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I am trying to learn Micosoft Access 2013 programming. I am trying to create a report on a form to display the table info based on a user defined range of the creation date. How would I go about doing this? Is the creation date stored automatically, available for retrieval?
No, Access does not automatically store the creation date of a record. However, you can accomplish that by adding a Date/Time field named [RecordCreated] (or whatever) to the table and setting its Default Value to Now(). That won't add a timestamp to existing records, but new records will automatically have their creation date (and time) recorded.
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How can I create an Access database that deletes entries after specific dates? For example, the expiry date of a medicine in my stock is today. The entry of that medicine must be automatically deleted from my database after today.
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what macro programming must I do?????
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I wouldn't advise you to delete your records for expired products. You'll probably have old that which will be depending on these records.
You could build a query that shows only valid products, in this case filtering out the expired ones. Then use this new query as your record source in all your data objects. This way your preserve your data for historic purposes and reporting.
Another alternative is to add an Active Yes/No field, with default set to Yes. You can update the expired products to No. Again you would need to filter out the inactive products.
If you choose to go your way, you need to build aDelete Query which will delete the expired products. You can then build a macro/VBA which runs this query. You can then create a Scheduled Task to run the macro once at the start of the day (e.g. 0:00 Midnight). See this related question for information on doing it. Running Microsoft Access as a Scheduled Task
I'm trying to create a database in Access 2010, and have run into a bit of a problem. I currently have two tables, EarlyStageListResults & ESDailyTotals. Each of these tables has a field named Records, with ESDailyTotals being a summary of multiple entries in EarlyStageListResults. What I need to do is have the Records field in ESDailyTotals be the sum of multiple Records fields in EarlyStageListResults. For example, given the following records in EarlyStageListResults:
Date Records
4/22/16 2000
4/22/16 3000
4/22/16 1500
4/21/16 1200
4/21/16 2700
the records in ESDailyTotals should be:
Date Records
4/22/16 6500
4/21/16 3900
I know this can be calculated later through VBA and a form event, but optimally I'd like to be able to have it update as soon as any of the Records fields in EarlyStageListResults changes. It looks like there may be a way to do this using the Access Macro Editor (not sure of the name, but the tool where you can create a macro through a series of combo boxes rather than through VBA), but I've never gotten an understanding of using that tool, so have always relied on Forms and VBA instead. Basically if there's an event that triggers when a field is updated, and a way to enter VBA code into that event handler like you can with Access Forms, then I can do it with either DLookup or an SQL statement I think, but I don't know how to grab that event handler.
This does all need to be done within Access itself, I can't use an external program to update the records in an Access database file. This is for work, and (officially at least) any custom programs are a big no-no. :)
Thanks in advance everyone!
You're making this way too complicated. You just need one table and a database view (called a query in Access, I think) that is defined as
select Date, sum(Records) as Records from EarlyStageListResults
group by Date
Name the query ESDailyTotals.
I have a slight issue with MS-Access, which is as follows.
I have a table with a Timestamp column (the format of the field is Date/Time, the default value is Now()). The issue is that whenever I create a new record, the timestamp is set for the next record I am going to create, as opposed to the record I am creating.
This means that I create record 50, and the Timestamp is set for record 51. If I come back a week later, and create record 51, the Timestamp for record 51 will be a week out, and the timestamp will be set for record 52, which I will be creating at some point in the future.
You can re-create the problem by firing up MS-Access, creating a new table with a couple of fields, one of which is Date/Time and setting the Default Value of this field to Now().
Is this by design, or am I doing something dumb? If it is by design, how can I implement the type of Timestamp that I want (one where the Date/Time is set as the record is created) in MS-Access? If I am doing something dumb, what exactly am I doing?
Edit: Below is a screenshot of a newly created Access table:
I add some text to record one, the Timestamp gets set for record two:
I allow some time to pass, put some data into record two, and the timestamp doesn't change, and now record three has a timestamp:
If I close and open the table, the Timestamp for the (New) record gets updated to whenever I opened the table:
I allow some time to pass, update the record and the Timestamp stays at the time I opened the table:
As is already revealed in the comments, this problem comes from editing in the table with Now() set as the Default for your TimeStamp field.
