it with information from Sheet 1 (Form 1 submissions.) The way I figured out was to formulaically generate a URL with appended pre-population arguments e.g. "&entry.NNNNNN=whatever". I copied-down this formula in the last column of Sheet 1. Clicking on the cell and then the generated hyperlink successfully pre-populates Form 2 with data from the respective row of Sheet 1 as intended.
Problem: As soon as a new Form 1 submission is received, a new row is inserted into the Sheet 1 that does NOT contain the desired hyperlink formula in the last column. I would like that to be automatic so the interviewer is not responsible for performing a copy-down before every request for a Form 2.
I have pursued a couple of approaches to automating this:
One thread advised instead of copy-down, to create an arrayformula in the top cell so that it applies to the entire column including newly inserted rows as well. I tried every way I could think of but was unable to get my formula to produce a column of results with arrayformula(). If there is a way to fix this, that would be a satisfactory solution.
=HYPERLINK(CONCATENATE("https://docs.google.com/forms/d/e/XXXXXXXXXXXXXXXX/viewform?usp=pp_url&entry.251357138=",C2,"&entry.966351469=",D2,"&entry.384696201=",E2,"&entry.1366694528=",F2,"&entry.463407115=",M2,"&entry.1557144679=",B2,if(P2,"&entry.1777888516=Email",""),if(O2,"&entry.1777888516=Phone",""),if(H2,"&entry.2110474669=Individual+(Adult)",""),if(I2,"&entry.2110474669=Individual+(Under+18,+Minor)",""),if(J2,"&entry.2110474669=Couple",""),if(K2,"&entry.2110474669=Family",""),if(L2,"&entry.2110474669=Group",""),if(R2,"&entry.1892971721=San+Jose",""),if(S2,"&entry.1892971721=Sunnyvale","")), "Complete Intake")
I tried to create a ModalDialogue and display a script generated hyperlink in it. I used this approach found in this forum. But this did not open any dialog at all and threw no errors (even after hyperlink was removed.) There was no indication of pop-up blocking. Other parts of my script use Browser.msgBox without any pop-up troubles, but I don't think that will pass a hyperlink.
var htmlOutput = HtmlService
.createHtmlOutput('Click to open and prefill intake interview form.')
.setWidth(250) //optional
.setHeight(50); //optional
SpreadsheetApp.getUi().showModalDialog(htmlOutput, 'Ready to fill intake interview form:');
Using onFormSubmit() and scripting a copydown after a new row has been inserted. But I have been unable to figure out how to identify which row was inserted into Sheet 1. I see some people using lastRow(), but it isn't always inserted into the last row - typically it goes in the middle somewhere.
Request:
Help getting arrayformula to work in my case.
Or help getting ModalDialog to display a script generated hyperlink.
Or help on how to identify the row the Form submission inserted. Or do I just need to make sure the table remains sorted by TimeStamp and then I can use lastrow()?
Suggestion for a cleaner approach to get to the same place (generating a prepopulated Form from a row of data in Sheet 1.)
Thank you for illuminating a path forward.
You should consider using ArrayForumlas to automatically copy down the formula to other rows that have a value in the first column.
Put this formular in row 2 of the column that has the Google Form links.
=ARRAYFORMULA(
IF(ISTEXT(A2:A),
HYPERLINK(
CONCATENATE(
"https://docs.google.com/forms/d/e/XXXXXXXXXXXXXXXX/viewform?usp=pp_url&entry.251357138=",C2:C,"&entry.966351469=",D2:D
)),""))
I wrote a tutorial on copying formulas if you need more examples.
It turned out I was able to successfully employ approach 2, the modalDialog. For some reason no dialog was appearing when I first attempted so I didn't know if there was something fundamental wrong with this approach. I tried again and it worked as shown below so I suppose I just had some typos. Adding target="_blank" was helpful so as to open in a new tab.
var htmlOutput = HtmlService
.createHtmlOutput('Click to open and prefill intake interview form.')
.setWidth(250) //optional
.setHeight(50); //optional
SpreadsheetApp.getUi().showModalDialog(htmlOutput, 'Ready to fill intake interview form:');
Let me start off saying that I know absolutely nothing about how scripting works. I found assistance on making the spreadsheet formula work via Google Groups.
I have 2 Google Sheets:
First one is a contact list [name and address removed for privacy]. Generally it would consist of name, address, city, zip code.
Contact List:
https://docs.google.com/spreadsheets/d/19uDa5aKp2KlS-6Lfe0jTehTWDcLgBHeisKnsJzd4cP0/edit?usp=sharing
The 2nd list is a list of zip codes within a specific mile radius of a city.
ZIPS:
https://docs.google.com/spreadsheets/d/1S7n9NBE_CRSgx5vjCY5CgICchsc8NelsN7FXM6CkooY/edit?usp=sharing
Using the sheet ZIPS I put this syntax into B1:
=query(importrange("19uDa5aKp2KlS-6Lfe0jTehTWDcLgBHeisKnsJzd4cP0","Contact List!A:G"),"select * where Col7 matches ' " &join("|",A1:A16) & " ' ")
[A1:A16 would be changing everytime, maybe a wildcard could be used for column A]
What that does is pull all the contacts from the Contact List sheet and import them to the ZIPS sheet. Thats the back end way to do it.
My question is can this be done through a Google form or some other front end form? I will always have the same Contact List but my ZIPS search would change every time.
If I could have a front end form where I could input the zip codes that I want matched from the Contact List and exported, that would be perfect.
Does that make sense?? Thank you for your help.
I followed your links and had a quick look.
I am not completely sure I follow what you are after.
What I did was add a Form to your
https://docs.google.com/spreadsheets/d/19uDa5aKp2KlS-6Lfe0jTehTWDcLgBHeisKnsJzd4cP0/edit?usp=sharing
You can see this by;
form>edit form
form>go to live form
When the form submits it adds information to the spreadsheet 'Form Response 1'
You can rename this, a quick piece of advice is make changes to the form not the spreadsheet if you want to change things that the form pushes to the sheet.
I then added a sheet to your
https://docs.google.com/spreadsheets/d/1S7n9NBE_CRSgx5vjCY5CgICchsc8NelsN7FXM6CkooY/edit?usp=sharing
I tweaked your formula a little to reflect the different range.
As a last help, you mentioned
[A1:A16 would be changing everytime, maybe a wildcard could be used
for column A]
You would have to be careful with this because if you select the column A:A, your query will add a delimiter '|' for every row in the column so you will get value1|value2|...|value16|||||||||||||||||||||||||||||||||||||||
teatimer is right about writing code, I hope what I have given helps. It should be quite easy to do but you may need to tweek things carefully to get it to work as you like.
How to reference the same (row,column) on the different tab in the same google spreadsheet document?
So, I want to do something like this:
=SOME_FORMULA('First tab'!(ADDRESS(ROW(),COLUMN()))). This doesn't work.
If the formula isn't apsolutly referenced, entries of Google Forms questionnaire change the reference and mess up the formula. (the formula that looked at row number 5 after insert looks at row number 6) I can't use apsolute referencing ($A$1) because I have to enter it manually.
Can I change the reference on multiple cells? (for one I can use cmd + f4)
I had that annoying reference problem too. If I understand correctly you are trying to get the information on some cells, but every time someone sends information to the spreadsheet by filling up a Form, that reference moves down a row.
The best solution I came up with was to create a new SpreadSheet and import all the information with this:
=importrange("spreadsheet-key","Form Responses!A1:B2107")
That function updates the info in realtime, so you can do all the processing on the new spreadsheet.
Hope this helps.
Do not quite understand what you need. Need to reference a cell in another sheet given coordinates on the current cell where it is located?
If so, the following formula can be useful:
=INDIRECT("First tab!"&ADDRESS(ROW(), COLUMN()))
Thank you in advance for any help you can provide. As background, I built a simple UiApp using GAS that I use to populate a google spreadsheet and a calendar with entries about events including time, date, location, etc. I've had it working for awhile but I want to keep improving it and I have a few questions about format and functionality.
1.) I now want the script to copy the information to a second spreadsheet, I've established how to do this, but the second spreadsheet already has some columns in use that I don't want to override and I don't want to just place the info from this Ui into the first 'X' number of columns, is there any easy way to essentially "copy these 5 columns to the first then skip and column and bring in the rest". Here is the code I have for the copy action right now:
var ss = SpreadsheetApp.openById(ssID);
var sheet = ss.getSheets()[0];
sheet.getRange(sheet.getLastRow()+1, 1, 1, 20).setValues([[new Date(), eventTitle, eventDateFrom, eventStartTimeb, eventEndTimeb, eventLocationName, eventLocationCity,eventActivity, eventLeadContact, eventNSLContact, eventContactAttending, eventDepartment, eventStaff, eventMaterials, eventCost, eventIncentive, eventMSTarget, eventSolar, eventNotes,eventRegion]]);
Also, in the same vein as this question, I've been wondering if it is possible to write something that will choose when an entry is copied to the second spreadsheet based on the value of one of the elements. For example, if eventStaff=0 or is blank, the script will copy the designated information to first spreadsheet but not the second.
2.) Date format: I added two listboxes for to capture event time start and event time end and I would like them to show up in the spreadsheet formatted as 00:00 AM/PM, but have only accomplished to get 00:00:00 or whole number so far.
3.) Using multiple elements to fill the location and events portion of calendar entries. This script works to create a basic event with start/end time and a title, but I'd like to use some of the information to fill in the location and description of an event. Is there a way for me to do this or do I need to concatenate those fields into one in able to enter them in the event creation. Current event creation code:
cal.createEvent(eventTitle,eventDateFrom,eventDateTo);
Sorry for the wall of text, if any clarification/additional code sample is needed just ask. Thank you in advance for any help/insight you might be able to provide.
Please don't be offended but I'm afraid your questions are more general programming question than GAS question, by formulating the question you almost answer it by yourself (question 1).
As for question 2, have a look to Utilities.formatDate and you'll get what you want, see also this.
Question 3: see CalendarApp documentation, createEvent, there is a set of optional arguments that suits your needs. - best regards,