I suggest you create a form instead of editing in the table. If you want it to look similar just use a datasheet form. Then on the Form's BeforeUpdate event put code in like this:
Me!TimeStamp = Now()
As a side note, I wouldn't use TimeStamp as a field name. Some RDBMS such as SQL Server have a data type called TimeStamp. It's best to avoid using field names that are data types or reserved words. Moving an Access database to SQL Server is extremely common and you could have problems when you try to do it.
Instead, I would create two fields. One called DateTimeEntered and another called DateTimeModified. I consider these two fields to be necessary in pretty much every table I make. If you ever want to do any kind of synchronization of records you'll wish you had at least a DateTimeModified field.
I am writing an SSRS report that has several parameters including a couple of date fields. I do not want the user to be able to enter time information in either date field, but SSRS only has the Date/Time data type. Is there a way to force these report parameters to act as date only, and can I set a specific format (e.g., dd/mm/yyyy)? I would like to keep the built-in date-picker-calendar functionality.
I do not want to write my own report parameter web page because if I did then this one report would be the odd one out given that all of our other reports (which don't use date parameters) work fine with the built-in SSRS parameter entry functionality.
Perhaps the answer is that you can't do it with the built-in options, but that seems crazy - how could something so obvious have been overlooked?
The Google and Stackoverflow searches I've done only gave me ways to set the format in the report output (actually there are a number of cases where people have asked a question similar to mine and only received answers about setting the output format).
The problem is that you are using parameters that get timestamp information.
For example, if you are using Now() in your expressions- you will be asking for the current date AND the current time. However, if you use Today()- you will only be asking for the current date.
=Today() 'returns date only
=Now() 'returns date and current timestamp
Useful references:
http://msdn.microsoft.com/en-us/library/ms157328(v=sql.90).aspx
http://msdn.microsoft.com/en-us/library/ms157328.aspx
To answer my own question based on research I've done since asking it: it seems it is not possible to control how SSRS handles user entry of date/time values in parameters. If there is a need to restrict to date (or time) only or do cross-field validation then you need to implement your own front-end - which unfortunately for my specific business case doesn't help.
In my experience it has only given me the date and time when the filed you are selecting from contains both date and time. I have found if I am selecting on a date only field then I only get the date in the parameter
There is a way, but it will require you to CAST your date as Varchar(10) in your parameter dataset.
Next,You'll have to choose "Data Type:" as Text under Parameters section.
Again, you'll have to make sure your SQL code re-converts it into date again. I do not prefer this way, but users really wanted to see date without time.
Let me know if you'd like screenshot or more detail.
Does anyone know of a way to detect when the last time a Microsoft Access table has been changed (inserted into or updated)? We used OLEDB via ADO COM to communicate with an access database programmatically and were looking for a way of detecting changes to specific tables. We don't need to know what those changes are, just that changes were made.
The only way to detect if data in the table has changed is to perform a query against the table.
You must add a column of type DATETIME to the table e.g. named LastUpdatedDate that indicates the last updated date/time of each row. Make it NOT NULL so that you will have to write an updated DATETIME value to that column for each INSERT or UPDATE. Also, set the column to have a default of DATE() for the current date stamp or NOW() for the current date/time stamp. Then add a Validation Rule or CHECK constraint e.g. CHECK (LastUpdatedDate = NOW()) to ensure the column is actually updated on each UPDATE and INSERT.
Finally, run a MAX(LastUpdatedDate) query and you will get what you need.
There isn't a way without "manually" writing to a column each time you access the table.
As others have indicated there is no way to track changes without coding it yourself.
There's a simple example at
ACC2000: How to Create an Audit Trail of Record Changes in a Form
http://support.microsoft.com/default.aspx?scid=kb;en-us;Q197592
Audit Trail - Log changes at the record level at:
http://allenbrowne.com/AppAudit.html
The article addresses edits, inserts, and deletes for a form and subform.
Modules: Maintain a history of changes
http://www.mvps.org/access/modules/mdl0021.htm
The History Table routine is designed to write history records that track the changes made to fields in one or more tables.
You will need to implement a timestamp column in your table, and update the value during your data changes.